Loading...
HomeMy WebLinkAbout38-02 RESOLUTIONRESOLUTION NO. 38-02 A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO APPLY FOR AN EDWARD BYRNE STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE AND FORMULA GRANT FROM THE U.S. DEPARTMENT OF JUSTICE TO ASSIST IN FUNDING THE FOURTH JUDICIAL DISTRICT DRUG TASK FORCE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby authorizes the Fayetteville Police Department to apply for an Edward Byrne State and Local Law Enforcement Assistance and Formula Grant from the U.S. Department of Justice to assist in funding the Fourth Judicial District Drug Task Force. PASSED and APPROVED this 5th day of March, 20 OODRUFF, Ci Clerk 11.0 g APPROVED: By DAN COODY, Mayo • NAME OF FILE: CROSS REFERENCE: Resolution No. 38-02 • 03/05/02 Resolution No. 38-02 Copy of Application for Federal Assistance (applying for an Edward Byrne State and Local Law Enforcement Assistance and Formula Grant from the U. S. Department of Justice to assist in funding the Fourth Judicial District Drug Task Force) 02/25/02 Memo to Mayor Coody from Assistant Chief Rick Hoyt regarding application for continuation of drug enforcement grant 03/05/02 Staff Review Form 03/07/02 Memo to Rick Hoyt, Interim Chief of Police, from Heather Woodruff, City Clerk NOTES: • RESOLUTION NO. 38-02 • COPY A RESOLUTION AUTHORIZING THE FAYEITEVILLE POLICE DEPARTMENT TO APPLY FOR AN EDWARD BYRNE STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE AND FORMULA GRANT FROM THE U S. DEPARTMENT OF JUSTICE TO ASSIST IN FUNDING THE FOURTH JUDICIAL DISTRICT DRUG TASK FORCE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby authorizes the Fayetteville Police Department to apply for an Edward Byrne State and Local Law Enforcement Assistance and Formula Grant from the US. Department of Justice to assist in funding the Fourth Judicial District Drug Task Force. PASSED and APPROVED this 5th day of March, ATTEST cam! By: ATHER WOODRUFF, CiClerk APPROVED: By: • • RESOLUTION NO. 38-02 A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO APPLY FOR AN EDWARD BYRNE STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE AND FORMULA GRANT FROM THE U S. DEPARTMENT OF JUSTICE TO ASSIST IN FUNDING THE FOURTH JUDICIAL DISTRICT DRUG TASK FORCE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby authorizes the Fayetteville Police Department to apply for an Edward Byrne State and Local Law Enforcement Assistance and Formula Grant from the U.S. Department of Justice to assist in funding the Fourth Judicial District Drug Task Force. PASSED and APPROVED this 5" day of March, 2001. ATTEST. By: ATHER WOODRUFF, Ci., Clerk APPROVED: By: DAN COODY, Mayo • APPLICATION FOR • OMB Approval No. 0348-0043 FEDERAL ASSISTANCE 2. DATE SUBMITTED 3/14/02 Applicant Identifier 1. TYPE OF SUBMISSION: LJConstruction © Non -Construction ❑ Construction fl Non -Construction 3. DATE RECEIVED BY STATE State Application Identifier 4. DATE RECEIVED BY FEDERAL AGENCY Federal)denmg U rut 4 5. APPUCANT INFORMATION Legal Name: CITY OF FAYETTEVILLE Organtraoonal Unit Fayetteville PO Address (give dry, county. Stam, end zip code): 113 W. Mountain Street Fayetteville, Washington, Arkansas Name and telephone number d person to be contacted on matters i voMnj this application (give area code) Judy Cohea, Fiscal Officer 419-581-3510 6. EMPLOYER IDENTIFICATION NUMBER (EN): 7. TYPE OF APPLICANT: (enter appropriate letter N box) 7 1 1 — 61 0 1 181418b1 A. State H. Independent School Dist. B. County I. State Controlled Institution of Higher Learning C. Municipal J. Private University D. Township K. Indian Tribe E. Interstate L. Individual F. Intermunicipal M. Profit Organization G. Special District N. Other (Specify) 8. TYPE OF APPLICATION QContinuation ❑ ❑ Revision if Revision. enter appropriate letter(s) In box(es) A. Increase Award B. Decease Award C. Increase Duration D. Decrease Durabon Other(spedy): 9. NAME OF FEDERAL AGENCT: U.S. Department of Justice Bureau of Justice Assistance 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER. 11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT: Multijurisdictional Drug Task Force Edward Byrne State and Local 1 1 6 —1 7 Law Enforcement TITLE: ASST stance and Formula Grant 12. AREAS AFFECTED BY PROJECT (Odes, Counties, Stems, etc): Washington and Madison Counties 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: Start Date - • 07/01/02 Ending Date 06/30/03 a. Appbcant Third Congressional District b. Project Third Congressional District 15. ESTIMATED FUNDING: 16. IS APPUCATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. YES. THIS PREAPPLICATIONJAPPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: DATE 03/14/02 a. Federal $ co b. Appbcant S co c State 5 b0 b. No.' 0 PROGRAM IS NOT COVERED BY E. 0. 12372 0 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW d. Local 5 00 e. Other S 00 f. Program Income 5 m 17. IS THE APPLICANT DEUNOUENT ON ANY FEDERAL DEBT? g. TOTAL. 5 0e • Yes If'Yes; attach an explanation. r No 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPUCATION/PREAPPUCATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPUCANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Type Name of Authorized Representative Dan (9 ody b. The Mayor c. Telephone Number ( 79) 575-8330 d. Signayuq'uttw� e. Date Signed Previous Edition Usable Authorized for Local Reprod 1 Standard Form 424 (Rev. 7-97) Presatbed by OMB Circular 4102 F A ARKANSAaPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SERVICES GENERAL PROJECT INFORMATION (Form IGS 1) 1. ApplicantAgency: Fayetteville Police Department Address: P.O. Box 1988, Fayetteville, AR 72702-1988 2. ProjectDirector. Lieutenant Tim Helder Tele#479-587-3502Fax4479-587-3522 Address: P.O. Box 1988, Fayetteville, AR. 72702-1988 E-MailAddress:THelder@Fpd.citv.fay.ar.us 3. Fiscal Officer. ,)udv Cohea Tele#479-587-3510Fax#479-587-3522 P n Rnx 1988 Fayetteville, AR. 72702-1988 Address: • E -Mail Address: Cohea@fpd.city.fay.ar.us Project Period: From 07/01/02 To 06/30/03 Federal Purpose Number. 2 Approved Program Abstract Title Multijurisdictional Task Force Identify Counties and/or Cities in Which Program Will Operate' Washington and Madison Counties, Arkansas 7. If the Project is Multi-County/City indicate the Contracting Applicant Agency City of Fayetteville Washington County Sheriff, University of Arkansas, Fayetteville Other Involved Alg�he�nnccieDs CitiesgSof Springdale, Prairie Grove,Lincoln, Farmington,West Fork 8. _Greenland �CJohnlients o , ElmSerySprings, Elkins and 4th Judicial Prosecutor 171.958 9. This Program will be a New Activity, Enhancement of Existing Activities, or x Continuation of Project # 01-0014 Ending Date 10. Federal Funds Requested $ State Match $ 06-30-02 Local Match $ Total $ 11. Prior 12 -Month Budget for the Service or Activity 12. Source of Matching Funds Individual participating agencies will provide appropriation documents to be included 13. ProjectSummary Continue the multi -Jurisdictional Task Force with five member Control Group representing all'law enforcement agencies in Washington County. Target major narcotics distributors with an emphasis on methamphetamine dealers and manufactures. Also, continue to maintain a data base of drug related infnrmatinn rprpiup.i frnm All lav anfnrramant agiknrien in WAnhingtnn and MA,iigon Counties. To prevent duplication of investigations between agencies and to provide information to other local law enforcement agencies. 7 • • CER -1 Assurances STATE OF ARKANSAS DRUG LAW ENFORCEMENT SUBGRANTS CERTIFIED ASSURANCES Page 1 of 3 1. The applicant assures that federal drug law enforcement funds made available under the Anti -Drug Abuse Act will not be used to supplant state and local funds, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for drug law enforcement activities; 2. The applicant assures that fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary to keep such records as the Bureau of Justice Assistance and the Department of Finance and Administration shall prescribe shall be provided to assure fiscal control, proper management, andeffective disbursement of funds received under the Act; 3. The applicant assures that it shall maintain such data and information and submit the prescribed reports in the prescribed formats at the prescribed times as the Bureau of Justice Assistance and the Department of Finance and Administration may require; 4. The applicant assures that at the end of each federal fiscal year that the project is in force and at the end of the project period, it will submit a performance report to the Department of Finance and Administration in a manner to be prescribed; The applicant certifies that the program contained in this application meets all the requirements and that all the information is correct, and that the applicant will comply with all provisions of the Anti - Drug Abuse Act of 1986 and all other applicable state and federal laws; The applicant assures that before any budgetary or programmatic amendment is made to an approved program, it will submit such an amendment to the Departrnent of Finance and Administration for review; 7. The applicant assures that it will comply, and all its subgrantees and contractors will comply, with the non-discrimination requirements of the Justice Assistance Act; Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973 as amended; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; and the Department of Justice Non - Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G; B. The applicant assures that in the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the finding to the Office of Civil Rights Compliance (OCRC) of the Office of Justice Programs; 9. The applicant assures that if it is required to formulate an Equal Employment Opportunity Program (EEOP) in accordance with 28 CFR 42.301, et. seq., it should submit a certification to the state that it has a current EEOP on file which meets the requirements therein; 10. The applicant assures that it will comply with the provisions of the Department of Finance and Administration's "Drug Law Enforcement Subgrant Procedures and Financial Management Guidelines"; • • CER -1 Assurances STATE OF ARKANSAS DRUG LAW ENFORCEMENT SUBGRANTS CERTIFIED ASSURANCES Page 2of3 11. The applicant assures that it will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part II, Applicability of Office of Management and Budget Circulars; Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act, and Part 63, Floodplain Management and Wetland Protection Procedures; • 12. The applicant assures that in addition to all other audit requirements, it will allow the Division of Legislative Audit or any other independent or intemal auditors of the Department of Finance and Administration to have access to the applicants records and financial statements; (A) as may be necessary for the Department of Finance and Administration to comply with the 1996 Single Audit Act Amendments and Circular A-133, and other rules and/or regulations goveming financial accounting and auditing guidelines, principles, and procedures; and (B) as may be requested by the Department of Finance and Administration to comply with any State or local govemment rules and/or regulations; 13. The applicant assures that it will fully participate in the compilation of statistical information as required by state agencies, i.e., providing complete finger print arrest information; 14. The applicant assures that both federal and matching funds used for this project will be used exclusively to support defined drug law enforcement activities, and will not be used to support any general purpose law enforcement or other activity maintained by the applicant; 15. The applicant assures that if the grant funds are used to support a Task Force, the Task Force Board of Directors or 'Control Group' will hold regularly scheduled meetings at least monthly, and will provide the State Drug Director with copies of the agenda and minutes of each meeting; 16. The applicant assures that if grant funds are used to support a Task Force, the Task Force Administrator and the Board of Directors will develop and/or maintain a detailed policy and procedures manual for the guidance of task force operations. 17. The applicant assures that all proposals for out of state travel for conference and training will be submitted to the Arkansas Alcohol and Drug Abuse Coordinating Council for approval prior to any expense being incurred. • CER -1 Assurances STATE OF ARKANSAS DRUG LAW ENFORCEMENT SUBGRANTS CERTIFIED ASSURANCES Page 3 of 3 CERTIFICATION I certify that the program proposed in this application meets applicable requirements of the Anti - Drug Abuse Act, that all the information presented is correct, and that the applicant will comply with the provisions of the Act and all other applicable federal laws and applicable state laws and regulations. ( ignature f ontracting cial) Dan Coody Mayor (Date) (Typed Name) (Title) 113 W. Mountain (Address) Fayetteville. AR. 72701 (479) 575-8330 (479) 575-8257 (Area Code/Telephone Number) (Area Code/Fax Number) • 20 CER -2 Certification of lime and Effort CERTIFICATION OF TIME AND EFFORT As chief executive officer of the applicant govemment or agency for the attached Drug Law Enforcement Program subgrant, I hereby certify that (1) All persons employed as regular employees of the applicant and paid from grant and/or grant matching funds will provide full services to the grant funded project in concert with their status (full-time, part-time, etc.) and the salary paid from grant and/or grant matching funds. All such employees will routinely prepare and submit to the employing agency for retention an Employee Disclosure Form. Such forms will be updated and signed by the employee and verified by his/her supervisor. (2) All persons working under contract with the subgrantee who are paid from grant and/or grant matching funds, and who are providing services to the grant funded project, will be required to execute a formal contract for services that specifies (a) the work to be performed; (b) the location(s) of such work; (c) the rate and frequency of payments to the contractor, (d) the availability of the contractor to the contracting agency; (e) the provision of workspace, equipment, supplies, and assistance to the contractor, (0 a method for the routine reporting of progress and accomplishments; and (g) any other provision necessary for a clear statement of mutual contractual obligations. All such persons will also be required to execute a Contract Labor Disclosure form, which will be kept up-to- date and available for inspection in the files of the subgrantee. Signature of Official) Dan Coody (Typed Name) 113 W. Mountain (Date) Mayor (Title) (Address) Fayetteville AR 7271.1 (479) 575-8330 (479) 575-8257 (Area Code/Telephone Number) (Area Code/Fax Number) 21 Revised 01/02 EMPLOYEE DISCLOSURE FORM Judy Cohea Check One: Employee Name • CER -3 Employee Disclosure Form Fiscal Officer/Financial Analyst Official Job/Position Title x Part-time position totaling 12 matching contribution) hours per calendar week (federal and/or cash Full-time position totaling forty (40) hours per calendar week (federal and/or cash matching contribution) Federal Fair Labor Standards Act Classification: _ Non -Exempt PROPOSED Employee salary from Byme subgrant funds: Employee fringe from Byme subgrant funds: Employee salary from other sources: City of Fayetteville $ (Source) Employee fringe from other sources: City of Fayetteville $ (Source) Total employee annual salary from all revenue sources: $ x Exempt Percentage of Total Salary 100% • The official job/position title should be used for any position proposed for Byme funding, regardless of • other duties that employee may be performing during non-subgrant project time. It is the work being performed that will be reviewed for subgrant funding permissibility and appropriateness, not the position title. Whatever title is listed within your organization's personnel records is considered the official title. I hereby certify that the foregoing is true and correct. I hereby certify that the foregoing is true and correct to the t of my knowledge, information, and belief. Employee (Duplicate this form as needed.) 22 Revised 01/02 EMPLOYEE DISCLOSURE FORM Cara Murdoch Secretary Check One. • CER -3 Employee Disclosure Form Employee Name Official Job/Position Title ' Part-time position totaling hours per calendar week (federal and/or cash matching contribution) x Full-time position totaling forty (40) hours per calendar week (federal and/or cash matching contribution) Federal Fair Labor Standards Act Classification: x Non -Exempt Exempt Percentage of PROPOSED Total Salary' Employee salary from Byme subgrant funds: $ Employee fringe from Byme subgrant funds: $ Employee salary from other sources: City of Fayetteville $ % (Source) Employee fringe from other sources: City of Favettevijle $ % (Source) Total employee annual salary from all revenue sources: $ 100% The official job/position title should be used for any position proposed for Byme funding, regardless of other duties that employee may be performing during non-subgrant project time. It is the work being performed that will be reviewed for subgrant funding permissibility and appropriateness, not the position title. Whatever title is listed within your organization's personnel records is considered the official title. I hereby certify that the foregoing is true and correct I hereby certify that the foregoing is true and correct to the best of my knowledge, information, and belief. Employee Subgrantee Of (Duplicate this form as needed.) 22 Revised 01/02 • • • CER -3 Employee Disclosure Form EMPLOYEE DISCLOSURE FORM 4 154 Operations Coordlinator/Sergeant Check One: Employee Name Official Job/Position Title' Part-time position totaling hours per calendar week (federal and/or cash matching contribution) x Full-time position totaling forty (40) hours per calendar week (federal and/or cash matching contribution) Federal Fair Labor Standards Act Classification: x Non -Exempt Exempt PROPOSED Employee salary from Byme subgrant funds: Employee fringe from Byme subgrant funds: Employee salary from other sources: City of Fayetteville $ (Source) Employee fringe from other sources: City of Fayetteville $ (Source) Percentage of Total Salary Total employee annual salary from all revenue sources: $ 100% The official job/position title should be used for any position proposed for Byme funding, regardless of other duties that employee may be performing during non-subgrant project time. It is the work being performed that will be reviewed for subgrant funding permissibility and appropriateness, not the position title. Whatever title is listed within your organization's personnel records is considered the official title. I hereby certify that the foregoing is true and correct I hereby certify that the foregoing is true and correct to the best of my knowledge, information, and belief. Employee Subgrantee Offi (Duplicate this form as needed.) 22 Revised 01/02 Check One: CER -3 Employee Disclosure Form EMPLOYEE DISCLOSURE FORM 170 Task Force Officer/Corporal Employee Name Official Job/Position Title' Part-time position totaling hours per calendar week (federal and/or cash matching contribution) x Full-time position totaling forty (40) hours per calendar week (federal and/or cash matching contribution) Federal Fair Labor Standards Act Classification: x Non -Exempt Exempt Percentage of PROPOSED Total Salary Employee salary from Byme subgrant funds: $ �, Employee fringe from Byme subgrant funds: $ 9, Employee salary from other sources: _city of Fayetteville $ (Source) Employee fringe from other sources: rt ry of Faye ttevt 11e $ % (Source) Total employee annual salary from all revenue sources: $ 100% • The official job/position title should be used for any position proposed for Byme funding, regardless of other duties that employee may be performing during non-subgrant project time. It is the work being performed that will be reviewed for subgrant funding permissibility and appropriateness, not the position title. Whatever title is listed within your organization's personnel records is considered the official title. I hereby certify that the foregoing is true and correct I hereby certify that the foregoing true and correct to the Abt my knowledge, information, and belief. Employee 000 Subgrantee Offic (Duplicate this form as needed.) Revised 01/02 • • CER -4 Contract Labor Disclosure Form CONTRACT LABOR DISCLOSURE FORM Springdale Officer Task Force Officer Contract Laborer Name Position Title Description of duties under contract Certified police officer assi2nest to the 4th Judicial District Drug Task Force ____tn_p.erfnrm rnvert and overt drug investigation within Washington and Madison rnnnttan Number of hours per week this Contract Laborer will devote to Byme subgrant activities: 40 Percentage of Laborer's PROPOSED Total Income Amount in contract to be paid from Byme subgrant for this Contract Laborer. $ % Other costs billed by Contractor. $ Employee salary from other sources: ci ry of Springdale $ % (Source) Employee fringe from other sources: Ci ty of Eyring ile $ % (Source) • Total Contractor income from all revenue sources: $ I hereby certify that the foregoing is true and correct. 100% I hereby certify that the foregoing is true and correct to the bes my knowledge, information, and belief. (Signature of Contractor) (Signature/ritle of Subgrant (Duplicate this form as needed.) 23 • • CER -4 Contract Labor Disclosure Form CONTRACT LABOR DISCLOSURE FORM Washington County Officer Task Force Officer Contract Laborer Name Position Title Description of duties under contract Certified police officer assigned to the 4th Judicial District Drug Task Force to perform covert and overt drug_ investigation within Washington and Madison Counties. Numbef of hours per week this Contract Laborer will devote to Byrne subgrant activities: 40 Percentage of Laborer's PROPOSED Total Income Amount in contract to be paid from Byme subgrant for this Contract Laborer. $ % Other costs billed by Contractor. $ o� Employee salary from other sources: Washington County g % (Source) Employee fringe from other sources:Washington County $ o� (Source) Total Contractor income from all revenue sources: $ I hereby certify that the foregoing is true and correct 100% I hereby certify that the foregoing is true and correct to the my knowledge, information, and belief. (Signature of Contractor) (Duplicate this form as needed.) 23 • • • CER -4 Contract Labor Disclosure Form CONTRACT LABOR DISCLOSURE FORM University of Arkansas Officer Task Force Officer Contract Laborer Name Position Tile Description of duties under contract Certified Qolice officer assigned to the 4th Judicial District Drug Task Force en n f 1 a Number of hours per week this Contract Laborer will devote to Byme subgrant activities: 40 PROPOSED Amount in contract to be paid from Byme subgrant for this Contract Laborer. $ Other costs billed by Contractor: $ % Employee salary from other sources• 11 of A Fayertevi lle $ (Source) Employee fringe from other sources: u rif A Fayerrrvi 1 le $ (Source) Total Contractor income from all revenue sources: $ 100% Percentage of Laborer's Total Income I hereby certify that the foregoing is true and correct. 1 hereby certify that the foregoing is true and correct to the my knowledge, information, and belief. (Signature of Contractor) A (Si nature/Title of Subgran (Duplicate this form as needed.) 23 ial) CER -4 Contract Labor Disclosure Form CONTRACT LABOR DISCLOSURE FORM Rural Officer Contract Laborer Name Task Force Officer Position Title Description of duties under contract Certified police officer assigned to the 4th Judicial District Drug Task Force to perform _covert and oxsrt drutt investigation within Washington and Madison Cnuntiaa Number of hours per week this Contract Laborer will devote to Byme subgrant activities: 40 PROPOSED Amount in contract to be paid from Byme subgrant for this Contract Laborer. $ Other costs billed by Contractor: $ Percentage of Laborer% Total Income Employee salary from other sources: * See below $ % (Source) Employee fringe from other sources: * See below $ (Source) Total Contractor income from all revenue sources: $ 100% I hereby certify that the foregoing is true and correct. (Signature of Contractor) I hereby certify that the foregoing is true and correct to thebest of my knowledge, information, and belief. * The local expense is Lincoln, Farmington, Washington County. (Signatur tee Official) (Duplicate this form as needed.) divided equally among the following cities Prairie Grove, West Fork, Greenland, Johnson, Elm Springs, Elkins and 23 CER -5 Audit Cost CERTIFICATION OF AUDIT COST As the Contracting Official for a Drug Law Enforcement Program subgrant to the organization listed below, I certify that the OMB Circular A-133 audit status is an accurate projection of federal fund expenditures for the fiscal year impacted by this grant, based on information presently available to me. Based on these projections, the audit status of the referenced organization will be as indicated below. AUDIT STATUS ONE: PROJECT AUDIT COST The applicant agency will expend less than $300,000 from all federal sources during its fiscal year. The Department of Finance and Administration will contract for audit services applicable to the Drug Law Enforcement Program subgrant The applicant will not budget audit funds. • X AUDIT STATUS TWO: OVERALL SINGLE AUDIT COST A single audit must be procured by the applicant agency when the applicant agency expends $300,000 or more in federal funds from all sources during its fiscal year. Under these circumstances, the applicant agency may take one of two courses in paying for single audit costs. Check either (A) or (8) below to show your intent. (A) y The applicant agency will pay for the cost of the single audit from its own resources. (8) The applicant agency will develop an equitable formula for assigning single audit cost to each federal program from which grants are received. If you checked item (B), complete the grants listing below for your most recent fiscal year even if you must use estimated data. This information will serve to verify the need for a single audit of your finances during the fiscal year this grant will be active. FEDERAL FUNDS EXPENDITURES Name of Federal Agency Most Recent Fiscal Year (Use supplementary listing if needed) 24 Federal Dollars Expended CER -5, Page 2 ESTIMATED TOTAL COST OF SINGLE AUDIT $ ESTIMATED SHARE OF SINGLE AUDIT COST TO BE PAID WITH DLEP GRANT FUNDS $ Dan Coody Printed Name of Contracting Official 25 Mayor Title and Organization Date CER-6 Confidential Funds CONFIDENTIAL FUNDS CERTIFICATION This is to certify that I have read, understand, and agree to abide by all of the conditions for confidential funds as set forth in the `State of Arkansas Drug Law Enforcement Subgrant Procedures and Financial Management Guidelines.' Date: 03/14/02 Signature:----� Project Director PROCEDURES — Each project agency authorized to disburse confidential funds must develop and follow internal procedures which incorporate the elements detailed in Chapter 4 of the Guidelines Manual referenced above. Prior approval is required to deviate from these elements. 26 CER-7 Debarment INSTRUCTIONS FOR CERTIFICATION CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION, LOWER TIER COVERED TRANSACTIONS (Sub -Recipient) 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms 'covered transaction,' "debarred,' lower tier covered transaction,''participant,"'person, 'primary covered transaction,' principal,"proposal," and 'voluntarily excluded; as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled 'Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transactions,' without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may check the Nonprocurement List B. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment 0 CER-7 Debarment CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBLITY AND VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS (Sub -Recipient) This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 28 CFR Part 67, Section 67.510, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211). (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON PREVIOUS PAGE) (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Dan Coody, Mayor Name and Title of Contracting Official 03/14/01 Signature �j City of Fayetteville Name of Organization 113 W. Mountain Street Address of Organization Fayetteville, AR. 72701 27 0 CER-8 Drug -Free Workplace CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS Grantees Other Than Individuals This certification is required by the regulations implementing the Drug -Free Workplace Act of 1988, 28 CFR Part 67, Subpart F. The regulations, published in the January 31, 1989 Federal Register, require certification by grantees, prior to award, that they will maintain a drug -free workplace. The certification set out below is a material representation of fact upon which reliance will be placed when the agency determines to award the grant. False certification or violation of the certification shall be grounds for suspension of payments, suspension or termination of grants, or govemmentwide suspension or debarment (see 28 CFR Part 67, Sections 67.615 and 67.620). The grantee certifies that it will provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug -free awareness program to inform employees about - (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will — (1) Abide by the terms of the statement and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; (e) Notifying the agency within 10 days after receiving notice under subparagraph (d)(2), from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted — (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). CER-8, Page 2 Place(s) of Performance: The grantee shall insert in the space provided below the site(s) for the performance of work done in connection with the specific grant (street address, city, county, state, zip code): City of Fayetteville organization Name Dan Coodv. Mayor Name and Title of Contracting Official ikYl tiLe)' Signature 28 CER-9 Lobbying CERTIFICATION REGARDING LOBBYING Each person shall file the most current edition of this certification and disclosure form, if applicable, with each submission that initiates agency consideration of such person for an award of a Federal contract, grant, or cooperative agreement of $100,000 or more; or Federal loan of $150,000 or more. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1592, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The undersigned certifies, to the best of his or her knowledge and belief, that (1) No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. (2) If any non -Federal funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant loan, or cooperative agreement, the undersigned shall check here and complete and submit Standard form # LLL "Disclosure Form to Report Lobbying", in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers and that all subrecipients shall certify and disclose accordingly. City of Fayetteville Fayetteville, AR. 72701 Name and Address of Organization •.1. �. CER-13 Employment of Qualified Personnel CERTIFICATION OF EMPLOYMENT OF QUALIFIED PERSONNEL By acceptance of this grant provided through the Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program (Drug Law Enforcement Program) I certify the following: 1) All personnel employed on a salaried or contractual basis, and who function as law enforcement personnel under my authority for the purposes identified in this grant will be currently certified by the Arkansas Law Enforcement Training Academy, are in training at the Arkansas Law Enforcement Training Academy, or have applied and are awaiting admission to the Academy. For those personnel who are not certified and who are awaiting admission to the Academy, I agree to their participation in training activities designated as mandatory pre -Academy training by the Law Enforcement Committee of the Arkansas Alcohol and Drug Abuse Coordinating Council. 2) All personnel other than attorneys and law enforcement officers who are employed for purposes identified in this grant and who are paid from grant or grant matching funds have been determined to be qualified for the position they hold, based on my review of their education, training and experience. Dan Coody Printed ame 3/14/02 Date 35 CER-14 Attending Designated Training CERTIFICATION REGARDING MANDATORY ATTENDANCE AT DESIGNATED TRAINING EVENTS SPONSORED BY THE ARKANSAS ALCOHOL AND DRUG ABUSE COORDINATING COUNCIL By acceptance of this grant provided through the Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program (Drug Law Enforcement Program), I agree that Law Enforcement personnel who work under my authority for purposes identified in the grant, and who are paid in part or in full from federal grant funds or state or local grant matching funds will attend training programs which are developed and sponsored by the Law Enforcement Committee of the Arkansas Alcohol and Drug Abuse Coordinating Council. The Department of Finance and Administration will inform me of the dates, times, places and the nature of any such training designated as mandatory by the Law Enforcement Committee. Dan Coody Printed Name Title Signature o Contracting O 1 3/14/02 KN CER-15 Fair Labor Standards CERTIFICATION OF COMPLIANCE WITH FAIR LABOR STANDARDS ACT As the contracting official for a grant awarded by the Arkansas Alcohol and Drug Abuse Coordinating Council through the Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program (Drug Law Enforcement Program), I agree to comply with the provisions of the federal Fair Labor Standards Act regarding the preparation and retention of time and attendance records affecting persons employed through financial assistance provided by this grant I am aware that this grant provides only for the payment of regular salaries and fringe benefits for positions shown in General Project Informationof the grant award, unless specifically approved otherwise by the State Drug Council. Consequently, by acceptance of that grant award, I assume full responsibility for any compensatory time allowance or overtime pay obligations for persons employed within the project funded by this grant. Dan Coody Printed Name 3/14/02 CER-17 Quarterly Reporting Income & Expenditures CERTIFICATION REGARDING QUARTERLY REPORTING OF PROGRAM INCOME AND EXPENDITURES By acceptance of this grant provided through the Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program (Drug Law Enforcement Program) I certify the following: 1) I will prepare and submit information, in a form prescribed by the Law Enforcement Committee of the Arkansas Alcohol and Drug Abuse Coordinating Council and the Department of Finance and Administration, regarding program income made available to the grant funded project for its use. Program income and expenditures from program income will be maintained for each source of such income and each item of expenditure. Program income revenue and expenditures will be transmitted to the Department of Finance and Administration by the 151° day of the month following the end of each calendar quarter. Dan Coody Printed Name Mayor Title I[9 Date CER-18 Conflicts of Interest CONFLICTS OF INTEREST Personnel and other officials connected with federally -funded programs shall adhere to the following requirements: ADVICE. No official or employee of a State or unit of local government or a non -governmental recipient/subrecipient shall participate personally through decisions, approval, disapproval, recommendation, the rendering of advice, investigation, or otherwise in any proceeding, application, request for a ruling or other determination, contract, award, cooperative agreement claim, controversy, or other particular matter in which award funds (including program income or other funds generated by Federally - funded activities) are used, where to his/her knowledge, he/she or his/her immediate family, partners, organization other than a public agency in which he/she Is serving as an officer, director, trustee, partner, or employee, or any person or organization with whom he/she is negotiating or has any arrangement concerning prospective employment has a financial interest or less than an arms -length transaction. APPEARANCE. In the use of federal project funds, officials or employees of State or local units of government and non -governmental recipient/subrecipients shall avoid any action which might result in, or create the appearance of • Using his or her official position for private gain; • Giving preferential treatment to any person; • Losing complete independence or impartiality; • Making an official decision outside official channels; or • Affecting adversely the confidence of the public in the integrity of the government or the program. Certification As a potential subgrantee of federal funds through the Edward Byrne Memorial State and Local Law Enforcement Formula Grant Program, I certify that I have read, understand and agree to comply with the above provisions regarding conflicts of interest Dan Coody Typed Name gnature of Con n Official City of Fayetteville 3/14/02 Organization Date M FAYETTEVItLE Till CRY Or FAYRTTVKli, ARKANSAS DEPARTMENTAL CORRESPONDENCE MEMORANDUM To: Mayor Dan Coody From: Assistant Chief Rick Hoyt /2.44Y Subject: Application for Continuation of Drug Enforcement Grant Date: February 25, 2002 Attached is the Drug Grant Application for the period of July 1, 2002, through June 30, 2003. This is the primary funding for the Fourth Judicial District Drug Task Force (DTF). Due to time constraints to meet both the application deadline and the City Council agenda deadline I am asking you to approve this application based on the city's matching funds not to exceed $50,000.00 as included in the adopted 2002 budget. The actual budget for this grant application is still being compiled and will be included in the award document the council will be asked to adopt before accepting the grant. The total grant application is expected to be between $280,000.00 and $300,000.00. The balance of the matching funds will be provided by the other 11 agencies participating in the DTF. As you know the DTF serves all of Washington and Madison Counties with five investigators assigned by various entities. STAFF REVIEW FORM X AGENDA REQUEST CONTRACT REVIEW X GRANT REVIEW For the Fayetteville City Council meeting of March 5, 2002 FROM: Richard L. Watson Police Police Name Division Department ACTION REQUIRED: City council authorize Mayor Coody to sign application for a grant from the Department of Justice. This grant will be used to continue the funding for the Fourth Judicial District Drug Task Force. This grant has been utilized for the past eleven years to provide personnel to investigate narcotic trafficking cases in Washington and Madison Counties. The City's matching funding requirement for this grant will not exceed the $50,000.00 included in the 2002 Annual Budget. COST TO CITY: $50,000.00 Cost of this Request 1010-2900-7602.93 Account Number Project Number $50,000.00 Category/Project Budget 00.00 Funds Used To Date $50,000.00 Remaining Balance Transfer to Drug Enforcement Category/Project Name Drug Enforcement Program Name General Fund BUDGET REVIEW: X Budgeted Item Budget Adjustment Attached a1eL�qJtoaLU6oitt et anager 2 26_01 Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: ��(��{yL'� GRANTING AGENCY: slttdfu _ A o nting Manager 41. ,Z Internal Auditor Date �,l -DateAnator Date s- Purc aung O icer DateGrants Coordinator Date STAFF RECOMMENDATION: Approval of grant application for Mayor Coody's signature. :ne (If Date z 26/oZ 4DDaatee Z�«7O2Date Page 1 Cross Reference New Item: Yes No Prev Ord/Res *: Orig Contract Date: STAFF REVIEW FORM Description Drug Enforcement Grant Application Meeting Date March 5.2002 Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager Internal Auditor ADA Coordinator Grants Coordinator Page 2 Reference Comments: FAYETTEV&LE THE CITY OF EAYETTEVILLI, AU[ANSAS DEPARTMENTAL CORRESPONDENCE To: Rick Hoyt, Interim Chief of Police From: Heather Woodruff, City Clerk Date: March 7, 2002 Please find attached a copy of Resolution No. 38-02 authorizing the Fayetteville Police Department to apply for an Edward Byrne State and Local Law Enforcement Assistance and Formula Grant from the U. S. Department of Justice to assist in funding the Fourth Judicial District Drug Task Force. The original will be microfilmed and filed with the City Clerk cc: Nancy Smith, Internal Auditor FAYETTEV&LE INC CITY OF FAYEiTSVKLLL ARKANSAS DEPARTMENTAL CORRESPOND To: ick Hoyt, Interim Chief of Police From: Heather Woodruff, City Clerk Date: March 7, 2002 Please find attached a copy of Resolution No. 38-02 authorizing the Fayetteville Police Department to apply for an Edward Byrne State and Local Law Enforcement Assistance and Formula Grant from the U. S. Department of Justice to assist in funding the Fourth Judicial District Drug Task Force. The original will be microfilmed and filed with the City Clerk cc: Nancy Smith, Internal Auditor 010 03 City of Fayetteville 3/12/2002 update Index Maintenance • 8:10:18 Document Itelr Action Reference Date Ref. Taken Brief Description RES 3052002 38-02 EDWARD BYRNE STATE FRANT Enter Keywords........: RES. 38-02 FAYETTEVILLE POLICE DEPARTMENT APPLY EDWARD BYRNE STATE LOCAL LAW ENFORCEMENT ASSIT. FORMULA GRANT U. S. DEPARTMENT OF JUSTICE FUNDING FOURTH JUDICAL DISTRICT DRUG TASK FORCE File Reference #......: MICROFILM Security class........: Expiration Date.......: Date for Cont/Referred: Name Referred to......: Retention Type: _ ***° Active Cmdl-Return Cmd8-Retention Cmd4-Delete Cmd3-End Press 'ENTER' to Continue Cmd5-Abstract Yes No (c) 1986-1992 Munimetrix Systems Corp.