HomeMy WebLinkAbout199-02 RESOLUTIONRESOLUTION NO. 199-02
A RESOLUTION TO APPROVE AND ADOPT THE 2003 CITY OF
FAYETTEVILLE ANNUAL BUDGET AND WORK PROGRAM AS
AMENDED AND ACCEPTING 2002 HAY PAY PLAN
RECOMMENDATION FOR POLICE AND FIRE PAY RANGES
WHEREAS, the City Council of the City of Fayetteville, Arkansas, after
careful study of the City's financial condition and needs, has determined that the
2003 City of Fayetteville Annual Budget and Work Program as amended
(attached) is the best possible budget during this period of financial uncertainty.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves and adopts the 2003 City of Fayetteville Annual Budget and
Work Program as amended which is attached hereto marked Exhibit "A" and
made a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby accepts the 2002 Hay Pay Plan recommendations for Police and Fire pay
ranges and make the pay changes effective with the beginning of the first pay
period in 2003 or January 6, 2003
PASSED and APPROVED this the 17th day of December, 2002.
,t .FAYErr�
eather Woodruff, City Ce
By: _/ ...
APPROVED:
By:
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No.199-02
Document
•
1
12/17/02
Resolution # 199-02
2
12/26/02
Memo from Heather Woodruff, City Clerk to Michelle
Bechhold, human Resources
NOTES:
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FAYETTEVILII.E
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To:
From:
Date:
Michele Bechhold
Human Resources
Heather Woodruff, City Clerk
December 27, 2002
Attached is a copy of Resolution 199-02 approving and adopting the 2003 City of
Fayetteville's annual budget and work program as amended and accepting the 2002 Hay
Pay Plan recommendation for police and fire pay ranges.
The original resolution will be microfilmed and filed with the City Clerk.
cc: Nancy Smith, Internal Auditor
Kevin Springer, Budget
Rick Hoyt, Police Chief
Chris Bosch, Fire Chief
i
AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
• STAFF REVIEW FORM • /9911
91-1
For the Fayetteville City Council Meeting of: December3,2002
FROM:
Stephen Davis
Name
Budget & Research Administrative Services
Division Department
ACTION REQUIRED:
Approve a resolution adopting the Proposed 2003 Annual Budget & Work Program.
COST TO CITY:
Cost of this request
Account Number
Project Number
Category/Project Budget Program Category / Project Name
Funds Used to Date Program / Project Category Name
Remaining Balance Fund Name
BUDGET REVIEW: X Budgeted Item Budget Adjustment Attached
Budget a er
Date
Administrative Services Director Date
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
4//t/i02--
Date
//t/OZDate
Date
Internal Auditor
ADA Coordinator
Date
Date
Purchasing Manager Date Grant Coordinator Date
STAFF RECOMMENDATION: Staff recommends approval of the Proposed 2003 Annual Budget & Work
Program.
Division Head
Department Director
Date
Date
Cross Reference
New Item:
Yes No
Previous Ord/Res#:
-/ 9-02 Orig. Contract Date
Date
Orig. Contract Number
ay: . Date
•
Staff Review Form - Page 2
Description 2003 Annual Budget & Work Program
•
Meeting Date December3,2002
Comments: Reference Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
RESOLUTION NO.
A RESOLUTION TO APPROVE AND ADOPT THE
2003 CITY OF FAYETTEVILLE ANNUAL BUDGET
AND WORK PROGRAM AS AMENDED
WHEREAS, the City Council of the City of Fayetteville, Arkansas, after
careful study of the City's financial condition and needs, has determined that the
2003 City of Fayetteville Annual Budget and Work Program as amended
(attached) is the best possible budget during this period of financial uncertainty.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves and adopts the 2003 City of Fayetteville Annual Budget and
Work Program as amended which is attached hereto marked Exhibit "A" and
made a part hereof.
PASSED and APPROVED this the 3rd day of December, 2002.
ATTEST:
By:
Heather Woodruff, City Clerk
APPROVED:
DRAFT
By:
DAN COODY, Mayor
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City of Fayetteville, Arkansas
1 Annual Budget
1 and
1 Work Program
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MICR
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2003
MICROFILM$ly
City of Fayetteville, Arkansas
2003 Annual Budget
and
Work Program
City Council and Other Elected Officials
Robert Reynolds, Ward 1 - Position 1
Brenda Thiel, Ward 1 - Position 2
Kyle Cook, Ward 2 - Position 1
Don Marr, Ward 2 - Position 2
Robert Rhoads, Ward 3 - Position 1
Bob Davis, Ward 3 - Position 2
Shirley Lucas, Ward 4 - Position 1
Lioneld Jordan, Ward 4 - Position 2
Kit Williams, City Attorney
Sondra Smith, City Clerk/Treasurer
Rudy Moore, Distnct Judge
Submitted by
Dan Coody, Mayor
Hugh Earnest, Urban Development Director
Ray Boudreaux, Aviation & Economic Development Director
Tim Conklin, Community Planning & Engineering Services Director
Gary Dumas, Operations Director
Stephen Davis, Finance & Internal Services Director
Rick Hoyt, Police Chief
Chris Bosch, Fire Chief
Greg Boettcher, Water & Wastewater Director
Prepared by
Stephen Davis, Finance & Internal Services Director
Kevin Springer, Budget Manager
Barbara Fell, Senior Research Analyst
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Fayetteville
Arkansas
For the Fiscal Year Beginning
January 1, 2002
'a iehtadt. /iia -a
President Executive Director
The Government Finance Officers Association of the United States and Canada
(GFOA) presented an award of Distinguished Budget Presentation to the City of
Fayetteville, Arkansas for its annual budget for the fiscal year beginning January
1, 2002.
In order to receive this award, a governmental unit must publish a budget
document that meets program cnteria as a policy document, as an operations
guide, as a financial plan, and as a communications device.
The award is valid for a period of one year only We believe our current budget
continues to conform to program requirements and we are submitting it to GFOA
to determine its eligibility for another award.
MISSION STATEMENT
The City of Fayetteville's mission statement is a direct result of a
volunteer team of employees charged with creating a mission statement
that expressed the service core of City operations, reflected our beliefs
concerning City services, and was easy to remember. All City
employees were given an opportunity to provide input for the mission
statement. The mission statement was then adopted by the City Council
and is as follows:
To protect and improve our quality of life by listening to
and serving the people with pride and fairness.
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—Billing & Collections
—Budget & Research
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City of Fayetteville, Arkansas
Table of Contents
Budget Message
Transmittal Memo from the Mayor to Council
Fayetteville Vision 2020: Guiding Principles
Budget Resolution
I -XI
X -XX
XXI
Community Overview
Miscellaneous Statistical Data
Budget Process and Policies
XXII-XXIV
XXV-XXVI
Budget Process 1-2
Budget Flowchart 3
Financial Policies:
Revenue Policy 4
Expenditure Policy 4-5
Debt Policy 5
Reserve Policy 5
Investment and Cash Management Policy 5-6
Capital Improvement Policy 6
Financial Reporting Policy 6
Administrative Procedures to Adjust the Approved Budget 7-8
Budget Organizational Structure 9
Consolidated Fund - Department - Program Structure 10
Fund Summaries
Chart of Fund Types - Govemmental 11
Combined Statement of Fund Position - Governmental (Shown by Department) 12
Chart of Fund Types - Proprietary & Fiduciary 13
Combined Statement of Fund Equity - Proprietary & Fiduciary (Shown by Department) 14-15
Sources and Uses of Funds 16
Multi -Year Comparison - Adopted Budget Expenditures 17
Governmental Funds
General Fund:
Sources and Uses of Funds 20
Revenue & Expenditure Summary 21
Expenditure Detail 22-23
Special Revenue Funds
Street Fund:
Sources & Uses of Funds 24
Revenue & Expenditure Summary 25
City Advertising & Promotion Fund:
Revenue & Expenditure Summary 26
Off Street Parking Fund:
Revenue & Expenditure Summary 27
City of Fayetteville, Arkansas
Table of Contents (continued)
Community Development Block Grant Fund:
Revenue & Expenditure Summary 28
Parks Development Fund:
Revenue & Expenditure Summary 29
Drug Law Enforcement Fund:
Revenue & Expenditure Summary 30
Debt Service Funds
Arts Center Bond Fund:
Revenue & Expenditure Summary 31
Wastewater Improvements Sales Tax Bond Fund:
Revenue & Expenditure Summary 32
Capital Projects Funds
Library Construction Fund:
Revenue & Expenditure Summary 33
Replacement & Disaster Recovery Fund:
Revenue & Expenditure Summary 34
Sales Tax Capital Improvements Fund:
Revenue & Expenditure Summary 35
Capital Project Detail 36-37
Wastewater System Improvements Project Fund:
Revenue & Expenditure Summary 38
Enterprise Funds
Water & Sewer Fund:
Sources & Uses of Funds 40
Revenue & Expenditure Summary 41
Solid Waste Fund:
Sources & Uses of Funds 42
Revenue & Expenditure Summary 43
Airport Fund:
Sources & Uses of Funds 44
Revenue & Expenditure Summary 45
Town Center and Parking Facility Fund:
Revenue & Expenditure Summary 46
Continuing Education Center and Parking Facility Fund:
Revenue & Expenditure Summary 47
Trust Funds
Police Pension Fund:
Revenue & Expenditure Summary 48
Fire Pension Fund:
Revenue & Expenditure Summary 49
Municipal Judge Retirement Fund:
Revenue & Expenditure Summary 50
Internal Service Funds
Shop Fund:
Revenue & Expenditure Summary 51
Major Revenue Sources 52-55
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City of Fayetteville, Arkansas
Table of Contents (continued)
General Government:
Organizational Structure 57
Overview 58
Program Expenditure Summary 59-62
Personnel Summary 63-64
Mayor's Administration 65
City Council 66
City Attorney 67
City Prosecutor 68
Hot Check 69
District Court - District Judge 70
Economic Development 71
Chief Administrative Officer 72
Cable Administration 73
Internal Audit 74
City Clerk/Treasurer 75
District Court - Criminal Cases 76
District Court - Probation & Fine Collection 77
District Court - Small Claims & Civil Cases 78
Library 79
Yvonne Richardson Community Center 80
Miscellaneous 81
Airport - Administration 82
Airport - Maintenance 83
Airport - Operations 84
Airport - Capital Expenditures 85
Community Planning & Engineering Services:
Organizational Structure
Overview
Program Expenditure Summary
Personnel Summary
Public Lands Maintenance
Engineering - Operations & Administration
Engineering - Right -of -Way Acquisition
Engineering - Public Construction
Planning
Building Safety
Community Resources & Code Compliance
Community Resources & Code Compliance
Community Resources & Code Compliance
Community Resources & Code Compliance
Community Resources & Code Compliance
87
88
89-90
91-92
93
94
95
96
97
98
- Community Code Enforcement 99
- Administration & Planning 100
- Housing Services 101
- Public Services 102
- Public Facilities & Improvements 103
City of Fayetteville, Arkansas
Table of Contents (continued)
Operations:
Organizational Structure 105
Overview 106
Program Expenditure Summary 107-111
Personnel Summary 112-114
Operations Director 115
Parking & Telecommunications - Utilities Management 116
Parks & Recreation - Administration 117
Parks & Recreation - Swimming Pool 118
Parks & Recreation - Administration/Recreation Programs 119
Parks & Recreation - Lake Maintenance 120
Parks & Recreation - Parks Maintenance 121
Parking & Telecommunications - Parking Management Program 122
Transportation - Traffic Engineering & Planning (General Fund) 123
Transportation - Traffic Control & Maintenance 124
Transportation - Operations & Administration 125
Transportation - Rights -of -Way Maintenance 126
Transportation - Street Maintenance 127
Transportation - Drainage Maintenance 128
Transportation - Engineering & Planning (Street Fund) 129
Transportation — Sidewalks 130
Parks & Recreation - Parks Development 131
Parks & Recreation - Parks Development Capital 132
Solid Waste & Recycling - Operations & Administration 133
Solid Waste & Recycling - Commercial Collections 134
Solid Waste & Recycling - Residential Collections 135
Solid Waste & Recycling - Commercial Drop Box Collections 136
Solid Waste & Recycling - Recycling 137
Solid Waste & Recycling - Composting 138
Fleet Operations - Vehicle Maintenance 139
Fleet Operations - Capital Expenditures 140
Finance & Internal Services:
Organizational Structure 141
Overview 142
Program Expenditure Summary 143-144
Personnel Summary 145-146
Finance & Internal Services Director 147
Human Resources 148
Accounting & Audit 149
Budget & Research 150
Billing and Collections (General Fund) 151
Building Services - General Maintenance 152
Building Services - Janitorial 153
Purchasing 154
City of Fayetteville, Arkansas
Table of Contents (continued)
Information Technology 155
Billing and Collections (Water & Sewer Fund) 156
Police Department:
Organizational Structure 157
Overview 158
Program Expenditure Summary 159-160
Personnel Summary 161
Central Dispatch 162
Animal Services - Patrol/Emergency Response 163
Animal Services - Animal Shelter 164
Animal Services - Veterinarian/Clinic 165
Police - Support Services 166
Police - Patrol 167
Police - Drug Enforcement 168
Fire Department:
Organizational Structure 169
Overview 170
Program Expenditure Summary 171
Personnel Summary 172
Fire - Prevention. 173
Fire - Operations 174
Fire - Training 175
Water & Wastewater
Organizational Structure 177
Overview 178
Program Expenditure Summary 179-181
Personnel Summary 182
Water & Wastewater Director 183
Meter Operations - Meter Reading 184
Meter Operations - Meter Maintenance & Backflow Prevention 185
Water & Sewer Maintenance - Water Purchased 186
Water & Sewer Maintenance - Operations & Administration 187
Water & Sewer Maintenance - Water Distribution Maintenance 188
Water & Sewer Maintenance - Water Storage & Pump Maintenance 189
Water & Sewer Maintenance - Sewer Main Maintenance 190
Wastewater Treatment Plant 191
Water & Sewer Maintenance - Capital Water Mains 192
Water & Sewer Maintenance - Capital Expenditures 193
Water & Sewer Maintenance - Water & Sewer Connections 194
Water & Sewer Maintenance - Sewer Mains Construction 195
City of Fayetteville, Arkansas
Table of Contents (continued)
Wastewater Treatment Plant - Capital 196
Water & Sewer Maintenance - Debt Service 197
Capital and Debt
Capital Improvements Program Introduction 199-200
Capital Improvement Program Directional Information 201-205
Summary of Project Requests & Project Resources 206
Capital Improvement Projects by Project Area - All Sources 207
Sales Tax Capital Improvements Funding - By Project Category 208
Capital Improvements Program Comprehensive Detail 209-212
2003 Capital Budget 213-215
Debt Position 216
Description of Outstanding Bonds 217-218
Schedule of Bonds Outstanding 219
Debt Service Payment Schedule 220
Legal Debt Margin Calculation 221
Debt to Maturity Schedule 222
Appendix
City of Fayetteville Organizational Chart 223
List of Elected Officials, Administrative Officials, and Management Staff 224
Personnel Summary 225
Personnel Variation Summary 226-227
Acronyms 228-229
Glossary 230-235
Index 236-239
CITY OF FAYETTEVILLE, ARKANSAS
THE BUDGET DOCUMENT
The City of Fayetteville's budget document is a six -part presentation consisting of the following
sections:
Budget Message
Budget Process and Policies
Fund Summaries
Department Summaries:
- General Government
- Community Planning and Engineering
- Operations
- Finance & Internal Services
- Police
- Fire
- Public Works
Capital and Debt
Appendix
Budget Message
This section begins with a brief review setting forth the budgetary plan and objectives, as
proposed by the Mayor, for 2003. The budget message section gives the reader the synopsis of
the work program for the City in the next year and provides a guide to the budget document.
Budget Process and Policies
The budget process and policies section gives the reader the procedural insight into the
preparation of the Proposed 2003 Budget and Work Program and financial policies for the City.
These policies include: Budget Adjustrtient Policy, Revenue Policy, Expenditure Policy, Debt
Policy, Reserve Policy, Investment and Cash Management Policy, Capital Improvement Policy,
and Financial Reporting Policy.
Fund Summaries
The Fund Summaries section contains information concerning fund types and fund position that
depicts the financial activity projected for the City during the coming year for each fund.
Department Summaries
This section consists of the seven major departments: General Government, Community
Planning and Engineering, Operations, Finance & Internal Services, Police, Fire, and Public
Works. The Department Summaries section contains the following:
(1) Department Overview - This section provides a brief summary of total expenditures and
significant changes for each department.
(2) Goals and Objectives - This section provides a listing of upcoming goals and objectives
for the next budget year. In addition, a results section is provided on the goals developed
for the previous year.
(3) Program Expenditure Summaries - This section reflects expenditures by category for
each program in a Department for Actual 2001, Budgeted 2002, Estimated 2002, and
Budgeted 2003.
(4) Personnel Summaries - This section provides a comparison of staffing levels during the
past four years for each department.
(5) Program Performance Pages - These pages reflect the individual performance pages for
each program.
Capital and Debt
This section contains: a synopsis of the 2002-2006 Capital Improvements Program and planned
capital expenditures for 2003; a synopsis of the City's projected debt position as of December 31,
2002; and general information concerning general obligation and revenue bond debt.
Appendix
The Appendix contains a City organization chart, a list of elected City officials and City
management staff, a personnel variation summary for all City departments, an acronym listing, a
glossary, and an index. The glossary provides definitions of frequently used budgeting and
accounting terms. The index cross-references the budget document by division or
activity/program
Printed on recycled and recyclable paper with a minimum of 20
percent postcosumer content.
1 FAYETTEVILLE
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THE CITY OF FAYETTEVILLE, ARKANSAS
March 31, 2003
Members of the City Council and
Citizens of Fayetteville:
I hereby submit the 2003 Adopted Budget for the City of Fayetteville, Arkansas that was approved,
by City Council, on December 17, 2002. It has been prepared and submitted in accordance with
Arkansas Statutes and City Ordinances, which require that the Mayor, under the aldermanic form of
government, submit to the City Council the annual budget for approval. This budget allocates
necessary funding for all municipal operations including the 2003 capital projects set forth in the
Adopted 2002-2006 Capital Improvements Program, as amended. This adopted budget reflects the
discussion and amendments made by City Council during their review of the 2003 Proposed Budget.
This budget also lists the Fayetteville Vision 2020 Guiding Principles as well as the City of
Fayetteville Goals for 2008. A discussion of some of the goals and actions for 2003 are discussed in
this letter. The Guiding Principles and Goals were developed as a result of the Strategic Plan 2003-
2008. The Strategic Plan development consisted of a Citizen's Summit conducted in January and
culminated in a City Council and Mayor retreat in March. The Fayetteville Vision 2020 Guiding
Principles and the staff developed goals for 2003 are listed immediately following the conclusion of
this letter.
2002 - A REVIEW
During this past year, the City has undertaken several significant projects that can generate long-term
benefits for the Community. A partial listing of these projects includes: an impact fee study (City
Council has approved an ordinance to establish impact fees); obtained re -authorization of the City
sales tax; initiated an interactive voice response system, enhanced the City's web -site, and rolled out
a municipal management system project; secured approval of a residential trash cart collection
program; secured approval of a sales tax bond issue for the Wastewater System Improvements
Project; significant segments of the City's trail system were constructed during the year; the new
Library began construction and is on schedule; commenced the construction of Dickson Street
Enhancement Project; and continued progress on the Walker Park Senior Center.
City operations were improved during the year. The more significant changes were: City Council
authorized a 2002 pay -plan and benefit plan review and received the reports and recommendations;
the Fire Department rearranged staffing to address findings contained in the NIOSH report. The
staffing changes resulted in transferring six firefighters to address administrative and safety duties;
the Police Department added two Police Captain positions and reduced two Lieutenants positions;
and moved Code Enforcement from the Building Safety Division to place more emphasis on code
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enforcement activities. Also during 2002, City Council authorized enhanced retirement benefits for
the uniform Fire and Police department employees.
Economics continues to play a significant role in the City's ability to provide services for Citizens.
Several financial briefings were developed and presented to City Council on sales tax funding for
capital investment and General Fund operations during this past year; an economic development
strategy plan was developed and distributed; a position paper on the need for a viable and active
central business district was developed and distributed; the economic development plan for
Fayetteville Municipal Airport is underway and showing positive results; Wilson Springs Business
Park has been provided guiding principles for development by City Council; and a renewed spirit of
cooperation between the City, the University of Arkansas, the Fayetteville School District and the
Fayetteville Chamber of Commerce has been solidified over the past twelve months.
2003 - THE YEAR AHEAD
The focus of the 2003 Adopted Budget for the City of Fayetteville is directed toward implementation
of the Goals 2008 statement developed from the Strategic Plan. In addition to focusing the 2003
Annual Budget & Work Program toward implementation of the Goals 2008, this budget was
developed to build on philosophies of enhanced customer relations and cost-effective public service,
and responsive government. With the continued focus of the City Council, the Citizens of
Fayetteville and Staff, a number of projects, programs, and initiatives will be accomplished.
Together, we must face the challenges to be met in 2003 and beyond to improve the quality of life in
Fayetteville. The following is a discussion of some of the issues, challenges, and goals incorporated
into in the 2003 Adopted Budget.
Principle:
Issue:
Guiding Principles, Issues and Challenges
Financially sustainable City Government Providing Top Quality, Responsive
Services
Use of Reserves to Fund Ongoing Operations for General Fund
During the budget briefing conducted for City Council November 12, Staff identified
the projected use of approximately $2.3 million of reserves to fund on-going
operations, disregarding funding the pay range adjustments identified by Hay
Management Consultants for the City. After City Council review and Staff spending
adjustments, the adopted budget for General Fund has a use of reserves for 2003 that
is expected to be approximately $1.9 million.
Projections made, beginning in 1999 for General Fund, anticipated the use of
reserves to fund on-going operations. The General Fund projections developed in
May 2002 anticipated using reserves in 2004 and 2005 to fund on-going operations
To offset the use of reserves for on-going operations, Staff adopted shifting expenses
from General Fund to Street Fund and the Parks Development Fund. These cost
shifts are included in this budget and reduce the use of reserves in General Fund by
approximately $250,000. Additionally, City Council approved a reallocation of the
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Principle(s):
Issue:
Principle:
Issue:
City's 1% sales and use tax to provide increased operations funding. This
reallocation of the sales and use tax will provide the opportunity to balance future
budgets.
Also, Cox Communications provided to the City an estimate of cable franchise fees
for 2003 that is approximately $91,000 more revenue than has previously been
estimated. Court fines and fee revenues have been increased approximately $100,000
based on collections through October.
Finally, in the Proposed Budget submitted to City Council, Staff recommended that
revenue enhancements be enacted to stabilize the fiscal picture for General Fund.
Staff determined that the most viable revenue enhancement is to increase all utility
franchise fees to 4.25% unless the current utility franchise fee already exceeded
4.25%. During City Council budget deliberations and discussions, the utility
franchise fee was increased for the Water & Sewer utility only. This fee increase will
generate an additional $180,900 in new revenue for General Fund in 2003. Staff, in
compliance with City Council instructions, identified $428,633 in budget reductions
and presented the listing of proposed budget reductions prior to City Council
approving the franchise fee increase. The budget reductions and franchise fee
increase are in General Fund.
Reputation as a "Safe Community" and Financially Sustainable City
Government Providing Top Quality, Responsive Services
Funding Options for Pay Range Adjustments and Pay Compression Adjustments
Prior to the November 12 budget briefing, Hay Group had identified Police and Fire
pay range adjustments that, if enacted, would cost approximately $987,000 to fully
fund in 2003. Subsequent to the November 12 meeting, Hay also identified an
additional $600,000 to $800,000 in pay compression issues for all non-uniform
employees. The General Fund portion of the pay compression issue is between
$355,000 and $472,000. This budget includes sufficient funding to fully fund the pay
range adjustment for Police and Fire uniform employees and the non-uniform pay
compression issues. Approximately one third of funding for these issues is from a
group benefit cost savings that is discussed later in this letter.
The City will perform a salary survey in 2003 that will require funding in 2004. City
Council will be presented options of where the funding could come from to fully
fund the 2002 pay range adjustment, salary compression and the 2003 pay range
adjustments, if any.
Financially Sustainable City Government Providing Top Quality, Responsive
Services
Evaluate Group Benefits Costs
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Principle:
Issue:
Principle:
Issue:
The City contracted with Ramsey, Krug, Farrell & Lensing to market the City's group
benefit plan to obtain better pricing and more options. The consultants reported that
they have negotiated two proposals that can reduce the City's cost of group benefits
between $77,000 and $280,000. Staff recommended that the City accept the larger
savings and use the money to fully fund the remaining cost of the 2002 pay range
adjustment and pay compression issues identified by Hay Group. City Council
accepted Staff's proposal and applied the savings to provide the funds needed to fully
address the uniformed Police and Fire employees pay range adjustment and to
provide funding to fully address non-uniform pay compression issues.
Diverse, Growing Local Economy
Economic Development
During the past year the City has issued two economic development reports that
identify the City's commitment to continued economic growth of the
Downtown/Dickson Street area and identify the City's commitment to establishing a
community -wide economic development strategy. The economic development
efforts included in this budget are continued emphasis on sustaining the Fayetteville
Municipal Airport, continued efforts to more fully utilize the South Industrial Park,
and to market Wilson Springs Business Park.
Once the Dickson Street Enhancement Project is completed, the City will be
incurring additional maintenance costs for landscape maintenance, litter control,
parking enforcement and public safety. This budget contains increased funding for
Parking Management that will partially address the increased City cost in the Dickson
Street corridor. This budget contains funding for a six-month contract with the
Downtown -Dickson Enhancement Project, Inc (DDEP). During the third quarter of
2003, City Council is scheduled to review the contract performance through the first
six months and determine the City's future funding for DDEP.
Financially Sustainable City Government Providing Top Quality, Responsive
Services
Unfunded mandates
Unfunded federal and state mandates continue to place a burden on local
governments nationwide and Fayetteville is no exception. In addition to allocating
resources to meet the requirements of the Clean Water Act, conduct a water supply
vulnerability assessment and the Americans with Disabilities Act (ADA), the City
must allocate funds to comply with the regulations for commercial driver license
holders, licensing requirements for solid waste transfer station workers, and licensing
requirements in the water and wastewater areas.
The United States Environmental Protection Agency posted regulations governing
storm water management requirements for smaller cities in November 1999. Based
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Principle:
Challenge:
Principle(s):
Challenge:
on population, the City has to comply with the regulations. These regulations are
commonly referred to as the Phase II Storm Water Management regulations. Early in
2003 the City will secure a permit with a 5 -year compliance implementation
requirement.
During 2003, City staff will be converting all of the City's financial reporting, in
order to comply with the Governmental Accounting Standards Board (GASB)
Statement No. 34. For more than a decade and a half, GASB has been working on a
project designed to change the framework of financial reporting for state and local
governments. In June 1999, the GASB marked the completion of this project with
the issuance of GASB Statement No. 34, Basic Financial Statements -and
Management's Discussion and Analysis -for State and Local Governments. Without a
doubt, GASB Statement No. 34 represents the most important single change in the
history of accounting and financial reporting for state and local governments. The
Statement was developed to make annual reports easier to understand and more
useful to the people who use governmental financial information to make decisions
(or who may do so in the future): legislators, their staff, and members of oversight
bodies; investors, creditors, and others who provide resources to governments; and
citizen groups and the public in general. Since the City of Fayetteville is a
government with total revenues of $10 million or more but less than $100 million,
implementation of the new pronouncement will be required for the fiscal years
beginning after June 15, 2002 (i.e. Fiscal Year 2003).
Well Maintained City Infrastructure and Facilities
Implementation of the Wastewater System Improvements Project (WSIP)
The WSIP is a project valued at $120 million that will provide the City with a second
wastewater treatment plant, improvements to the existing wastewater treatment plant,
improvements to the sewer collection system, and the elimination of several lift
stations. Additional engineering contracts will have to be approved by City Council
before the consulting engineers can proceed with design development. These
contracts are expected to be submitted for City Council review and approval in the
first quarter of 2003. Additionally, the financing documents must be approved by
City Council and are expected to be ready in the first quarter of 2003. The project is
anticipated to be ready for construction by mid -year 2004.
Financially Sustainable City Government Providing Top Quality, Responsive
Services and Well Maintained City Infrastructure and Facilities
Continued Waste Stream Diversion, Revenue Enhancements and Cost Savings in
Solid Waste
The Solid Waste Division is implementing a cart based collection system for
residential customers beginning in January 2003. The Solid Waste Division will be
developing comprehensive plans to implement a commercial recycling program, a
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Principle:
Opportunity:
Principle(s):
Opportunity:
food recycling program, a glass recycling program, and developing the business plans
that will need to be authorized before these services can be offered to businesses and
citizens. Each of these new program offerings require additional equipment and staff
as well as a revenue stream that will support the service. The Solid Waste Division
will also be proposing options concerning either implementing an exclusive franchise
on commercial waste on September 1, 2003 in compliance with City Council
authorization granted in 2002 or developing franchising agreements for commercial
waste haulers.
Financially Sustainable City Government Providing Top Quality, Responsive
Services
Leadership Retreat and Fayetteville Focus
During the first quarter of 2003, a leadership retreat has been scheduled that will
enable City Council to establish immediate (2 year) priorities as well as long-term
(up to 8 year) priorities. These priorities will Lead to specific projects with
implementation beginning within the next 12 to 36 months. The City contracted with
a strategic leadership facilitator in 2002 to conduct the leadership retreat during the
first quarter of 2003.
Financially Sustainable City Government Providing Top Quality, Responsive
Services, Well Maintained City Infrastructure and Facilities
Improved Resource Utilization
During 2002, the City invested approximately $750,000 in several systems that will
result in improvements in citizen and customer service delivery. Additionally,
significant Staff time has also been invested in these projects. With this investment
and continued maintenance of these new tools, citizens and customers will be able to
access City services as never before possible. These systems were authorized by City
Council in early 2002 and all of them were operational in early December. During
2003, Staff will be focused on developing the reporting and data validation
procedures that will enable full utilization of these new resources.
VI
Personnel Changes
The 2003 Budget adds a Meter Reader
for Meter Operations, . a Sewer
Maintenance Crew Leader and two
Sewer Maintenance Workers for Water
& Sewer Maintenance. These positions
are funded in Water & Sewer Fund. A
Parking Maintenance Worker is added 169.43
to provide additional maintenance of
parking facilities for the Downtown
and Dickson Street areas. This position
is needed due to the improvements
along Dickson Street coupled with
changing parking along Dickson Street
from a metered parking arrangement to
a timed parking arrangement and will
be partially funded by Off Street Parking Fund. This budget also adds a Police Officer that is
primarily funded by the Drug Enforcement Grant and a half time District Court Clerk. The District
Court Clerk is funded in General Fund and will be assigned collection duties.
2003 Personnel Summary
653.03 Total Employees (Full Time Equivalent Basis)
Police
Finance &
Internal
Services
59.75
Fire
89.00
Water &
Wastewater
69.00
Operations
165.85
General
Government
53.75
Community
Planning &
Engineering
Services
46.25
As decisions are made by City Council during 2003 concerning the Solid Waste Division's service
changes, additional staff positions funded in Solid Waste Fund may be requested.
Capital Improvements
This budget contains funding for the 2003 projects included in the 2002-2006 Adopted Capital
Improvements Program with the following exceptions: funding of $1,995,000 was added for the
Mount Sequoyah Water & Sewer Replacement Project funded in Water & Sewer Fund; $59,450 was
added for a replacement vehicle in the Parking & Telecommunications Division, for an expansion
pickup truck for the Transportation Division, and for an Expansion Backhoe for the Water & Sewer
Maintenance Division funded in Shop Fund; ($33,000) was reduced in the Bulk Containers and
Commercial Cart Program funded in Solid Waste Fund; $1,559,500 increase in capital overall by
eliminating the Ernest Lancaster Drive -Phase II, the Hanger Rehabilitation, and the Runway
Sealcoating projects, increasing Professional Services, and adding three East Corporate hangers, the
Taxiway A Extension - Phase I, and the East Side Fuel Station projects funded in Airport Fund;
$568,000 of funding was added for the Fire Computer System Improvements, the Emergency Gas
Generator, the Exhaust Removal System, the Building Improvements, the Microcomputer
Replacements, the Municipal Management System - Conversion/Training, and the Local Area
Networking projects funded in Sales Tax Capital Improvements Fund; and a ($51,000) reduction in
the Lights of the Ozarks Project funded in Parks Development Fund.
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2003 FINANCIAL ACTIVITY SUMMARY
The 2003 Annual Budget and Work Program includes approximately $143.6 million in expenditures.
All City funds are budgeted to comply with the City's policy of maintaining 10% of budgeted
operating expenditures in unrestricted fund balance or cash and investments.
Summary of Fund Expenditures
Category
Personnel
Materials & Supplies
Services & Charges
Maintenance
Internal Charges
Debt Service
Purchased Water
W.W.T.P. Operations
Total Before
Transfers/Capital/Depreciation
Transfers
Capital
Depreciation
Adopted 2002
$ 28,040,955
4,540,630
11,128,895
1,205,241
3,469,000
1,828,200
4,928,000
4,374,152
59,515,073
4,914,403
64,156,438
7,817,718
Adopted 2003
$ 31,142,490
4,725,136
14,357,575
1,774,881
3,222,829
11,101,000
4,928,000
4,044,794
75,296,705
6,322,681
53,400,402
8,541,056
% Change
11.06%
4.06%
29.01%
47.26%
-7.10%
507.21%
0.00%
-7.53%
26.52%
28.66%
-16.77%
9.25%
$ 136,403,632 $ 143,560,844 5.25%
The City's adopted budget increased approximately $7.2 million when compared to the Adopted
2002 Annual Budget. The majority of the increase in expenditures is in Debt Service with
$8,874,140 in the Wastewater System Improvements Sales Tax Bond Fund is newly budgeted for
2003. Services & Charges increased by $3,228,680 due to the following: cost reimbursements
decreased by $305,682 in General Fund due to the Billing & Collections Division moving to the
Water & Sewer Fund; the transfer to the Advertising & Promotion Commission account increased by
$211,101 because of projected Hotel, Motel, & Restaurant Tax revenue; reclassified $822,500 to the
Services & Charges category in the Sales Tax Capital Improvements Fund that was previously shown
in the Capital Category; the Water & Sewer In Lieu of Taxes account increased by $236,100 in 2003
over 2002 due to General Fund increasing the level of Franchise Fees charged and normal growth;
and $279,000 in the Airport Fund was reclassiflied to Services & Charges that were previously
shown in the capital category. Personnel costs increased by $3,101,535 mostly due to normal merit
and step range increases that occur throughout the year. $987,000 of the increase was attributed to a
Police and Fire pay range adjustment identified by the Hay Group in 2002. Transfers increased by
$1,408,278 in the Sales Tax Capital Improvements Fund due to the sales tax revenue reallocation
from 25% to 50%. Depreciation increased by $723,338 partly attributed to fleet purchases in 2002.
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Maintenance increased by $569,640 partially due to Software Maintenance of $49,140 in General
Fund with the Municipal Management System (Hansen) being activated in late 2002 and $332,000 in
the Sales Tax Capital Improvements Fund being reclassiflied to Maintenance from previously
charged in the capital category. Capital decreased $10,756,036 due to the Library Construction
project being budgeted in 2002 for $20,417,000 and only $3,485,628 in 2003. This one-time project
represents a $16,931,372 decrease in capital.
Overview of City's Major Funds:
General Fund includes all activities of the City not accounted for in other funds. These activities
are funded primarily by the City's share of the county sales tax - $8.8 million; a portion of the City's
sales and use tax - $4.5 million; franchise fees - $3.6 million; charges for services - $1.1 million; and
intergovernmental - $1.4 million. The functions financed by the General Fund include general
government, finance and internal services, animal services, parking and telecommunications
services, fire and police, parks and recreation, cable, library, traffic, engineering, planning, and
building safety.
The chart below compares actual revenues and expenditures from 2000 through 2001, estimated
revenues and expenditures for 2002, budgeted revenues and expenditures for 2003, and projected
revenues and expenditures through 2006. The City's sales and use tax projections are compiled with
the 50/50 split between capital and General Fund that begins July 1, 2003.
General Fund
28,500,000
26,000,000
23,500,000 /
21,000.000
18.500,000
16,000,000
13,500,000 /
11,000.000 /
2000 2001 2002
2003
2004 2005 2006
• Revenues • Expenses
The Street Fund is primarily financed by turnback revenues received from the State of Arkansas and
turnback monies received from the County Road Millage Tax. These monies are utilized to maintain
and repair City streets, rights-of-way, drainage, and City owned sidewalks.
Currently, the Street Fund has use of reserves in 2003. The turnback from the State of Arkansas is
apportioned on a per capita basis. The projection for 2003 is that cities throughout Arkansas will
receive $46.00 per person. The Street Fund budget for County Road Millage Tax is based on a 1.16
mil levy with a maximum 3.0 mil levy for property located within the city limits.
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