HomeMy WebLinkAbout194-02 RESOLUTION• •
RESOLUTION NO. 194-02
A RESOLUTION APPROVING THE PURCHASE OF 2 TO 8 YARD
TRASH CONTAINERS FROM RJM MANUFACTURING, INC. IN
AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTY
THOUSAND DOLLARS ($150,000.00) TO SERVICE MULTI-
FAMILY AND COMMERCIAL SOLID WASTE CUSTOMERS AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
ONE HUNDRED FIFTEEN THOUSAND DOLLARS ($115,000.00)
FOR SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of 2 to 8 yard trash containers from RJM
Manufacturing, Inc. in an amount not to exceed One Hundred Fifty Thousand
Dollars ($150,000.00) to service multi -family and commercial solid waste
customers.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of One Hundred Fifteen
Thousand Dollars ($115,000.00) for same
PASSED and APPROVED this 17th day of December, 2002.
By:
EATHER WOODRUFF, CWj Clerk
APPROVED:
By:
NAME OF FILE:
CROSS REFERENCE•
Item #
Date
Resolution No.194-02
Document
1
12/17/02
Resolution # 194-02
2
12/05/02
Staff Review Form
3
12/16/02
Budget adjustment
4
12/26/02
Memo from Heather Woodruff, City Clerk to Carrol Hill, Solid
Waste
NOTES:
STAFF REVIEW FORM
XX Agenda Request
_ Contract Review
Grant Review
For the Fayetteville City Council Meeting of: December 16, 2002
FROM:
Carrol Hill Solid Waste and Division General Services
Name Division Department
ACTION REQUIRED: Approval of resolution authorizing purchase up to $150,000 for 2 to 8 yard containers for the
Solid Waste Division for lease and/or purchase of multi family and commercial customers (bid
02-63).
COST TO CITY:
$150,000.00
Cost of this Request
5500-5060-5816.00
Account Number
02098-1 and 02093-1
Project Number
BUDGET REVIEW:
Buer
Sc.), oa0
Category/Project Budget
32, Zip
Funds Used to Date
37, 7 6b
Remaining Balance
xxx Budgeted Item
Dumpster Lease Program
Category/Project Name
SW Improvements
Program Name
Solid Waste
Fund
Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
GRANTING AGENCY:
Accounting Manager Dat ADA Coordinator Date
City A mey Dale
11-ao d�
Purchasing Officer Date
I) ,i i(/2-t.io.i
Internal Autor Date
STAFF RECOMMENDATION: Approve bid from RJM Manufacturing
Cross Reference
New Item:_ Yes _ No
Prev Ord/Res #:
vision
rt hent ► i ect.
Admin
1
Mayor
tive Services Dire
or
1
Date
Da
1'
0'-
D
D
to
i
Orig Contract Date:
•
• •
STAFF REVIEW FORM
Description Recommendation for refuse/recycling containers Meeting Date
Comments: Reference Comments:
Budget Coordinator
Accounting Manager
2cAttt4 ad al
1C.vl
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
• •
TO: Gary Dumas
FROM: Travis Dotson
DATE: Monday, November 22, 2002
SUBJECT: Awarding Bid for 2 to 8 Yard Solid Waste Containers — Bid # 02-63
Background:
The Solid Waste/Recycling Division has had an annual contract for 2 to 8 yard
containers, this contract has expired. These containers are used for trash and recycling
for multiple family dwellings and commercial businesses.
This agreement will be for a period of 12 months and will allow the purchase of up to 300
containers of various sizes from 2 to 8 yards, with a total cost not to exceed $150,000.
Purchases will be on an as needed basis to allow a small inventory at the Solid
Waste/Recycling offices. This small inventory will continue to allow an immediate
response to a request for service.
The bid tab is attached. The Solid Waste/Recycling Division staff has inspected the low
bidder's containers and has found that they meet specifications.
The low bid for the 2 to 8 yard containers is RJM Manufacturing from Easley, South
Carolina.
Recommendation:
Approve resolution authorizing purchase agreement.
Budget Year
2002
City of Fayetteville, Arkansas
• Budget Adjustment Form
Department: General Services
Division: Solid Waste & Recycling
Program: Recycling
•
Date Requested
12/16/2002
Adjustment Number
Project or Item Requested:
$120,000 in the Dumpster Lease Program.
Project or Item Deleted:
$35,000 from the Curbside Recycling Program, $35,000
from the Citywide Solid Waste Audit capital project, and
$45,000 from the Collection Bins - Curbside Recycling
capital project.
Justification of this Increase•
The funding is needed to cover the cost of 2 to 8 yard
containers.
Justification of this Decrease:
The purchase of containers is a higher priority that the
other projects.
Account Name
Container costs
Account Name
Solid Waste improvements
Minor equipment
Professional services
Increase Expense (Decrease Revenue)
Account Number Amount Project Number
5500 5060 5870 00
115,000 02098 1
Decrease Expense (Increase Revenue)
Account Number Amount Project Number
5500 5060 5816 00
5500 5060 5890 00
5500 5000 5314 00
35,000 02093 1
45,000 02037 1
35,000 02091 1
Approval Signatures
Requested By
Budget Manager
epa a hector
Date
Date
Sate
Admi
' native Services Director
pA�
Ma or
4
Date
Date
Budget Office Use Only
Type: A B C D E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Date Initial
Date Initial
Date Initial
Date Initial
FAYETTEVII1E
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To:
From:
Date:
Carrol Hill
Solid Waste and Division
Heather Woodruff, City Clerk
December 26, 2002
Attached is a copy of Resolution 194-02 approving the purchase of 2 to 8 yard trash
containers from RJM Manufacturing, Inc. in an amount not to exceed $150,000.00 to
service multi -family and commercial solid waste customers.
The original will be microfilmed and filed with the City Clerk.
cc: Nancy Smith, Internal Auditor