HomeMy WebLinkAbout184-02 RESOLUTIONIIla
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RESOLUTION NO. 184-02 MICROFILMED
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO
INSITUFORM TECHNOLOGIES IN THE AMOUNT OF THREE
HUNDRED EIGHT THOUSAND TWO HUNDRED FIFTY DOLLARS
($308,250.00) IN EACH YEAR OF THE FIRST TWO CONTRACT TERMS
FOR SANITARY SEWER MAIN LINE AND SERVICE LATERAL
LINING; AND APPROVING PROJECT CONTINGENCIES IN THE
AMOUNT OF THIRTY THOUSAND DOLLARS ($30,000.00) EACH
YEAR OF THE FIRST TWO CONTRACT TERMS, WITH SECOND TERM
FUNDING EXPRESSLY CONTINGENT UPON 2003 BUDGET
APPROVAL OF AT LEAST THREE HUNDRED THIRTY THOUSAND
DOLLARS ($330,000.00) FOR THE SANITARY SEWER
REHABILITATION PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of Fayetteville, Arkansas, hereby awards a
construction contract to Insituform Technologies in the amount of Three Hundred Eight
Thousand Two Hundred Fifty Dollars ($308 250 00) each year of the first two contract
terms for sanitary sewer main line and service lateral lining.
Section 2. That the City Council of Fayetteville, Arkansas, hereby approves
project contingencies in the amount of Thirty Thousand Dollars ($30,000.00) each year of
the first two contract terms.
Section 3. That all Second Term funding is expressly contingent upon 2003
Budget approval of at least Three Hundred Thirty Thousand Dollars ($330,000.00) for
the Sanitary Sewer Rehabilitation Project.
PASSED and APPROVED this 3rd day of December, 2002.
APPROVE
By:
DAN COODY, Mayo
NAME OF FILE:
CROSS REFERENCE•
Item #
Date
Resolution No.184-02
Document
1
12/03/02
Resolution # 184-02
2
11/15/02
Staff review form
3
11/06/02
Purchase requisition
4
12/06/02
Memo from Heather Woodruff, City Clerk to David Jurgens,
Water and Sewer
NOTES:
r
•STAFF REVIEW FORM
XXX AGENDA REQUEST
XXX CONTRACT REVIEW
GRANT REVIEW
For the City Council meeting of: December 3, 2002
•
FROM:
David Jurgens Water/Sewer Public Works
Name Division Department
ACTION REQUIRED: City Council: (1) award the attached construction contract to Insituform
Technologies, Inc., the lowest qualified bidder, for sanitary sewer main line and service lateral lining,
cured in place pipe method; (2) approve the first (2002) term in the amount of $308,250.00, with
a contingency of $30,000; and (3) approve the second (2003) term in the amount of $308,250.00,
with a contingency of $30,000, contingent upon approval of the 2003 budget including the sewer
rehabilitation project rnntainerl therein
COST TO CITY:
$ 338,250 — 2002
Cost of this request
$2,203,317
Project Budget
5400-5700-5815.00 $ 677,664
Account Number Funds used to date
02017-0201
Project Number
$ 1,525,653
Remaining Balance
BUDGET REVIEW: XXX Budgeted Item
Bud et Coord or
Sewer Rehabilitation
Project Name
Sewer Mains Const
Program Name
Water and Sewer
Fund
Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW
GRANTING AGENCY:
Accounting Manager Date ADA Coordinator Date
hasing Officer Date
FF n OMMENDATION: Approve construction contract as stated above.
Division H
Dep
dent Director
Mayor
Dn ttne.sWCLPP2002Aca.WPD •
$IUJU02.
Date
Date
I1— LS-61—
Date
Date
Cross Reference:
New Item: Yes No
Previous Ord/Res 11:
Orig Contract Date:
Meeting Date: December 3. 241 STAFF REVIEW FORM • Page 2
Description: Construction contract, CIPP sewer rehabilitation, Insituform Technologies, Inc.
Comments: Reference Comments:
Budget Coordinator:
Accounting Manager:
City Attorney:
Purchasing Officer:
ADA Coordinator:
Internal Auditor:
DJWREHAB-S W \CIPP2002AGR W PD
FAYETTEfILLE
THE CHT' OF FAYEREVILLE, ARKANSAS
WATER AND SEWER MAINTENANCE DIVISION
DEPARTMENTAL CORRESPONDENCE
•
To: Fayetteville Mayor and City Council
Thru: Greg Boettcher, Public Wor
From: David Jurgens, Water/Sewer
Date: November 6, 2002
4ego
Re: Agenda Request- December 3 City Council Meeting, Construction Contract, 2002
Sanitary Sewer Main Line and Service Lateral Lining, Cured in Place Pipe Method,
Insituform Technologies, Inc.
1. Project Description. This sanitary sewer rehabilitation project involves approximately 5,500 feet
of 6" - 18" trenchless sewer line repairs throughout the entire City. Some of these lines have been
identified in rehabilitation projects, while others have been identified by City -crews. This involves
a specialized and unique form of construction, restoring an existing sewer line to excellent condition
while minimizing digging. This method costs significantly less per foot than an average line
replacement, but is best used in areas where excavation would be costly, impossible or extremely
inconvenient to the public. As the lined pipe is not quite as good as new pipe installed by traditional
methods, this technique is only used in those locations where the reduced pipe diameter is acceptable.
The process is called Cured -in -Place Pipe (CIPP). This repair method involves placing a resin -
impregnated felt tube inside the existing sewer line. The felt tube is expanded and then hardened
using hot water or steam. The newly lined pipe has all leaks sealed and gives up only a small portion
of its diameter. Service lines connecting to the pipe are either reinstated by digging up and manually
attaching the service to the new pipe, or by using a robotic cutter from inside the pipe. This project
also includes lining some laterals using the same method. We have used this type of product in five
previous projects, the first of which was in 1992, with excellent results.
2. Project Engineering and Execution. Specifications, engineering and field work are being
performed primarily in-house by the Water/Sewer Department, with some assistance on the
specifications from the RJN Group, Inc. as part of their sanitary sewer rehabilitation contract.
Additionally, Water/Sewer crews will perform all digging support required for this project. These
measures allow us to save over 35% off of a traditional consultant designed, completely contracted
project of this scope. This contract is written such that we can use this method of repair in emergency
situations as well as planned projects.
3. Term Contract. This contract is set up to have as many as five annual terms, with restrictions
on the unit price increases per year. While there is no obligation to execute future terms of the
contract, this technique allows us to get the best possible prices, increases our flexibility, and greatly
reduces the administrative demands involved. Each annual term would go through the City Council
for approval. I request the City Council approve 2002 and 2003 terms of this contract. The 2003 term
would be approved contingent upon the budget approval process allocating at least $330,000 for the
sanitary sewer rehabilitation project.
4. Bids. Bids were opened on October 30, 2002. As a specialized sewer rehabilitation project, firms
were required to meet very strict qualifications contained within the contract documents in order to
be considered a qualified bidder. We received three bids, shown in the bid tabulation below. The low
bid from a qualified bidder is $107,250 below the engineer's estimate.
Company
Suncoast Infrastructure, Inc.
BRH Garver, Inc.
Insituform Technologies, Inc.
Engineer's Estimated Cost
Bid % of Engineer s Estimate
Bid
$284,900.00
432,443.85
308,250.00
$415,500.00
74.2%
Suncoast Infrastructure, Inc. submitted the low bid, but did not provide any documentation that they
met the experience requirements specified in the contract. The contract required that the
documentation be included with the bid. They did not document experience lining 4" service laterals,
documented very little and only partially successful experience internally reinstating taps on 6" mains,
did not meet the experience requirement for lining 6" mains, and did not meet several other
qualification requirements. On 1 November we requested, via a telephone conversation, that they
provide verifiable documentation that they could meet these requirements, with a submission deadline
of noon, 5 November. We received their follow up documentation at 5:31 p.m. 5 November. Their
revised qualifications still did not meet any of the bid specification requirements. These exceptions
to the bid requirements are great enough that we cannot award the bid to Suncoast Infrastructure,
Inc. Nor would we want to, as this job is difficult and requires significant experience and proven
capabilities. A table with the experience requirements and each firms' qualifications is attached.
5. Scope and Difficulty of Work. This project targets sewer lines throughout the City which
warrant this specialized trenchless type work. For the 2002 and 2003 terms, we plan to line a number
of mains and connected services on North College Avenue. These lines have had some blockages
causing sewer overflows, and it is imperative to correct them before the condition deteriorates such
that they must be dug up and repaired In an effort to never have to dig up North College when it can
be prevented, we will also use this process to repair the 4" service laterals within the highway right
of way. The critical nature and location of these lines is why I put the strict experience requirements
in the specifications. I did not feel it was appropriate to have a company performing very difficult
work in North College unless they had a great deal of successful experience doing so. We have had
two contractors perform this type of work in Fayetteville in the last four years One of the two,
although they performed very well repairing larger lines, was unable to make the 4" taps on a repaired
6" pipe without digging up the tap. In North College, this is not an acceptable risk.
We will also rehabilitate other lines City-wide that are significant maintenance problems, causing dry -
weather overflows and backups, and requiring significant and frequent maintenance. The lines
involved in this project are the most difficuh we have to deal with, as they are in locations which are
very difficult to dig up and repair the existing line.
• •
6. Budgeting. This projectis in the 2002 Capital Improvements Plan (page 129) and is funded by
Water/Sewer funds. $1,525,653 remains in the project budget for 2002; $1,248,000 is identified for
2003_
7. Staff Recommendation. The Staff recommends that the City Council: (1) award the attached
construction contract to Insituform Technologies, Inc., the lowest qualified bidder, for sanitary sewer
main line and service lateral lining, cured in place pipe method; (2) approve the first (2002) term in
the amount of $308,250.00, with a contingency of $30,000; and (3) approve the second (2003) term
in the amount of $308,250.00, with a contingency of$30,000, contingent upon approval of the 2003
budget including the sewer rehabilitation project contained therein.
Enclosures:
Agenda Review Request
Complete Bid Tab
Qualifications Requirements Summary
Proposed Contract
Purchase Requisition
\REHAB -S W \CIPP2002-CC-DEP. W PD
4e1 P!9 ZOOZ ddIOWlCOCZ
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Total Bid
I10
(O
CO
V
0)
V1
A
W
N
Item No.
Bidder
CIPP Point Repair
Emergency Mobilization
Standard Mobilization
4" CIPP Svc Lateral Lining
Internal Lateral Reinstatement
18" CIPP lining
15" CIPP lining
12" CIPP lining
10" CIPP lining
8" CIPP lining
6" CIPP lining
Description
EA
m
D
EA
LF
LF
LF
LF
LF
LF
Unit
m
D
m
D
01
-s
N
3&
0)
0
100
100
500
500
1500
3500
Quantity
N
V
A
N
V
V
CO
N
01
0
V
CO
N
VI
0
N
W
V
VI
0
N
(T
O
0
82.00
70.00
0)
-S
O
0
48.00
A
O
O
0
A
N
O
0
Unit
BRH Garver
$432,243.85
EA
W
_V
Co
N
W
A
W
0)
91
O
O
$73,125.00
EA
CO
N
0
O
O
EA
-I
O
0
O
O
00.009'0£$
Line Item
CA
A
v
0
0
O
O
O
EA
1
CO
N
N
O
�
CO
01
0
990
O
O
N
A
0
0
O
O
O
0)
0
0
0
O
O
O
2,000.00
2,500.00
1,500.00
2,000.00
100.00
V
O
O
o
55.00
42.50
40.00
CO
0)
O
o
34.00
Unit
Insituform
EA
co O
CO
N
O
O
o
EA
O
0
O
O
O
to
N
N
o
O
O
to
W
0
O
O
O
EA
0)
O
0
O
O
O
$21,250.00
EA
N
O
bb
O
O
O
EA
V1
A
O
O
0
$119,000.00
Line Item
EA
0)
O
O
O
O
EA
V
O
O
O
O
EA
N
N
O
O
O
43
N
o
O
o
tv
in
0
o
o
N
0
O
O
O
0
O
O
150.00.
55.00
44.00
N
O
O
30.00
o
O
O
33.00
Unit
Suncoast
to
N
CO
A
(0
o
9O
o
EA
O
0
o
O
o
00'005'£$
(A
O
0
Oa
O
EA
01
A
O
0
O
00'000'6$
EA
CD
N
0
O
o
EA -
-+
0)
O
0
O
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toes-.
01
O
0
O
O
EA
N
N
0
O
O
Line Item
A
N
O
0
O
O
EA
A
A
o
O
0
4,000.00
VI
O
O
o
o
1,500.00
3,000.00a
CO
O O
O
O
A
O
O
0)
O
O
55.00
50.00
40.00
O
O
Unit
Engineer's Estimate
$4151500.001
EA
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0
o
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o
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o 299.999299
o
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63
W
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0
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0
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3
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0
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•
•
Specification Experience Requirements by Contractor
2002 Sanitary Sewer Main Line and Service Lateral Lining, Cured in Place Pipe Method
Specification Item
Specification
Requirement
Suncoast
Experience
lnsituform
Experience
BRH Garver/
Experience
4" Service Pipes Lined by Contractor
250
0
Yes
Yes'
Internal Taps on 6" main by Contractor
250
177
Yes
Yes *
Ft of 6" Pipe Lined by Contractor
25,000
13,777
Yes
Yes
Ft of Pipe Lined for Product in USA
1,000,000
536,371
Yes
Yes
Ft of Pipe Lined for Product in
Arkansas
50,000
16,178
Yes
Yes
ISO 9000 Certification
Yes
No
Yes
Yes
Office In Arkansas
Yes
No
Yes
Yes
* Based on a very quick check, BRH Garver appears to meet these experience requirements. I did
not research their qualifications in more detail as there was a lower qualified bidder.
•
7 HE AMECAN INSTITUTE OF ARCHITECTS
AIA Document A310
Bid Bond
KNOW ALL MEN BY THESE PRESENTS, that we Insituform Technologies, Inc.
as Principal, hereinafter called the Principal, and Travelers Casualty & Surety Company of America
a corporation duly organized under the laws of the State of Connecticut
as Surety, hereinafter called the Surety, are held and firmly bound unto City of Fayetteville, AR
as Obligee, hereinafter called the Obligee, In the sum of Five percent of the amount of the bid
Dollars ($ 5% of amount bid )
for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our
heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has submitted a bid for Bid No. 02-61
2002 Annual Sanitary Sewer Mainline and Service
Lateral Rehabilitation, Cured -In -Place Pipe Method
NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract
with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the
bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for
the prompt payment of labor and material furnished In the prosecution thereof, or in the event of the failure of the
Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference
not to exceed the penalty hereof between the amount specified In said bld and such larger amount for which the
Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation
shall be null and void, otherwise to remain in full force and effect.
'Signed and sealed this 30 day of October
ad
Smith (Witness)
ontracting & Attesting Officer
,2002
Insituform Technologies, Inc.
(Principal) (Seal)
A/ p �� .= f-y,-�
H.Douglas ThomaQrde)Vice President -Project
Travelers Casualty & Surety Company of America Support
(Surety) (Srel) `
1.9 �_ DV d
(Title)
Kathleen M. Hearn, Attorney-in-fact
AIA DOCUMENT A310 • BID BOND • AIA O • FEBRUARY 1970 ED • THE AMERICAN
INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE.. N.W., WASHINGTON, O.C. 20008
•
•
•
IN WITNESS WHEREOF, TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, TRAVELERS
CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY have caused this instrument to be
signed by their Senior Vice President and their corporate seals to be hereto affixed this 27th day of June 2002.
STATE OF CONNECTICUT
}SS Hartford
COUNTY OF HARTFORD
TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA
TRAVELERS CASUALTY AND SURETY COMPANY
FARMINGTON CASUALTY COMPANY
By
George W. Thompson
Senior Vice President
On this 27th day of June, 2002 before me personally tame GEORGE W. THOMPSON to me known, who, being by me duly
sworn, did depose and say: that he/she is Senior Vice President of TRAVELERS CASUALTY AND SURETY COMPANY OF
AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, the
corporations described in and which executed the above instrument; that he/she knows the seals of said corporations; that the seals
affixed to the said instrument are such corporate seals; and that he/she executed the said instrument on behalf of the corporations by
authority of his/her office under the Standing Resolutions thereof.
My commission expires June 30, 2006 Notary Public
Marie C. Tetreault
CERTIFICATE
I, the undersigned, Assistant Secretary of TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA,
TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, stock corporations of
the State of Connecticut, DO HEREBY CERTIFY that the foregoing and attached Power of Attorney and Certificate of Authority
remains in full force and has not been revoked; and furthermore, that the Standing Resolutions of the Boards of Directors, as set
forth in the Certificate of Authority, are now in force.
�Sign"ed and Sealed at the Home Office of the Company, in the City of Hartfbrd, State of Connecticut. Dated this day of
(blob„ -r 2 ✓
By
Kori M. Johanson
Assistant Secretary, Bond
•
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CITY OF FAYETTEVILLE
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1T
FAYETTEVII1E
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: David Jurgens
From: Heather Woodruff, City Clerk
Date: December 6, 2002
Attached is a copy of Resolution No. 184-02 awarding a construction contract to
Insituform Technologies, Inc. for sanitary sewer main line and service lateral lining.
I am also returning 2 signed copies and 1 unsigned copy of the bid documents.
The original resolution and the original signed bid document will be microfilmed and
filed with the City Clerk.
cc: Nancy Smith, Internal Auditor
1 • •
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BID DOCUMENTS AND SPECIFICATIONS
CONTRACT FOR 2002 SANITARY SEWER MAI\ LINE
AND SERVICE LATERAL LI\ING
City of Fayetteville, Arkansas
October 14, 2002
CURED IN PLACE PIPE METHOD
/Aii..
B 011 p i t
ARAl SAS '\
REGISTERED
PROF SSION",!.
01,89` a -0ti'0Cren
RC's/',�/
• •
MICROFILMED
BID DOCUMENTS AND SPECIFICATIONS
CONTRACT FOR 2002 SANITARY SEWER MAIN LINE
AND SERVICE LATERAL LINING
City of Fayetteville, Arkansas
October 14, 2002
CURED IN PLACE PIPE METHOD
ARI Al AS Z
BECISTERED
PROFFSSIONAL
IEr?[?1
954 Re-zoo/001 ,
ADDENDUM!TO BID DOCUMENTS ANPSPECIFICATIONS
CURED IN PLACE PIPE METHOD
City of Fayetteville, Arkansas
Released October 22, 2002
BID NUMBER 02-61
This Addendum Number 1, consisting of four (4) items, is hereby made a part of the
Contract Documents to the same extent as though it were originally included therein, and
shall supersede anything contained in the Plans and Specifications with which it might
conflict. This Addendum shall be attached to the Index Sheet of the Contract Document
and submitted with the bid. Bidders shall acknowledge receipt of this Addendum on the
outside of the sealed bid envelope. The Contract Documents for the above titled project
is revised and amended as follows:
1. Attach the Engineer's stamped cover/certification sheet to the contract documents.
2. In the advertisement to bid, change the first paragraph to read as follows: Separate
sealed bids for 2002 ANNUAL SANITARY SEWER MAINLINE AND SERVICE LATERAL
REHABILITATION, CURED IN PLACE PIPE METHOD, Bid Number02-61, Fayetteville, Arkansas
are invited and will be received at the office of the Purchasing Officer located at room
306, 113 W. Mountain, Fayetteville, Arkansas, 72701 on or before, but no later than 1_00
p.m. on October 30, 2002 and immediately thereafter or as soon thereafter as is
practicable all bids will be publicly opened in a room to be designated at that time and
the bid prices read aloud. The bid opening will be in room 326 of the City of Fayetteville
Administration Building at 113 West Mountain.
3. Replace paragraph 2.2.4 with the following.
2.2.4 CONTRACT RENEWAL
• The contract may be renewed for additional periods up to four (4) additional
contract penods beyond the original bid and will be based solely upon the
option and agreement between both the City and the CONTRACTOR. The
prices and rates bid by the successful bidder shall be firm throughout the initial
one year penod of the contract. Prices and rates may only be increased or
decreased for the next or subsequent contract extension penod, and only if
the parties agree to extend the contract If Owner seeks to decrease or
Contractor seeks to increase any price or rate, each party shall give the other
party wntten notice thereof at least ninety (90) days prior to the end of the
contract year, together with a justification for each proposed rate of pnce
change Owner and Contractor shall negotiate in good faith the amount, if
any, in the increase or decrease in the price or rate; provided, however, in no
event may any specific unit cost change more than five percent (5%) of the
preceding year's value. If the parties are unable to agree on the extension of
the contract, then to contract shall terminate at t•end of the contract
year, subject to the Owner's nght to unilaterally extend the contract of the
same terms and conditions, for a period not to exceed four (4) months to
enable the Owner time to rebid this document.
4. Delete paragraph 2.3.9 b).
Sincerely,
"c ►Tto N
ARI) -IAS L
REGISTERED �2
�N
ROFESSIONAL
David . urg ns, PGINEER 24�
Water/ wer ainte Superi endent
SIBJ
VN- `ID ]UG%%
CIPP-term2002Addendum I 0-22-02.doc
• •
Contract Documents
CONTRACT FOR 2002 SANITARY SEWER MAIN LINE AND SERVICE LATERAL LINING
CURED IN PLACE PIPE METHOD
City of Fayetteville, Arkansas
October, 2002
I hereby state that this Project Manual was prepared
under my direct supervision and that I am a duly
Registered Professional Engineer und. jeJaws of the
State of Akansas. 9s"s T T E 0?-.,
AR At SAS Z
REGISTERER
P� FESSIONAG
22
A A A
No.8954 %
' J uftN #"
w.�
1 r •
1 TABLE OF CONTENTS
1 1.0 ADVERTISEMENT FOR BIDS
1
1
1
1
1
1
1
2.0 INFORMATION FOR BIDDERS
2.1 INVITATION TO BID
2.2 SCOPE OF WORK
2.3 GENERAL INFORMATION
2.4 SPECIAL CONDITIONS
3.0 TECHNICAL SPECIFICATIONS
3.1 CURED -IN-PLACE MAINLINE RECONSTRUCTION
3.1.1 INTENT
3.1.2 REFERENCED DOCUMENTS
3.1.3 PRODUCT, MANUFACTURER, INSTALLER QUALIFICATION REQUIREMENTS
3.1.4 MATERIALS
3.1.5 STRUCTURAL REQUIREMENTS
3.1.6 INSTALLATION RESPONSIBILITIES FOR INCIDENTAL ITEMS
3.1.7 REINSTATEMENT OF BRANCH CONNECTIONS
3.1.8 INSPECTION
3.1.9 CLEAN-UP
3.2 CURED -IN-PLACE LATERAL RECONSTRUCTION FROM MAINLINE
3.2.1 INTENT
3.2.2 REFERENCE SPECIFICATIONS
3.2.3 GENERAL CORROSION REQUIREMENTS
3.2.4 CURED -IN-PLACE PIPE MATERIALS
3.2.5 PHYSICAL STRENGTH
3.2.6 DEVIATIONS
3.2.7 INSTALLATION PREPARATIONS
3.2.8 INSTALLATION OF LATERAL LINING
3.2.9 CLEAN-UP
3.2.10 PAYMENT
3.3 CURED -IN-PLACE LATERAL RECONSTRUCTION FROM CLEANOUT OR ACCESS PIT
3.3.1 INTENT
3.3.2 REFERENCE SPECIFICATIONS
1
3.3.3 GENERAL CORROSION REQUIREMENTS
3.3.4 CURED -IN-PLACE MATERIALS
3.3.5 PHYSICAL STRENGTH
1 3.3.6 DEVIATIONS
3.3.7 INSTALLATION PREPARATIONS
3.3.8 INSTALLATION OF CURED -IN-PLACE LATERAL LINING
1 3.3.9 CLEAN-UP
3.3.10 PAYMENT
1
1
• •
3.4 CURED -IN-PLACE PIPE FOR TRENCHLESS PIPELINE POINT REPAIR
3.4.1 INTENT
3.4.2 PREQUALIFICATION
3.4.3 MATERIALS
3.4.4 STRUCTURAL REQUIREMENTS
3.4.5 INSTALLATION
3.4.6 TESTING REQUIREMENTS
3.4.7 INSPECTION
3.4.8 CLEAN-UP
3.4.9 PAYMENT
3.5 CLEANING AND INTERNAL TELEVISION INSPECTION OF EXISTING SANITARY SEWERS
3.5.1 GENERAL
3.5.2 MATERIALS
4.0 BIDDERS PROPOSAL
4 1 ITEMIZED DESCRIPTION OF BID PRICING
4 2 GENERAL INFORMATION
5.0 CONTRACTS AND BONDS
5.1 AGREEMENT
5.2 PERFORMANCE BOND
5.3 PAYMENT BOND
5.4 MAINTENANCE BOND
5.5 CONTRACTOR'S AFFIDAVIT OF BILLS PAID
1,0
•
INVITATION TO BID
•
BID NUMBER 02-61
2002 ANNUAL SANITARY SEWER MAINLINE AND SERVICE LATERAL REHABILITATION, CURED IN PLACE
PIPE METHOD
RECEIPT OF BIDS
Separate sealed bids for 2002 ANNUAL SANITARY SEWER MAINLINE AND SERVICE LATERAL
REHABILITATION, CURED IN PLACE PIPE METHOD, Bid Number 02-61, Fayetteville, Arkansas are invited
and will be received at the office of the Purchasing Officer located at room 306, 113 W.
Mountain, Fayetteville, Arkansas, 72701 on or before, but no later than 2:00 p.m. on October 30,
2002 and immediately thereafter or as soon thereafter as is practicable all bids will be publicly
opened in a room to be designated at that time and the bid prices read aloud. The bid opening
will be in room 326 of the City of Fayetteville Administration building at 113 West Mountain.
The work consists of a term contract for sewer rehabilitation using an approved cured in place
pipe lining method and material, up to an estimated 6,200' of 6" - 18" sanitary sewer main line
pipe, 30 each 4" service laterals, five cured in place point repairs, and 60 internally reinstated
connections on the 6"-1 8" mains.
Sealed envelopes or packages containing bids shall be marked or endorsed "2002 ANNUAL
SANITARY SEWER MAINLINE AND SERVICE LATERAL REHABILITATION, CURED IN PLACE PIPE METHOD, Bid
Number 02-61." The contractor's state contractor's license number must be clearly stated on the
envelope or package containing the bid.
CONTRACT DOCUMENTS
Copies of the Contract Documents required for review or bidding purposes may be obtained only
from the office of the office of Purchasing Officer located at Room 306, 113 West Mountain,
Fayetteville, Arkansas Bid documents are available for inspection at the same office.
BID SECURITY
Each bid shall be accompanied by a certified check, a cashier's check or bid bond payable to
the order of the City of Fayetteville, Arkansas in an amount not less than five percent of the bid as
a guarantee that the bidder will, within ten (10) days after the date of the award of contract,
execute an agreement and file bonds and insurance as required by the Contract Documents if
his bid is accepted.
A pre-bid meeting shall be held at the office of the Water and Sewer Division, 1475 Cato Springs
Road, Fayetteville, Arkansas on Tuesday, October 22, 2002 at 10:30 a.m. Attendance at this pre-
bid meeting is not mandatory.
Said Contract Documents are by this reference incorporated into and made a part of this
Invitation to Bid and should be consulted for full particulars.
• •
The City of Fayetteville reserves the right to reject any and all bids, and to waive minor defects or
informalities deemed to be in the City's best interest.
Pursuant to Arkansas Code Annotated 22-9-203, the City of Fayetteville, Arkansas, encourages all
qualified small, minority and women business enterprises to bid on and receive contracts for
goods, services, and construction. Also, the City of Fayetteville, Arkansas, encourages all general
contractors to subcontract portions of their contract to qualified small, minority, and women
business enterprises."
All questions or correspondence concerning the plans and specifications shall be directed to the
Water and Sewer Maintenance Division, 1475 West Cato Springs Road, Fayetteville, AR, 72701,
(479) 575-8386.
Peggy Vice
Purchasing Officer
Publication: October 16, 2002
October 23, 2002
Bid # 02-61
• •
INFORIVATION FOR BIDDERS
• •
2.0 INFORMATION FOR BIDDERS
2.1 INSTRUCTIONS FOR BIDDING
2.1 1 SUBMITTING. THE BID
• Each Bid must be submitted in a SEALED ENVELOPE addressed to
Peggy Vice
Purchasing Officer, Room 306
City of Fayetteville
113 West Mountain Street
Fayetteville, AR 72701
• Each sealed envelope containing a Bid must be plainly marked on the outside of
the envelope as Bid for 2002 SANITARY SEWER MAINLINE AND SERVICE LATERAL
REHABILITATION CONTRACT The envelope should bear the full name and address of
the Bidder on the outside. The envelope shall also bear the valid Arkansas
Contractor's License Number.
• If forwarded by mail the above-described envelope containing the Sealed Bid must
be enclosed in another envelope addressed to:
Peggy Vice
Purchasing Officer
City of Fayetteville
113 West Mountain Street
Fayetteville, AR 72701
2.1.2 FILLING OUT THE BID DOCUMENTS
• All Bids must be made on the required bid form as contained within the Contract
Documents.
• All spaces for bid prices must be filled-in in ink or typewritten, and the Bid Form must
be fully completed and properly executed by a bona fide anent of the Bidder when
the Bid is submitted.
• The City of Fayetteville is not exempt from state and local use taxes, Bid amounts
shall include State and local sales or use tax.
• Only one copy of the Bid Form is required to be submitted.
• The Bid Form should be left in the Contract Documents and Specifications and the
entire set should be submitted with the Bid.
• A conditional or qualified bid may be resected.
• •
2.1.3 BID CONDITIONS AND REQUIREMENTS
• A Bidder may not withdraw his bid within sixty (60) consecutive calendar days after
the date of the opening thereof. Should there be reasons why the Contract cannot
be awarded within the specified 60 -day penod, the time may be extended by
mutual agreement between the Owner and the Bidder.
• The Owner may waive anv informalities or minor defects in the bidding, or rerect any
or all bids without recourse.
• Any Bid may be withdrawn prior to the scheduled time for the opening of Bids or
authorized postponement thereof.
• Any Bid received after the time and date specified for receipt of bids will not be
considered and will be returned to the Bidder unopened.
• The Contractor's Bid shall be accompanied by a cashier's or certified check upon a
national or state bank in an amount not less than five (51 percent of the total
maximum Bid Price, payable without recourse to the City, or a Bid Bond in the same
amount from a reliable surety company, as a guarantee that the Bidder will enter
into a Contract and execute Performance and Payment Bonds within ten 1101 days
after Notice of Award of Contract to him. The Notice of Award shall be given by the
Owner within sixty (601 dans following the opening of Bids.
• The successful bidder must furnish Performance and Payment Bonds upon the form
provided in the amount of 100% of the total contract price from an approved bank or
surety company holding a permit from the State of Arkansas to act as surety, or other
surety or sureties acceptable to the City.
• The CONTRACTOR shall furnish a Maintenance Bond for an amount equal to ten
percent 110%1 of the contract pnce for improvements and shall be for two (2) years
from and after the date of the Engineer's acceptance of the work
• The CONTRACTOR agrees that they will comply with the terms of the "Americans With
Disabilities Act".
• Attention of Bidders is particularly called to the requirement as to conditions of
employment to be observed and minimum wages to be paid under the Contract as
incorporated.
• The Bidder shall submit within the same envelope with his Bid Form, complete
"submittal data" to thoroughly define the character of the methods and materials
upon which his Bid is based. Submittal data shall include catalog data sheets,
descriptive material, photographs, etc., so as to thoroughly explain to the Owner the
character of the proposed rehabilitation. If such submittal is deficient in the opinion
of the Owner, the Owner may request of the Bidder supplementary information as
necessary to satisfy the Owner.
• •
2.1.4 STATEMENT OF QUALIFICATIONS
• It is the intention of the City to award a Contract only to a bidder who furnishes
satisfactory evidence that he has the requisite experience and ability and that he
has sufficient capital, facilities, and plant to enable him to prosecute the work
successfully and promptly. Prospective bidders must complete and submit the
enclosed Qualification Statement with his bid. The Contractor must also provide
documentation with his bid that he has successful experience with the following: (1)
lining no less than 25,000 feet of 6" sewer main; (2) reinstatement of no fewer than
250 each 4" services connected to 6 -inch diameter sewer mains; (3) lining no fewer
than 250 each service laterals in lengths no less than 10 feet and no more than 75
feet.
2.2 SCOPE OF WORK
2.2.1 PROJECT DESCRIPTION
• Term maintenance contract for the rehabilitation of sanitary sewer mainlines and
service laterals throughout the City of Fayetteville, Arkansas.
2.2.2 LOCATION OF PROJECT
• Multiple miscellaneous locations within the Fayetteville, Arkansas sanitary sewer
collection system have been identified for rehabilitation. The City's goal is to
accomplish the rehabilitation in phases. The City may choose to purchase more,
less, or none of the rehabilitation, depending upon its needs. The City is under no
obligation to purchase a minimum amount of any item awarded.
• This contract is generally for miscellaneous and unidentified rehabilitation of sanitary
sewer mains and service connections using the cured -in-place pipe method.
2.2.3 PURCHASE ORDERS
• Purchase orders may be issued to the successful bidder for an amount up to an
approximate total of $250,000 with a contract period not to exceed one (1) year.
• The cost of any change orders will be included in the original contract total i.e.; they
will count against the approximate total of $250,000. Payment for the work will be in
accordance with the prices set forth in the proposal for the quantity of work
performed. Progress payments will be made monthly based on the work performed
during that period.
2.2.4 CONTRACT RENEWAL
• The contract may be renewed for additional periods up to four (4) additional
contract periods beyond the original bid and will be based solely upon the option
and agreement between both the City and the CONTRACTOR. The prices and rates
• bid by the successful bidder shall be firm throughout the initial one year period of the
contract. Prices and rates may only be increased or decreased for the next or
subsequent) contract extension period, and only if the parties agree to extend the
contract. If Owner seeks to decrease or Contractor seeks to increase any price or
• •
rate, each party shall give the other party written notice thereof at least ninety (90)
days prior to the end of the contract year, together with a justification for each
proposed rate of price change. Owner and Contractor shall negotiate in good faith
the amount, if any, in the increase or decrease in the price or rate, provided,
however, in no event may the total contract cost change more than five percent
(5%) of the preceding year's value. If the parties are unable to agree on the
extension of the contract, then the contract shall terminate at the end of the
contract year, subject to the Owner's right to unilaterally extend the contract of the
same terms and conditions, for a period not to exceed four (4) months to enable the
Owner time to rebid this document.
2.2.5 MISCELLANEOUS
• The basis for award of the contract shall be the lowest total of unit prices bid by an
acceptable and qualified CONTRACTOR who meets all or the experience
requirements stated within this contract. Any bidder who does not meet all of the
experience requirements stated within this contract will be considered a nonqualified
bidder and will not be awarded the contract.
• The CONTRACTOR will establish a point of contact for all field and construction
related topics, and a point of contact for all billing and office related topics.
• It is the City's intent to minimize disruption and street or access closure time to the
residents of the City of Fayetteville. Therefore, the CONTRACTOR shall arrange crews in
a way to have continuous work from the time a particular project has begun until it is
complete. It shall be the responsibility of the CONTRACTOR to inform the City
regarding dates and locations of work activities that may impact the flow of traffic.
2.3 GENERAL INFORMATION
2.3.1 SPECIFICATIONS
• This contract is generally for miscellaneous and unidentified rehabilitation of sanitary
sewer mainlines and service lines using the cured -in-place pipe method. Bids offering
alternative methods or products may be considered for award if such methods and
products are clearly identified in the bid and are determined by the Owner to be
equal in all respects to the materials and methods referenced in the Specifications.
Exceptions taken to the Specifications, if any, shall be clearly documented within the
Bidder's bid package. -
2.3.2 STATE AND LOCAL TAXES
• The City of Fayetteville is not exempt from state and local use taxes.
• Bid amounts shall include State and local sales or use tax.
• •
2.3.3 MONTHLY ESTIMATE
• All invoices for payment presented by the CONTRACTOR shall provide
documentation to support the location and amount of work accomplished during
the payment period.
2.3.4 PAYMENT
• The Contractor's Invoice and all supporting documents shall be submitted to the
City.
• Owner will pay invoice amounts due to the Vendor within 30 calendar days after
receipt of invoicing, or less any allowed discount as offered by the Vendor.
• Payment for work on a particular project shall be made upon completion and
acceptance of the work by the City. There 'will be no partial payment made for any
project.
• Invoices shall be sent to the City of Fayetteville. They shall be itemized to include:
- The specific bid items utilized.
The quantities of those bid items.
- The location of the project.
The total cost for that project.
- The total billing to date under the annual contract, including any change orders.
- All state and local taxes applicable.
• Completion of a particular project is defined To include the satisfactory performance
of all minor and non -pay work items such as clean up and restoration/replacement
of all damaged private and public property, etc.
• Unless otherwise indicated, there will be no separate pay items for the following
miscellaneous construction items. Cost for these items shall be considered incidental
to other contract bid items.
- Pre -TV and Post -TV inspection of pipelines
- Bypass systems to include set up, operation, and removal
- Excessive pipeline cleaning and root removal
- Final Cleanup.
2.3.5 RETAINAGE
• As security for the faithful completion of the work by the CONTRACTOR, the Owner
shall retain five percent (5%) of the total dollar amount of work done on this contract
per work order issued.
• Thirty (30) days after successful completion of a work order by the CONTRACTOR the
retainage will be released to the CONTRACTOR.