HomeMy WebLinkAbout181-02 RESOLUTION1
RESOLUTION NO. 181-02
A RESOLUTION APPROVING AN AMENDED CHANGE ORDER
NUMBER 4 TO THE CONSTRUCTION CONTRACT WITH
TOWNSHIP BUILDERS, INC. IN THE AMOUNT OF ONE
HUNDRED NINETY-FIVE THOUSAND THREE HUNDRED
DOLLARS ($195,300.00) FOR THE DOWNTOWN DICKSON
ENHANCEMENT PROJECT (DDEP); APPROVING A REVISED
IN-HOUSE ENGINEERING EXPENSE IN THE AMOUNT OF
SEVENTY-FOUR THOUSAND SEVEN HUNDRED DOLLARS
($74,700.00); AND APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF TWO HUNDRED SEVENTY THOUSAND
DOLLARS ($270,000.00) FOR SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of Fayetteville, Arkansas, hereby
approves an amended Change Order Number 4 to the construction contract with
Township Builders, Inc. in the amount of One Hundred Ninety -Five Thousand
Three Hundred Dollars ($195,300.00) for the Downtown Dickson Enhancement
Project (DDEP). The City Council does not agree to extend the time of
completion of this contract. A copy of the amended Change Order Number 4,
marked Exhibit "A" is attached hereto and made a part hereof.
Section 2. That the City Council of Fayetteville, Arkansas, hereby
approves a revised In -House Engineering expense in the amount of Seventy -Four
Thousand Seven Hundred Dollars ($74,700.00).
Section 3. That the City Council of Fayetteville, Arkansas, hereby
approves a Budget Adjustment in the amount of Two Hundred Seventy
Thousand Dollars ($270,000.00) for same
PAFSOrprand APPROVED this 19th day of November, 2002.
a :S C
aa af
By: //l/lirtl�
(fiEATHER WOODRUFF, ity Clerk
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
•
Resolution No.181-02
Document
•
1
11/19/02
Resolution # 181-02
2
11/23/00
Change Order # 4
3
11/23/02
Staff review form
4
11/19/02
Budget adjustment
5
12/09/02
Memo from Heather Woodruff, City Clerk to Sid Norbash,
Engineering
NOTES:
•
CHANGE ORDER NO. 4
Project Title: Downtown Dickson Enhancement Project
Project No. 98097-20 Contract No. 02-14 Contract Date 3-19-2002
Contractor: Township Builders. Inc.
The following changes are hereby made to the contract documents:
Addition to the contract:
Section (A) per attached form $ 22.382.50
Section (B) per attached form $ 15,875.00
Section (C) Per attached form $157.042.50
Justifications:
Total $195,300.00
The justifications for the above referenced cost items are outlined
in sections 1, 2, and 3 of the letter of Atkins Engineers to the
Mayor and City Council.
These items were omitted from their original design.
Original Contract Price:
As adjusted by previous changes:
This C.O. will increase contract by:
The new contract price will be:
$2.948.590.30
$2.995.429.30
$ 195,300.00
$3.190.729.30
•
•
Change Order #4
Page 2
Dickson St. Enhancement
CHANGE TO CONTRACT TIME
Township Builders will be granted 102 extra calendar days to
complete the additional work.
Therefore the substantial completion date will move from April 15,
2003 to July 26, 2003. The date of full completion will move from
August 1, 2003 to November 10, 2003.
APPROVALS REOUIRED
To be effective this change order must be approved by the Owner if
it changes the scope or objective of the project, or as may
otherwise be required under the terms of the General Conditions of
the Contract.
Requested by
Approved by Contractor
Approved by Mayor
,/deze d;.4z-ltfrz/
Date // %eivt
-
Date t -J D%
date- /(40-2.--
•
CHANGE ORDER NO. _A_
•
Project Title: Downtown Dickson Enhancement Project
Project No. 98097-20 Contract No. 02-14
Contractor: Township Builders, Inc.
Contract Date 3-19-2002
The following changes are hereby made to the contract documents:
Addition to the contract:
Section (A) per attached form
Section (B) per attached form
Section (C) Per attached form
Justifications:
$ 22,382.50
$ 15.875.00
$157,042.50
Total $195,300.00
The justifications for the above referenced cost items are outlined
in sections 1, 2, and 3 of the letter of Atkins Engineers to the
Mayor and City Council.
These items were omitted from their original design.
Original Contract Price:
As adjusted by previous changes:
This C.O. will increase contract by:
The new contract price will be:
$2.948.590.30
$2,995,429.30
$ 195,300.00
$3,190,729.30
• •
Change Order #4
Page '2
Dickson St. Enhancement
CHANGE TO CONTRACT TIME
Township Builders will be granted 102 extra calendar days to
complete the additional work.
Therefore the substantial completion date will move from April 15.
2003 to July 26, 2003. The date of full completion will move from
August 1, 2003 to November 10, 2003.
APPROVALS REOUIRED
To be effective this change order must be approved by the Owner if
it changes the scope or objective of the project, or as may
otherwise be required under the terms of the General Conditions of
the Contract.
Requested by fect, /`L+a,/ Date // 7—eaiZ
Approved by Contractor /_%! �� Date //- 7IW
Approved by Mayor / t l G6Y�i � date 3/424
NOV-07-2002 THU 04:28 PM THIP BUILDERS FAX N0. 5041043839
1
11/07/2802 17 13 479-575-8202 ENGINEERING C.O.F.
CUMIN ORDER NO. ..A.
P. 02
PAGE 82
Project Title; bowntown niekgo@ gylanasmont Bs'R'J1
Project No. 98097-90 Contract No. 0Z-14 Contract Date 3-79^2002
Contractor: Tawnehip sniliare Inc.
The following changes are hereby made to the contract documents:
Addition to the contraat:
Section. (A) per attached form
Scotian (3) per attached form
' Section (C) Per attached Ears
Justifications:
$ 22,382.50
$ 15.875.00
$151.O42.5O
•
Total 4195,300.00
-r.7====......======="1"--m=
The justifications for the above referenced cost items are outlined
in sections 1, 2, and 3 of the letter of Atkins Engineers to the
Mayor.and City Council.
These items were omitted from their original design.
Original' Contract Price: a j94!.590.30
As adjusted by previous changes: � SQ29.30
This C.O. will increase contract by; $ 195-300.00
The new contract price will be: $3.190,729.30
_ NOV-07_2002 THU 04:28 PM TOIP BUILDERS
11/07/2802 17:13 479-575- 2
Change Order #4
Page 2
• Dickson St. Enhancement
FAX NO. 501
ENGINEERING C.O.F.
P. 03
PACE 03
CHANGE TO CONTRACT TIME •
Township Builders will be granted 102 extra calendar days to
complete the additional work.
00 '0
Auaust 1. 2003 to November 10, 2003-
AEPROVALS REOOTRED
To be effective this change order must be approved by the Owner if
it changes the scope or objective .of the project, or as may
otherwise be required under the terms of the General Conditions of
the Contract.
Requested by
Date
Approved by Contractor , �^'^ J..�+ Date50/L
date (L/2 c17---
Approved by Mayor
NOV-07-2002 THU 04:28 PM T1SHIP BUILDERS
11/07/2902 17 13 479-575-8202
FAX N0, 541143839
ENGINEERING C.O.F.
MANOR ORDBR NO.
•
P, 02
PAGE 02
Project Title: Downtown nicksecUMWWWWOMMUMLJEIDMIRCt
Project No. 98097-20 Contract No. OZ -14 Contract Date 3-19-2002
Contractor:.Townahin Builders inc
The following changes are hereby made to the contract documents:
Addition to the contract:
9vatioa (A) per attached fora
Section
Section
(B) per attachod form
(C) Per attached form
$ 22,382,50
$ 15,675.00
Total $195,300.00
Justifications:
The justifications for the above referenced cast items are outlined
in sections 1, 2, and 3 of the letter of Atkins Engineers to the
Mayor and City Council.
These items were omitted from their Original design.
Original'Contract Price:
As adjusted by previous changes:
This C.O. will increase contract by:
The new contract price will be:
,S2 949.590,30
:2,995.429.30
$ 195-300.00'
sa_ia0,729.30
'> NOV-07-2002 THU 04:28 PM TOW IP BUILDERS
11/07/2802 17 13 479-575-2
Change Order #4
Page 2
Dickson St. Enhancement
CHANGE TO CONTRACT TIME •
FAX NO. 501"839 P. 03
ENGINEERING C.O.F. PAGE 03
i
Township Builders will be granted 1D2 extra calendar days to
complete the additional work.
�- -_ am' " _ 1
2003 to Crnly 2F. 2003- The rlate of full nnmnlrt<on will nova from
August 1. 2003 to November 10. 2903_
APPROVALS REQUIRED
To be effective this change order must be approved by the Owner if
it changes the scope or objective ,of the project, or ae may
otherwise be requited under the terms of the General Conditions of
the Contract.
Requested by
Date
Approved by Contractor t .- 4si. Date / -7-0?—
Approved
7'0LApproved by Mayor ` �'� / dater/2'J
—I
440V-07-2002 THU 04:28 PM TO IP BUILDERS
11/07/2082 17 13 479 -575 -
FAX NO. 501 3839
ENGINEERING C.O.F. PAGE 82
P.02
ORANaa OBDRR NO.
Project Title: bowntoup nickyen Ethan, ..•,.-.t Proloo*
Project No. 98097-20 Contract No. 02.-14 Contract Date 3-19-2002
Contractor: Township Bulldogs Tne.
The following changes are hereby made to the contract documents:
Addition to the centraet:
Stetion (A) per attached form $ 22,302.50
Section (S) par attached fere d 15.678.00
Section (C) Ter attached form $157 042.50
Total $195,300.00
= =116==romit=====laWala=
Justifications:
The justifications for the above referenced cost items are outlined
in sections 1, 2, and 3 of the letter of Atkins Engineers to the
Mayor and City Council.
These items were omitted from their original design.
Original' Contract Price:
As adjusted by previous changes:
This C.O. will increase contract by:
The new contract price will be:
52.948.990.30
412.995.429 30
$ 191_300.00
NOV-07-2002 THU 04:28 PM TOWNSHIP BUILDERS
11/07/2002 17 13 479 -575 -BO
Change Order #4
Page 2
Dickson St. Enhancement
FAX NO. 5016 39
ENGINEERING C.O.F.
CHANGE TO CONTRACT TIME
Township Builders will be granted
complete the additional work.
P. 03
PAfIE 83
102 extra calendar days to
will move from April 15.
Thereforethe substantial coma io data
00 - �
�0
puaust 1. 2003 to November 10, 200$a,
ApPROV'tS REWIRED
To be effective this change order must be approved by the Owner if
it changes the scope or objective .of the project, or as may
otherwise be required under the terms of the General Conditions of
the Contract.
Requested by Date
Approved by Contractor Date 11-7 0 L
Approved by Mayor L //� date /
` NOV-07-2002 THU 04:28 PM TeIP BUILDERS
4 11/07/2882 17:12 479-575-8202
FAX Na 501143839
P. 02
ENGINDE ING C.O.F. PAGE 02
CSANOK Q&DzR NO. _A_
Project Title: Downtown Dickson E» nawmwnt Prolpcf;
Project No. 98097-20 Contract No. OZ -14 Contract Date 3-19-2002
Contractor: Township Sui3.dein tac
The following changes are hereby made to the contract documents:
Addition to the contract:
Section 00 per attached form
Section (3) per attached fora
Section (C) Per attached form
Total
SUstiftcatione:
S 22 382.50
$ 15.875.00
$157.042.50
$195,300.00
======mm. --m=
•
The justifications for the above referenced cost items are outlined
in sections 1, 2, and 3 of the letter of Atkins Engineers to the
Mayor.and City Council.
Theseitems were omitted from their original design.
Original Contract Price:
As adjusted by previous changes:
This C.O. will increase contract by:
The new contract price will be:
92,948.
;2.995.
$ 195.
$3.190,
5,89.30
429.30
300.00
729.10
NOV-07-2002 THU 04:28 PM TOWIP BUILDERS
✓ 11/07/2002 17:13 479 -575 -
Change Order #4
Page 2
• Dickson St. Enhancement
FAX NO. 501"839
ENGINEERING C.O.F.
P. 03
PAVE 03
CHANGE TO CONTRACT TIME
Township Builders will be granted 102 extra calendar days to
complete the additional work.
00 - .0-
P,uaust 1. 2003 to November 10, 2003-
APPROVkLS REOUTREO
To be effective this change order must be approved by the Owner if
it changes the scope or objective .of the project, or as may
otherwise be required under the terms of the General Conditions of
the Contract.
Requested by
Approved by Contractor
Date
Date j/-7 a
Approved by Mayor date
•STAFF REVIEW FORM
X AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of November 19. 2002
FROM:
•
Sid Norbash Engipeering Public Works
Name Division parunent
ACTION REQUIRED: Approval of: (1) the Change Order #4 to the construction contract with Township Builders, Inc., for
Dickson Street Enhancement Project, in the amount of $195,300. (2) Additional funds for the in-house construction management,
in the amount of $74,700.00. (3) The related Budget Adjustment in the amount of $270,000.
COST TO CITY:
Cost0oflE' [request $3.224.83Cate0g ry dg C,oudg Fency) Dickson Stanhry oeeanectcgecategory/Project
4470-9count47umber .00 und5�sed 10 Daze Program' et Improvements
Proje9ctt N°umber
$29.303.0(Sales Tax
Remaining Balance Fund
BUDGE "JEW:
Bt get Coco m /
X Budgeted Item _ Budget Adjustment Attached (to be famished)
Administrative Services Director
CONT CT/GRANT/LEASE REVIEW:
a/54:941414 -11j
ccountmg Manager
City 'ftomey
Purchasing Officer
GRANTING AGENCY:
Date flL�-u.Auu t �, 111Dat1810 a.
(f b
Date
II$Oa-
ate
ADA Coordinator Date
STAFF RECOMMENDATION: Approval of the Change Order #4, extra in-house eng. costs & budget adjustment.
Date Cross Reference
Date
Admini ive Services Director / Date
Mayor
New Item: Yes _ NoX.
Prev Ord/Res #: 52-02
///2 1� Orig Contract Date: 3-19-2002
Date
Orig Contract Number: 838
• •
STAFF REVIEW FORM
Descrip Di kson S . - Enhancement Project Meeting bate 11-19-2002
Change a • er #4
Comments: Reference Comments:
Budget Coordinator
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
Page 2
FAYETTEVII1E
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Fayetteville City Council
Thru: Dan Coody, Mayor
Greg Boettcher, PWD
Jim Beavers, City Engineer
From: Sid Norbash, Staff Engineer
Date: November 4, 2002
Re: Dickson Street Enhancement Project
Change Order #4 to the construction Contract
Background:
The above referenced project is a Capital Improvement Project in
progress, which is scheduled for construction completion in 2003.
Change of Scope:
There are three items that were omitted from the original design.
Attached please find the explanation letter from Atkins Engineers,
and the justifications for their recommendations.
Attached please find Change Order #4, and the supporting documents
containing the description and the breakdown of each cost item.
Recommendations•
The Staff recommends approval of:
(1)Change Order #4 to he existing contract with Township Builders,
Inc., for an increase in the contract, in the amount of
$195,300.00
(2)The additional amount of $74,700 for in-house engineering
services.
(3)The related Budget Adjustment in the amount of $270,000.00
Funding:
Sales Tax Funds.
SN/sn
Attachments: Copy of the Change Order #4 / Budget Adjustment
•
CHANGE ORDER NO. _A._
Project Title: Downtown Dickson Enhancement Project
Project No. 98097-20 Contract No. 02-14 Contract Date 3-19-2002
Contractor: Township Builders. Inc.
The following changes are hereby made to the contract documents:
Addition to the contract:
Section (A) per attached form $ 22.382.50
Section (B) per attached form $ 15.875.00
Section (C) Per attached form $157,042.50
Total $195,300.00
Justifications:
The justifications for the above referenced cost items are outlined
in sections 1, 2, and 3 of the letter of Atkins Engineers to the
Mayor and City Council.
These items were omitted from their original design.
Original Contract Price:
As adjusted by previous changes:
This C.O. will increase contract by:
The new contract price will be:
$2,948.590.30
$2,995,429.30
$ 195,300.00
$3,120 729.30
•
• •
Change Order #4
Page 2
Dickson St. Enhancement
CHANGE TO CONTRACT TIME
Township Builders will be granted 102 extra calendar days to
complete the additional work.
Therefore the substantial completion date will move from April 15.
2003 to July 26. 2003. The date of full completion will move from
August 1. 2003 to November 10. 2003.
APPROVALS REOUIRED
To be effective this change order must be approved by the Owner if
it changes the scope or objective of the project, or as may
otherwise be required under the terms of the General Conditions of
the Contract.
Requested by
Approved by Contractor
Approved by Mayor
Date
AW Date M/-&2
date a/430Z2—
NOV-05-2002 TUE 04:05 PM TOWNS__.BUILDERS
FAX N0. 501669 P. 02
Downtown Dickson Enhancement Project 1012002
Downtown Dickson Enhancement Project
Change Order #4A
Add the following work to the Base Bid to complete Change Order #4A:
Item Estimated
No. Ouantitv Unit Description olltent and Unit Price Bid Total Amount
1 1 Each Remove and Dispose of Grate Inlet
Six Hundred dollars ($ 600.00 )/EA $ 600.00
amount written in words in figures in figures
2 10 Ton Aggregate Base Course (Class 7)
Twenty Two dollars ($ 22.00 )/TON $ 220.00
amount written in words in figures in figures
3 20 Gallon Prime Coat
Two dollars ($ 2.00 )/GAL $ 40.00
amount written in words in figures in figures
4 4 CY 10" PCC Base Course
Ninety
amount written in words
dollars (S 90.00 )/CY $ 360.00
in figures in figures
5 2 Ton 2" ACHM Surface Course(PG70-22)
Fifty
amount written in words
dollars (5 50.00 )/TON 5 100.00 .
in figures in figures
6 108 Lin Ft 18" R. C. Pipe Culvert (Class 3)
Forty Five
amount written in words
dollars (S 45.00 )/LF $ 4.860.00.
in figures in figures
7 9 Cu Yd Selected Pipe and Conduit Bedding
Twenty
amount written in words
dollars ($ 20.00 )/CY $ 180.00 •
in figures in figures
8 25 Cu Yd Selected Pipe Backfill
Twenty
amount written in words
dollars ($ 20.00 )/CY $ 500.00
in figures in figures
9 12 Cu Yd Class A Concrete
Three Hundred Fifty
amount written in words
dollars ($ 350.00 )/CY $ 4.200.00.
in figures in figures
00310-1