HomeMy WebLinkAbout180-02 RESOLUTIONRESOLUTION NO. 180-02
A RESOLUTION APPROVING THE PURCHASE OF LED
TRAFFIC SIGNAL LENSES FROM TEMPLE, INC. IN THE
AMOUNT OF FIFTY-EIGHT THOUSAND THREE DOLLARS
AND EIGHTY-SEVEN CENTS ($58,003.87) AND APPROVING A
BUDGET ADJUSTMENT IN THE AMOUNT OF FIFTY-EIGHT
THOUSAND FOUR DOLLARS ($58,004.00) FOR SAME
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves the purchase of LED traffic signal lenses from Temple, Inc. in
the amount of Fifty -Eight Thousand Three Dollars and Eighty -Seven Cents
($58,003.87).
Section 2. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a budget adjustment in the amount of Fifty -Eight Thousand
Four Dollars ($58,004.00) for same.
PASSED and APPROVED this 19th day of November, 2002.
Lit/�_
a, 1
ATTEST:
By:taaogeR WOODRUFF y Clerk
APPROVED:
By
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
•
Resolution No.180-02
Document
1
11/19/02
Resolution # 180-02
2
11/04/02
Staff review form
3
11/23/02
Budget adjustment
4
10/31/02
Purchase requisition
5
12/09/02
Memo from Heather Woodruff, City Clerk to Perry Franklin,
Traffic Division
NOTES:
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
• STAFF REVIEW FORM
0
For the Fayetteville City Council meeting of November 19, 2002
FROM:
Perry Franklin
Name
Traffic Division Public Works
Division Department
ACTION REQUIRED:
Approval of a Bid Waiver,Budget Adjustment and Emergency Clause for the
purchase of LED traffic signal lenses Per prices on Bid# 02-40 Res# 109-02
for the period of 10/15/02 through 12/31/03 to finish the new traffic signals
added to the LED project and purchase LED lenses for future traffic signal
installations. (Confirmation letter from Temple, Inc. attached)
COST TO CITY:
$ 58,003.87
Cost of this Request
4470-9470-5890.00
Account Number
02026
Project Number
$ 185,079
Category/Project Budget
$ 185,079
Funds Used To Date
$ 0
Remaining Balance
LED Traffic Signals
Category/Project Name
Transportation Imp
Program Name
Sales Tax Capital
Fund
BUDGET REVIEW: X
f7/ �
Budget Coor.:' ator
Budgeted Item X
Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE
ng Manager
__age/ or
REVIEW:
At or ey
Purchasing Officer
GRANTING AGENCY:
/ct(2/lv
Date ADA Coordinator
z y/o2 /) li,u.c.-
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to Internal
Date
ditor
Date
(0t31(o
Date
S
FF RECOMMENDATION:
1
Divi
Head
//
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Department Director
aa)A rvices Director
/0 3! oz_
ate
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Date
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Date
Date
Cross Reference
New Item: Yes No
Prev Ord/Res #:
Orig Contract Date:
•
Sent By: HP LaserJet 3100; 4795758241;
•
RESOLUTION NO, 109-02
22 -Jul -02 4:20PM; Page 2
1
A RESOLUTION AWARDING BID #02-40 TO TEMPLE INC. OF
DECATUR, ALABAMA IN THE AMOUNT OF ONE HUNDRED
SEVENTY THOUSAND NINE HUNDRED NINETEEN DOLLARS
($170,919.00) TO PROVIDE LED TRAFFIC SIGNAL. LENSES TO
REPLACE. ALL 110 VOLT BULBS AND LENSES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
tin 1. That the City Council of Fayetteville, Arkansas, hereby awards
Bid #02-40 to Temple IAC. of Decatur, Alabama in the amount of One Hundred
Seventy Thousand Nine Hundred Nineteen Dollars ($170,919.00) to provide LED
traffic signal lenses to replace all 110 volt bulbs and lenses.
PASSED and AITROVED this 16e day of July 2002.
JUL-22-2002 16:25
APPROVED:
By:
D COODY, May
4795758241 95%
P.02
Sent By: HP LaserJet 3100;
Temple, Inc.
P.U. Box 2066
Decatur, Alabama 35602-2066
Phone 1-800-633-3221
Fax (205) 3534578
City of Fayetteville, AR
RE: LED Signal Bid # 02-04
4795758241; 28 -Jun -02 12:11PM;
• •
Temple
Serving the South Since 1954!
Page 2/3
DATE
Juno 21,
2002
TERMS
NET30
DELIVERY
30 Days
SALF.SMAN
Jim Rhodes
CONDITIONS: The prices and tams un this quotation wt not subject m verbal changes or Mho' agrawatu unlesa ep}nural iu
voting by Temple, Inc. All ytwtutiuta uul overnice aux amtinbent upon strike", aaidcats, fust availability of materials mrd all
other causes beyond our umtml. Prices arc basal on toss end conditions existing on date of quotation and are subject to change by
Tiaple, Inc. before final steep Wnx. E'reigbi will be prepaid and allowed unless otherwise toted on this gw,wtion.
Quantdy 1
Description
1
Price
1
Amount
600 12"Red RX -11-40 DR6-RTFB-20A-40
600 12"Yellow RX -9 DR6-YTFB-23A
550 12" Green RX -11 DR8-GCFB-20A-40
100 12" Green »» DR&-GCAAN-21A
130 12" Yellow>»> DR8-YTAAN-21A
50 12" Ped Full HancUOutline Man Side/Side PS8-CFC5-01A
Price includes Shipping. Does not include tax 11 applicable tax will be added.
Quote Valid For _90_ Days. Jim Rhodes
JUN -28-2002 12:18 4795758241
$57.17
$88.03
$119.57
$83.70
$66.03
5117 39
$34.304.35
139,619.57
$8S.780.87
$8,369.57
S8,584.24
55,889.57
96%
P.02
Temple, Inc.
P.O. Box 2066
Decatur, Alabama 35602-2066
Phonc I-800-633-3221
Fax (205) 353-4578
City of Fayetteville, AR
rA
Temple
RE: LED Signal Bid # 02-04 - Revised Ped Quote for 16 x 18
1
Serving the South Since 1954!
DATE
July 18, 2002
TERMS
NET 30
DELIVERY
30 Days
SALESMAN
Jim Rhodes
CONDITIONS: The prices and terms on this quotation are not subject to verbal changes or other agreements unless approved in
writing by Temple, Inc. All quotations and agreements arc contingent upon strikes, accidents, fires, availability of materials and all
other causes bcyond our control. Prices arc based on costs and conditions existing on date of quotation and are subject to change by
Temple, In . before final acceptance. Freight will be prepaid and allowed unless otherwise noted on this quotation.
Quantity
Description
Price
Amount
Option 1
50 16" Ped Outline H/M overlap PS7-CFL3-01A
Option 2
50 16' Ped Full Hand/ Outline Man overlap PS7-CFL2-01A
Price includes Shipping. Does not include tax if applicable tax will be added.
$134.00
$8,700.00
$138.00 $6.900.00
Quote Valid For _90_ Days.
Jim Rhodes SENT VIA EMAIL
Sent By: HP LaserJet 3100; 4795758241;
•
28 -Jun -02 12:12PM; Page 3/3
• •
.4
GELcore
June 5, 2002
To Whom It May Concern:
Subject: GELcore, GE LED Signals
GELcore is pleased to offer a 5 -year warranty on the materials and workmanship of the
GELcore, GE LED Signals. Additionally, GELcore will replace or repair LED signal modules
that exhibit luminous intensity of less than the minimum values specified in Table 1 of !TE
specification VTCSH-Part-2 July 1998, within the first 60 months from the date of delivery.
With the LED Signals backed by the General Electric Company youwill be getting quality
products. Please don't hesitate to call if you have any questions.
Sincerely,
Matthew Baker
Regional Sales Manager
Southern Regional Office: Phone (321) 633-4050 Fax (321) 633-7033 Email mauhew.baker®geleore.com
GELcore: A joint venture of GF, Lighting and Emcore Corporation
JUN -28-2002 12:18
4795758241 96% P 03
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2002
Department: Public Works
Division: Traffic
Program: Sales Tax Capital
Date Requested
10/30/2002
Adjustment Number
Project or Item Requested:
$58,004 is requested in the LED Traffic Signal Lens
capital project.
Project or Item Deleted:
$58,004 from the Traffic Signal Improvements capital
project.
Justification of this Increase:
The additional funding is needed to cover additional
expenses for the purchase of LED Lens to equip the
remaining City signals.
Justification of this Decrease:
There is sufficient funding remaining in project to meet
2002 objectives.
Increase Expense (Decrease Revenue)
Account Name Account Number Amount Project Number
Minor equipment 4470 9470 5890 00 58,004 02026 1
Decrease Expense (Increase Revenue)
Account Name Account Number Amount Project Number
Minor equipment
4470 9470 5890 00 58,004 02063
Approval Signatures
Reque_ d By Date
�v -3)-Oi
Date
Budget Mana
Department it
A.i in . , i've Services Direc or
Mayor
Date
/47' cl
Date
1 2,rCFZ
Date
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Date Initial
Date Initial
Date Initial
Date Initial
N
A
CO
N
Requester:
Perry Franklin _
City:
(DECATUR
Address:
PO BOX 2066 I!
Vendor # 'Vendor Name
70490 1 _ TEMPLE INC
CITY OF FAYETTEVILI
11T YELLOW (ARROW) DR6-YTAAN-21A
12 GREEN (ARROW) DR6 GCAAN-21A
IGREEN RX -11 DR6-GCFB-20A-40A
YELLOW RX-9DR6-YTFB-23A
(RED RX-11-40DR6-RFTB-20A-40
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Account Number:
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Ship To Code:
44!1
FOB Point:
Fayetteville, AR
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Expected Delivery Date:
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Fixed
Asset #
10/18/2002 09:18 FAX 2568808770 MBE2433
• •
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Temple
Temple, inc.
P.O. Box 2066
Decatur, Alabama 35602-2066
Phone 1-800-633-3221
Fax (256) 353-4578
10/15/02
City of Fayetteville
113 W. Mountain Street
Fayetteville, Arkansas 72701
ATTN: Mr. Perry Franklin, Traffic Division
Dear Perry:
As we discussed this morning I am writing to confirm Temple's extension for a period of 14 months
effective 10/15102 through 12/31/03 of the pricing for the GELcore LED's that we bid on your current
LED retrofit project.
Per the current bid to the City of Fayetteville, AR Temple, Inc. will honor the pricing as addressed
above for the following products:
12" Red RX -11 DR6-RTFB-20A-40: $57.17
12" Yellow RX -9 DR6-YTFB-23A: $66.03
12" Green RX -11 DR6-GCFB•20A-40: 5119.57
17' Green »» DR6-GCAAN-21A: 583.70
12" Yellow »» DR6-YTAAN 21A: 566.03
12" PED Full HandlOutline Man SidelSide PS6-CFC5-01A: 5133.69
If you need any further information do not hesitate to contact me
Sincerely,��
im Rhodes
Phone 1-800-833-3221
Cell (256) 508.1572
Fax (256) 353-4578
E-mail: tim.rhodes Ttemple-inacom or jrhodes3680aol.com
OCT -1B-2002 09:38
2568808770 97%
X01
wira
P.01
FAYETTEVIIIE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Perry Franklin, Traffic Division
From: Heather Woodruff, City Clerk
Date: December 9, 2002
Attached is a copy of Resolution 180-02 approving the purchase of LED Traffic signal
lenses from Temple, Inc. in the amount of $58,003.87.
The original will be microfilmed and filed with the City Clerk.
cc: Nancy Smith, Internal Auditor
Peggy Vice, Purchasing