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Home My WebLink About170-02 RESOLUTIONRESOLUTION NO. 170-02 A RESOLUTION ACCEPTING STATE AIRPORT AID GRANTS IN THE AMOUNT OF UP TO TWO HUNDRED FIVE THOUSAND SEVEN HUNDRED EIGHTY-TWO DOLLARS ($205,782.00) FOR DEVELOPMENT OF AN EXECUTIVE AIRCRAFT APRON PROJECT AT THE FAYETTEVILLE MUNICIPAL AIRPORT; AND APPROVING A BUDGET ADJUSTMENT IN THE SAME AMOUNT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts State Airport Aid Grants in the amount of up to Two Hundred Five Thousand Seven Hundred Eighty -Two Dollars ($205,782.00) for development of an Executive Aircraft Apron Project at the Fayetteville Municipal Airport. Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment in the amount of up to Two Hundred Five Thousand Seven Hundred Eighty -Two Dollars ($205,782.00) PASSED and APPROVED this 5th day of November, 2002 ATTEST: By: HEATHER WOODRUFF, Ci Clerk APPROVED: By NAME OF FILE: CROSS REFERENCE: Item # Date Resolution No.170-02 Document 1 11/05/02 Resolution # 170-02 2 10/24/02 Staff review form 3 11/14/02 Budget adjustment form 4 10/18/02 Application for state airport aid 5 12/05/02 Memo from Heather Woodruff, City Clerk to Ray Boudreaux NOTES: X AGENDA REQUEST CONTRACT REVIEW X GRANT REVIEW 0 III ill STAFF REVIEW FORM • Corporate Aircraft Apron Ark State Dept of Aeronautics For the Fayetteville City Council Meeting of: November5,2002 FROM: Ray M. Boudreaux Name Aviation & Economic Development Airport Division Department ACTION REQUIRED: Review of two Arkansas Dept of Aeronautics grant applications and an amendment to Dept of Aeronautics grant # 187102 (copy attached) for additional funding for construction of Executive Aircraft Hangar Apron South of the Terminal/FBO Building, and entrance road re -location. Total of grant funding requests is $205,782. Resolution to accept the grants if approved by the State, and approval of a budget adjustment reflecting the additional revenue. COST TO CITY: $205,782.00 S' 176,442.00 Revenue Cost of this request Category/Project Budget Program Category / Project Name 5550.0955.6805.00 $ Account Number State Grants Funds Used to Date Program / Project Category Name 02131.1 $ 176,442.00 Airport Project Number Remaining Balance Fund Name BUDGET REVIEW: i X Budgeted Item X Budget Adjustment Attached Budget M: ager 4J•ZT—oZ Date Administrative Services Director Date CONTRACT/GRANT/LEASE REVIEW: lkid/ Accounting Manage Ciy Atto t ey i •I /(x/07 Date Date I )o Iaal0a-- Purchasing Manager Date /o/zL10 Date ADA Coordinator Date Grant Coordinator Date STAFF RECOMMENDATION: Staff recommends approval of Grant and associated budget adjustment. Division Head Department Director rative Servi es Director Date Date Cross Reference New Item: Yes No X Previous Ord/Res#: Res #15-02 10-23.0y Orig. Contract Date N/A Date Mayor Date Orig. Contract Number N/A • • • • Staff Review Form - Page 2 Description Dept of Aeronautics grant Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator Meeting Date November 5, 2002 Reference Comments: FAYETTEIPILLE THE CITY OF FAYETTEVILLE, ARKANSAS DAN COODY, MAYOR TO: THRU: FROM: DATE: SUBJECT: MEMORANDUM Dan Coody, Mayor Fayetteville City Council Member Staff Review Committee Ray M. Boudreaux, Director, Aviation and Econo October 18, 2002 Grant Applications •• is Development Background: The City Council approved the construction of a new FBO Hangar and an Executive Apron with infrastructure to support the hangar and other corporate hangars constructed on leased land. Attached are We new grant applications for the apron project and a grant amendment for the apron project. These new applications have been coordinated with the State Department of Aeronautics and represent the change in scope of the project due to reorientation of the buildings. Purpose: Review for application of the two new grants and the grant amendment and acceptance of the grants. Budget Considerations: The original grants for the project represented $166,600 in State support. The two new grants are: Apron over turf (50/50) $33,523 State $33,523 Local Entrance road relocate (75/25) $27,225 State $9,075 Local The grant amendment for the additional apron is: Additional apron (90/10) $145,034 State $16,115 Local $67,047 Total $36,300 Total $161,149.34 Total New grant revenue to the project is $205,782. The total project cost does not change but the cost to the City of Fayetteville airport fund is reduced by the new grant revenue. Requested Action: Approve the application and the acceptance of Department of Aeronautics Grants for the Executive Apron Construction project and approval of a budget adjustment. Attachments: Staff Review Form Application Budget Adjustment Aviation and Economic Development Department Fayetteville Municipal Airport, Drake Field 4500 South School Avenue, Suite F Fayetteville, Arkansas 72701 Ray M. Boudreaux, Director alCity of Fayetteville, Arkansas Budget Adjustment Form 1 Budget Year 2002 Department: Aviation & Economic Development Division: Airport Program: Revenue Date Requested 11/05/2002 Adjustment # Project or Item Requested: Reduce Use of Fund Balance $205,782 Project or Item Deleted: $205,782 in State Grants revenue account. Justification of this Increase: Will reduce the airport fund outlay for this project. Justification of this Decrease: Will provide additional funding for the Executive Aircraft Apron project. Account Name Use of Fund Balance Increase Expen e (Decrease Revenue) __ Amount Account Number Project Number 205,782 5550 0955 4999 99 Decrease Expense (Increase Revenue) Account Name _ Amount _ Account Number Project Number State Grants 205,782 5550 0955 6805 00 02131 1 Approval Signatures Date /0_ z, -oz__ Date Date l_��ll�?i 3 -o) - Date ate Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting _ Entered in Category Log Blue Copy: Budget & Research / Yellow Copy: Requester E FAYETTEVILLE AIRPORT ADMINISTRATION OFFICE THE CfY OF FAYETTEVILLE, ARKANSAS September 30, 2002 John Knight, Director Arkansas Department of Aeronautics One Airport Dnve - 3'd Floor Little Rock, Arkansas 72202 Dear Mr. Knight: •• In February of this year, Wayne Jones of McClelland Engineering and I presented our plan for a new executive apron and taxiway project that would allow new hangars to be constructed on the highway side of the airport convenient for executives and VIP's flying out of Fayetteville Municipal Airport, Drake Field. At that time we had several T Hangars available. Today we are full and have been for several reporting periods. The original plan was to construct Phase I of the planned executive ramp development, enough space to accommodate the two interested companies. Since that time, the ramp has increased in size by nearly four times to accommodate the two tenant hangars and the new FBO Hangar, all three on the north side of the new ramp. We have tentative agreement to lease space on the south side for another 12,000 SF maintenance hangar. As planning progressed, it became apparent that we would need to proceed with Phase 11 of the apron expansion project and construct a new entrance to the Executive apron area. We have received bids for the executive apron and taxiway project and the new FBO hangar. The City Council approved award of the construction projects at their October 15, 2002 meeting. With this letter we request additional support for the project. The State Department of Aeronautics has generously provided two grants for Phase I of the overlay pavement work and taxiway extension to the main terminal apron. As Phase 11 of the work was developed, the scope of the originally proposed overlay work was expanded. Attached please find two new grant applications and a modification of the existing grant for the asphalt overlay. There is no change to Grant 1878-02 which is the 75/25% grant for taxiway extension from the new corporate ramp to the main terminal apron. Fayetteville Municipal Airport respectfully requests to submit applications for the two additional projects and the grant amendment to be considered by the Aeronautics Commission at their 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE, AR 72701 PHONE 501.718-7640 Ext.5 • FAX 501-718-7646 O. � • November meeting. The grant applications are attached. This project is to convert the former employee automobile parking lot into an aircraft parking ramp and a new executive apron. The former airport entrance road will be modified to allow space for the new hangars. A fire gate will be at the end of the former entry road that will allow very good access for the fire department as well as for tenants of the executive Ramp Development area for times when they need to transfer outsized cargo. Flying Investments is already under construction for a hangar on the new apron. We will award our contract following a Pre -Construction Conference scheduled for October 24. We are planning a formal groundbreaking October 30, 2002 at 2:00 in the afternoon. Please accept our invitation to attend as an honored and valued partner in this project to enhance aviation in Northwest Arkansas. Attached to this request are copies of the contracts for these projects for your information and necessary action. Thank you for your support of the Fayetteville Municipal Airport, Drake Field. Sincerely, Ray M. Boudreaux, Dire • or Aviation and Economi 1 evelopment • NEW APRON OVER ASPHALT EXECUTIVE HANGAR COMPLEX DRAKE FIELD FAYETTEVILLE MUNICIPAL AIRPORT 37547 Item Quantity Unit Unit Price Pavement Removal Curb &Gutter Removal Remove Inlets Remove Storm Drainage Pipe Remove Parking Booth Crushed Stone Base Asphalt Surface Course (3") Storm Drainage Pipe (18") Grate Inlets Chain Link Fence (6') Engineering Design Bidding Phase Contr. Admin & Observation Construction Material Testing 6520 1500 2 1 1 2950 1100 533 4 750 SY LF EA LS EA TN TN LF EA LF 1.08 2 360 2700 2600 14.11 38.2 39.78 2190 14.57 Subtotal Construction Cost Extended 7041.6 3000 720 2700 2600 41624.5 42020 21202.74 8760 10927.5 140596.34 $11,300.00 $600.00 $7,603.00 $1,050.00 Estimated Apron Cost $161,149.34 MIKE HUCKABEE GOVERNOR Gary Gammie Chairman Jonesboro. Darryl Riddell Vice -Chairman West Helena Margarita Fontana Rogers John A. Sparks Little Rock Ken Johnson Pine Bluff Ken Pyle Fort Smith Marion Burton Little Rock •• •• STATE OF ARKANSAS DEPARTMENT OF AERONAUTICS Little Rock National Airport • One Airport Drive • 3rd Floor Little Rock, Arkansas 72202-4402 Telephone: (501) 376-6781 • Fax: (501) 378-0820 Mr. Ray Boudreaux, Direct Aviation and Economic De elopment Fayetteville Municipal ' ort 4500 South School Av ue, Suite F Fayetteville, Arkansas 72701 Februaryp, 2002 JOHN K. KNIGHT DIRECTOR Dear Mr. Boudreaux: FR Ci 1 9 2002 Atli; :.ORT The Arkansas Aeronautics Commission in their meeting of February 13, 2002 approved a State Airport Aid Grant in the amount of $74,088.00 to convert car parking area to ramp with overlay at the Fayetteville Municipal airport. (90-i0%o) Your grant has been assigned a number for identification purposes. Please use 1877-02 as your grant number when corresponding with our office concerning your project. You should advise the Director of this office if you find you will not be able to complete the project for the amount approved. An amendment request for the project may then be acted on at the next Commission meeting. The Commission will not be responsible for any additional project costs unless the sponsor has received notification in advance. The Commission has asked that we call your attention to Page Three (3) of your application for State Airport Aid. You agreed, when the application was submitted to start the project within three months after approval or the grant would•be null and void. The next to the last paragraph requires that the project be completed within one year unless it is partially funded by the Federal Aviation Administration (FAA). Please advise if circumstances beyond your control prevent the completion within the allotted time, otherwise, the grant may be canceled. Payment of this grant may be made on completion of the project provided the commission has received written assurance that lease agreements have been signed for two hangars as described in the grant application. Please request payment of this grant in writing and include your documentation for the project at that time. Sincere] John K. Knight Director JK/cb • • • • ARKANSAS DEPARTMENT OF AERONAUTICS APPLICATION FOR STATE AIRPORT AID The City/ outs y of Fayetteville hereby makes application to the Arkansas Department funds pursuant to Act 733 of 1977, for the purpose project for the development of a municipal airport Fayetteville , Arkansas, •Washington Date Name Name herein called "Sponsor", of Aeronautics for State of aiding in financing a located in the City of County. of Request: October 18, 2002 of Airport: Fayetteville Municipal Airport / Drake Field (FYV) and address of City/County Commission sponsoring request: City of Fayetteville 113 West Mountain St. Fayetteville, AR 72701 Person to contact about project: Ray M. Boudreaux, Director 4500 S School Ave, Suite F Phone/Fax Number: Phone/Fax Number: 479-718-7642 479-718-7646 fax Name and address of Engineering Firm (If Applicable): McClelland Consulting Engineers, Inc. Contact Person: PO Box 1229 Fayetteville, AR 72702-1229 Wayne Jones, P.E. Phone/Fax Number. 479-443-2377 Describe the work to be accomplished: Construct Aircraft Apron over the turf areas between the entrance road and parking areas South of the Terminal/FBO Building in order to re -develop the area as an aircraft apron for Executive Hangar Buildings. State and Local Project Costs: Please indicate: XX 50-50% Match 75-25% Match 90-10% Match Total Cost of Project $ 67,047 Local Share/Funds Local Share/In-Kind State Share 33,523 33,523 Federal AIP Projects: N / A Total Cost of Project Federal Share (90%) Local Share (5%) State Share • • State Airport Aid Application Page Two Provide the information listed below as it applies to your project: FUNDS: Source of Funds State Funding: Arkansas Department of Areronautics Local Funding: Fayetteville Municipal Funds, Airport Div Source of In -Kind Services N/A Estimate starting date of project: November 2002 Estimate completion date of project: March 2003 Project will be for: New Airport Existing Airport RR Is land to be leased or purchased? NO Description of land and cost per acre: Provide the Federal AIP Grant Number (AIP Projects Only) State Representatives for your area: State Senator David Malone State Representative Bill Pritchard - District 8 • • • • • State Airport Aid Application Page Three The Sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument affecting use of the property for an airport. In application for a new landing site or expansion of existing facility, the FAA Form 7480.1, Notice of Landing Area Proposal, must be approved by FAA before review for grant can be made by the state. No land purchased with State Grant Funds may be sold or disposed of without State Commission approval. All requests for sale or disposal of property will be considered on an individual case basis. No airport accepting State Grant funding may issue an Exclusive Rights Lease. All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state grant can be approved. All Grant applications involving Federal Airport Improvement Program (AIP) funding must be accompanied by the approved FAA application. If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it is agreed that all developments and construction shall meet standard FAA construction practices as outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc., shall have a base and a thickness that will accommodate the weight of aircraft expected to operate at this airport. All grant applicants (City and/or County) are totally responsible for compliance with all Federal, State, County and City Laws, Statutes Ordinances, Rules, Regulations, and Executive Orders concerning contracts and purchases for which this grant is approved and issued. All grant applicants must submit with their applications a completed Contract and Grant Disclosure and Certification Form. (Form F -1 -Pages 1&2). It is understood and agreed that should the sponsor fail to start this project within three (3) months of the Arkansas Department of Aeronautics' date of acceptance, that this grant is null and void. It is also agreed that this project, except FAA funded projects, shall be completed within one year from the date of acceptance of this grant by the Arkansas Department of Aeronautics. Applications for extension will be entertained if circumstances beyond the sponsor's control occur. Funds will be disbursed according to Department procedures and final inspection of completed project. (See Instruction Page). IN WITNESS WHEREOF, the sponsor has caused this Application for State Airport Aid to be duly executed in its name, this 18th day of October , 20 02 . of Fayettevi e e of •.nsor Author. zed Signature Ra v M. Boudre.ux, Director Titl • • • NEW APRON OVER TURF AREA EXECUTIVE HANGAR COMPLEX DRAKE FIELD FAYETTEVILLE MUNICIPAL AIRPORT 37547 Item Tree Removal Light Pole Removal Excavation Select Borrow Soil Stabilization Fabric Crushed Stone Base Asphalt Surface Course (3") Engineering Design Bidding Phase Contr. Admin & Observation Construction Material Testing Quantity Unit 9 3 1361 1360 1000 1230 460 EA EA CY CY SY TN TN Unit Price 85 145 5.38 9.23 2 14.11 38.2 Subtotal Construction Cost Extended $765.00 $435.00 7322.18 12552.8 2000 17355.3 17572 $58,002.28 $4,545.00 $400.00 $3,600.00 $500.00 Estimated Apron Cost $67,047.28 • • • • ARKANSAS DEPARTMENT OF AERONAUTICS APPLICATION FOR STATE AIRPORT AID The City/CosnLy of Fayetteville , herein called "Sponsor", hereby makes application to the Arkansas Department of Aeronautics for State funds pursuant to Act 733 of 1977, for the purpose of aiding in financing a project for the development of a municipal airport located in the City of Fayetteville , Arkansas, Washington County. Date of Request: _October 18, 2002 Name of Airport: Name and address of City/County Commission sponsoring request: Fayetteville Municipal Airport / Drake Field (FYV) City of Fayetteville 113 West Mountain St. Fayetteville, AR 72701 Phone/Fax Number: Name and address of Engineering Person to contact about project: Ray M. Boudreaux, Director 4500 S School Ave, Suite F Phone/Fax Number: 479-718-7642 Firm (If Applicable): 479-718-7646 fax McClelland Consulting Engineers, Inc. Contact Person: Wayne PO Box 1229 Jones, P.E. Fayetteville, AR 72702-1229 Phone/Fax Number: 479-443-2377 Describe the work to be accomplished: Relocate Entrance Road to Terminal/FSO Building and offices due to the re -development of the area for use as aircraft parking ramp. State and Local Project Costs: Please indicate: 50-50% Match XX 75-25% Match 90-10% Match Total Local Local State Cost of Project $ 36,300 Share/Funds 9,075 Share/In-Kind Share 27,225 Federal AIP Projects: N / A Total Cost of Project Federal Share .(90%) Local Share (5%) State Share • • • State Airport Aid Application Page Two • Provide the information listed below as it applies to your project: FUNDS: Source of Funds State Funding: Arkansas Department of Areronautics Local Funding: Fayetteville Municipal Funds, Airport Div Source of In -Kind Services N/A Estimate starting date of project: November 2002 Estimate completion date of project: March 2003 Project will be for: New Airport Existing Airport XX Is land tb be leased or purchased? NO Description of land and cost per acre: Provide the Federal AIP Grant Number (AIP Projects Only) State Representatives for your area: State Senator David Malone State Representative Bill Pritchard - District 8 • • • State Airport Aid Application Page Three • The Sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument affecting use of the property for an airport. In application for a new landing site or expansion of existing facility, the FAA Form 7480.1, Notice of Landing Area Proposal, must be approved by FAA before review for grant can be made by the state. No land purchased with State Grant Funds may be sold or disposed of without State Commission approval. All requests for sale or disposal of property will be considered on an individual case basis. No airport accepting State Grant funding may issue an Exclusive Rights Lease. All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state grant can be approved. All Grant applications involving Federal Airport Improvement Program (AIP) funding must be accompanied by the approved FAA application. If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it is agreed that all developments and construction shall meet standard FAA construction practices as outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc., shall have a base and a thickness that will accommodate the weight of aircraft expected to operate at this airport. All grant applicants (City and/or County) are totally responsible for compliance with all Federal, State, County and City Laws, Statutes, Ordinances, Rules, Regulations, and Executive Orders concerning contracts and purchases for which this grant is approved and issued. All grant applicants must submit with their applications a completed Contract and Grant Disclosure and Certification Form. (Form F -1 -Pages 1&2). It is understood and agreed that should the sponsor fail to start this project within three (3) months of the Arkansas Department of Aeronautics' date of acceptance, that this grant is null and void. It is also agreed that this project, except FAA funded projects, shall be completed within one year from the date of acceptance of this grant by the Arkansas Department of Aeronautics. Applications for extension will be entertained if circumstances beyond the sponsor's control occur. Funds will be disbursed according to Department procedures and final inspection of completed project. (See Instruction Page). IN WITNESS WHEREOF, the sponsor has caused this Application for State Airport Aid to be duly executed in its name, this 18th day of October , 20 02 . Fayetteville Nam yf of Spoyfsor Authoriz d Signature Ray M. Boudrea , Director Title ENTRANCE ROAD RELOCATION EXECUTIVE HANGAR COMPLEX DRAKE FIELD FAYETTEVILLE MUNICIPAL AIRPORT 37547 Item Quantity Unit Unit Price Pavement Removal Curb & Gutter Removal Tree Removal Light Pole Removal Topsoil Removal Excavation Select Borrow Soil Stabilization Fabric Crushed Stone Base Asphalt Surface Course (3") New Curb and Gutter Topsoil Replacement Seeding Light Pole Replacement Asphalt Removal Engineering Design Bidding Phase Contr. Admin & Observation Construction Material Testing 600 SY 360 LF 1 EA 1 EA 75 CY 220 CY 220 CY 410 SY 190 TN 70 TN. 335 LF 86.5 CY 0.2 AC 10 EA 600.5 SY 1.08 2 85 145 12.35 5.38 9.23 2 14.11 38.2 15.5 10 1600 1336 1.08 Subtotal Construction Cost Extended 648 720 $85.00 $145.00 926.25 1183.6 2030.6 820 2680.9 2674 5192.5 865 320 13360 648.54 32299.39 $2,000.00 $200.00 $1,500.00 $300.00 Estimated Apron Cost $36,299.39 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Ray M. Boudreaux From: Heather Woodruff, City Clerk Date: December 5, 2002 Attached is a copy of Resolution # 170-02 accepting state airport aid grants in the amount of $205,782.00 for development of an executive aircraft apron. The original will be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Auditor