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Home My WebLink About168-02 RESOLUTION• • RESOLUTION NO. 168-02 A RESOLUTION AWARDING BID #02-62 TO CRUSE UNIFORMS FOR THE PURCHASE OF GORE-TEX RAINGEAR FOR THE UNIFORMED MEMBERS OF THE FAYETTEVILLE POLICE DEPARTMENT AND OTHER CITY PERSONNEL. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #02-62 to Cruse Uniforms for the purchase of Gore-Tex raingear for the uniformed members of the Fayetteville Police Department and authorizes additional purchases under this bid by any City department, if properly budgeted. PASSED and APPROVED this 5th day of November 2002. ATTEST: By:/y,G /GATHEII WOODRUFF,Clerk APPROVED: By: DAN COODY, May NAME OF FILE: CROSS REFERENCE: Item # Date • Resolution No.168-02 Document 1 1 11/05/02 Resolution # 168-02 2 10/21/02 Staff review form NOTES: STAFF REVIEW FORM X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of November 5, 2002 FROM: Rick Hoyt Police Name Division Police Department ACTION REQUIRED: Award bid #02-62 for raingear to Cruse Uniforms; COST TO CITY:p $26, 000.00- To' ick 27,639.71 Cost of this Request Category/Project Budget 1010 - 1526.00 i ttuAt SSDa.0O 0.0o Account Number Project Number Escrow -Federal Forfeitures Category/Project Name Funds Used To Date Program Name a ''.,639.71 General Remaining Balance Fund BUDGET REVIEW: X Budgeted Item Budget Adjustment Attached Budget Manager 7 Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: Purchasing Officer GRANTING AGENCY: /Oh C/01 ✓CALShetrtit-• ernal Date In ernal ditor /0/1 WO a -I-- Date /e/�z Date Co rdinator Date 0ITPoa- DateGrants Coordinator Date STAFF RECOMMENDATION: Award bid and issue purchase order to purchase new rain gear for the Police Department. Division Head a Ir_ Dep j m- / 'ir-• A ayo ni ative Se ices Director Date /O1/2 -OR Date Date Page Page 1 Cross Reference New Item: Yes No Prev Ord/Res 0: Orig Contract Date: FAYETTEVILI.E THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Mayor Coody and Members of the City Council FROM: Rick Hoyt, Chief of Police /R DATE: October 16, 2002 SUBJECT: Award bid for Raingear Bid number 02-62 to purchase new raingear for each sworn officers and other City employees' working in inclement weather was opened on October 16, 2002. This bid was to replace current P.V.C. vinyl raincoats with reversible featherweight Gore Tex rain gear. Gore Tex fabric is breathable, lightweight and will not absorb water while it allows moisture (perspiration) to escape with a life expectancy of ten years. The employees will choose between a raincoat or a rain suit that includes jacket and pants. One side will be black for regular duty and the other side will be yellow with reflective lettering for working in traffic. Our department emblem will be screen printed on the left front of both sides and for sworn officers the word POLICE will be displayed on the back in 3 -inch block letters. The award is recommended to go to Cruse Uniforms located in Little Rock, AR to allow the City of Fayetteville to purchase one of either the rain suit or the raincoat for each authonzed employee. The funding for the Police Department of approximately $26,000.00 for this project will be allocated from the Law Enforcement Trust escrow account. Other City departments will purchase from regular budgeted funds. • Airy 4»nd wL& d g' 3 a •NOLLdlaoS30 Odom 3�0 m .. Q al a NN D p O r r m Sent By: HP LaserJet 3100; 4795758241; 18 -Oct -02 1:14AM; Page 1/4 FrSEIi'tG il+� Mist P113l6QPi . to 5.297-0245 24141 i aE-4Ai/tB/20012 39 AM Page 113 001/00. INVITATION TO BID I -mu* DATEISfiUED: - D7vTEANG71_E- 02-62 October 7, 2002 Optober 16 2002, at 11:00 a.m. SELLER: City of Payefleville, AR SO days ARO F.O. B. BUYERS PHONE # . "GUARANTEED DELIVERY DATE. ;; Fayetteville AR 5C11575-8289 3C3 Q1\IS _....._ t : ...;.. pESZRiFTiDf1 1 Blauer Gortex Rain Gear Or approved equal Quantities to be purchased will be approximately 85 pieces or as many as budget dem. 9 Cortex Rain Coat 69690 !Cortex Rain Jacket ti 8691 Cortex Rain Pant NI 34 c d .1. h en vis 'POLICE" on high 11 :iOtpeUOU N� Bld cover sheet should be completely Filled out and signed bye person IegsIly authorized to obligate the bidder. ' Colors for rain gear ars black and high vis -green. kr-t.i.-k% /oath 0 90 /oath 4aNO `S- /sari RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: .._—.. DON'0'Btb Upon signing this &d, the bidder certifies that they have read and agree to the requirements at forth In this bid proposal, Including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the pricp9 ateted. UNSIGNED NAME OF FIRM: • •i PHONE: FED IN BIDS Q2�-,r� ( rte 2t4. `}.5��491 . �i.`?x- W-LL BE �USlNESS 1�1 TtE�Ss; a3 CITY AN�ATE�S�-r�?3., l3�5 REJECTED Zr"Z Fo�C D t L1- t L R f ryo�w�i�u� AU O�t�D *NATURE: TITLE DATE: Sent By: HP LaserJet 3100; 4795758241; 1e -Oct -024a1 :14AM; Page 2/4 Fc€E4tdbtiilf Se3atitta atWi to 50240 41 j a2 -T0/113/2019239 AM Page 2/3 002/00. CITY OF FAYETTEVILLE, ARKANSAS Terms and Conditbns 1. All bids shall be submitted in a sealed envelope end must be submitted on forms provided by the City. 2. The item bid and the bld number shall be stated on the face of the sealed bid envelope. Bids received after the date and time set for receiving bids will not be considered. 4. The City reserves the right to accept or refect any or all bids, waive formalities in the bidding and make a bid award deemed 10 be In the best Interest of the City. The City shall be able to purchase more or lase than the quantity indicated subject to availability of funds. 5. The bid price shall remain good and fine until project is completed. B. All products delivered shell comply with applicable standards of quality. 7. Any exceptions to the requirements of the City of Fayetteville must be noted on the Bid Form. Prices shall include all labor, materials, overhead, profit, Insurance, etc., to cover the furnishing of the items bid. Sales tax is not to ba Included In the bld price. Applicable Arkansas sales tax laws will appy to this bid, but wit not be considered in award of the bld. 9. Each bidder shall state on the face of the bld corm the anticlpated number of days from the date of receipt of an order for delivery of equipment and Installation to the City of Fayetteville, 10. Copy of the warranty shall accompany the bid, and any exceptions b the warranty shall be clearly noted nn the hid fort. 11. Bidders must provide the City with their bids signed by an employee having legal authority to submit blas on behalf of the bidder, The entire cost of preparing and providing responses shall be borne by the bidder. 12. The City reserves the right to request any additional Information it deems necessary from any or all bidders after the submission deadline. 13. The request for bb is not to be construed as an offer, a contract, or a commitment of any kind; nor does 1 commit the city to pay for any caste incurred by bidder In preparation of bid. Sent By: HP LaserJet 3100; ?Setae:Jar SOWS a 9W; • 4795758241; to 504024ys23p41; 16 -Oct -02 1:14AM; Page 3/4 at?-r14t/1>43/20'192.39 AN Page 3/3 003/00. 14. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at (501) 575-8289 b insure receipt of their bid documents prior to opening time and date listed on the bid form, 15. If products end/or components other then those described in thie bid document are proposed, the bidder must Include complete descriptive literature and technical specifications. All requests foraddltbnal information must be received within five working days following the request. 16. Bids must be hand delivered or received by mail in the Purchasing Office, Room 308, 113 W: Mountain St. Fayetteville, AR 72701, on or before the time of dosing listed on the face of the bid. '17. Public Improvement bids with a total of 520.000 or more shall submit certificates of insurance within 10 days of notice of bid award. Cerd lcates of Insurance are to be addressed to the City of Fayetteville, shaving that the contractor carries the following insurance which shall be maintained throughout the term of the bit Any work sublet, the contractor shall require the subcontractor similarly to provide the same Insurance coverage In case any employee engaged In work on the project Is not protected under Workers' Compensation, the Contractor shall provide, and shall cause each subcontractor to provide, adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Workers' Compensation: Statutory Amount Comprehensive General & Automotive Liability: $500,000 Property Damage Liability, $100.000 '18. Public improvement bids with a total of $20,000 or more require a 5% bid bond and if awarded, a 100% performance and payment bond to be submitted before notice to proceed Is gWen. 619. Public Improvement bids exceeding $20,000 or more require a contractors license. '20. The City shall pay Contractor based on unit prices Indicated In contractor's bid proposal. Progress payments wlf be made after approval and acceptance of work and submission of Invoice. Payments will be made approximately 30 days after receipt of invoice. '21. Contractor shall not assign his duties under the terms of this agreement. All work shall be coordinated directly with the Project Manager, or their designee. 'Applies to construction public Improvement projects only. unless otherwise noted.