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HomeMy WebLinkAbout164-02 RESOLUTION• RESOLUTION NO. 164-02 A RESOLUTION AWARDING AN ENGINEERING CONTRACT IN AN AMOUNT NOT TO EXCEED TWO HUNDRED TWENTY-TWO THOUSAND THREE HUNDRED EIGHTY-EIGHT DOLLARS ($222,388.00) TO BUCHER, WILLIS AND RATLIFF CORPORATION FOR ENGINEERING AND PLANNING SERVICES ASSOCIATED WITH THE COMPREHENSIVE TRAFFIC STUDY; APPROVING AN ENGINEERING CONTRACT CONTINGENCY IN THE AMOUNT OF TWENTY THOUSAND DOLLARS ($20,000.00); AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF FORTY-THREE THOUSAND NINE HUNDRED EIGHTY DOLLARS ($43,980.00) FOR SAME BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of Fayetteville, Arkansas, hereby awards an engineering contract in an amount not to exceed Two Hundred Twenty -Two Thousand Three Hundred Eighty -Eight Dollars ($222,388.00) to Bucher, Willis and Ratliff Corporation for engineering and planning services associated with the Comprehensive Traffic Study, a copy of which, marked Exhibit "A" is attached hereto and made a part hereof. Section 2. That the City Council of Fayetteville, Arkansas, hereby approves an engineering contract contingency in the amount of Twenty Thousand Dollars ($20,000.00). Section 3. That the City Council of Fayetteville, Arkansas, hereby approves a budget adjustment in the amount of Forty -Three Thousand Nine Hundred Eighty Dollars ($43,980.00) for same. PASSED and APPROVED this 15th day of October, 2002. ATTEST: By: EATHER WOODRUFF, City lerk 4)A NAME OF FILE: CROSS REFERENCE: Item # Date Resolution No.164-02 Document 1 10/15/02 Resolution # 164-02 2 10/15/02 Engineering services agreement 3 08/22/02 Letter from Jim Beavers, City Engineer to Dan Goody, Mayor 4 08/23/02 Staff review form 5 11/06/02 Budget adjustment form 6 10/21/02 Memo from Jim Beavers, City Engineer to Heather Woodruff, City Clerk 7 10/02/02 Memo from Charlie Schwinger, Bucher, Willis & Ratliff Corp., to Jim Beavers, Engineering NOTES: ITT! I • CITY OF FAYETTEVILLE AGREEMENT FOR ENGINEERING SERVICES STATE OF ARKANSAS COUNTY OF WASHINGTON EXHIBIT A This Agreement entered into and executed this / day of ©air't 2002, by and between the City of Fayetteville acting by and through its Mayor hereinafter called "FAYETTEVILLE" and Bucher, Willis & Ratliff Corporation with office located in Kansas City, Missouri hereinafter called "BWR". WITNESSETH: Whereas, "FAYETTEVILLE" is planning to have traffic studies conducted Citywide in the City of Fayetteville for the purpose of prioritizing potential capital improvements. And Whereas "FAYETTEVILLE'S" forces are fully employed on other urgent work that prevents their early assignment to the aforementioned work; and Whereas, `BWR'S" staff is adequate and well qualified and it has been determined that its current work load will permit completion of the project on schedule; Now therefore, it is considered to be in the best public interest for "FAYETTEVILLE" to obtain assistance of BWR'S organization in connection with said engineering services. In consideration of the faithful performance of each party of the mutual covenants and agreements set forth hereinafter, it is mutually agreed as follows: SECTION I — EMPLOYMENT OF ENGINEER "FAYETTEVILLE" agrees to employ `BWR" to perform, and "BWR" agrees to perform, professional engineering services in connection with the project set forth in the Section to follow; and "FAYETTEVILLE" agrees to pay and "BWR" agrees to accept, as specified in the Sections to, follow as full and final compensation for work accomplished in the specified time. SECTION II — SCOPE OF THE PROJECT The scope of the project covered by this agreement includes the professional services required to perform the following tasks. Task 1 — Orientation "BWR" staff will meet with "FAYETTEVILLE" staff to discuss the project objectives and parameters. "BWR" staff attending this meeting will include both traffic engineering and planning professionals. "FAYETTEVILLE" staff will include representatives' from Engineering, Traffic, and Planning divisions. `BWR" will prepare and present to "FAYETTEVILLE" staff a list of documents and data requested from "FAYETTEVILLE for use in preparation of the study. This list will include: • Historical daily traffic counts M.W002PBSM08910Y44mbzlNptcma W ami ,m, mixt 10-174QhK • • Morning and afternoon peak hour traffic turning movement counts derived from traffic detector counts, which will include through traffic and left turn traffic movements • Future land use plans • Guidance from staff on growth areas in the City • 20 year future major street plan • City ordinances and policies pertaining to traffic, land development, financing of public improvements, street access, and other documents that "FAYETTEVILLE" staff may desire "BWR" to review, pertaining to the scope of this study • Traffic signal timings • Maps depicting designated neighborhoods and school boundaries • Historical capital improvement expenditures • Current Capital Improvement Program • Guidance from staff on issues and areas of specific concern to the City "BWR" will also meet with facilities and planning staff from the University of Arkansas to determine how their future expansion plans may impact the "FAYETTEVILLE" street system. Task 1 Deliverables: • Minutes of Orientation meeting (electronic and hard copy) • List of documents and data requested (electronic and hard copy) Task 2 — Public Meeting 1 "BWR" will facilitate an initial meeting to receive input pertaining to land use, access, and neighborhood preservation issues. The `BWR" staff committed to the public meeting will include traffic engineering and planning professionals. It is anticipated that the meeting will be held with the general public, the Council of Neighborhoods, City staff and City officials for the purpose of receiving initial project input from the community and for the purpose of answering questions as to the nature of the study. Comment sheets will be available at the meeting for written comments. The meeting will be conducted in a charette (guided group discussions) format to identify and discuss specific neighborhood issues pertaining to land use, traffic, access, and neighborhood preservation. The meeting will be held at a site designated by "FAYETTEVILLE". All costs associated with advertising and meeting facilities will be borne by "FAYETTEVILLE". Task 2 Deliverables • Copies of the written comment sheets • Written summary of the charette discussion results (electronic and hard copy) Task 3 — Development Assessment Policies "BWR" will review current development policies and will prepare a preliminary draft development assessment policy for review by "FAYETTEVILLE" staff. `BWR" will meet with the "FAYETTEVILLE" staff to discuss the preliminary draft along with the preliminary drafts of the other policy documents to be prepared in this project, as per Task 7. `BWR" will prepare revisions in the preliminary draft based on "FAYETTEVILLE" staff comments, and will submit a final draft to "FAYETTEVILLE" for consideration of adoption. The preparation of the draft will be based on discussions held in Task 1 and Task 2 Task 3 Deliverables • Preliminary development assessment policy draft (electronic and hard copy) M3II103PBM089iuWx4not YW 0, animating savic missed I11-17L2doe 2 • Final development assessment policy draft (electronic and hard copy) Task 4 — Smart Growth Policies "BWR" will review current "FAYETTEVILLE" policies pertaining to smart growth issues which will include infill development, sustainable development, quality of life, traditional neighborhoods, infrastructure and land use balance, and other community planning principles. "BWR" will prepare a preliminary draft smart growth policy for review by "FAYETTEVILLE" staff. "BWR" will meet with the "FAYETTEVILLE" staff to discuss the preliminary draft along with the preliminary drafts of the other policy documents to be prepared in this project, as per Task 7. "BWR" will prepare revisions in the preliminary draft based on "FAYETTEVILLE" staff comments, and will submit a final draft to "FAYETTEVILLE" for consideration of adoption. The preparation of the draft will be based discussions held in Task 1 and Task 2. Task 4 Deliverables • Preliminary smart growth policy draft (electronic and hard copy) • Final smart growth policy draft (electronic and hard copy) Task 5 — Traffic Calming Procedures "BWR" will review current "FAYETTEVILLE" policies pertaining to traffic calming and will prepare a preliminary draft traffic calming policy for review by "FAYETTEVILLE" staff. The policy will address procedures for establishing a warrant for appropriate traffic calming devices, public participation and endorsement of the traffic calming strategy within the neighborhood, implementation of the strategy, and documentation of impact. The general outline of this policy will include: • Neighborhood petition for traffic calming study • Verification of traffic calming need through data collection • Alternative comparison and impact assessment • Petition for temporary implementation • Effectiveness evaluation • Petition for permanent implementation "BWR" will meet with the "FAYETTEVILLE" staff to discuss the preliminary draft along with the preliminary drafts of the other policy documents to be prepared in this project, as per Task 7. "BWR" will prepare revisions in the preliminary draft based on "FAYETTEVILLE" staff comments, and will submit a final draft to "FAYETTEVILLE" for consideration of adoption. The preparation of the draft will be based discussions held in Task 1 and Task 2. Task 5 Deliverables • Preliminary traffic calming policy draft (electronic and hard copy) • Final traffic calming policy draft (electronic and hard copy) Task 6 — Access Management Policies "BWR" will review current access management policies and will prepare a preliminary draft access management policy for review by "FAYETTEVILLE" staff. The draft policy will address application of the policies to developed corridors such as College, as well as to emerging corridors. "BWR" will meet with the "FAYETTEVILLE" staff to discuss the preliminary draft along with the preliminary drafts of the other policy documents to be prepared in this project, as per Task 7. "BWR" will prepare revisions in the preliminary draft based on "FAYETTEVILLE" MA2002PBMOS9.IeKctmuaAYpamvil kw engineering sa.*n revised 10-17-02.hc 3 • staff comments, and will submit a final draft to "FAYETTEVILLE" for consideration of adoption. The preparation of the draft will be based discussions held in Task 1 and Task 2. Task 6 Deliverables • Preliminary access management policy draft (electronic and hard copy) • Final access management policy draft (electronic and hard copy) Task 7 — Review Meeting 1 "BWR" will meet with "FAYETTEVILLE" staff to review the draft policy statements produced in Tasks 3, 4, 5, and 6. Task 7 Deliverables • Notes from review meeting Task 8 — Traffic Counts "BWR" will compile the data furnished under Task 1 by "FAYETTEVILLE". It is anticipated that morning and afternoon peak hour traffic counts defined by approach left turns, and through - right movements will be furnished for the signalized intersections, as listed in Appendix C. "BWR" will estimate the percentage of turning vehicles where specific turning volumes have not been provided, with the exception that complete peak hour turning movements will be conducted by "BWR" at 10 intersections to be designated by "FAYETTEVILLE" Staff during the Task 1 meeting. "BWR" will also conduct one hour morning and one hour afternoon turning movement counts at 30 additional intersections, as designated in Appendix C. The one hour time periods will be confirmed with "FAYETTEVILLE" staff during the Task 1 meeting. Task 8 Deliverables • Raw counts Task 9 — Windshield Survey "BWR" will conduct a windshield survey of each of the designated intersections and the street links connecting them and will record the lane geometry. `BWR" will obtain photos of each intersection approach for an office reference of field conditions as of the date of the windshield survey. Task 9 Deliverables • Copy of photos • Copy of lane geometry notes Task 10 Travel Time Runs "BWR" will conduct morning and afternoon peak hour travel time and delay runs for each major and minor arterial street, as designated on the "FAYETTEVILLE" Major Street Plan. Collector streets that will be included in the travel time runs include: • Shiloh Dr. • Futrall Dr. • Township St. M321102PBaM1E19.YhuymusaYrnmv9 6 mOxaiM arias revised 1I1.I F@4x • • Maple St. • Lafayette St. • Old Missouri Rd. • Running time and delay time will be measured between each signalized intersection. Three travel time runs will be obtained for each peak period in each direction. Task 10 Deliverables • Spread sheet summarizing travel time runs between signalized intersections on arterial streets Task 11 — Turning Movement Summary "BWR" will compile a summary of peak hour traffic counts in 15 minute increments for entry into the highway capacity software. Task 11 Deliverables • Summary table by 15 minute increments for each peak hour count collected Task 12 — Traffic Forecasts "BWR" will prepare traffic forecasts for the year 2023. The forecasts will be developed based on traffic growth history, and on land use development trends in the Fayetteville metropolitan area including adjacent communities, as determined through the Task 1 orientation meeting. `BWR will prepare 2023 estimates on the existing major street system for existing collector and arterial streets where "FAYETTEVILLE" has provided historical traffic count information. "BWR" will also prepare estimates of 2023 daily traffic on arterial street links designated on the Major Street Plan which have not yet been constructed. "BWR" will factor the existing intersection turning movement peak hour counts identified in Task 8 by the growth rates developed in this task, to produce 2023 intersection forecasts. Task 12 Deliverables • Morning and afternoon peak hour turning movement volumes for 2023 at the intersections designated in Task 8 • Daily 2023 traffic forecast map for existing collector and arterial and future major street links Task 13 — Simtraffic Model "BWR" will prepare a Simtraffic network connecting each of the major intersections identified in Task 8 "BWR" will input the existing morning and afternoon peak hour traffic volumes, and the forecast traffic volumes for each intersection, along with the current lanes geometry and traffic signal timing or stop control parameters into Synchro to be modeled in Simtraffic. Task 13 Deliverables • Simtraffic network files, signal timing files, and traffic volume files Task 14 — Capacity and Queuing Analysis "BWR" will conduct intersection capacity analysis for each of the four traffic volume scenarios, with the existing traffic control and lane geometry. The capacity analysis will identify level of AI:LIIMI2PBMIIMY.IctalocYamiract agnrman for mpmving umcp pvia • • service based on delay, and will identify the 95Th percentile queue length as compared to available vehicle storage. Task 14 Deliverables • Synchro files, existing a.m. and p.m. peak hours • Synchro capacity analysis worksheets, existing a.m. and p.m. peak hours • Synchro queuing analysis worksheets, existing a.m. and p.m. peak hours Task 15 — Improvement Strategies "BWR" will identify locations with existing and/or future traffic operation deficiencies. Where deficiencies are identified, "BWR" will test strategies for mitigating the traffic operation. These strategies may include additional lanes, change in traffic control, change in signal timings, or diversion of traffic through construction of altemative routes. Capacity and queuing analysis will be completed for the existing and the 2023 a.m. and p.m. peak hours for the traffic operation mitigation strategies. Task 15 Deliverables • Simtraffic model files for morning and afternoon peaks, for existing and 20 year traffic conditions, for existing geometry and mitigating conditions (8 scenarios) • Synchro capacity and queuing analysis files and printouts • List of recommended improvement strategies Task 16 — Arterial Level of Service "BWR" will identify the level of service for each of the arterial links based on travel speed. Task 16 Deliverables • Arterial link level of service summaries Task 17 — Major Street Plan Review "BWR' will review the "FAYETTEVILLE" Major Street Plan. "BWR" will compare current and projected traffic volumes with the traffic capacity of the major streets, including arterial and collector streets, and identify streets that should be widened or reclassified. The recommended number of lanes for future new street links will be identified. Task 17 Deliverables • Major Street Plan recommended modifications, including number of lanes needed on new streets, change in number of lanes needed on existing streets, change in street classification • Volume to capacity ratio for the streets designated on the Major Street Plan Task 18 — Special Study Intersections "BWR" will study up to five intersection locations requested by "FAYETTEVILLE" as identified through Task 1 where street geometry or traffic circulation pattems do not lend themselves to typical geometric or traffic control treatment. These intersections will receive peak hour traffic counts by `BWR" in Task 8. Tentative locations for study have been identified in Appendix C. MV WUPBMI1a9.1,IKtten1tiNpCIav9 6r rap pang saviors mid I0-17.2dc 6 Task 18 Deliverables • Conceptual improvement sketch for each special study location • Preliminary opinion of probable construction cost Task 19 — Review Meeting 2 "BWR" will meet with the "FAYETTEVILLE" staff to discuss the results of Tasks 13, 14, 15, 16, and 17. • Minutes of meeting Task 20 — Public Meeting 2 "BWR" will facilitate a public meeting to present the results of all tasks completed to date in the project, and to receive written comments. Task 20 Deliverables • Copies of the written comment sheets Task 21 — Conceptual Schematics "BWR" will prepare conceptual working schematics for the recommended improvement strategies that involve new alignments or geometric improvements of existing streets or intersections. These schematics will provide a basis for the development of opinions of construction cost. Task 21 Deliverables • Conceptual working schematics for recommended improvements Task 22 — Improvement Costs "BWR" will develop a schedule of preliminary quantities, contingency, and unit costs for the each of the recommended improvement strategies. The schedule will also include right of way, engineering, and administrative costs. Costs will be provided 'in 2003 dollars. "FAYETTEVILLE" will manipulate the costs to account for inflation, depending on the ultimate implementation schedule assigned to each project. Cost estimates for short range projects will reflect greater refinement than those prepared for a twenty year horizon. Task 22 Deliverables • Cost schedule for each project developed in a spreadsheet format (electronic and hard copy) Task 23 — Prioritization and Capital Improvement "BWR" will identify the benefits and cost for each improvement project. These will be summarized in a decision matrix. The right column will include a listing of each of the recommended improvement projects. The headings for subsequent columns will include: • Reduction in existing total annual vehicle delay (delay per vehicle x number of vehicles) • Reduction in future (2023) total annual vehicle delay (delay per vehicle x number of vehicles) Ne21102PBMOS9.wi imvnNp®m H apa+mg ani[a m'iri 10-17IQ.abc 7 • 2023 forecast daily traffic on new roadways • Amortized cost in 2003 dollars • Amortized cost in 2023 dollars • Comparison of existing annual benefit with existing amortized cost • Comparison of future annual benefit with future amortized cost • Numerical ranking based on benefit to cost for short range improvements (existing) • Numerical ranking based on benefit to cost for long range improvements (2023) • Numerical ranking of 2023 volumes to cost for new streets Generally, the first five years of capital improvement projects will be ranked based on existing benefit to cost. The last fifteen years of projects will be ranked based on 2023 benefit to cost, and 2023 traffic to cost. Task 23 Deliverables • Priority decision matrix (electronic and hard copy) Task 24 — Review Meeting 3 "BWR" will meet with the "FAYETTEVILLE" staff to discuss the decision matrix evaluation and results. Task 24 Deliverables • Minutes of meeting Task 25 — Draft Report "BWR" will document the study procedure and results in a narrative report supported by graphic exhibits and tables. In addition to the narrative report, "BWR" will produce a technical appendix that will contain copies of the data, detailed cost schedules, and analysis worksheets. The results of the report will be summarized for a non-technical audience in an executive summary. Draft copies of these documents will be submitted to the "FAYETTEVILLE" staff for review and comment. Task 25 Deliverables • 7 Draft Reports and Executive Summaries Task 26 — Review Meeting 4 "BWR" will meet with the "FAYETTEVILLE" staff to review the draft report documents. "BWR" will revise the draft reports based on comments from the "FAYETTEVILLE" staff. Task 26 Deliverables • Minutes of review meeting Task 27 — Report "BWR" will prepare 20 reports, 7 technical appendix documents, and 20 executive summaries for submittal to "FAYETTEVILLE" for distribution. Electronic copies of the reports will be provided to "FAYETTEVILLE" on CD in PDF format for reproduction by "FAYETTEVILLE". M:12II11IYBM4189.lchSv4mlmNpcemA Ia,npmn*,g wrko rtvivl 10-11-02 A' 8 Electronic files will also be provided in the original working formats for subsequent use and editing by "FAYETTEVILLE", including Synchro, Petra, jpg, dgn, ppt, ppt, doc, and xls. Task 27 Deliverables • 20 Final Reports • 7 Technical Appendices • 20 Final Executive Summaries • CD of Report and Executive Summary in PDF format • CD of Report, Executive Summary, and Technical Appendix in working file format Task 28 — Presentation 1 "BWR" will attend a study session meeting with the official body, and with the general public to present the report findings and to allow public comment. Task 28 Deliverables • Presentation exhibits Task 29 — Presentation 2 "BWR" will present the report to the goveming body of "FAYETTEVILLE" at a meeting for official action. Task 29 Deliverables • Presentation exhibits Task 30 — Alternative Transportation Elements "BWR" will review the current Major Street Plan, Trails Master Plan, and Subdivision Regulations as they pertain to right-of-way requirements for sidewalks, trails, transit, and other altemative transportation modes and make recommendations on changes appropriate to the fostering multi -modal alternative transportation modes. "BWR" will consult public officials and review "FAYETTVILLE", University, and other community plans and make recommendations to connect land use and transportation community goals. `BWR" will review public (City and University) transit programs, plans, and proposals, and provide analysis on how these relate to future land use plans. This analysis will include the identification of present and future multi -modal nodes within the City. "BWR" will provide "FAYETTVILLE" a best practices review of land use and transportation policy from up to six peer cities and provide policy recommendations based on this review, a literature review, and "FAYETTEVILLE" staff comment. "BWR" will meet three times in the course of the task with "FAYETTEVILLE": initially with "FAYETTEVILLE" staff and the University, again with staff to review the document, and finally with the public and the "FAYETTEVILLE" Council. Task 30 Deliverables • Multimodal Transportation Plan draft (electronic and hard copy) M.2032e9.14asq. *bc'mvnLagrmom for =#D=ing Iasi= rental 1 7-W.hc 9 • • • Final Multimodal Transportation Plan (electronic and hard copy) SECTION III — INFORMATION & SERVICES "FAYETTEVILLE" will furnish any specifications, standards and other information, which may relate to the project including GIS data. Aerial mapping data will be provided, free of charge, to "BWR" in digital media. Items to be furnished by "FAYETTEVILLE" to "BWR" have been defined in SECTION II — SCOPE OF THE PROJECT. SECTION IV — SERVICES TO BE FURNISHED BY "BWR" DURING "DESIGN" PHASE Not part of this Study Phase. SECTION V — COORDINATION WITH "FAYETTEVILLE" "BWR" shall hold conferences throughout the study of the project with representatives of "FAYETTEVILLE" as described in SECTION II — SCOPE OF THE PROJECT. SECTION VI — OFFICE LOCATION FOR REVIEW OF WORK Review of the work as it progresses under this Agreement shall be made at "FAYETTEVILLE'S" Engineers office. SECTION VII — CONCEPT AND PRELIMINARY SUBMISSION "BWR" shall submit draft copies for review by City staff as described in SECTION II — SCOPE OF THE PROJECT. SECTION VIII — FINAL SUBMISSION The final submission for this project will be as described in SECTION II — SCOPE OF THE PROJECT. SECTION IX — "BWR RESPONSIBILITY DURING `BIDDING" AND "CONSTRUCTION" PHASES Not part of this Study Phase. SECTION X — SUBCONTRACTING Subcontracting by `BWR" of specified services provided herein shall be to the Louis Berger Group, Inc. and to Crafton, Tull & Associates, Inc. SECTION XI — TIME OF BEGINNING AND COMPLETION "BWR" shall begin work under this Agreement within ten (10) days of notice to proceed and shall complete the study phase of the contract within 300 calendar days. A proposed project schedule has been attached for reference. The above completion time is predicated upon the fact that "FAYETTEVILLE" will cause to be processed approvals of interim work in an expeditious manner 15 business days per submittal. Mk2002POsMO89 tekle0t.ntrtla'ltanatl lig alpuving sante revisal 10.11-02.tM 10 SECTION XII — FEES AND PAYMENTS For, and in consideration of, the services to be rendered by "BWR", "FAYETTEVILLE" shall pay "BWR" on the basis of standard hourly rates in effect at the time the work is done, plus direct reimbursable expenses associated with the project. Hourly rates for the various classifications of employees for 2002 are set out in Attachment B to this document. Rates are adjusted annually at the beginning of each calendar year Payment shall be made monthly based on invoices from the "BWR". Invoices shall identify the hours spent and the reimbursable expenses on each Task listed in the scope of services provided. "FAYETTEVILLE" shall endeavor to pay the invoices within thirty days of submission by "BWR" to "FAYETTEVILLE". However, "FAYETTEVILLE" does not guarantee payment within the thirty day time period after the receipt of the invoices. Total payment for Section II shall not exceed $222,382.00. This amount shall not be increased as a result of updating Attachment B for compensation of 2003 rates. Inasmuch as completion of the project has been identified within 300 days in SECTION XI — TIME OF BEGINNING AND COMPLETION, delay of the project beyond December 31, 2003 by "FAYETTEVILLE" will constitute a change of scope, as described in SECTION XIII — CHANGES, and would be a basis for negotiating a new upper limit of compensation in accordance with SECTION XIII — CHANGES. The basis of this upper limit and justification for the fee is contained in Appendix "A" attached hereto. The upper limit justification for each Task in Appendix "A" is an estimate. The total man-hours actually spent on each project item of work or task may vary from those indicated on Appendix "A", but the total not -to -exceed amount will be adhered to unless changes in scope of work are made and agreed to by "FAYETTEVILLE" and "BWR". Subject to the prior City Council approval, adjustment of the upper limit may be made should "BWR" establish and "FAYETTEVILLE" agree that there has been or is to be a significant change in scope, complexity or character of the services to be performed; or if "FAYETTEVILLE" decided to shorten or lengthen the duration of work from the time period specified in the Agreement for completion of work and such modification warrants such adjustment. Appendix "B" covers the classification of personnel and the salary rate for all personnel to be assigned to this project "by BWR". SECTION XIII — CHANGES "FAYETTEVILLE" may at any time, by written order, make changes within the general scope of the contract in the work and services to be performed. If any such change causes and increase of decrease in the cost of, or the time required for, performance of this contract, an equitable increase or decrease shall be made in the upper limit contract amount, including fee or time of required performance, or both, and the contract shall be modified in writing accordingly. Changes, modifications of amendments in scope, price or fees to this contract shall not be allowed without a formal contract amendment approved by the Mayor or the City Council in advance of the change in scope, price of fees. Any claim by "BWR" for adjustment under this clause must be asserted with thirty (30) days from the date of receipt by ` BWR" of the notification of any change; provided, however, that "FAYETTEVILLE" decides that the facts justify such action, may receive and act upon any such claim assessed at any time prior to the date of final payment under this contract. Failure to agree to any adjustment shall be cause for a dispute concerning a question of fact within the meaning of M32002 U89.Itl`8"molrvNagamos W mpixmry scrim mud 10'702.dx 11 • • the clause of this contract entitled SECTION XVII MISCELLANEOUS PROVISIONS, (1) Dispute Resolutions. SECTION XIV — OWNERSHIP OF DOCUMENTS All documents, including original drawings, disk of CADD drawings and cross sections, estimates, specification field notes, and data are and remain the property of "FAYE 1 1 EVILLE". "BWR" may retain reproduced copies of drawings and copies of other documents. SECTION XV — POSTPONEMENT OR CACELLATION OF THE CONTRACT It is understood that "FAYETTEVILLE" will have the right to suspend or cancel the work at any time. A. Postponement — Should "FAYETTEVILLE", for any reason whatsoever, decide to postpone the work at any time, "FAYETTEVILLE" will notify "BWR", who will immediately suspend work. Should "FAYETTEVILLE" decide during such suspension not to resume the work, or should such suspension not be terminated within a year, the work shall be canceled as hereinafter provided. B. Cancellation — Should "FAYETTEVILLE", for any reason whatsoever, decided to cancel or to terminate the use of `BWR'S" service, "FAYETTEVILLE" will give written notice thereof to "BWR", who will immediately terminate the work. If "FAYETTEVILLE" so .elects, `BWR" may be instructed to bring a reasonable stage of completion to those items whose value would otherwise be lost. "BWR" shall turn over all data, charts, survey notes, figures, drawings and other records or information collected or produced hereunder whether partial or complete. Upon such termination of `BWR'S" services, `BWR" shall be paid on a proportional amount of the total fee, less prior partial payments, based on the ratio of work done to the total amount of work to be performed. SECTION XVII — MISCELLANEOUS PROVISIONS 1. Responsibility for Claims and Liability — "BWR" shall save harmless "FAYETTEVILLE" from all claim and liability due to "BWR'S" negligent performance, or those of its subcontractors, its agents, or its employees during the time this contract is in force. 2. General Compliance with Laws — `BWR" shall comply with federal, state and local laws and ordinances applicable to the work. `BWR" shall be a professional engineer, licensed in the State of Arkansas. 3. Controlling Law — This Agreement is to be governed by Arkansas law. 4. Engineers Endorsement — `BWR" shall endorse and recommend all plans, specifications, estimates and engineering data furnished by it. All design shall be checked in accordance with accepted engineering practices. All plan quantities shall be checked and verified. 5. Arkansas Freedom of Information Act — "BWR" agrees that it will provide to "FAYETTEVILLE", at a cost to be agreed upon, all documents in its possession that are, under this Agreement, the property of "FAYETTEVILLE" and which "FAYEI I EVILLE" believes to be subject to an Arkansas Freedom of Information Act request made to it, or, in MVW2P1114.40391cMocir.I l,aE,n fa m®acairy ,unto miser! 10.17.02.6x 12 • • anticipation of such a request, which it believes necessary for it to possess. "BWR" further agrees that it will request of all subconsultants, retained by "BWR" to perform services under this Agreement, to provide to "FAYETTEVILLE", at a cost to be agreed upon, all documents in the possession of such subconsultants that are, under this Agreement, the property of "FAYETTEVILLE" and which "FAYETTEVILLE" believes to be subject to an Arkansas Freedom of Information Act request made to "FAYETTEVILLE", or, in anticipation of such a request, which it believes necessary for "FAYETTEVILLE" to possess. `BWR" will produce all documents or material in the format that are kept by "BWR", or at the option of "BWR" in some other format. If a specialized format is requested by "FAYETTEVILLE", the cost of conversion, if that additional responsibility is accepted by `BWR", will be borne by "FAYETTEVILLE" at the then -prevailing rates for the parties actually performing the conversion. "BWR" agrees to use due diligence to comply with all requirements of the Arkansas Freedom of Information Act. Nothing in this Agreement shall constitute an acceptance of `BWR" or its subconsultants to the application of the Arkansas Freedom of Information Act to `BWR" or its subconsultants or to "BWR's" or subconsultants' books, records, drawings, or other items not constituting the property of "FAYETTEVILLE" under this Agreement, nor a waiver of its rights to object to any requests made pursuant to the Arkansas Freedom of Information Act by any person or entity not a party to this Agreement. SECTION XVIII — SUCCESSORS AND ASSIGNS "FAYETTEVILLE" and `BWR" each binds itself and its partners, successors, executors, administrators, and assigns to the other party of this Agreement, except as above, neither "FAYETTEVILLE" nor "BWR" shall assign, sublet or transfer interest in this Agreement without written consent of the other. Nothing herein shall be construed as creating any possible personal liability on the part of any officer or agent of any public body which may be party hereto. SECTION XIX — COVENANT AGAINST FEES "BWR" warrants that it has not employed or retained by company or person, other than a bonafide employee working solely for `BWR", to solicit or secure this contract, and that is has not paid or agreed to pay any company or person, other than a bonafide employee working solely for "BWR", any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, "FAYETTEVILLE" shall have the right to annul this contract without liability. M1202PBAVia9 MrYKmmnuNpimm the aipnmie[ eaviaa revisal I].IR. be 13 • • IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of the date and year first herein written FAYETTEVILLE MayorB ATTEST M:UIIB2 PBMIIX9uc*kt omina] pnmiry W I0I7412hc BWR By 14 G. White or of Operations TW la - Special 51WY LL®Rae Task 19. Review Meeting 2 Teak 10- RAW bans q Task 21. Conceptual 5otaaabcs Tach 22 - Improvement Costs Task 23 - PM.ma9m oral Capital Improvement Task 24 - Review Meeting Tama 25- pal Rept Task 20 Renew Meetq< rash 27 - Rept Task 2t- RYalealM1 Task P-Resertrtm 2 task 30 - kbmuve Transpanation Elements Total I i 1r `I III • ! t " ;i.ZtR ' |i \i `il i| 1111§ \ ! a.,: .)I; .r,�=,; ...... . .. .......82 6Z “1-. ; .. .. . . .... ... ..4`! . : ..... . ,..�' .1 .1,. |!I •• BWR lash 01 iLOW _ :\ j \ . .j,�„ .W }|w . ; ; 0, .. r . ||I . ,), n> 8 . , 8P , ! !i: a; at , ! |;, |>, j \ |_! |;, ;,.,.:l,.r,. .ii ....1:,=,,,,.,;, ' \\A|/; �aaaaaJRaeaaraa, 9//\///Q4. R ! 4, , , !, „ , ,-|1 mm m \I _ .... . .. mm. ..!| , )! \\\§sys §/rgg§\/S8 la ... \§/ }\R|\\\/|h\ _/®.e ® MA2002PBs\4089.tet\e ppendix A Combined Summary revised 10-02-02.xls O a. !Task 30 - Alternative Transportation Elements [Task 29 - Presentation 2 !Task 28 - Presentation 1 ITask 27 - Report ITask 26 - Review Meeting 4 ITask 25- Draft Report 'Task 24 - Review Meeting 3 'Task 23 - Prioritization and Capital Improvement Task 21 - Conceptual Schematics Task 22 - Improvement Costs 'Task 20 - Public Meeting 2 ITask 19 - Review Meeting 2 !Task 18 - Special Study Locations ITask 17 - Major Street Plan Review ITask 16 - Arterial Level of Service ITask 15 - Improvement Strategies Task 13 - Simtrafc Model Task 14 - Capacity and Queuing Analysis 'Task 12 - Traffic Forecasts ITask 11 - Turning Movement Summary 'Task 10 - Travel lime Runs ITask 9 - Windshield Survey 'Task 8 - Traffic Counts 'Task 7 - Review Meeting 1 'Task 6 -Access Management Policies 'Task 5 - Traffic Calming Procedures JTask 4 - Smart Growth Policies JTask 3 - Development Assessment Policies _ ITask 2 - Public Meeting 1 'Task 1 - Orientation ti N N F Manhour and Fee Estimate Fayetteville, Arkansas City Wide Traffic Study 81912002 44 0 N O$ A O NO cm CD m 12 0) A 12 CO N A A N N CO N N N N N Na N N N A N 0 y co N y m m O A A M O) N _. N W M N Na 0 0 N N 182 N 0) N N— N O) o Na N A -6 N 0OW Oma 0='� A (l� A OOA A N Aym CD A «a03 Nm o — A O— 0 N N N 0 CO m O 64 O' O CO y m o_A o A m N A a O) A A N N N A 0 O) N o 2 m o�A CO AN A A N) A -6 N CO 0) W N N NO 000A N 80 78 AAAA BWR Draftsman $45.00 0 O) N N N -6 O) u N r N BWR Sr Planner $120.00 Na O co -. Na Na W N 12 co N BWR Planner 11 $80.00 J Na N CTA S. Engr. $110.00 CO o 0 m' m m 0 c3 D 0 A 0 0 O O m A y 0 00 p D 0)) 0 0 rn007a 0 ' o_m 0 oo' o o LBG E.B $147.00 m m w CO m oG 0 1 2001 N O 0 LBG A.Q. $50.00 co N co Na H m y oyy 2740 1 224 O 01 a)) O 24 1 1241 A N N o O) A 1281 0 A W J 0 1 4441 A t00 + Na A N p m N N 50 36 N m -4 0 1 $213,423.001 1 $23.680.001 1 $2,940.00 I $4.360.001 fR 1 $12280.00 Labor Costs NNN . O) 6 0 .. O 0 0 A 0 0 NN y 0 O t5 O 0 O 00 69 A 0 O 6,4 m -CO O) 0 0 0 0 -co 0 0 _N t8 O O 0 NV y N O 0 8 O 0 _w+_0 W o 0 T 0 0 _N J 0 0 _W mN 6) 0 N O O 0 th N co' 0 _A J 0 0 N _0 O NS 0 0 CM 8 0 0 t 0 O 0 69 NJ m 0 0 . A 0 0 . N 0 0 69 0 O) 0 0 74001 00 O 5001 1 $001 L 500J 1 5001 500 7501 {01 O 1 5001 5001 00 0 O n J 0 A N CO (J -a 0 CO CO BWR Lodging $70.00 N WAN NJ N 4)N 00 A O)0 BWR Perdiem $28.00 1 40001 A 0 0 0 CTA Mileage $0.33 N N N J y r o=" m a 0 O N O 1 $0.001 1 $0.001 $0.o01 $1.057.75 1 $0.00 1 $0.00 1 $0.00 N 0 00NCa) 0 S N A 0 m 0 0 N 00 0 N 0 0 0 W 0 0 fR bi 0 0 0 0 N A 0 o N WM 00 O 0 0 fA 0 0 EA 0 0 d) 0 S fA 0 0 fA 0 0 CA O 01 J 0T EA W S 0 N 0 A 0 0. 0 0 co QL O 69 Na S Indirect Costs N 0(A 00 0 0 0 $3,178.501 1 $6.347.751 1 $21,550.001 H M N) _N 0 N O O EA M W 0 J A O o (A 0) N 000 O O O IA4A 0 N CO N O N A O O O M CO y-6 A 00 O O d) tJ V CO of (A CO A O) 0 0 b) M 5.11W t CO O) M O)AJ 0 0 0 0 M •A co 0) O W 0 + 0 00000000000 O fA 0 N A-000)0 O d) J + O d) O) 0 (A N o 0 (A Na J 0 0) W 0 (A W _ CON O) 0 )F O 0 fA [T 0 M J 001 (A 01N q CO A o 69 -to W 0 0 69 D7 00 0 0 60 ACO A 0 0 09 VI 0 0 O 61 ca N A 0 o EA -+ 0) O 0 0 Total Cost • • • APPENDIX B BUCHER, WILLIS & RATLIFF CORPORATION HOURLY RATES THROUGH DECEMBER 31, 2002 Classification Hourly Rate Principal $ 170.00 Senior Project Manager $ 155.00 Project Manager $ 120.00 Technical Manager $ 115.00 Senior Engineer $ 115.00 Design Engineer IV $ 100.00 Design Engineer III $ 90.00 Design Engineer II $ 75.00 Design Engineer I $ 65.00 Environmental Scientist $ 60.00 Senior Planner $ 120.00 Planner III $ 90.00 Planner II $ 80.00 Planner I $ 70.00 Senior Architect $ 115.00 Architect II $ 95.00 Architect I $ 70.00 Architectural Intern $ 55.00 Senior Park Planner $ 115.00 Senior Landscape Architect $ 115.00 Landscape Architect III $ 80.00 Landscape Architect II $ 70.00 Landscape Architect I $ 55.00 Senior Technician $ 90.00 Technician III $ 80.00 Technician II $ 70.00 Technician I $ 55.00 Draftsman $ 45.00 Senior Registered Land Surveyor $ 85.00 Registered Land Surveyor $ 70.00 Two -Man Survey Crew $ 125.00 Survey Technician $ 60.00 Administrative Assistant $ 75.00 Word Processor $ 50.00 Clerical $ 35.00 Nuclear Testing Gauge $ 45.00/Unit/Day Traffic Studies Equipment $ 15.00/Unit/Day Mileage $ 0.365/Mile Survey Vehicle Mileage $ 0.45/Mile Overtime rates for non salaried staff will be factored by 1.5 M:\2002PBs\9N9.tet\doc\contract\Appendix B Rates 2002.doc • APPENDIX B THE LOUIS BERGER GROUP, INC. HOURLY RATES THROUGH DECEMBER 31, 2002 • Staff Hourly Rate Dane Ismart $ 160.00 Ed Bromage $ 147.00 Joe Lowry $ 93.00 Andrea Quenneville $ 50.00 Shiv Shivanaprasad $ 67.00 Overtime rates for non salaried staff will be factored by 1.5 M:\2002PBs\4069.tet\doc\contract\Berger Appendix B Rates 201:12doc • APPENDIX B CRAFTON, TULL & ASSOCIATES, INC. HOURLY RATES THROUGH DECEMBER 31, 2002 Staff Hourly Rate Supervisory Engineer............................................................. $ 110.00 DesignEngineer..................................................................... $ 80.00 Engineering Technician.......................................................... $ 45.00 Overtime rates for non salaried staff will be factored by 1.5 M:\4WIPBs\<089.ret\doc\cannact\Crafton Tull Appendix B Rates 4002 doc APPENDIX C DATA COLLECTION AND STUDY LOCATIONS Signalized locations where left and through peak hour counts will be supplied by the City: (BWR may count up to ten of these locations to verify right turn volumes) • College & Main (Johnson) • College & Zion • College & Shepherd • College & Joyce • College & Milsap • College & Rolling Hills • College & Sunbridge • College & Township • College & Sycamore • College & Memorial • College & North • College & Maple • College & Lafayette • College & Dickson • College & Meadow • College & Center • College & Mountain • College & Sixth • School & Sixth • School & Fifteenth • School & Skelton • Wedington & Salem • Wedington & Shiloh • Wedington & Futrall • Wedington & Sang • Wedington & Garland • North & Leverett • North & Gregg • North & Mission • Hwy 62 & Finger Road • Hwy 62 & Shiloh/Futrall • Hwy 180 & Razorback • Hwy 180 & Hill • Crossover & Zion • Crossover & Joyce • Crossover & Old Wire • Crossover & Township • Crossover & Mission • Crossover & Huntsville • Joyce & Mall Ln • Joyce & Old Missouri • Township & Gregg . • . . . Township & Old Wire Sycamore & Leverett Sycamore & Gregg Cleveland & Garland Maple & Garland Maple & Leverett Maple & Arkansas Lafayette & West Dickson & Arkansas Dickson & West Dickson & St. Charles Duncan & Center Armstrong & Fifteenth Joyce Blvd. & Wilkerson St. Gregg & Sunbridge Gregg & Appleby Gregg & Futrall Gregg & Shiloh Garland & Drake Stadium & Maple Between College & Zion and College & Shepherd Hwy 180 & Hollywood Possible future signal locations to be counted by BWR (a.m. and p.m. peak hours): . . . • . . . . . • . . Old Missouri & Zion Old Missouri & Old Wire Gregg & Drake Gregg & Poplar Appleby & North Hills Garland & Deane Garland & Sycamore Old Wire & Mission Mt. Comfort & Rupple Maple & Mission Maple & West College & Poplar Sixth & Garland Fifteenth & Razorback Fifteenth & College Fifteenth & Morningside Happy Hollow & Huntsville Cliffside & Crossover Wedington & Rupple Crossover & Citizen (neighborhood WalMart entrance) Additional locations to be counted by BWR (a.m. and p.m. peak hours): • School Avenue & Willoughby Rd (71 Business & Hwy 156) • School Avenue & Cato Springs Rd. • College and Rock • Old Missouri Rd. & Rolling Hills Dr. • Front Street & Joyce Blvd. • College & Longview • College & Harold • Shiloh Dr & Mount Comfort Rd. • Garland & Mount Comfort Rd • Wedington (Hwy 16 West) & Double Springs Rd Proposed special study locations: • College & Rock • Front Street & Joyce Blvd. • Shiloh Dr. & Mount Comfort Road • Garland & Mount Comfort Road • One location to be designated by Fayetteville DI N w 0 N CD 0 0 CD CD �--I-I-I-I-I-4Z 03030303W d d W d d DID) d d DID) d d d 0 N N N CO N CO N N N N CO N U) N N N x x x x x x x x W x >r x x M cn A W N+ O CO OD V 0 Of V1 A CoW W N+» �xD�cnv-no0 D3 nIn --i -i d CD v CD c= t y n �. o N n a m m 3 o n m m °�' y m= CD O C N J to o cn CJ n c z CO OCflo O N W C N N= y `G + j n Cf CO' (o C N N CD 3 N. N O W N Ca O a, W O N W O V a A r 3 UI N O O N N N J J UI N (0 J C) W O V a a N J a J J 07 N Co A W 0 C, CD N CD oCD CC rf O 00 W DI 0 —Cl) . t m Q �/Q DI O CD rm -w 0 3 � CD a -c C CD C- C q C 10 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS 113 W. Mountain St. Fayetteville, AR 72701 Engineering Division To: Dan Coody, Mayor City Council Thru: Greg Boettcher, Public Works Director Staff Review From: Jim Beavers, City Engineer Date: August 22, 2002 Re: City Council Meeting September 17, 2002 City-wide Traffic Study Proposed engineering and planning services contract with Bucher, Willis and Ratliff Corporation Please find enclosed the proposed engineering and planning services contract with Bucher, Willis and Ratliff Corporation from Kansas City for the City-wide Traffic Study. The study will evaluate existing and projected traffic requirements and develop a master plan to serve as the basis for street and intersection improvement projects within the City's Capital Improvement Program, Master Street Plan and the City's General Plan for 2020. The Study includes: public meetings, traffic counts, review of existing streets and intersections, forecasts, recommended improvements, rough cost estimates, evaluation and prioritization. The Study will also evaluate and provide proposed guidance for Traffic related issues including traffic calming, access management, and compliance with "smart growth". The specific scope includes 29 tasks/deliverables. Please refer to the attached contract for specific information. The contract price is not -to -exceed $198,408.00. A project contingency of $20,000.00 is requested. The total estimated costs are $218,408.00. Enc: 1. Proposed contract. thank you 0 08-22-02 The contract has been emailed to: Steve Davis Greg Boettcher Hugh Earnest Kit Williams David Whitaker Perry Franklin I have requested that signed originals be provided and they are "in t ail" PCod¢d 0$ • 2(0 •03 Please review the attached contract. ;3c t3. I will substitute a signed original when received. Thank you, Jim Beavers E Purchasing Officer Date STAFF RECOMMENDATION: Approval Grant Coordinator Date . &%019 oB•2P•oz Di ision Head Date Cross Reference Administrative Services Director Date At V Z 4�, Mayor Date New Item: Yes x No Prev Ord/Res #: Orig Contract Date: Orig Contract No: o°o o°o o°o o°o o°o o°o • r cn (n p • O (D 0 @ 3m 0 ,..F C7 m cQ CD Co o O p CD tQ , C'7 CD CD o C CD O CDo ■ CD `< Z 0) - CD CD • CD a CL CD :: -- C n I tJ 0'° Or A r >B 0 Ro ZD ri r T T 000 04 40 00 0A A©O 400 4®O DOO 000 000 000 O©© O O O 4 O 4 0 O O O O O O O 0 O a) 2 0 N 0 0 C CD CO CD 0 a WSJ O• Li 0 0 m m m 00 0) 3 O CD CD CD 0) Cl) CD 0 O n • CD CD 0 CD U) m 0 CD s 0) e CD 0= O CD CD Cl) a 0• C) U) O O CD U) C)OU a) O Cl) CD 3 000 000 00® n ii as C n x om 0' OF A r >B z r T T 000 000 wr -CD c_CD O c •O= ?3 000 000 000 Or -a — as D S00 V O w, V W - 00 y O � EMI C) - U) _ CO c) 0 fit CDD '< O x U) w 0) -.5 O? CI) U) c Qo N N c� X 0.03 ' N N O C.N U. C`C�G A OS CD 0.0. COD n=r OO _. N N (DO CD `< N N lD n C .. NN C. CD 3 CD O CO C C. 000 000 000 000 000 m c Z M y 0 0c?. an t3 w -o W 3 OO1 ^«� 0 � o O = c m N C) -c _. n CD CD a) U3 >Co c cQ s. to Cc 7 • 0 0 STAFF REVIEW FORM x AGENDA REQUEST x CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of September 17, 2002 FROM: Jim Beavers Engineering Public Works Name Division Department ACTION REQUIRED: 1. Approval of a resolution awarding the engineering and planning services contract for the City of Fayetteville's Traffic Study to the firm of Bucher, Willis and Ratliff Corporation in the not - to -exceed amount of $198,408.00. 2. Approval of an engineering contract contingency in the amount of $20,000.00. 3. Approval of a budget adjustment. COST TO CITY: $ 218,408 Cost of [Tics Request 4470-9470-5314-00 Account Number r 02105-10 Project Number IIZ11811 $200,0000 Category/Project Budget 2002- $0 Funs Used Tooate 2002 $200.000 Remaining Bice 2002 CO TRACT/GRANT/LEASE REVIEW: Accounting Manag Date O/23/az City Attorney Date Traffic Study Category/Project Name Streets rr rroraam Name Sales Tax Fund x Budget Adjustment Attached Administrative Services Director GRANTING AGENCY: fffz-3/o2 Internal A4Jitor Date ADA Coordinator Date City of Fayetteville, Arkansas � Budget Adjustment Form r Budget Year (Department: Sales Tax Capital 2002 Division: Additional funding is requested for the City-wide traffic study. Justification of this Increase: The additional funding is equested to provide contingency funds for the project. Date Requested I Adjustment # September 17, 2002 Project or Item Deleted: None. Additional investment income revenue has been received and it proposed for this adjustment. Justification of this Decrease: The City has received $419,000 in investment income and against an annual budget of $386,850. Increase Expense (Decrease Revenue) Account Name Amount Account Number Project Number Professional Services 20,000 4470 9470 5314 00 02105 10 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Interest - Investments 20,000 4470 0947 4708 00 Department Director Date Admin. /lt/tI,V•W V•6YY\W Yi IF Blue Copy: Budget 0 Research / White Copy: Requester Budget Office Use Only Type: A B C (D ) E Date of Approval �� �. aSir'IRSe'S,L77:11rR'm Posted to Project Accounting Entered in Category Log H:.RUDGITPROJECTY% W�141dajcoN.nfir nudy_RAds 6 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS 113 W. Mountain St. Fayetteville, AR 72701 Engineering Division TO: Heather Woodruff, City Clerk FROM: Jim Beavers, City Engineer, DATE: October 21, 2002 RE: City of Fayetteville Traffic Study as approved by the City Council October 15, 2002. Please find enclosed three original contracts with Bucher, Willis and Ratliff in the amount of $222,382.00 for the City of Fayetteville Traffic Study as approved October 15, 2002. These original contracts are furnished for the Mayor's signature and your attest. Please keep one of these originals as your official copy and return two executed originals to my office. Thank you. 1 I TRAFFIC STUDY SUPPLEMENTAL INFORMATION This packet contains additional information regarding the Traffic Study proposal from Bucher, Willis and Ratliff for the City of Fayetteville. Supplemental information provided relative to this agenda item includes: • Traffic count comparisons (1991-2001) • Status of 19 intersection and capital improvement recommendations set out in the 1992 Traffic Study • Status of 35 capital improvement recommendations set out in the 1992 Traffic Study • General scope comparison between the 1992 and the 2002 studies, outlining expanded tasks and objectives • Clarification letter from Bucher, Willis and Ratliff regarding the scope of the proposed work • Amended engineering services agreement containing all 30 tasks FUNDING MECHANISM FOR LOCAL HIGHWAY IMPROVEMENTS Fayetteville is represented on the Metropolitan Planning Organization (MPO) that provides project funding recommendations to the Arkansas State Highway and Transportation Department through the Transportation Improvement Program (TIP). Northwest Arkansas cities develop the project lists, establishing priorities and schedules for local highway improvement projects. While the state/federal funding is a constraint, the local matching costs also represent a deterrent to the funding of projects. The funding formula is 80% state/federal grant, 20% local funds up to $1,000,000.00; all costs over the $1 million being borne by the benefiting community. Traffic study recommendations and priorities have been used as a basis for the TIP projects in Fayetteville. SCOPE COMPARISONS 1. Increase intersection analysis from 19 to 99 locations 2. Increase streets from 10 to all major arterials plus 6 others 3. Methodology will integrate planning and engineering functions 4. Traffic forecasting based upon combination of AHTD data, city data, land use predictions and policy alternatives 5. Multiple modes of transportation will be incorporated into the evaluation processes 6. Public input and pubic comment are a part of the proposed scope 7. Normal practice study elements of improvement definition, prioritization and cost estimating are in the proposed study 1 • 0 TRAFFIC COUNT COMPARISON FOR 1991 AHTD DATA COMPARED VARIOUS INTERSECTIONS TO 2001 AHTD DATA 1991 PERCENT LOCATION COUNT 2001 COUNT CHANGE Highway 540 at Fairgrounds 23,810 49,000 106 Highway 540 North 19,000 45,000 137 College at Mail 27,850 34,000 22 College at Sycamore 27,280 28,000 3 Gregg at Township 9,110 15,000 65 School at 15th 11,820 12,000 2 Mission at Crossover 7,740 11,000 42 Township at Crossover 3,310 5,900 78 Joyce at Old Missouri 4,310 8,900 106 Joyce at College 9,560 18,000 88 Gregg at North 5,020 8,200 63 Razorback at 6th 8,930 14,200 59 6th at Razorback 13,230 27,000 104 Huntsville at Crossover 10,710 14,000 31 Wedington at 46th 6,730 14,000 108 Mt. Comfort at 540 3,900 7,700 97 Maple at College 7,490 6,900 -8 Layfayette ette at College 7,040 13,000 85 Note: The traffic count data is the ADT (average daily traffic) which may not fully reflect impact from seasonal traffic generators, such as schools or colleges. The ADT shows a general trend only based upon selected observations during a calendar year. 2 TRAFFIC COUNT CHANGES FROM 1991 - 2001 O O l tP m� �A 3N? 3 g 3 m 0 m^ 4 3 G INTERSECTION IMPROVEMENTS FROM 1991 TRAFFIC STUDY INTERSECTION PRIORITY ACTIVITY STATUS Joyce/HwyJoyce/Hwy 71B I Add lanes Done Shiloh/Hwy 16 2 Add lane Done Old Wire/Mission 3 Future need Done Joyce/HwyJoyce/Hwy 265 4 Add lane Done SB ramp 71/Hwy 16 5 Future need Signalized South Mt. Comfort/Garland 6 Add lanes Not completed North Mt. Comfort/Garland 7 Add lanes Not completed Old Wire/Hwy 265 8 Future need Signalized Township/HwyTownship/Hwy 265 9 Future need Signalized Sycamore/Garland 10 Add lane Not feasible Deane/Garland 11 Add lane Done Harold/Hwy 71 B 12 Add lane Not done MillsapfHwy 71B 13 Future need Signalized A. Yell/Rock/College 14 Add lanes Not done Huntsville/Happy Hollow 15 Add lanes/signals Not justified Wedington/Sang 16 Future need Signalized Old Wire/Old Missouri 17 Add lanes Added turn lane Green Acres/Hwy 71B 18 Future need Not justified Hwy 265/Hwy 71B 19 Future need Not justified GREEN REPRESENTS 11 PROJECTS THAT HAVE BEEN PARTIALLY OR FULLY COMPLETED BLUE REPRESENTS 4 PROJECTS THAT ARE NOT JUSTIFIED DUE TO VOLUME, PHYSICAL OBSTACLES OR OTHER DETERRENTS GRAY REPRESENTS 5 PROJECTS THAT HAVE NOT BEEN COMPLETED DUE TO FINANCIAL CONSTRAINTS OR INSUFFICIENT TRAFFIC VOLUMES 2 CAPITAL IMPROVEMENT PROJECTS FROM 1991 TRAFFIC STUDY Project Units Priority Activity Status Hwy 16 (Huntsville Road) I Add lanes In TIP Plan Happy Hollow Rd. to Stone Bridge Rd. Hwy 71B 2 Add lanes Done Johnson Road to Hwy 71 Bypass Hwy 112 (Garland Avenue) 3 Add lanes Under construction Wedington Drive to Maple Street Hwy 45 (Mission Boulevard) 4 Add lanes In TIP Plan North Street to Lafayette St. Hwy 112 (Garland Avenue) 5 Add lanes Not planned Sycamore Street to Wedington Dr. Hwy 180 (Township Street) 6 Add lanes Scheduled for 2004 Gregg GreggAvenue to Ht 71 B Hwy 45 (Mission Boulevard) 7 Add lanes Not planned North Street to L.afa ette Street Hwy 265 (Crossover Road) Old 8 Add lanes Completed Wire Road to Mission Blvd. Lcverett Avenue 9 Add lanes Not planned North Street to Male Street Maple Street 10 Add lanes Not planned Hwy 112 to Arkansas Avenue Township Street 11 Add lanes Abandoned due to Hwy 718 to Old Wire public objections Gregg Avenue 12 Add lanes Scheduled for 2003 Hwy 180 (Drake St.) to Township St. Hwy 265 (Crossover Road) 13 Add lanes In TIP Plan Albright road to Old Wire Rd. Hwy 112 (Maple Street) 14 Add lanes In planning Garland Ave. to Razorback Rd. North Street 15 Add lanes Completed to Gregg Garland Avenue to Hwy 71B Hwy 16 (Wedington Drive) 16 Add lanes Completed Shiloh Drive to Garland Avenue 6th Street 17 Add lanes Completed Garland Ave. to Hwy 71 B Hwy 718 (College Avenue) 18 Add lanes Not planned Hwy 71 Bypass to Township Street Dickson Street 19 Enhancement Under construction Arkansas Avenue to church Ave. Huntsville Road 20 Add lanes Not planned Morningside Drive to Hwy 16 Hwy 71B (College Avenue) 21 Add lanes Not planned Township Street to North Street H;y 16 (Wedington Drive) 22 Add lanes Substantially 46th Avenue to Shiloh Drive completed 5 I I Hwy 71B (College Avenue) 23 Add lanes Not planned North Street to Maple Street Maple Street 24 Add lanes Not planned Arkansas Avenue to Hwy 71B Hwy 112 (Garland Avenue) 25 Add lanes Not planned Hwy 180 (Drake St.) to Sycamore St. Old Wire Road 26 Add lanes In TIP Plan Township Street. to Mission Blvd. Leverett Avenue 27 Add lanes Not planned Poplar Street to North Street Razorback Road 28 Add lanes In planning Maple Street to 6thStrcet Arkansas Avenue 29 Add lanes Not planned Maple Street to Dickson Street Rolling Hills Drive 30 Add lanes Not planned Hwy 71B to Old Missouri Road Dickson Street 31 Add lanes Under construction Church Avenue to Hwy 71B Hwy 16 (15th Street) 32 Add lanes Partially completed College Avenue to Happy Hollow Razorback Road 33 Add lanes Under construction Cleveland Street to Maple Street Hwy 71 B (College Avenue) 34 Add lanes Not Planned Maple Street to Mountain Street Hwy 265 (Crossover Road) 35 Add lanes Completed Mission Boulevard to Hwy 16 GREEN REPRESENTS 14 PROJECTS THAT HAVE BEEN PARTIALLY OR FULLY COMPLETED, OR ARE IN SHORT-TERM SCHEDULE BLUE REPRESENTS 15 PROJECTS THAT ARE NOT JUSTIFIED DUE TO VOLUME, PHYSICAL OBSTACLES OR OTHER DETERRENTS GRAY REPRESENTS 4 PROJECTS THAT HAVE NOT BEEN COMPLETED DUE TO FINANCIAL CONSTRAINTS OR INSUFFICIENT TRAFFIC VOLUMES N S • COMPARISON OF THE 1992 AND PROPOSED 2002 SCOPE OF WORK 1992 Traffic Study 2002 Traffic and Transportation study (proposed) No. Task Man Hours No. ITask IMan Fours I Ode ntatie its view 34 1 Orientation 68 2 Review previous data 57 2 Public meeting's 1 112 3 Analy existir conditions 129 3 Development Assessment policies 36 4 Prepare traffic forecasts 60 4 Smart Growth Policies 50 5 Analym peak hour forecasts 47 5 Traffic calming procedures 42 6 Test alternatives 46 6 Access rianagement policies 22 7 Recommendations 64 7 Review mating 1 48 8 Master Construction Plan 111 8 Traffic Counts 425 9 Survey 71 TOTAL MANHOURS 648 10 Travel time runs 79 11 Turning movements 24 12 Traffic forecasts 444 13 Sintref is model 90 14 Capacity and queueg analysis 57 15 Improvement strategies 98 16 Arterial level of service 34 17 Master Street Plan review 105 18 Special Study locations 128 19 Review meeting 2 24 20 Public meeting 2 36 21 Conceptual Schematics 110 22 Improvement costs 62 23 Prioritiation and CIP 52 24 Review meeting 3 24 25 Draft Report 124 26 Review meeting 4 24 27 Final Report 30 28 Presentation 1 56 29 Presentation 2 (d needed) 40 30 Alternative Transportation Elements 224 TOTAL MANHOURS 2740 7 I f 45IIIIIND u Years IHIPlI 9 1r57-mt MEMORANDUM TO: Jim Beavers FROM: Charlie Schwinger SUBJECT: Response to Council Questions DATE: October 2, 2002 Project # 4089 This memo is intended to address issues or questions that were raised regarding our proposed scope at the October 1, 2002 Council meeting. There was a question raised as to the differences between the Smart Growth Policies in Task 4 and the Alternative Transportation Elements in Task 30. There is a distinctive difference between the Smart Growth Policies developed in Task 4 and the Alternative Transportation Elements developed in Task 30. As presented to the City Council on September 17, that difference is the level of detail in which the multimodal transportation issues are addressed. The Smart Growth Policies presents among other issues, broad goals for integrating land development and the corresponding transportation infrastructure. It addresses general issues, such as maintaining mixed land use neighborhoods that include provisions for bus stops, sidewalks, and a greater emphasis on pedestrian movements within the neighborhood, with the emphasis on traffic movements occurring adjacent to and outside the neighborhood. This task will include the development of policies, not a specific plan for implementation. Specific plans for implementation will be development -specific, and will need to demonstrate themselves consistent with the adopted Smart Growth Policies. . Task 30 will include compiling multimodal transportation policies from peer cities with the purpose of providing examples of how other comparable cities are dealing with these issues. These documents can be used as a frame of reference in developing Fayetteville s Smart Growth Policies. Once the Smart Growth Policies have been adopted by the City, the Alternative Transportation Elements task will include the subsequent development of a specific implementation plan for the non -auto transportation elements addressed in the Smart Growth Policies. The Major Street Plan, Trails Master Plan, and University Transportation Plan will be reviewed for consistency with the Smart Growth Policies. Recommendations formed under task 30 will reflect recommended changes to these master plans that are consistent with the Smart Growth Policies. Task 30 will also identify specific multi -modal nodes in the City for further implementation of the master plans. There was a question raised as to the political requirements of the study relating to the final products and priorities. Especially the what -if the City Council adopts a policy or resolution which declares certain routes or neighborhoods protected from traffic improvements. ■ ENGINEERS ■ PLANNERS ■ ARCHITECTS ■ ■ 7920 WARD PARKWAY, SUITE 100 ■ KANSAS CITY, MO 64114 ■ PH: 816.363.2696 ■ FX: 816.363.0027 ■ • 0 FAYETTEVILLE, TASK 30i Our role in the development of the study will be to assist the City in developing policy statements based on sound engineering and planning principles. These draft policies will be. subject to City review. We will make revisions to tailor the policies to the unique circumstances found in the City of Fayetteville. The public and political input will come in the development of the policies. Once the policies have been adopted, implementation of the policies will be purely a City Council decision. The other major element of the study is the recommendation of capital improvement priorities. We will evaluate the street system based on the existing and forecast transportation needs. Where we identify transportation deficiencies, we will recommend improvement strategies. We will re-evaluate the street system assuming the improvements would be made, and compare the no -build condition to the improved condition. The difference in performance between the two will be the benefit of the improvement. The benefit will be placed in a ratio against the improvement cost to identify the most cost effective projects. The parameters of benefit, cost, and benefit/cost ratio will be provided in a matrix format to the City as a decision making tool. We will provide recommendations based on engineering analysis only. The actual development of the capital improvement priorities will be made by the City, where any political factors can be input at the discretion of the City Council. If the City Council adopts a policy to protect certain routes from traffic improvements prior to our analysis, we will honor those resolutions and seek for other possible solutions. If none are available, we will document the results of the no build decision on traffic operation, or if requested not to study the impacts in view of the resolution, we will comply. Our role in the project will be to supply the City with the engineering information you need to make informed decisions. Also, with respect to neighborhoods, if the City Council or staff informs us that a certain street will be restricted or closed, prior to our analysis, we will incorporate that as an existing condition and conduct the analysis to identify what the impacts would be. This is not the same as testing a number of possible scenarios on any number of possible streets. We have not included unlimited "what ifs" in our scope. The policy statement on traffic calming that is presented to the City for review and adoption will address the steps that should be followed in considering traffic calming measures for any neighborhood. Those steps as outlined would include an assessment of resultant traffic impacts. For example, if the due process of reviewing a neighborhood for traffic calming brought forth the strategy of a street closure, the impact of that closure on other streets and neighborhoods would need to be identified. Our scope involves the development of the policies and evaluation procedures only; it does not include actually evaluating any of the neighborhoods in Fayetteville for traffic calming issues. The policies would identify that the actual impact evaluation be made by a traffic engineer as part of a specific study for the neighborhood, in accordance with the policies. This is much the same as is required of new developments in many cities, where the developer must obtain a traffic impact study for review by the city as to the traffic impacts of his development. C\Documents and Settings\tempuser\Loral Settings\Temp\CW Viewer\beaver 10-02-03 questions response.doc • believes to be subject to an Arkansas Freedom of Information Act request made to it, or, in anticipation of such a request, which it believes necessary for it to possess. "BWR" further agrees that it will request of all subconsultants, retained by "BWR" to perform services under this Agreement, to provide to "FAYETTEVILLE", at a cost to be agreed upon, all documents in the possession of such subconsultants that are, under this Agreement, the property of "FAYETTEVILLE" and which "FAYETTEVILLE" believes to be subject to an Arkansas Freedom of Information Act request made to "FAYETTEVILLE", or, in anticipation of such a request, which it believes necessary for "FAYETTEVILLE" to possess. "BWR" will produce all documents or material in the format that are kept by "BWR", or at the option of "BWR" in some other format. If a specialized format is requested by "FAYETTEVILLE", the cost of conversion, if that additional responsibility is accepted by "BWR", will be borne by "FAYETTEVILLE" at the then -prevailing rates for the parties actually performing the conversion. "BWR" agrees to use due diligence to comply with all requirements of the Arkansas Freedom of Information Act. Nothing in this Agreement shall constitute an acceptance of'BWR" or its subconsultants to the application of the Arkansas Freedom of Information Act to "BWR" or its subconsultants or to "BWR's" or subeonsultants' books, records, drawings, or other items not constituting the property of "FAYETTEVILLE" under this Agreement, nor a waiver of its rights to object to any requests made pursuant to the Arkansas Freedom of Information Act by any person or entity not a party to this Agreement. SECTION XVIII - SUCCESSORS AND ASSIGNS "FAYETTEVILLE" and "BWR" each binds itself and its partners, successors, executors, administrators, and assigns to the other party of this Agreement, except as above, neither "FAYETTEVILLE" nor "BWR" shall assign, sublet or transfer interest in this Agreement without written consent of the other. Nothing herein shall be construed as creating any possible personal liability on the part of any officer or agent of any public body which may be party hereto. SECTION XIX - COVENANT AGAINST FEES "BWR" warrants that it has not employed or retained by company or person, other than a bonafide employee working solely for "BWR", to solicit or secure this contract, and that is has not paid or agreed to pay any company or person, other than a bonafide employee working solely for "BWR", any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, "FAYETTEVILLE".shall have the right to annul this contract without liability. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of the date and year first herein written FAYETTEVILLE BWR Cbammu r Saspgmo.w:a smpnr®ycwvieww4 ® -=&m ZseMi J Iooxux.aa the clause of this contract entitled SECTION XVII MISCELLANEOUS PROVISIONS, (1) Dispute Resolutions. SECTION XIV - OWNERSHIP OF DOCUMENTS All documents, including original drawings, disk of CADD drawings and cross sections, estimates, specification field notes, and data are and remain the property of "FAYETTEVILLE". "BWR" may retain reproduced copies of drawings and copies of other documents. SECTION XV - POSTPONEMENT OR CACELLATION OF THE CONTRACT It is understood that "FAYETTEVILLE" will have the right to suspend or cancel the work at any time. A. Postponement — Should "FAYETTEVILLE", for any reason whatsoever, decide to postpone the work at any time, "FAYETTEVILLE" will notify "BWR", who will immediately suspend work. Should "FAYETTEVILLE" decide during such suspension not to resume the work, or should such suspension not be terminated within a year, the work shall be canceled as hereinafter provided. B. Cancellation — Should "FAYETTEVILLE", for any reason whatsoever, decided to cancel or to terminate the use of "BWR'S" service, "FAYETTEVILLE" will give written notice thereof to "BWR", who will immediately terminate the work. If "FAYETTEVILLE" so elects, "BWR" may be instructed to bring a reasonable stage of completion to those items whose value would otherwise be lost. "BWR" shall turn over all data, charts, survey notes, figures, drawings and other records or information collected or produced hereunder whether partial or complete. Upon such termination of "BWR'S" services, "BWR" shall be paid on a proportional amount of the total fee, less prior partial payments, based on the ratio of work done to the total amount of work to be performed. SECTION XVII- MISCELLANEOUS PROVISIONS 1. Dispute resolution — Any dispute concerning a question of fact in connection with the work shall be subject to non -binding mediation, provided that nothing herein shall preclude either party from seeking any and all remedies available at equity or law. 2. Responsibility for Claims and Liability — "BW"R shall save harmless "FAYETTEVILLE" from all claim and liability due to "BWR'S" negligent performance, or those of its subcontractors, its agents, or its employees during the time this contract is in force. 3. General Compliance with Laws — "BWR" shall comply with federal, state and local laws and ordinances applicable to the work. "BWR" shall be a professional engineer, licensed in the State of Arkansas. 4. Engineers Endorsement — "BWR" shall endorse and recommend all plans, specifications, estimates and engineering data furnished by it. All design shall be checked in accordance with accepted engineering practices. All plan quantities shall be checked and verified. 5. Arkansas Freedom of Information Act — "BWR" agrees that it will provide to "FAYETTEVILLE", at a cost to be agreed upon, all documents in its possession that are, under this Agreement, the property of "FAYETTEVILLE" and which "FAYETTEVILLE" C:�Dxwmu - SeS &apor +1 SdmflheP'GWViCWWW= g 6 mpmu6 .ev'rgrpwt 10-02.02. SECTION XII — FEES AND PAYMENTS For, and in consideration of, the services to be rendered by "BWR", "FAYETTEVILLE" shall pay "BWR" on the basis of standard hourly rates in effect at the time the work is done, plus direct reimbursable expenses associated with the project. Hourly rates for the various classifications of employees for 2002 are set out in Attachment B to this document. Rates are adjusted annually at the beginning of each calendar year. Payment shall be made monthly based on invoices from the "BWR". Invoices shall identify the hours spent and the reimbursable expenses on each Task listed in the scope of services provided. "FAYETTEVILLE" shall endeavor to pay the invoices within thirty days of submission by "BWR" to "FAYETTEVILLE". However, "FAYETTEVILLE" does not guarantee payment within the thirty day time period after the receipt of the invoices. Total payment for Section II shall not exceed $222,382.00. This amount shall not be increased as a result of updating Attachment B for compensation of 2003 rates. Inasmuch as completion of the project has been identified within 300 days in SECTION XI — TIlvIE OF BEGINNING AND COMPLETION, delay of the project beyond December 31, 2003 by "FAYETTEVILLE" will constitute a change of scope, as described in SECTION XM — CHANGES, and would be a basis for negotiating a new upper limit of compensation in accordance with SECTION XIII - CHANGES. The basis of this upper limit and justification for the fee is contained in Appendix "A" attached hereto. The upper limit justification for each Task in Appendix "A" is an estimate. The total man-hours actually spent on each project item of work or task may vary from those indicated on Appendix "A", but the total not -to -exceed amount will be adhered to unless changes in scope of work are made and agreed to by "FAYETTEVILLE" and "BWR". Subject to the City Council approval, adjustment of the upper limit may be made should "BWR" establish and "FAYETTEVILLE" agree that there has been or is to be a significant change in scope, complexity or character of the services to be performed; or if "FAYETTEVILLE" decided to shorten or lengthen the duration of work from the time period specified in the Agreement for completion of work and such modification warrants such adjustment. Appendix "B" covers the classification of personnel and the salary rate for all personnel to be assigned to this project "by BWR". SECTION XIII — CHANGES "FAYETTEVILLE" may at any time, by written order, make changes within the general scope of the contract in the work and services to be performed. If any such change causes and increase of decrease in the cost of, or the time required for, performance of this contract, an equitable increase or decrease shall be made in the upper limit contract amount, including fee or time of required performance, or both, and the contract shall be modified in writing accordingly. Changes, modifications of amendments in scope, price or fees to this contract shall not be allowed without a formal contract amendment approved by the Mayor or the City Council in advance of the change in scope, price of fees. Any claim by "BWR" for adjustment under this clause must be asserted with thirty (30) days from the date of receipt by "BWR" of the notification of any change; provided, however, that "FAYETTEVILLE" decides that the facts justify such action, may receive and act upon any such claim assessed at any time prior to the date of final payment under this contract. Failure to agree to any adjustment shall be cause for a dispute concerning a question of fact within the meaning of C1De[meau e1 SOWpvmpuWxal S= Tmp`GWYJcwa* 1 mFats mil ..J I0024Ldc • Final Multimodal Transportation Plan (electronic and hard copy) SECTION III — INFORMATION & SERVICES "FAYETTEVILLE" will furnish any specifications, standards and other information, which may relate to the project including GIS data. Aerial mapping data will be provided, free of charge, to "BWR" in digital media. Items to be furnished by "FAYETTEVILLE" to "BWR" have been defined in SECTION II - SCOPE OF THE PROJECT. SECTION IV - SERVICES TO BE FURNISHED BY "BWR" DURING "DESIGN" PHASE Not part of this Study Phase. SECTION V - COORDINATION WITH "FAYETTEVILLE" "BWR" shall hold conferences throughout the study of the project with representatives of "FAYETTEVILLE" as described in SECTION II- SCOPE OF THE PROJECT. SECTION VI - OFFICE LOCATION FOR REVIEW OF WORK Review of the work as it progresses under this Agreement shall be made at "FAYETTEVILLE' 5" Engineers office. SECTION VII — CONCEPT AND PRELIMINARY SUBMISSION "BWR" shall submit draft copies for review by City staff as described in SECTION II - SCOPE OF THE PROJECT. SECTION VIII - FINAL SUBMISSION The final submission for this project will be as described in SECTION II - SCOPE OF THE PROJECT. SECTION IX - "BWR" RESPONSIBILITY DURING "BIDDING" AND "CONSTRUCTION" PHASES Not part of this Study Phase. SECTION X — SUBCONTRACTING Subcontracting by "BWR" of specified services provided herein shall be to the Louis Berger Group, Inc. and to Crafton, Tull & Associates, Inc. SECTION XI - TIME OF BEGINNING AND COMPLETION "BWR" shall being work under this Agreement within ten (10) days of notice to proceed and shall complete the study phase of the contract within 300 calendar days. A proposed project schedule has been attached for reference. The above completion time is predicated upon the fact that "FAYETTEVILLE" will cause to be processed approvals of interim work in an expeditious manner 15 business days per submittal. C:1Urcemmu d Sd®pVmprWrc Sa \T®p'GWVieWuyrmmt b mjmmma wxrgrr 10.03U1.Ua 0 Electronic files will also be provided in the original working formats for subsequent use and editing by "FAYETTEVILLE", including Synchro, Petra, jpg, dgn, ppt, ppt, doc, and xis. Task 27 Deliverables • 20 Final Reports • 7 Technical Appendices • 20 Final Executive Summaries • CD of Report and Executive Summary in PDF format • CD of Report, Executive Summary, and Technical Appendix in working file format Task 28 — Presentation I "BWR" will attend a study session meeting with the official body, and with the general public to present the report findings and to allow public comment. Task 28 Deliverables • Presentation exhibits Task 29 — Presentation 2 "BWR" will present the report to the governing body of "FAYETTEVILLE" at a meeting for official action. Task 29 Deliverables • Presentation exhibits Task 30 — Alternative Transportation Elements "BWR" will review the current Major Street Plan, Trails Master Plan, and Subdivision Regulations as they pertain to right-of-way requirements for sidewalks, trails, transit, and other alternative transportation modes and make recommendations on changes appropriate to the fostering multi -modal alternative transportation modes. "BWR" will consult public officials and review "FAYETTVILLE", University, and other community plans and make recommendations to connect land use and transportation community goals. "BWR" will review public (City and University) transit programs, plans, and proposals, and provide analysis on. how these relate to future land use plans. This analysis will include the identification of present and future multi -modal nodes within the City. "BWR" will provide "FAYETTVILLE" a best practices review of land use and transportation policy from up to six peer cities and provide policy recommendations based on this review, a literature review, and "FAYETTEVILLE" staff comment. "BWR" will meet three times in the course of the task with "FAYETTEVILLE": initially with "FAYETTEVILLE" staff and the University, again with staff to review the document, and finally with the public and the "FAYETTEVILLE" Council. Task 30 Deliverables • Multimodal Transportation Plan draft (electronic and hard copy) emmmu - Sawp% WoSd \T®✓Gµ'Vuwkn =-mommy*cntnqts I042.olt • 2023 forecast daily traffic on new roadways • Amortized cost in 2003 dollars • Amortized cost in 2023 dollars • Comparison of existing annual benefit with existing amortized cost • Comparison of future annual benefit with future amortized cost • Numerical ranking based on benefit to cost for short range improvements (existing) • Numerical ranking based on benefit to cost for long range improvements (2023) • Numerical ranking of 2023 volumes to cost for new streets Generally, the first five years of capital improvement projects will be ranked based on existing benefit to cost. The last fifteen years of projects will be ranked based on 2023 benefit to cost, and 2023 traffic to cost. Task 23 Deliverables • Priority decision matrix (electronic and hard copy) Task 24 — Review Meeting 3 "BWR" will meet with the "FAYETTEVILLE" staff to discuss the decision matrix evaluation and results. Task 24 Deliverables • Minutes of meeting Task 25 — Draft Report "BWR" will document the study procedure and results in a narrative report supported by graphic exhibits and tables. In addition to the narrative report, "BWR" will produce a technical appendix that will contain copies of the data, detailed cost schedules, and analysis worksheets. The results of the report will be summarized for a non -technical audience in an executive summary. Draft copies of these documents will be submitted to the "FAYETTEVILLE" staff for review and comment. Task 25 Deliverables • 7 Draft Reports and Executive Summaries Task 26 — Review Meeting 4 "BWR" will meet with the "FAYETTEVILLE" staff to review the draft report documents. "BWR" will revise the draft reports based on comments from the "FAYETTEVILLE" staff. Task 26 Deliverables • Minutes of review meeting Task 27 — Report "BWR" will prepare 20 reports, 7 technical appendix documents, and 20 executive summaries for submittal to "FAYETTEVILLE" for distribution. Electronic copies of the reports will be provided to "FAYETTEVILLE" on CD in PDF format for reproduction by "FAYETTEVILLE". C:\Oonnan. m0 Smmgh®pw'LacW Sauep\T®p`GW WWU* W1 b mp�wmg sa.cogbS IOM-02Urc • Task 18 Deliverables • Conceptual improvement sketch for each special study location • Preliminary opinion of probable construction cost Task 19 — Review Meeting 2 "BWR" will meet with the "FAYETTEVILLE" staff to discuss the results of Tasks 13, 14, 15, 16, and 17. • Minutes of meeting Task 20 — Public Meeting 2 "BWR" will facilitate a public meeting to present the results of all tasks completed to date in the project, and to receive written comments. Task 20 Deliverables • Copies of the written comment sheets Task 21 — Conceptual Schematics "BWR" will prepare conceptual working schematics for the recommended improvement strategies that involve new alignments or geometric improvements of existing streets or intersections. These schematics will provide a basis for the development of opinions of construction cost. Task 21 Deliverables • Conceptual working schematics for recommended improvements Task 22 — Improvement Costs "BWR" will develop a schedule of preliminary quantities, contingency, and unit costs for the each of the recommended improvement strategies. The schedule will also, include right of way, engineering, and administrative costs. Costs will be provided in 2003 dollars. "FAYETTEVILLE" will manipulate the costs to account for inflation, depending on the ultimate implementation schedule assigned to each project. Cost estimates for short range projects will reflect greater re£mement than those prepared for a twenty year horizon. Task 22 Deliverables • Cost schedule for each project developed in a spreadsheet format (electronic and hard copy) Task 23 — Prioritization and Capital Improvement "BWR" will identify the benefits and cost for each improvement project. These will be summarized in a decision matrix. The right column will include a listing of each of the recommended improvement projects. The headings for subsequent columns will include: • Reduction in existing total annual vehicle delay (delay per vehicle x number of vehicles) • Reduction in future (2023) total annual vehicle delay (delay per vehicle x number of vehicles) OOonqud Semsft e`«N Sc'mp'.TmpCWYewlpemmt M ewmms savica7v�td I 4242 • service based on delay, and will identify the 95th percentile queue length as compared to available vehicle storage. Task 14 Deliverables • Synchro files, existing a.m. and p.m. peak hours • Synchro capacity analysis worksheets, existing a.m. and p.m. peak hours • Synchro queuing analysis worksheets, existing a.m. and p.m. peak hours Task 15 — Improvement Strategies "BWR" will identify locations with existing and/or future traffic operation deficiencies. Where deficiencies are identified, "BWR" will test strategies for mitigating the traffic operation. These strategies may include additional lanes, change in traffic control, change in signal timings, or diversion of traffic through construction of alternative routes. Capacity and queuing analysis will be completed for the existing and the 2023 a.m. and p.m. peak hours for the traffic operation mitigation strategies. Task 15 Deliverables • Simtraffic model files for morning and afternoon peaks, for existing and 20 year traffic • conditions, for existing geometry and mitigating conditions (8 scenarios) • Synchro capacity and queuing analysis files and printouts • List of recommended improvement strategies Task 16 — Arterial Level of Service "BWR" will identify the level of service for each of the arterial links based on travel speed. Task 16 Deliverables • Arterial link level of service summaries Task 17 — Major Street Plan Review "BWR" will review the "FAYETTEVILLE" Major Street Plan. "BWR" will compare current and projected traffic volumes with the traffic capacity of the major streets, including arterial and collector streets, and identify streets that should be widened or reclassified. The recommended number of lanes for future new street links will be identified. Task 17 Deliverables • Major Street Plan recommended modifications, including number of lanes needed on new streets, change in number of lanes needed on existing streets, change in street classification • Volume to capacity ratio for the streets designated on the Major Street Plan Task 18 — Special Study Intersections "BWR" will study up to five intersection locations requested by "FAYETTEVILLE" as identified through Task I where street geometry or traffic circulation patterns do not lend themselves to typical geometric or traffic control treatment. These intersections will receive peak hour traffic counts by "BWR" in Task 8. Tentative locations for study have been identified in Appendix C. C:tDo-wmY mE SdSpManp.zatonlS OT®VONNiw= Qa t b mplmot .t aci.SIOQ2Ll.Crc r.. • Maple St. • Lafayette St. • Old Missouri Rd. Running time and delay time will be measured between each signalized intersection. Three travel time runs will be obtained for each peak period in each direction.. Task 10 Deliverables • Spread sheet summarizing travel time runs between signalized intersections on arterial streets Task 11 — Turning Movement Summary "BWR" will compile a summary of peak hour traffic counts in 15 minute increments for entry into the highway capacity software. Task 11 Deliverables • Summary table by 15 minute increments for each peak hour count collected Task 12 —Traffic Forecasts "BWR" will prepare traffic forecasts for the year 2023. The forecasts will be developed based on traffic growth history, and on land use development trends in the Fayetteville metropolitan area including adjacent communities, as determined through the Task I orientation meeting. `BWR will prepare 2023 estimates on the existing major street system for existing collector and arterial streets where "FAYETTEVILLE" has provided historical traffic count information. "BWR" will also prepare estimates of 2023 daily traffic on arterial street links designated on the Major Street Plan which have not yet been constructed. "BWR" will factor the existing intersection turning movement peak hour counts identified in Task 8 by the growth rates developed in this task, to produce 2023 intersection forecasts. Task 12 Deliverables • Morning and afternoon peak hour turning movement volumes for 2023 at the intersections designated in Task 8 • Daily 2023 traffic forecast map for existing collector and arterial and future major street links Task 13 — Simtraffic Model "BWR" will prepare a Simtraffic network connecting each of the major intersections identified in Task 8 "BWR" will input the existing morning and afternoon peak hour traffic volumes, and the forecast traffic volumes for each intersection, along with the current lanes geometry and traffic signal timing or stop control parameters into Synchro to be modeled in Simtraffic. Task 13 Deliverables • Simtraffic network files, signal timing files, and traffic volume files Task 14 — Capacity and Queuing Analysis "BWR" will conduct intersection capacity analysis for each of the four traffic volume scenarios, with the existing traffic control and lane geometry. The capacity analysis will identify level of C:Npnmenm W s P%anp..Wa'.I SWiWT p`GW wwakw ttr agmwm[.ev4c 5.;cd Io-m.m.e: S staff comments, and will submit a final draft to "FAYETTEVILLE" for consideration of adoption. The preparation of the draft will be based discussions held in Task 1 and Task 2. Task 6 Deliverables • Preliminary access management policy draft (electronic and hard copy) • Final access management policy draft (electronic and hard copy) Task 7— Review Meeting 1 "BWR" will meet with "FAYETTEVILLE" staff to review the draft policy statements produced in Tasks 3, 4, 5, and 6. Task 7 Deliverables • Notes from review meeting Task 8 —Traffic Counts "BWR" will compile the data furnished under Task 1 by "FAYETTEVILLE". It is anticipated that morning and afternoon peak hour traffic counts defined by approach left turns, and through - right movements will be furnished for the signalized intersections, as listed in Appendix C. "BWR" will estimate the percentage of turning vehicles where specific turning volumes have not been provided, with the exception that complete peak hour turning movements will be conducted by "BWR" at 10 intersections to be designated by "FAYETTEVILLE" Staff during the Task 1 meeting. "BWR" will also conduct one hour morning and one hour afternoon turning movement counts at 30 additional intersections, as designated in Appendix C. The one hour time periods will be confirmed with "FAYETTEVILLE" staff during the Task 1 meeting. Task 8 Deliverables • Raw counts Task 9 —Windshield Survey "BWR" will conduct a windshield survey of each of the designated intersections and the street links connecting them and will record the lane geometry. "BWR" will obtain photos of each intersection approach for an office reference of field conditions as of the date of the windshield survey. Task 9 Deliverables • Copy of photos • Copy of lane geometry notes Task 10 Travel Time Runs "BWR" will conduct morning and afternoon peak hour travel time and delay runs for each major and minor arterial street, as designated on the "FAYETTEVILLE" Major Street Plan. Collector streets that will be included in the travel time runs include: • Shiloh Dr. • Futrall Dr. • Township St. C:�0rcvmi. mu s®W®AmVanI S ipTa,pgWNswvagvana R. moms cv*a4.wE IPpl-03.&t S • Final development assessment policy draft (electronic and hard copy) Task 4 — Smart Growth Policies "BWR" will review current "FAYETTEVILLE" policies pertaining to smart growth issues which will include . infill development, sustainable development, quality of life, traditional neighborhoods, infrastructure and land use balance, and other community planning principles. "BWR" will prepare a preliminary draft smart growth policy for review by "FAYETTEVILLE" staff. "BWR" will meet with the "FAYETTEVILLE" staff to discuss the preliminary draft along with the preliminary drafts of the other policy documents to be prepared in this project, as per Task 7. "BWR" will prepare revisions in the preliminary draft based on "FAYETTEVILLE" staff comments, and will submit a final draft to "FAYETTEVILLE" for consideration of adoption. The preparation of the draft will be based discussions held in Task I and Task 2. Task 4 Deliverables • Preliminary smart growth. policy draft (electronic and hard copy) • Final smart growth policy draft (electronic and hard copy) Task 5 — Traffic Calming Procedures "BWR" will review current "FAYETTEVILLE" policies pertaining to traffic calming and will prepare a preliminary draft traffic calming policy for review by "FAYETTEVILLE" staff. The policy will address procedures for establishing a warrant for appropriate traffic calming devices, public participation and endorsement of the traffic calming strategy within the neighborhood, implementation of the strategy, and documentation of impact. The general outline of this policy will include: • Neighborhood petition for traffic calming study • Verification of traffic calming need through data collection • Alternative comparison and impact assessment Petition for temporary implementation Effectiveness evaluation • Petition for permanent implementation "BWR" will meet with the "FAYETTEVILLE" staff to discuss the preliminary draft along with the preliminary drafts of the other policy documents to be prepared in this project, as per Task 7. "BWR" will prepare revisions in the preliminary draft based on "FAYETTEVILLE" staff comments, and will submit a final draft to "FAYETTEVILLE" for consideration of adoption. The preparation of the draft will be based discussions held in Task 1 and Task 2. Task 5 Deliverables • Preliminary traffic calming policy draft (electronic and hard copy) • Final traffic calming policy draft (electronic and hard copy) Task 6 — Access Management Policies "BWR" will review current access management policies and will prepare a preliminary draft access management policy for review by "FAYETTEVILLE" staff. The draft policy will address application of the policies to developed corridors such as College, as well as to emerging corridors. "BWR" will meet with the "FAYETTEVILLE" staff to discuss the preliminary draft along with the preliminary drafts of the other policy documents to be prepared in this project, as per Task 7. "BWR" will prepare revisions in the preliminary draft based on "FAYETTEVILLE" CNewens- Smu%mpWSY ScMT®y'GWVcwawc .Ib j.wiguic mE I0020ldx '3" TI I • • Morning and afternoon peak hour traffic turning movement counts derived from traffic detector counts, which will include through traffic and left turn traffic movements • Future land use plans • Guidance from staff on growth areas in the City • 20 year future major street plan • City ordinances and policies pertaining to traffic, land development, financing of public improvements, street access, and other documents that "FAYETTEVILLE" staff may desire "BWR" to review, pertaining to the scope of this study • Traffic signal timings • Maps depicting designated neighborhoods and school boundaries • Historical capital improvement expenditures • Current Capital Improvement Program • Guidance from staff on issues and areas of specific concern to the City "BWR" will also meet with facilities and planning staff from the University of Arkansas to determine how their future expansion plans may impact the "FAYETTEVILLE" street system. Task 1 Deliverables: • Minutes of Orientation meeting (electronic and hard copy) • List of documents and data requested (electronic and hard copy) Task 2 — Public Meeting 1 "BWR" will facilitate an initial meeting to receive input pertaining to land use, access, and neighborhood preservation issues. The "BWR" staff committed to the public meeting will include traffic engineering and planning professionals. It is anticipated that the meeting will be held with the general public, the Council of Neighborhoods, City staff and City officials for the purpose of receiving initial project input from the community and for the purpose of answering questions as to the nature of the study. Comment sheets will be available at the meeting for written comments. The meeting will be conducted in a charette (guided group discussions) format to identify and discuss specific neighborhood issues pertaining to land use, traffic, access, and neighborhood preservation. The meeting will be held at a site designated by "FAYETTEVILLE". All costs associated with advertising and meeting facilities will be borne by "FAYETTEVILLE". Task 2 Deliverables • Copies of the written comment sheets • Written summary of the charette discussion results (electronic and hard copy) Task 3 — Development Assessment Policies "BWR" will review current development policies and will prepare a preliminary draft development assessment policy for review by "FAYETTEVILLE" staff. "BWR" will meet with the "FAYETTEVILLE" staff to discuss the preliminary draft along with the preliminary drafts of the other policy documents to be. prepared in this project, as per Task 7. "BWR" will prepare revisions in the preliminary draft based on "FAYETTEVILLE" staff comments, and will submit a final draft to "FAYETTEVILLE" for consideration of adoption. The preparation of the draft will be based on discussions held in Task 1 and Task 2. Task 3 Deliverables • Preliminary development assessment policy draft (electronic and hard copy) C:.Dccn is m SU=P®P LLaal Sai T®p'OWVXwa*®" •r m®.S te'tM'isad IU@OS.Crc CITY OF FAYETTEVILLE AGREEMENT FOR ENGINEERING SERVICES STATE OF ARKANSAS COUNTY OF WASHINGTON This Agreement entered into and executed this _day of 2002, by and between the City of Fayetteville acting by and through its Mayor hereinafter called "FAYETTEVILLE" and Bucher, Willis & Ratliff Corporation with office located in Kansas City, Missouri hereinafter called "BWR". WITNESSETH: Whereas, "FAYETTEVILLE" is planning to have traffic studies conducted Citywide in the City of Fayetteville for the purpose of prioritizing potential capital improvements. And Whereas "FAYETTEVILLE'S" forces are fully employed on other urgent work that prevents their early assignment to the aforementioned work; and Whereas, "BWR'S" staff is adequate and well qualified and it has been determined that its current work load will permit completion of the project on schedule; Now therefore, it is considered to be in the best public interest for "FAYETTEVILLE" to obtain assistance of BWR'S organization in connection with said engineering services. In consideration of the faithful performance of each party of the mutual covenants and agreements set forth hereinafter, it is mutually agreed as follows: SECTION I — EMPLOYMENT OF ENGINEER "FAYETTEVILLE" agrees to employ "BWR" to perform, and "BWR" agrees to perform, professional engineering services in connection with the project set forth in the Section to follow; and "FAYETTEVILLE" agrees to pay and "BWR" agrees to accept, as specified in the Sections to, follow as full and final compensation for work accomplished in the specified time. SECTION II - SCOPE OF THE PROJECT The scope of the project covered by this agreement includes the professional services required to perform the following tasks. Task 1— Orientation "BWR" staff will meet with "FAYETTEVILLE" staff to discuss the project objectives and parameters. "BWR" staff attending this meeting will include both traffic engineering and planning professionals. "FAYETTEVILLE" staff will include representatives from Engineering, Traffic, and Planning divisions. "BWR" will prepare and present to "FAYETTEVILLE" staff a list of documents and data requested from "FAYETTEVILLE" for use in preparation of the study. This list will include: • Historical daily traffic counts C:batmt.— Sctms®pnM^d San t=P'G , '+p®mt the ozincat1 vv're jndI0.WL:!s S FAYETTEVILLE, TASK 30 (CONTINUED) J Although a citywide traffic model would make the traffic reassignments of street closures easier to estimate, a traffic engineer could apply other methodologies and assumptions to predict the impacts on other streets. This type of analysis is fairly routine in producing traffic impact studies for new developments. Street closure impacts will be addressed in the Fayetteville study only as they are identified by the City as committed projects in our initial meeting, prior to our developing the forecasts and completing the capacity analysis. There are several benefits for the completion of this study. The first is the development and adoption of the four policy statements. The reason for developing the policy statements is to provide the City with uniform and consistent approaches for addressing transportation issues. When developers obtain land for future development, they will know exactly what will be expected of them by the City before they make any investment in land purchase or development costs. The policies will state the City's intentions with respect to financing responsibilities for new roads, allowable access, potential traffic impacts on neighborhoods and streets, etc. The City will also have a set of guidelines for treating all developers consistently. This provides increased protection for the City against litigation resulting from inequitable treatment of different developers. The policies will provide a guide to the City for the orderly, safe, and.efficient.development and protection of new and existing streets, transit routes, neighborhoods, and pedestrian trails. Capital investments can be made consistent with predetermined master plans, rather than reactively. Another benefit of the study is that potential improvement projects will be identified and compared based on a documented need and benefit, and not subjectively. When the number of worthy projects is greater than the funds to construct them, the City will need to have a sound basis for choosing which projects will provide the greatest return for the dollars expended. This study will provide the City Council with the information to make those decisions. The study will identify specific traffic solutions. Each of these solutions will be analyzed for effectiveness in addressing traffic problems. Construction cost estimates will be• prepared for the recommended projects, for budgetary purposes. Long range street improvement needs will be identified for future financial programming. Since the study will provide documented analysis of problems, solutions, and costs, it can be used as a supplement to the application for State and Federal grants for transportation improvements. C\Documents and Settings\tempuser\Loaf settings\Temp\GW Vlewer\heaven 10.02-02 questions response.doc By: ATTEST: Mayor City Clerk i By: Ronald A. Williamson, AICP Executive Vice President C�La[wmu-4 py,fptTwcwYs.Wy®m, bmpmy 14 IOLSL].Os