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HomeMy WebLinkAbout16-02 RESOLUTIONMM • 1 RESOLUTION NO. 16-02 A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO APPLY FOR A JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT IN THE AMOUNT OF THIRTY- FOUR THOUSAND FOUR HUNDRED FORTY DOLLARS ($34,440.00) TO FUND A TRUANCY PREVENTION PROGRAM; A RESPONSE PLAN FOR MISSING, EXPLOITED, OR ABDUCTED CHILDREN CASES; JUVENILE DUI PREVENTION; AND JUVENILE GANG PREVENTION; AND APPROVING A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby authorizes the Fayetteville Police Department to apply for a Juvenile Accountability Incentive Block Grant in the amount of Thirty -Four Thousand Four Hundred Forty Dollars ($34,440.00) to fund a truancy prevention program; a response plan for missing, exploited, or abducted children cases; juvenile DUI prevention; and juvenile gang prevention. Section 2. That the City Council hereby approves a budget adjustment recognizing an expenditure in the amount of Thirty -Eight Thousand Two Hundred Sixty -Seven Dollars ($38,267 00), utilizing the above-mentioned grant and reducing overtime by Three Thousand Eight Hundred Twenty -Seven Dollars ($3,827.00). PASSED and APPROVED this 5th day of February, 2002. ATTEST. APPROVED: By By:a/ld IfrATHER WOODRUF City Clerk • NAME OF FILE: CROSS REFERENCE: Resolution No. 16-02 • 02/05/02 Resolution No. 16-02 01/28/02 Mcmo to Mayor Coody and Members of the City Council from Richard L. Watson, Chief of Police regarding the Juvenile Accountability Incentive Block Grant Program Abstract Block Grant Application 01/29/02 Copy of the Budget Adjustment Form 02/05/02 Staff Review Form 02/11/02 Memo to Richard Watson, Chief of Police, from Heather Woodruff, City Clerk NOTES: FAYEtTEVILLE • THE an OF FAYETTEVILLE, ARKANSAS POLICE DEPARTMENT Memorandum TO: Mayor Dan Coody and Members of the City Council FROM: Richard L. Watson, Chief of Police t . 6- DATE January 28, 2002 SUBJECT: Juvenile Accountability Incentive Block Grant The attached grant application will provide equipment and materials for a Juvenile Crime Prevention Officer. The Juvenile Crime Prevention Officer will utilize the equipment and materials to achieve the goal set forth in this project. This officer will work with the School Resource Officers and Cnme Prevention Sergeant. The goal of this project is to "Develop, implement, expand, and strengthen programs designed to Identify and prevent juvenile crime. The objectives set to work toward this goal are: Develop and implement a comprehensive Truancy Prevention Program that pools school, court, social services, and law enforcement resources to prevent juvenile delinquency by reducing and eliminating school truancy. 2. Develop and implement a police department and community Response Plan for Missing, Exploited, or Abducted Children Cases. FAYETTEVILLE POLICE DEPARTMENT P.O. BOX 1988 FAYETTEVILLE, ARKANSAS 72702.1988 Develop and implement strategic and tactical planning and public education and awareness on Preventing Juvende DUI. Develop and Implement a police department operational plan to access, investigate, document, track, and Prevent Juvenile Gangs and activity associated with juvenile crimes. (DELIVERIES) POLICE: 100-A WEST ROCK STREET 72701 JAIL: 140-A WEST ROCK STREET 72701 PHONE: 501-587-3555 FAX: 501-587-3522 tit M 0 • • PROGRAM ABSTRACT Truancy Program The Juvenile Crime Prevention Officer will work together with the Fayetteville School District to implement a comprehensive truancy program designed to identify, locate and return all truant adolescents to their respective schools. The Juvenile Crime Prevention Officer will utilize existing social services (Juvenile Court, Department of Human Services, etc...) and equipment to track truant children and work with the prosecuting attorney on cases involving cnminal charges against parents. The Juvenile Crime Prevention Officer will be responsible for utilizing the equipment and materials needed to effectively track truant children. Equipment and Material Needs Truancy Tracking Software Program SI 1,000.00 Enforcing the Underage DUI The Juvenile Crime Prevention Officer will develop strategies to enforce DUI laws and other alcohol related offenses committed by adolescents. The Juvenile Crime Prevention Officer will develop an alcohol prevention education curriculum, parent and business alcohol education programs, and enforcement strategies directed at reducing underage DUI. The Juvenile Cnme Prevention Officer will be responsible for maintaining and distributing all education materials relating to DUI education and enforcement. The Juvenile Crime Prevention Officer will utilize and maintain all of the equipment related to DUI education and enforcement. Equipment and Material Needs Parent Educational Materials $1,500.00 Business Educational Materials 51,500.00 Portable Breath Testers X 3 41,707.00 • • Investigating Potential Child Abduction Cases The Juvenile Crime Prevention Officer will develop, implement, expand, and strengthen department operational policies and procedures for investigating missing and abducted children cases. This will also include crime prevention awareness programs on personal safety considerations for children. The Juvenile Crime Prevention Officer will be responsible for all equipment and materials used in the prevention of child abduction. The Juvenile Crime Prevention Officer will distribute all education matenals relating to child abduction prevention. Sentry 1.D. Equipment 514,000.00 Materials $2,060.00 Department Training Materials $ 1,500.00 Community Education Materials SI,000.00 Youth Gang Identification and Prevention The Juvenile Crime Prevention Officer will develop, implement, expand, and strengthen departmental operations to access, investigate, observe, document, and prevent youth gang activity and related juvenile crime. This will include an early identification and tracking system for juveniles involved in delinquent behavior and criminal activity associated with gang activity. The Juvenile Crime Prevention Officer will be responsible for all equipment and materials needed for identifying, investigating, observing and documenting youth gang members. The Juvenile Crime Prevention Officer will be responsible for distributing all gang prevention materials. Digital Video Camera S 1,000.00 Computer, Software and Printer S 3,000.00 Proposed Budget for Juvenile Crime Prevention Officer Equipment and Materials; TOTAL S38,267.00 2001 Juvenile Ountability Incentive Block Grant Progranaplication 1. Applicant City of Fayetteville 2. Mailing Address 113 W. Mountain Fayetteville, AR 72701 3. Phone Matte. 501-575-8330 FAX Number Project CFDA# 16.523 16. Type of Implementation Agency A. Level of Government or Entity ❑ County In Local ❑ Indian tribe performing law enforcement functions ❑ Other. 17. B. Function of Implementing Agency: - ▪ Law Enforcement ❑ Court ❑ Prosecution ❑ Detention ❑ Probation ❑ Social Service ❑ Schools ❑ Other. 501-575-8257 Federal Congressional District(s) served by this project: a.Thj,rd b. c. d. Judicial District(s) served Four t h 7. Federal Employer Identification # 71-601.8462 8. Counties served by this project Washington 9. Program Purpose Areas 2. ❑ 3. ❑ 5 ❑ 6. ❑ 7 ❑ ❑ 9. ❑ 12. ❑ 18. Amount Awarded $ 334,440.00 Constructionof juvenile detention or correctional facilities, including training of personnel. Accountability -based sanctions for juvenile offenders. Hiring ofjuvenile judges, probation officers, and defenders and funding pretrial services for juveniles Hiring of prosecutors, so that more cases involving juveniles can be prosecuted and backlogs reduced Funding of prosecutor -led youth drug, gang, and violence programs. Technology, equipment, ami training programs to assist prosecutors in identifying and ecpediting the prosecution of violent juvenile offenders.. Probation programs for juvenile offenders Gim courts for the adjudication and prosecution of juvenile firearm offenders. Thug courts for Juvenile offenders with substance abuse problems Information sharing systems to help identify, control, supervise, and treat juveniles who repeatedly commit serious delibquent or armiml acts. Accountability -based programs for law enforcement referrals or that are designed to protect students and school personnel from dnig, gang, and youth violence. Controlled substance testing (including interventions) for juveniles in the juvenile justice system. 10. Project Director Frank Johnson Phone ti: 501 587-3584 11. Mailing Address: P.O. Box 1983 Fayerrpvi11e AR 72702 12. Financial Officer. Judy Cohea Phone #: 501-587-3510 13. Project Site Fayetteville, AR 14. County (ies)or City (ies)Served: Washington 15. Project Duration: Maximum 24 months Expected Start Date Expected Number of Persons to benefit from Project 19. I cenifv to the best of my knowledge and belief, that the dna in this application is Inc and coma. The document has been duly authorized by the gov- .:._body of the applicant and the applicant will comply with the general and special condition malined in the application if approved far Aladin •g of Aotho otIIdal / iized Date Shoed Dan Coody Typed norma of An/both/el Official Mayor Title of Authorized Official •The.Luhorirad Official maw hast legal authority to reread a local unit of government Actual Start Date FOR DYS USE ONLY Total Amount Approved: Sabgrant Year ❑F -u Year ❑Second Year ❑Thud Yea ❑Other. Pass Through: Soba ❑Yrs No • • JAIBG WAIVER REQUEST FORM City of Fayetteville Name of County/City/Town Frank Johnson Name of Project Director P.O. Box 1988 Mailing Address Fayetteville AR 72702 City/Town State ap Code 501-587-3584 501-587-3522 Telephone Number FAX Number $34,440.00 Amount of Funds Received WAIVER For DYS Use Only Local units of government must provide an assurance that, other than funds set aside for administration, not less than 45 percent is allocated for program purpose areas 3-9, and not less than 35 percent is allocated for program purpose areas 1, 2 and 10. This allocation is required un/essthe local unit of govemment certifies, in the space provided below, that the interest of public safety and juvenile crime control would be better served by expending its funds in a proportion other than the 45 and 35 percent minimums. This certification/waiver should provide information concerning the availability of alternative funding sources, existing structures, and the reasons for the altemative use. However, with or without this waiver, all funds must be expended for programs within the 12 authorized program purpose areas (P/ease use no more than the space available on this page for your exp/anabon) *Signature of Authorized Date *The Authorized 0rmust have legal authority to represent a local unit of government. • • JAIBG ASSURANCES FORM City of Fayetteville Name of County/City/Town Frank Johnson Name of Project Director P.O. Box 1988 Mailing Address Fayetteville AR 72702 City/Town State Zip Code 501-587-358.4 501-587-3522 FAX Number Telephone Number $34,440.00 Amount of Funds Received For DYS Use Only ASSURANCES Unless az-Waiver is requested and granted, local units of govemment receiving funds from States must provide an assurance that, other than funds set aside for administration, not less than 45 percent is allocated for program purpose areas 3-9, and not less than 35 percent is allocated for program purpose areas 1, 2 and 10 However, a local unit of government can request a waiver to spend its funds in a proportion other than the 45 and 35 percent minimums. In addition, local units of government are required to establish a Juvenile Crime Enforcement Coalition which is responsible for developing a coordinated enforcement plan for reducing juvenile crime. This plan is to be based on an analysis of the local government's juvenile justice needs. Please be advised that if your community currently has a Policy Prevention Policy Board it can serve as your Juvenile Crime Enforcement Coalition. • It is assured that not less than 45% will be allocated for program purpose areas 3-9; or waiver, requested. • It is assured that not less than 35% will be allocated for program purpose areas 1,2 and 10; or waiver requested. • It is assured that a Juvenile Crime Enforcement Coalition has been established; and • It is assured that a Coordinated Enforcement Plan will be developed. This plan is based on an analysis of juvenile justice system needs. The analysis determines the most effective uses of funds, within the twelve JAIBG program purpose areas, to achieve the greatest impact on reducing juvenile delinquency, improving the juvenile justice system, and increasing accountability for juvenile offenders. The deadline for the submission of this plan is Friday, February 8 2002. Please note that funds can not be utilized until this plan is developed. 3y signing this form you are assuring that the above mentioned requirements will be satisfied. na (� *Signature of Authorized O I Date *The Authorized Offia ust have legal authority to represent a local unit of government. • • JAIBG CASH MATCH REQUIREMENT FORM Cash Match A local unit of government may allocate up to 10 percent of the total program cost for administrative costs related to the JAIBG programs. All funds used for administrative costs are subject to the Cash Match requirement. The local govemment recipient of the JAIBG award must contribute (in the form of a Cash Match) 10 percent of the total program cost (other than costs of construction of permanent correctional facilities, which require a 50 percent match). The total program cost is made up of the Federal award amount and the Cash Match. If only the Federal amount is known, the calculation of the match requirements is as follows: 1. Convert the Federal award amount percentage to a fraction (example, 90 percent = 9/10). 2. Invert the fraction from 9/10 to 10/9. 3. Multiply the Federal award amount by the numerator (example, 10,000 x 10 = $100,000). 4. Divide the result by the denominator to determine the total program cost (example, $100,000/9 = $11,111 11). 5. Subtract the amount of the Federal award from the total program cost to determine the Cash Match (example, $11,111 11 -- $10,000 = $1,111) Allowable Sources of Cash Match are: • 1. City and County Appropnations 2. Housing and Community Development Act 3. Equitable Shanng Program, a Federal asset forfeiture distribution program to state and local officials 4. Appalachian Regional Development Act 5. Private Funds By signing this form you are confirming you have read the above mentioned stipulation and have included the required Cash Match is included in your budget. A4_ &*' 1 *Signature of Authonzed Offi Date *The Authorized Official must represent a local unit of government; e.g., a mayor or county judge. -application for Federal • . Assistance OlOB Approval Na 03484043 . D2/22/02 bSu� AppOcardIdents i. ATyyppee ad Suu mweive Date R.ad by Sao 3 D A+ But. ApOn Id p{�MRr U c«rotur, U cpm , Fedora ® NdtCautruo6an • Na -CahCctlon Sadder 4. Dab Received by Federal Agency S. Aga/card lnlonmation ..pal Nam. Faye ttttevndille ptpatadaW Unit Fayetteville Police Department ldgr!City (pv. do{yf 11 t Mobil :Urn.' S t* coda*telephone Fayetteville, AR. 72701 number, end t.e.InUe nanbr at ti. pence to be catacud on man Waving this .pp&c-Dan 'v. as coda) Judy Cohea 81:5g —3392 L Employe Identification Number (Ea): 71-6018462 Type 7. dAppk.R (enter appropriate tater in bot) C A. State Indepeaient School Cat 8. Candy Lt SM. Catrol.d tnayWMon of Nldw Lanni C. Municipal J. Ptvsta University D. TowJ4. K taloa, Tribe E. ktaae n L Inalvidial F. Y german pal M. Profit Oryontaadon G. Special District N. on,r(spcdy* • p. al Appleatloru Ty X New ■ Continuation D.vYlon ' Ration rdr appropriate A. Increased Award D. Decrease DuMlon leder(.) in D p («x a ❑ B. Dates Award C. krona. Duration Ota (Splay): B. Herne at Federal Agrry: Mann Department d Mumma S.rvk,a DNilar d Youth Santee 0. Catalog of Federal Danabe MaterI. Number. 12. Da 4dve Tide of /pplc nl's Project Department of Justine Office of Juvenile Justice & Delinquency Prevention • ' W L • de UFamule 1. Arne Affected by project (olds, camas Sumac, ea* State Wide S. Prorated Protect 14 Caximmio al Danes at at Data 4/01/02 Ending Date 8/31/03 a Applicant Third Congressional District b. Project Third Congressional District i. Eetbmted Funding: 14 1. Apdkatian Subic:to Review by State Executive OMr 12372 Proo.a7 Federal $ 34,600 ,go a Viii The praeppleadon/app6albn was made .mune m the Stag Executive Order 12372 Process for review at: Dna 2/22/02 APOraM s. 03 b. No 0 Program a not covered by E0 12372 ❑ Stab $ .00 or Program ha not been atemd by Stab for r.N.w Local $ 3,844 .Do 17. a the Applo.m D* bat an Arty Federal Debt? Other attach an munedon ❑ Ya frees' explain Dhow a p OM No .03 Program Drag f .00 Tom $ 38,444 DD To el Dat d my knowledge and bel a( ag data in this appepataNpwpplcedo1 r. DWI Ind oon.a. the doclamem ha been duly authorized by tM gowning body h. .pdicardend thorn ppp adeuramea if the a.a awarded. Mallard wit candy with to .tud means Typed NALrlHRepre..nhgvs M c. T.d1on.NtaWar MNang(:codrlc Lb 479-575-8330 Slgrbbve �• 7 .. . Re. /I� iL .. .. art L4141 a Data Signed 2/22/02 and tar Local Reproduction tom, 9F44(4/192) Prescribed by OMB Omar A -t02 Juvenile Justice Program Assurances 1 When issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal money, all grantees receiving Federal funds included in this Act, including but not limited to State and local governments and recipients of Federal research grants, shall clearly state: 1) The percentage of the total costs of the program or project, which will be financed with federal money; 2) The dollar amount of federal funds for the project or program: and 3) Percentage and dollar amount of the total costs of the project or program that will be financed by nongovernmental sources. These assurances are part of the project grant application. An official who is a duly authorized representative of the applicant must certify by his/her signature that the organization will comply with the provisions of the applicable laws, regulations, and policies related to the project. By signing in the designated area below, the applicant agrees to abide by the stipulation contained in this application. Further, by virtue of these signatures, the applicant assures that this application was presented to the applicant organization governing board and received approval Signature Signature (Board President if applicable) 4 • ity Director, r o ty Judge) Typed Name Typed Name Dan Coody, Mayor Date Date 2-22-02 • • City of Fayetteville, Arkansas Budget Adjustment Form Res. 16-02 Budget Year 2001. Department Division: Police Patrol Program Patrol & Warrant Date Requested 01/29/2002 Adjustment N Project or Item Requested: Matching funds for the Juvenile Accountability Block Grant Project or Item Deleted: None COPY Justification of this Increase: These funds will allow the city to receive a grant in the amount of $34,470.00 to use in Juvenile crime prevention. Justification of this Decrease: Increase Expense (Dec Revenue) Account Name Amount Account Number Project Number Software and supplies 19,267 1010 2940 5209 00 Minor Equipment 19,000 Account Name Federal Grant Overtime 1010 2940 5890 00 Decrease Expense (Increase Revenue) Amount Account Number -34,400 1010000 1 4309 00 3 827 1010 2940 5104 00 Project Number Approval Signatures Requested By Date Mayor Budget Office Use Only Type: A B C D E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Blue Copy: Budget & Research / Yellow Copy: Requester c A 0 X AGENDA REQUEST CONTRACT REVIEW X GRANT REVIEW STAFF REVIEW FORM • For the Fayetteville City Council meeting of February 5, 2002 FROM: Richard L. Watson Police Police Name Division Department ACTION REQUIRED: City Council approve the 2001 Juvenile Accountability Incentive Block Grant Program Application and attached budget adjustment. This grant is in the amount of $ 34,440.00 plus a ten percent match requirement of $3,827.00 for a total of $38,267.00. The proposed use of these grant funds is for software and equipment. COST TO CITY: S38,267.00 Cost of this Request Account Number Project Number S4,677,629.00 Patrol and Warrant Category/Project Budget Category/Project Name $218,424.00 Patrol & Warrant Funds Used To Date Program Name $4,459,204.00 General Rema:r.ing Balance Fund BUDGET REV EW: 4.7 Bud et gee, Budgeted Item X Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: %usfu_ Ice G't/ /�d y//c,� unting Mager J Date //2r/a t. C4icy tdr Pu c asrng Officer GRANTING AGENCY: 1124 Jnr ,r, r /4o/oa, Internal Au21tor DateAsinator Date Date rants Coordinator Date Date STAFF RECOMMENDATION: Council approve Juvenile Accountability Incentive Block Grant application for Mayor Coody's signature and attached budget adjustment in the amount of $3,827.00. Date /-24-oZ Dae l/2 JoY Page 1 Cross Reference New Item: Yes No Prev Ord/Res X: Orig Contract Date: • • STAFF REVIEW FORM Description Juvenile Accountabiltiy Incentive Block Grant Meeting Date Comments: Reference Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager Internal Auditor ADA Coordinator Grants Coordinator Page 2 FAYETTEA.LE TNT CITY OF FAYITTIVILLI. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Richard Watson, Chief of Police From: Heather Woodruff, City Clerk Date: Fcbniary 11, 2002 Attached is a copy of the resolution regarding the Juvenile Accountability Incentive Block Grant. The original will be microfilmed and filed with the City Clerk. •cc: Nancy Smith, Internal Audit Steve Davis, Budget Manager 010 03 Update Document Reference RES City of Fayetteville It. Action Maintenance Ite Action Date Ref. Taken Brief Description 2052002 16-02 JUVENILE ACCOUNTABILITY BLOCK GRANT • 2/15/2002 11:41:47 Enter Keywords File Reference # Security Class Expiration Date Date for Cont/Referred: Name Referred to • RES. 16-02 FAYETTEVILLE POLICE DEPARTMENT JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT $34,440.00 TRUANCY PREVENTION PROGRAM kESPONSE PLAN JUVENILE DUI PREVENTION JUVENILE GANG PREVENTION BUDGET ADJUSTMENT mrcronnz- Cmdl-Return CmdS-Retention CmdS-Abstract Yes No Retention Type: **** Active *WIT Cmd4-Delete Cmd3-End Press 'ENTER' to Continue (c) 1986-1992 Munimetrix Systems Corp.