HomeMy WebLinkAbout149-02 RESOLUTION•
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RESOLUTION NO. 149-02
A RESOLUTION TO APPROVE AND ACCEPT A $20,000.00
GRANT FROM THE ARKANSAS FORESTRY COMMISSION
FOR THE CITY'S USE OF STRUCTURAL SOIL FOR THE
DICKSON STREET ENHANCEMENT PROJECT AND TO
APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby accepts a $20,000.00 grant from the Arkansas Forestry Comrmssion for the
City's Use of Structural Soil for the Dickson Street Enhancement Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment of $20,000.00 for the Dickson Street
Enhancement Project as attached as Exhibit A.
PASSED and APPROVED this the 1st day of October, 2002.
ATTEST:
By et" ?a'erg�%
1 1 l• eather Woodruff, City Cl k
•
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Qti . r.04.1r�,�
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APPROVED:
By
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No.149-02
Document
1
10/01/02
Resolution 149-02
2
09/17/02
Staff review - Approval of a 50/50 matching grant for
$20,000.00 to install Structural
3
10/08/02
Memo to Kim Hesse, Landscape Coordinator from Heather
Woodruff, City Clerk
NOTES:
• STAFF REVIEW FORM
X AGENDA REQUEST
CONTRACT REVIEW
X GRANT REVIEW
•
For the Fayetteville City Council Meeting of: October 1, 2002
FROM:
Kim J. Hesse
Name
Public Lands Maintenance Urban Development
Division Department
ACTION REQUIRED: Approval of a 50/50 matching grant for $20,000.00 to install Structural Soil for the Dickson
Street Enhancement project. The grant is through the Arkansas Forestry Commission. In addition, approval of
a budget adjustment.
COST TO CITY:
$20,000.00 $ 3,204,836.00 Dickson Street Enhancements
Cost of this request
4470-9470-5809-00
Account Number
Category/Project Budget Program Category / Project Name
$ 3,135,226.00 Street Improvements
Funds Used to Date Program / Project Category Name
98097-20 $ 69,610.00 Sales Tax Capital
Project Number
Remaining Balance Fund Name
BUDGET REVIEW:
X Budgeted Item X Budget Adjustment Attached
Budget )'l$iager
Date Administrative Services Director Date
CONTRACT/GRANT/LEASE REVIEW:
GRANTING AGENCY: Arkansas Forestry Commission
5g7 er„kr _
Accounting ManagerDate Internal Aigflitor Date
r
Ci At orney Dat ADA Coordinator Date
CI
lta
Date Grant Coordinator Date
Purchasing Manager
STAFF
l
ION: Staff recommends approval of the grant and budget adjustment.
Depar
Director
Adminil rative Services Director
Mayor
9-i3-o.Z
Date
9--77—o
Date
Date
—1 -421e3 -
Date
Cross Reference
New Item:
Yes No
Previous Ord/Res#:
Orig. Contract Date
Orig. Contract Number
Budget Year
2002
City of Fayetteville, Arkansas
• Budget Adjustment Form
Department: Urban Development
Division: Public Lands Maintenance
Program: Public Lands Maintenance
Date Requested
8/26/2002
Adjustment Number
Project or Item Requested:
$20,000 is requested in the Dickson Street Enhancement
Project.
Project or Item Deleted:
None. To recognize $20,000 in additional grant revenue.
Justification of this Increase: Justification of this Decrease:
The additional funding will be used for contingency since the The grant for this project is received from the Arkansas
matching 50% grant funds is already included in the project Forestry Commission.
budget.
Increase Expense (Decrease Revenue)
Account Name Account Number Amount Project Number
Street improvements
4470 9470 5809 00 20,000 98097 1
Decrease Expense (Increase Revenue)
Account Name Account Number Amount Project Number
State grants 4470 0947 4302 00 20,000 98097 1
aro P• ,
1.:•
royal Signatures
Budget M
Date
79 -az
Date
Department Director Date
Administrative ervices Dir for
Mayor
5
Date
Budget & Research Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
Date Initial
Date Initial
Date Initial
Date Initial
•
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
LANDSCAPE ADMINISTRATION
•
DATE: 9-11-02
TO: Mayor Coady, City Council
COPY: Hugh Earnest, Urban Development Director
Greg Boettcher
FROM: Kim J. Hesse, RLA
SUBJECT Grant Approval — Dic son Street Enhancement Project — Structural Soil
Included is the Grant Agreement with the Arkansas Forestry Commission for a
$20,000.00 matching grant to assist in the cost of installing structural soil as a part of
the Dickson Street Enhancement project. The Forestry Commission administers the
grant federally funded by the Urban and Community Forestry Council. The city's
$20,000.00 match is included in the construction costs for the enhancement project.
Structural Soil, as is described in the included grant application, is a new pavement
substrate developed to be compacted to meet engineering requirements for paved
surfaces while allowing tree roots to grow freely, under and away from the pavement,
thereby reducing heaving as roots are allowed to grow. By utilizing this innovative
construction technique within tree pits and planters, we hope to ensure that the
proposed Dickson Street trees will be able to grow to their fullest potential.
Although the maximum dollar amount typically granted by the Urban and Community
Forestry Assistance funds is $10,000.00, the grant reviewers felt this project was worthy
of exception thereby granting $20,000.00 to the City of Fayetteville. It is our hope, as
well as the grant administrators, that this project will create an urban forestry example
that will succeed in providing for long term survival of trees within the confines of paved
infrastructure.
GRANT AGREEMENT
BETWEEN
ARKANSAS FORESTRY COMMISSION
AND
City of Fayetteville
8/13/2002 — 5/31/2003
This Grant Agreement is hereby entered into by and between the Arkansas Forestry
Commission, hereafter referred to as `AFC', and the City of Fayetteville, hereafter
referred to as 'Grantee.'
All funds must be used for the purposes stated below. Any modification of purpose, final
product, grant award, or matching contribution must be requested in writing and
approved by the AFC. Grantee must raise the entire balance of funds necessary to
complete the budget as proposed, from non-federal sources.
Purpose: Using "Structural Soil" in a planting site and creating a education/demonstration
project.
The $20000 grant will be paid on a reimbursement basis upon submission of approved
cost records AND a project final report. The amount paid will equal 50% of the
approved project costs, not to exceed either the grant amount or the out-of-pocket
expenses. The Grantee shall be responsible for a minimum match of $20000 in eligible
cash purchases or in-kind contributions.
The Grantee shall be responsible for providing proof -of -payment records for all
purchases and in-kind contributions. These include source documentation such as
invoices, canceled checks, paid receipts, payroll or time and attendance records, contract
documents, and valuation letters for third -party in-kind contributions. Cost records must
be retained for three years following conclusion of the project.
The Grantee shall submit a final project performance report, a financial summary with
supporting documentation, and a copy of any product developed through the grant within
30 days of project completion, or by May 31, 2003, at the latest.
The State Forester and the Comptroller General of the United States, or any of their
authorized representatives, shall have the right of access to any pertinent books,
documents, papers, or other records of the Grantee which are pertinent to the grant in
order to make audits, examinations, excerpts, and transcripts.
(For Tree Planting Projects Only) Trees must be maintained for three full years following
planting. The Grantee must replace any dead trees within the period of this three-year
period.
The Grantee agrees to include in all promotion, publicity, programs, advertising, and in
any printed materials pertaining to all AFC Urban Forestry funded programs and/or
projects, the following credit line: "This project is supported in part by the Arkansas
Forestry Commission's Urban Forestry Program and the U. S. Forest Service."
If a Grantee materially fails to comply with any term of this award, as stated above, the
AFC may disallow all or part of the cost of the activity or action not in compliance,
wholly or partly suspend or terminate the current award for the Grantee, withhold further
awards for the program, demand repayment of the grant, or take other legally available
remedies.
The Grantee agrees not to discriminate against any employee, applicant for employment
or any person participating in any aspect of this grant on the basis of race, creed, color,
national origin, religion, sex, age or physical or mental disability.
The Grantee may terminate this entire Agreement, without cause, prior to the expiration
of the grant period, upon sixty (60) days written notice. Upon cancellation of this
Agreement and release of the unexpended grant funds, the Grantee is fully released of all
obligations under this Agreement.
If any part of this Agreement shall be deemed to be or shall, in fact, be invalid,
inoperative, or unenforceable as applied, such circumstance shall not have the effect of
rendering any other provision of this Agreement invalid, inoperative, or unenforceable to
any extent whatever.
We accept this grant subject to the terms and provisions stated above.
Named y. ,t Name
Title f' l. Grantee
Arkansas Forestry Commission Affiliation
URBAN AND COMMUNITY FORESTRY
IMPROVING OUR QUALITY OF LIFE
AN URBAN FORESTRY ASSISTANCE
GRANT APPLICATION
Submitted by:
The City of Fayetteville
and
Downtown/Dickson Enhancement Project, Inc.
Good research, information, communication
and the exchange of technological
knowledge are keysjto strengthening urban
forestry programs and empowering
communities and urban forestry
professionals.
A Statement of Principals 1998
National Urban and Community Forestry Advisory Council
FAYETTEVI PLE
THE CITY OF FAYETTEVILLE, ARKANSAS
•
April 12, 2002
Doug Akin, Urban Forester
Arkansas Forestry Commission
3821 W. Roosevelt Rd.
Little Rock, AR 72204
Dear Mr. Akin:
Thank you for the opportunity to apply for the Urban and Community Forestry
Assistance Grant. This grant will assist the City of Fayetteville support our commitment
toward urban forestry by utilizing innovative construction techniques for better
survivability of street trees. For the current Dickson Street project, the use of Structural
Soil beneath the sidewalks has been suggested by the Downtown Dickson
Enhancement Committee, members of the public, and by city staff. Utilizing Structural
Soil along Dickson Street will provide an example and promote it's use in urban renewal
projects throughout the state. This grant will support the cost of materials and labor
needed for construction as well as the creation of a video demonstrating how to
construct with Structural Soil and the benefits of the product. Information about
Structural Soil and the Dickson Street project is included in the application. Any
questions may be directed toward the Tree and Landscape Division at the City of
Fayetteville 479-575-8308.
I hope this project meets the criteria of the grant. It is always an honor to be a recipient
of such a grant encouraging the advancement of urban forestry.
113 WEST MOUNTAIN 72701 501-521-7700
FAX 501-5754257
FAYETTEVIPLE •
THE CITY OF FAYETTEVILLE, ARKANSAS
April 12, 2002
Doug Akin, Urban Forester
Arkansas Forestry Commission
3821 W. Roosevelt Rd.
Little Rock, AR 72204
Dear Mr. Akin:
As Mayor of the City of Fayetteville, I fully support the application for Urban Forestry
Assistance funds. This money will be used to utilize Structural Soil in the landscape
improvements along Dickson Street as part of the Downtown / Dickson Enhancement
Project. It is our hope that this project will serve as a model for urban environmental
quality. The administration would appreciate your favorable review of our application
and are willing to provide additional funding and staff as is necessary to create a the
most desirable result.
Sincerely
aa'PC dair
Mayor Dan Goody
•
113 WEST MOUNTAIN 72701 501-521-7700
FAX 501-575-8257
llDownown• D1011Enhancement Projecf, In
April 12, 2002
Arkansas Forestry Commission
3821 W. Roosevelt Road
Little Rock, AR 72204
Attn: Doug Atkin
Dear Mr. Atkins:
The City of Fayetteville has been fortunate over the past 10 years to have aggressive
private -sector investors rehabilitating existing structures and developing new businesses
in its historic downtown In response, Downtown/Dickson Enhancement Project, Inc.
(D/DEP), a 501 (c)(3) non-profit orgamzation whose mission and goals are to facilitate
improvements in the downtown business district, has developed a comprehensive plan to
upgrade the corresponding public areas.
Working in partnership with the City of Fayetteville, the first phase of the enhancement
project implements streetscape improvements including new sidewalks, lighting and
landscaping to complement the private -sector investment and revitalize, unify and define
the downtown business corridor.
As facilitators of these improvements, we endorse the plan to use state-of-the-art
techniques and materials in planting new landscape to insure long-term survival and
flourishing of trees, shrubs and flowers in this urban setting. We eamestly request that
the Arkansas Forestry Commission grant Urban Forestry Assistance Funds to help fund
this project
Should you have any questions or comments, please do not hesitate to call me.
Sincerely,
V � X�r�.�5�^4C-_Y-r�Ct.�-.mac•:--_
Bootsie Ackerman,
Executive Director
P.O. Pox 3573, Phielleville. AP 72702-:137:1 1 IS North Ka Ave.. ranoltoviL.;\P 72701 • 479-571-3337
SCOPE OF PROJECT
. Structural Soil
The Dickson Street Project
The Urban and Community Forestry Grant
Structural Soil
The following text is a synopsis of an Urban Horticulture Institute article written by Dr. Nina
Bassuk of Cornell University. The article, written in the spring of 1997, was updated in
1999.
The major impediment to establishing trees in paved urban areas is the lack of an
adequate volume of soil for tree root growth. Soils under pavements are highly
compacted to meet load-bearing requirements and engineering standards. This often
stops roots from growing, causing them to be contained within a very small useable
volume of soil without adequate water, nutrients or oxygen. Subsequently, urban
trees with most of their roots under pavement grow poorly and die prematurely. It is
estimated that an urban tree in this type of setting lives for an average of only 7-10
years, where we could expect 50 or more years with better soil conditions. Those
trees that do survive within such pavement designs often interfere with pavement
integrity. Older established trees may cause pavement failure when roots grow
directly below the pavement and expand with age. Displacement of pavement can
create a tripping hazard. As a result, the potential for legal liability compounds
expenses associated with pavement structural repairs. Moreover, pavement repairs
which can significantly damage tree roots often result in tree decline and death.
The problems as outlined above do not necessarily lie with the tree installation but
with the material below the pavement in which the tree is expected to grow. New
techniques for meeting the often opposing needs of the tree and engineering
standards are needed. One new tool for urban tree establishment is the redesign of
the entire pavement profile to meet the load-bearing requirement for structurally
sound pavement installation while encouraging deep root growth away from the
pavement surface. The new pavement substrate, called `structural soil; has been
developed and tested so that it can be compacted to meet engineering requirements
for paved surfaces, yet possess qualities that allow roots to grow freely, under and
away from the pavement, thereby reducing sidewalk heaving from tree roots.
Structural soil' is a designed medium which can meet or exceed pavement design
and installation requirements while remaining root penetrable and supportive of tree
growth. Cornell's Urban Horticulture Institute, has been testing a series of materials
over the past five years focused on characterizing their engineering as well as
horticultural properties. The materials tested are gap -graded gravels which are made
up of crushed stone, clay loam, and a hydrogel stabilizing agent. The materials can
be compacted to meet all relevant pavement design requirements yet allow for
sustainable root growth. The new system essentially forms a rigid, load-bearing stone
lattice and partially fills the lattice voids with soil (Figure 1). Structural soil provides
a continuous base course under pavements while providing a material for tree root
growth. This shifts designing away from individual tree pits to an integrated, root
penetrable, high strength pavement system.
Cornell has been testing this product as CU Structural SoiITM, a patented product of
Amereq, Inc. The Dickson street renovation will require the removal of existing sidewalk
pavement and the replacement of utilities beneath. Some excavation beneath these
existing walks will be required allowing an opportunity to utilize the Structural Sod system.
The Downtown/Dickson Enhancement Project
The City of Fayetteville in partnership with the Downtown Dickson Enhancement
Committee is renovating much of the historic Dickson Street in downtown Fayetteville. The
renovation of Dickson Street is the first in a series of renewal projects targeted to improve
the viability and vitality of this historically cultural portion of Fayetteville. The overall project
encompass connecting the beautiful square with its offices and retail with the entertainment
and dining on Dickson Street. The basis of these improvement follow that of a national
trend to create a community within a community by providing a place for citizens to work,
shop, relax and be entertained within walking distance to their homes.
Through a series of widely attended public workshops, priorities and design directions were
formulated. Subcommittees were formed to address various design and development
issues. Merchants and property owners within the limits of the project along with the
University of Arkansas' Community Design Center all participated in making the dream a
reality. In all, 300 people participated in the design process and at least 2000 hours of
volunteer time have been invested.
The renovation, designed jointly by engineering firm The Benham Group, and landscape
architecture firm, Landplan Associates, includes many pedestrian elements embellished
by landscape beds and street trees. Landscape beds planted with trees, shrubs and
perennials, are located between parking areas although street trees are predominantly
planted in pits along the sidewalk. In response to public comment, increasing the overall
green infrastructure along the street, including space for larger trees, are elements that
have been woven into the project's overall design and cost.
The Dickson Street Enhancement project will be an urban renewal project that all residents
of the city will benefit from and enjoy. The proposed project will provide a perfect example
of how urban forestry can enhance the pedestrian environment. By utilizing innovative
construction techniques within tree pits and planters, we hope to ensure that these street
trees will be able to grow to their fullest potential. It is our hope to create an urban forestry
example that will succeed in adding to the beauty, health, and benefits to the environment
and to the comfort of pedestrians interacting with the outdoor space.
The Urban and Community Forestry Assistance Grant
Additional costs will be incurred with the utilization of CU Structural Soil. Although the
benefits of this system of construction are well documented, the budget of the project is
limited. Any additional funding targeted directly to the use of CU Structural Soil as with the
approval of this grant, will help ensure its' use The overall project has been funded
through the street improvements program established under the Capital Improvements
Program. Additional in-kind funds required for this grant would also come from this same
funding source
The benefits this project can bring to urban forestry and to the Arkansas Urban Forestry
Council are numerous including the following:
• The Dickson street project will provide a prominent example of the use of better
street planting options
• The use of this product can help ensure the health and success of trees in the harsh
urban environment. As development continues in the city and landscape
requirements increase, developers will be looking for ways to protect the investment
of their landscapes. This will be a public example for future private and public
landscape projects within the city of Fayetteville.
• The use of a video to be created that will support the use of CU Structural Soil. To
promote the use of this system of construction, the video will provide a step-by-step
construction element to guide future users. The benefits of constructing tree pits
and trenches utilizing structural soil, will be included in the video along with
references for buying and installing the product.
As with all landscaping projects initiated by the city, the Tree and Landscape Division
maintenance crew will maintain all landscape beds and street trees along Dickson Street.
Automatic irrigation is included in the project as well as the requirement for inspection of
all plants prior to installation and the inspection of landscape installation by city staff.
The City of Fayetteville, the Downtown/Dickson Enhancement Project group and the many
volunteers associated with this project thank you for your review of this application.
.04'':
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•'Iffy '.Y
. .`
PROJECT BUDGET
• •
Urban and Community Forestry Assistance Grant
Proposal Budget
By : The City of Fayetteville
Materials and Labor Requested In -Kind Total
Structural Soil 18" depth,
1046 cubic yards @ $40 per yard 20,000 21,830.00 41,830.00
Labor 20,915.00 20,915.00
Personnel
Salaries and Wages
Landscape Administrator
15.00/hr @ 100 hrs
1,500.00 1,500.00
Video Technician 400.00 400.00
10.00/he @ 40hrs
Total Expenditures 20,000.00 44,645.00 64,645.00
I.
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• •
APPLICATION FORM
ARKANSAS FORESTRY COMMISSION U&CFP GRANT
URBAN & COMMUNITY FORESTRY ASSISTANCE
Applicant: (' 1--Y nF FA1£TreA/IL-LC
Address: i l?, W Movt1TP.IN 5T•
FAlentVIuE/ M -7a/o1
Contact person(s):
4< M J. 14 e_cftsv
Phone number(s): (414) S15 - 23o f;
Federal Employer ID No. (FEIN): -11- (not $Ulo2.
Brief description of project. To 15Th v C ST7 oc vu.At_ So„ A -S
.4 SASE. FoR, SIDE- 4JAt-KS 'i'o $E. GOA1STRl)o-'T EO k1/41 in‘
Tge D1cK-sots ST7LE-ET ENHANcEn4EnMT -P2o.la T,TfFECEPj
a°VIDuNCc ba-rrt2 CoezowlNG CeMDMoNS Poe TP_EgS1bE
At_or lS 714E STQEET,
Project timetable: Start 11)Ia1 Zoog_
End APW-Zoo3
pcANATED
Projected total expenditures: $ (04) logs.°O
Federal Cost -Share requested. $ Z01 coo • 00
Non-federal share. $ 144,
*Any printed material will contain a statement to the effect that funding was made possible by a grant from the
USFS and the AFC. Pri ted material must also contain a non-discrimination statement. A sign may be placed
near grprif prof is f period of 6 months.
00.E 12 — 0.2-
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.2-
gd ture Atith hzed Contact Person) (Date
11
GOVERNOR'S BRIEFING FORM
STATE AGENCY: Arkansas Forestry Commission
Contact: Patti Erwin Phone: (501) 442-8627
APPLICANT: CaT.f OF: F LL
Mayor: DArt C000y City/County: FaVETUiE JWAS11lNbTof.1
County Judge:
Elected Officials: +Srr W t' anaS-ATfotraa Other Officials:
�46ATMEp2 WOODPa1GF. c1re. KEVIN SANTO
Al 4M1. Fioa. DAvks
AeBQ_T 1LEuwko.-SS LieaaCLo .JoiGDAN
C'ja s Vo0nt(=
Population (City): 5% 64'1 Population (County): 1410, 6'
If not government agency identify members and/or agents of organization:
,,. y _
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a. .
_. .
Ism I•. _ ._ . . _ . •L I.. .
I.
Estimated Total: IA . IaLIS . °
Local Funds: 44(o4 -Co
oO
Federal Funds: 2,000.
Project Timetable (dates):
Start of project: loot
Advertisement for bids: LLagc+t Zoo Z.
Project completed: Avt. zoos
Number of jobs created or retained:
Other:
13
APPLICATION FOR
OMB Approval No. 0348-0043
FEDERAL ASSISTANCE
2. DATE SUBMITTED
-I2. -c'
Applicant Identifier
1. TYPE OF SUBMISSION:
3. DATE RECEIVED BY STATE
State A�plication Identifie
plir.ation Preapplication
Construction ❑ Construction
4. DATE RECEIVED BY FEDERAL AGENCY
Federal Identifier
fl Non -Construction Non -Construction
5. APPLICANT INFORMATION
Legal Name:
Organizational Unit:
Address (giv 1city, county, Sta7 , and zip code):
' 1'3 W t rvtp�� ,��
ee��Ile ��,o
Name and telephone umber of pe rs on to be contacted on matteinvolvin
this application (give area code)/ %M 4�se
L-4 sus-�St(
6. EMPLO ER IDENTIFICATION N MB R (EIN):
7. TYPE OF APPLICANT: (enter appropriate letter in box)
m— H D1 k(oa
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A. State H. Independent School Dist.
8. TYPE OF APPLICATION:
B. County I. State Controlled Institution of Higher Learning
® New ❑ Continuation ❑ Revision
If Revision, enter appropriate letter(s) in box(es) ❑ O
C. Municipal J. Private University
D. Township K. Indian Tribe
E. Interstate L. Individual
F. Intermunicipal M. Profit Organization
A. Increase Award B. Decease Award C. Increase Duration
G. Special District N. Other (Specify)
D. Decease Duration Other(specify):
9. NAME OF FEDERAL AGENCY:
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
II—=
TITLE:
11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT:
5+kuc1xuO,Soft
it p p I • L 1-I Fo
12. AREAS AFFECTED BY PROJECT(G'ties, Counties, States, etc.):
13. PROPOSED PROJECT
14. CONGRESSIONAL DISTRICTS OF:
Start Date
l —O2
Ending Date
9 —03
a. Applicant
r5rr<J L Q`c
b. Project
S
15. ESTIMATED FUNDING:
3
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
YES. THIS PREAPPLICATION/APPLICATION WAS MADE
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
a. Federal
$ OQ
Z01COOa.
b. Applicant
$
L` (Dr',S
c. State
$
DATE
d. Local
$
b. No. ❑ PROGRAM IS NOT COVERED BY E. O. 12372
❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE
e. Other
$
FOR REVIEW
f. Program Income
$ 0°
17.15 THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
❑ Yes If "Yes," attach an explanation. [N No
g. TOTAL
$ / ,1 (0 q C
1 J
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIONIPREAPPLICATION ARE TRUE AND CORRECT, THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Type Nam&olAuthwized a resentative
vanuo0 ,i
b. Title
Mayor
c. Tel phone Number
�r79-575-$330
d. Signs Authorized R�Ze tali
e. Date Signed 1/12/o2
12 2
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U.J. DEPAKTMEN'1OF AGRICULTURE
Certification Regarding Debarment, Suspension, and Other
Responsibility Matters - Primary Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section
3017.510, Participants' responsibilities. The regulations were published as Part IV of the January 30, 1989 Federal Register (pages 4722-4733).
Copies of the regulations may be obtained by contacting the Department of Agriculture agency offering the proposed covered transaction.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
covered transactions by any Federal department or agency;
(b) have not within a three-year period preceding this proposal been convicted of or had a civil judgement rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal
or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or
local) with commission of any of the offenses enumerated in paragraph (l)(b) of this certification; and
(d) have not within a three-year period preceding this application/proposal had one or more public transactions (Federal,
State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant
shall attach an explanation to this proposal.
\- &Q 4ac `JN/1 Lo
Name(s) and Title(s f Authorized Representative(s)
q -la -Da.
Signature(s)
Ll
OMB Approval No. 0348-0040
ASSURANCES - NON -CONSTRUCTION PROGRAMS
reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewi
lions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection
ition. Send comments regarding the burden estimate or any other aspect of this collection of information, inducting suggestions
ig this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such
is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non -Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of
1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with
all
Federal
statutes relating
to
nondiscrimination.
These
include
but are not limited
to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education 8.
Amendments of 1972, as amended (20 U.S.C. §§1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42
U.S.C. §§6101-6107), which prohibits discrimination
on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255). as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee-
3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and, Q) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally -assisted programs. These requirements apply
to all interests in real property acquired for project
purposes regardless of Federal participation in
purchases.
Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole or
in partwith Federal funds.
Previous Edition Usable Standard Form 424B (Rev. 7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A.102
9. Will comply, as applicable, with the provisions of the Davis -
Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §§327-
333), regarding labor standards for federally -assisted
construction subagreements.
10. Will comply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93-523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93-
205).
12. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. §470), EO 11593
(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. §§469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead -based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non -Profit
Organizations."
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
TITLE
nag e�
APPLICA ORGANIZATION
DATE SUBMITTED
Standard Form 424B (Rev. 7-97) Back
UNI I t A I tS UEPAK I MEN I Uh AGKICUL I UKt•
CERTIFICATION REGARDING
DRUG -FREE WORKPLACE REQUIREMENTS (GRANTS)
ALTERNATIVE I - FOR GRANTEES OTHER THAN INDIVIDUALS
This certification is required by the regulations implementing Sections 5151-5160 of the Drug -Free Workplace Act of 1988 (Pub. L. 100-690, Title V. Subtitle D 41
U.S.C. 701 at seq.), 7 CFR Part 3017, Subpart F, Section 3017.600, Purpose. The January 31, 1989, regulations were amended and published as Part II of the
May 25, 1990 Federal Register (pages 21681-21691). Copies of the regulations may be obtained by contacting the Department of Agriculture agency offering the
grant.
(Before completing Certification, read instructions on page 2)
Alternative I
A. The grantee certifies that it will or will continue to provide a drug -
free workplace by: .
(a) Publishing a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession, or use of
a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken
against employees for violation of such prohibition;
(b) Establishing an ongoing drug -free awareness program to
inform employees about —
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free
workplace;
(3) Any available drug counseling, rehabilitation, and
employee assistance programs; and
(4) The penalties that may be imposed upon employees for
drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the
statement required by paragraph (a);
(d) Notifying the employee in the statement required by
paragraph (a) that as a condition of employment under the
grant, the employee will —
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for
a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such
conviction;
(e) Notifying the agency in writing, within ten calendar days after
receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide
notice, including position flue, to every grant officer on whose
grant activity the convicted employee was working, unless
the Federal agency has designated a central point for the
receipt of such notices. Notice shall include the identification
number(s) of each affected grant;
(0 Taking one of the following actions, within 30 calendar days
of receiving notice under subparagraph (d)(2), with respect
to any employee who is so convicted —
(1) Taking appropriate personnel action against such an
employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973,
as amended; or
(2) Requiring such employee to participate satisfactorily in
a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State. or
local health, law enforcement, or other appropriate
agency;
(g) Making a good faith effort to continue to maintain a drug -free
workplace through implementation of paragraphs (a), (b), (c),
(d), (e) and (f).
B. The grantee may insert in the space provided below the site(s) for
the performance of work done in connection with the specific
grant:
Place Qf Performance (Street address, city, county, State, zip code)
Check I I if there are workplaces on file that are not identified
here.
Lrgaraia Name
UNITED STATES DEPARTMENT OF AGRICULTURE
CERTIFICATION REGARDING LOBBYING - CONTRACTS, GRANTS, LOANS
AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or
her knowledge and belief, that:
(1) No Federal appropriated funds have
been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or
attempting to influence an officer or employee of
any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a
Member of Congress in connection with the
awarding of any Federal contract, the making of
any Federal grant, the making of any Federal
loan, the entering into of any cooperative
agreement, and the extension, continuation,
renewal, amendment, or modification of any
Federal contract, grant, loan or cooperative
agreement;
(2) If any funds other than Federal
appropriated funds have been paid or will be
paid to any person for influencing or attempting
to influence an officer or employee of any
agency, a Member of Congress, an officer or
employee of Congress, or an employee of a
Member of Congress in connection with this
Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure Form to
Report Lobbying," in accordance with its
instructions;
(3) The undersigned shall require that the
language of this certification be included in the
award documents for all subawards at all tiers
(including subcontracts, subgrants, and
contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall
certify and disclose accordingly.
This certification is a material representation of
fact upon which reliance was placed when this
transaction was made or entered into.
Submission of this certification is a prerequisite
for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code.
Any person who fails to file the required
certification shall be subject to a civil penalty of
not less than $10,000 and not more than
$100,000 for each such failure.
Name and it of 2uthorized Representative
FAYETTEVI !LE
THE CITY OF FAYETTEVIIIE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Kim Hesse, Landscape Coordinator
From: Heather Woodruff, City Clerk
Date: October 8, 2002
Attached is a copy of the resolution approving and accepting a grant from the Arkansas
Forestry Commission for the use of structural soil for the Dickson Street Enhancement
Project. The original will be microfilmed and filed with the City Clerk.
Cc: Nancy Smith, Internal Auditor
Kevin Springer, Budget and Research