HomeMy WebLinkAbout149-02 RESOLUTION•
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RESOLUTION NO. 149-02
A RESOLUTION TO APPROVE AND ACCEPT A $20,000.00
GRANT FROM THE ARKANSAS FORESTRY COMMISSION
FOR THE CITY'S USE OF STRUCTURAL SOIL FOR THE
DICKSON STREET ENHANCEMENT PROJECT AND TO
APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby accepts a $20,000.00 grant from the Arkansas Forestry Comrmssion for the
City's Use of Structural Soil for the Dickson Street Enhancement Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment of $20,000.00 for the Dickson Street
Enhancement Project as attached as Exhibit A.
PASSED and APPROVED this the 1st day of October, 2002.
ATTEST:
By et" ?a'erg�%
1 1 l• eather Woodruff, City Cl k
•
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APPROVED:
By
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No.149-02
Document
1
10/01/02
Resolution 149-02
2
09/17/02
Staff review - Approval of a 50/50 matching grant for
$20,000.00 to install Structural
3
10/08/02
Memo to Kim Hesse, Landscape Coordinator from Heather
Woodruff, City Clerk
NOTES:
• STAFF REVIEW FORM
X AGENDA REQUEST
CONTRACT REVIEW
X GRANT REVIEW
•
For the Fayetteville City Council Meeting of: October 1, 2002
FROM:
Kim J. Hesse
Name
Public Lands Maintenance Urban Development
Division Department
ACTION REQUIRED: Approval of a 50/50 matching grant for $20,000.00 to install Structural Soil for the Dickson
Street Enhancement project. The grant is through the Arkansas Forestry Commission. In addition, approval of
a budget adjustment.
COST TO CITY:
$20,000.00 $ 3,204,836.00 Dickson Street Enhancements
Cost of this request
4470-9470-5809-00
Account Number
Category/Project Budget Program Category / Project Name
$ 3,135,226.00 Street Improvements
Funds Used to Date Program / Project Category Name
98097-20 $ 69,610.00 Sales Tax Capital
Project Number
Remaining Balance Fund Name
BUDGET REVIEW:
X Budgeted Item X Budget Adjustment Attached
Budget )'l$iager
Date Administrative Services Director Date
CONTRACT/GRANT/LEASE REVIEW:
GRANTING AGENCY: Arkansas Forestry Commission
5g7 er„kr _
Accounting ManagerDate Internal Aigflitor Date
r
Ci At orney Dat ADA Coordinator Date
CI
lta
Date Grant Coordinator Date
Purchasing Manager
STAFF
l
ION: Staff recommends approval of the grant and budget adjustment.
Depar
Director
Adminil rative Services Director
Mayor
9-i3-o.Z
Date
9--77—o
Date
Date
—1 -421e3 -
Date
Cross Reference
New Item:
Yes No
Previous Ord/Res#:
Orig. Contract Date
Orig. Contract Number
Budget Year
2002
City of Fayetteville, Arkansas
• Budget Adjustment Form
Department: Urban Development
Division: Public Lands Maintenance
Program: Public Lands Maintenance
Date Requested
8/26/2002
Adjustment Number
Project or Item Requested:
$20,000 is requested in the Dickson Street Enhancement
Project.
Project or Item Deleted:
None. To recognize $20,000 in additional grant revenue.
Justification of this Increase: Justification of this Decrease:
The additional funding will be used for contingency since the The grant for this project is received from the Arkansas
matching 50% grant funds is already included in the project Forestry Commission.
budget.
Increase Expense (Decrease Revenue)
Account Name Account Number Amount Project Number
Street improvements
4470 9470 5809 00 20,000 98097 1
Decrease Expense (Increase Revenue)
Account Name Account Number Amount Project Number
State grants 4470 0947 4302 00 20,000 98097 1
aro P• ,
1.:•
royal Signatures
Budget M
Date
79 -az
Date
Department Director Date
Administrative ervices Dir for
Mayor
5
Date
Budget & Research Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
Date Initial
Date Initial
Date Initial
Date Initial
•
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
LANDSCAPE ADMINISTRATION
•
DATE: 9-11-02
TO: Mayor Coady, City Council
COPY: Hugh Earnest, Urban Development Director
Greg Boettcher
FROM: Kim J. Hesse, RLA
SUBJECT Grant Approval — Dic son Street Enhancement Project — Structural Soil
Included is the Grant Agreement with the Arkansas Forestry Commission for a
$20,000.00 matching grant to assist in the cost of installing structural soil as a part of
the Dickson Street Enhancement project. The Forestry Commission administers the
grant federally funded by the Urban and Community Forestry Council. The city's
$20,000.00 match is included in the construction costs for the enhancement project.
Structural Soil, as is described in the included grant application, is a new pavement
substrate developed to be compacted to meet engineering requirements for paved
surfaces while allowing tree roots to grow freely, under and away from the pavement,
thereby reducing heaving as roots are allowed to grow. By utilizing this innovative
construction technique within tree pits and planters, we hope to ensure that the
proposed Dickson Street trees will be able to grow to their fullest potential.
Although the maximum dollar amount typically granted by the Urban and Community
Forestry Assistance funds is $10,000.00, the grant reviewers felt this project was worthy
of exception thereby granting $20,000.00 to the City of Fayetteville. It is our hope, as
well as the grant administrators, that this project will create an urban forestry example
that will succeed in providing for long term survival of trees within the confines of paved
infrastructure.
GRANT AGREEMENT
BETWEEN
ARKANSAS FORESTRY COMMISSION
AND
City of Fayetteville
8/13/2002 — 5/31/2003
This Grant Agreement is hereby entered into by and between the Arkansas Forestry
Commission, hereafter referred to as `AFC', and the City of Fayetteville, hereafter
referred to as 'Grantee.'
All funds must be used for the purposes stated below. Any modification of purpose, final
product, grant award, or matching contribution must be requested in writing and
approved by the AFC. Grantee must raise the entire balance of funds necessary to
complete the budget as proposed, from non-federal sources.
Purpose: Using "Structural Soil" in a planting site and creating a education/demonstration
project.
The $20000 grant will be paid on a reimbursement basis upon submission of approved
cost records AND a project final report. The amount paid will equal 50% of the
approved project costs, not to exceed either the grant amount or the out-of-pocket
expenses. The Grantee shall be responsible for a minimum match of $20000 in eligible
cash purchases or in-kind contributions.
The Grantee shall be responsible for providing proof -of -payment records for all
purchases and in-kind contributions. These include source documentation such as
invoices, canceled checks, paid receipts, payroll or time and attendance records, contract
documents, and valuation letters for third -party in-kind contributions. Cost records must
be retained for three years following conclusion of the project.
The Grantee shall submit a final project performance report, a financial summary with
supporting documentation, and a copy of any product developed through the grant within
30 days of project completion, or by May 31, 2003, at the latest.
The State Forester and the Comptroller General of the United States, or any of their
authorized representatives, shall have the right of access to any pertinent books,
documents, papers, or other records of the Grantee which are pertinent to the grant in
order to make audits, examinations, excerpts, and transcripts.
(For Tree Planting Projects Only) Trees must be maintained for three full years following
planting. The Grantee must replace any dead trees within the period of this three-year
period.
The Grantee agrees to include in all promotion, publicity, programs, advertising, and in
any printed materials pertaining to all AFC Urban Forestry funded programs and/or
projects, the following credit line: "This project is supported in part by the Arkansas
Forestry Commission's Urban Forestry Program and the U. S. Forest Service."
If a Grantee materially fails to comply with any term of this award, as stated above, the
AFC may disallow all or part of the cost of the activity or action not in compliance,
wholly or partly suspend or terminate the current award for the Grantee, withhold further
awards for the program, demand repayment of the grant, or take other legally available
remedies.
The Grantee agrees not to discriminate against any employee, applicant for employment
or any person participating in any aspect of this grant on the basis of race, creed, color,
national origin, religion, sex, age or physical or mental disability.
The Grantee may terminate this entire Agreement, without cause, prior to the expiration
of the grant period, upon sixty (60) days written notice. Upon cancellation of this
Agreement and release of the unexpended grant funds, the Grantee is fully released of all
obligations under this Agreement.
If any part of this Agreement shall be deemed to be or shall, in fact, be invalid,
inoperative, or unenforceable as applied, such circumstance shall not have the effect of
rendering any other provision of this Agreement invalid, inoperative, or unenforceable to
any extent whatever.
We accept this grant subject to the terms and provisions stated above.
Named y. ,t Name
Title f' l. Grantee
Arkansas Forestry Commission Affiliation
URBAN AND COMMUNITY FORESTRY
IMPROVING OUR QUALITY OF LIFE
AN URBAN FORESTRY ASSISTANCE
GRANT APPLICATION
Submitted by:
The City of Fayetteville
and
Downtown/Dickson Enhancement Project, Inc.
Good research, information, communication
and the exchange of technological
knowledge are keysjto strengthening urban
forestry programs and empowering
communities and urban forestry
professionals.
A Statement of Principals 1998
National Urban and Community Forestry Advisory Council
FAYETTEVI PLE
THE CITY OF FAYETTEVILLE, ARKANSAS
•
April 12, 2002
Doug Akin, Urban Forester
Arkansas Forestry Commission
3821 W. Roosevelt Rd.
Little Rock, AR 72204
Dear Mr. Akin:
Thank you for the opportunity to apply for the Urban and Community Forestry
Assistance Grant. This grant will assist the City of Fayetteville support our commitment
toward urban forestry by utilizing innovative construction techniques for better
survivability of street trees. For the current Dickson Street project, the use of Structural
Soil beneath the sidewalks has been suggested by the Downtown Dickson
Enhancement Committee, members of the public, and by city staff. Utilizing Structural
Soil along Dickson Street will provide an example and promote it's use in urban renewal
projects throughout the state. This grant will support the cost of materials and labor
needed for construction as well as the creation of a video demonstrating how to
construct with Structural Soil and the benefits of the product. Information about
Structural Soil and the Dickson Street project is included in the application. Any
questions may be directed toward the Tree and Landscape Division at the City of
Fayetteville 479-575-8308.
I hope this project meets the criteria of the grant. It is always an honor to be a recipient
of such a grant encouraging the advancement of urban forestry.
113 WEST MOUNTAIN 72701 501-521-7700
FAX 501-5754257
FAYETTEVIPLE •
THE CITY OF FAYETTEVILLE, ARKANSAS
April 12, 2002
Doug Akin, Urban Forester
Arkansas Forestry Commission
3821 W. Roosevelt Rd.
Little Rock, AR 72204
Dear Mr. Akin:
As Mayor of the City of Fayetteville, I fully support the application for Urban Forestry
Assistance funds. This money will be used to utilize Structural Soil in the landscape
improvements along Dickson Street as part of the Downtown / Dickson Enhancement
Project. It is our hope that this project will serve as a model for urban environmental
quality. The administration would appreciate your favorable review of our application
and are willing to provide additional funding and staff as is necessary to create a the
most desirable result.
Sincerely
aa'PC dair
Mayor Dan Goody
•
113 WEST MOUNTAIN 72701 501-521-7700
FAX 501-575-8257
llDownown• D1011Enhancement Projecf, In
April 12, 2002
Arkansas Forestry Commission
3821 W. Roosevelt Road
Little Rock, AR 72204
Attn: Doug Atkin
Dear Mr. Atkins:
The City of Fayetteville has been fortunate over the past 10 years to have aggressive
private -sector investors rehabilitating existing structures and developing new businesses
in its historic downtown In response, Downtown/Dickson Enhancement Project, Inc.
(D/DEP), a 501 (c)(3) non-profit orgamzation whose mission and goals are to facilitate
improvements in the downtown business district, has developed a comprehensive plan to
upgrade the corresponding public areas.
Working in partnership with the City of Fayetteville, the first phase of the enhancement
project implements streetscape improvements including new sidewalks, lighting and
landscaping to complement the private -sector investment and revitalize, unify and define
the downtown business corridor.
As facilitators of these improvements, we endorse the plan to use state-of-the-art
techniques and materials in planting new landscape to insure long-term survival and
flourishing of trees, shrubs and flowers in this urban setting. We eamestly request that
the Arkansas Forestry Commission grant Urban Forestry Assistance Funds to help fund
this project
Should you have any questions or comments, please do not hesitate to call me.
Sincerely,
V � X�r�.�5�^4C-_Y-r�Ct.�-.mac•:--_
Bootsie Ackerman,
Executive Director
P.O. Pox 3573, Phielleville. AP 72702-:137:1 1 IS North Ka Ave.. ranoltoviL.;\P 72701 • 479-571-3337
SCOPE OF PROJECT
. Structural Soil
The Dickson Street Project
The Urban and Community Forestry Grant
Structural Soil
The following text is a synopsis of an Urban Horticulture Institute article written by Dr. Nina
Bassuk of Cornell University. The article, written in the spring of 1997, was updated in
1999.
The major impediment to establishing trees in paved urban areas is the lack of an
adequate volume of soil for tree root growth. Soils under pavements are highly
compacted to meet load-bearing requirements and engineering standards. This often
stops roots from growing, causing them to be contained within a very small useable
volume of soil without adequate water, nutrients or oxygen. Subsequently, urban
trees with most of their roots under pavement grow poorly and die prematurely. It is
estimated that an urban tree in this type of setting lives for an average of only 7-10
years, where we could expect 50 or more years with better soil conditions. Those
trees that do survive within such pavement designs often interfere with pavement
integrity. Older established trees may cause pavement failure when roots grow
directly below the pavement and expand with age. Displacement of pavement can
create a tripping hazard. As a result, the potential for legal liability compounds
expenses associated with pavement structural repairs. Moreover, pavement repairs
which can significantly damage tree roots often result in tree decline and death.
The problems as outlined above do not necessarily lie with the tree installation but
with the material below the pavement in which the tree is expected to grow. New
techniques for meeting the often opposing needs of the tree and engineering
standards are needed. One new tool for urban tree establishment is the redesign of
the entire pavement profile to meet the load-bearing requirement for structurally
sound pavement installation while encouraging deep root growth away from the
pavement surface. The new pavement substrate, called `structural soil; has been
developed and tested so that it can be compacted to meet engineering requirements
for paved surfaces, yet possess qualities that allow roots to grow freely, under and
away from the pavement, thereby reducing sidewalk heaving from tree roots.
Structural soil' is a designed medium which can meet or exceed pavement design
and installation requirements while remaining root penetrable and supportive of tree
growth. Cornell's Urban Horticulture Institute, has been testing a series of materials
over the past five years focused on characterizing their engineering as well as
horticultural properties. The materials tested are gap -graded gravels which are made
up of crushed stone, clay loam, and a hydrogel stabilizing agent. The materials can
be compacted to meet all relevant pavement design requirements yet allow for
sustainable root growth. The new system essentially forms a rigid, load-bearing stone
lattice and partially fills the lattice voids with soil (Figure 1). Structural soil provides
a continuous base course under pavements while providing a material for tree root
growth. This shifts designing away from individual tree pits to an integrated, root
penetrable, high strength pavement system.
Cornell has been testing this product as CU Structural SoiITM, a patented product of
Amereq, Inc. The Dickson street renovation will require the removal of existing sidewalk
pavement and the replacement of utilities beneath. Some excavation beneath these
existing walks will be required allowing an opportunity to utilize the Structural Sod system.
The Downtown/Dickson Enhancement Project
The City of Fayetteville in partnership with the Downtown Dickson Enhancement
Committee is renovating much of the historic Dickson Street in downtown Fayetteville. The
renovation of Dickson Street is the first in a series of renewal projects targeted to improve
the viability and vitality of this historically cultural portion of Fayetteville. The overall project
encompass connecting the beautiful square with its offices and retail with the entertainment
and dining on Dickson Street. The basis of these improvement follow that of a national
trend to create a community within a community by providing a place for citizens to work,
shop, relax and be entertained within walking distance to their homes.
Through a series of widely attended public workshops, priorities and design directions were
formulated. Subcommittees were formed to address various design and development
issues. Merchants and property owners within the limits of the project along with the
University of Arkansas' Community Design Center all participated in making the dream a
reality. In all, 300 people participated in the design process and at least 2000 hours of
volunteer time have been invested.
The renovation, designed jointly by engineering firm The Benham Group, and landscape
architecture firm, Landplan Associates, includes many pedestrian elements embellished
by landscape beds and street trees. Landscape beds planted with trees, shrubs and
perennials, are located between parking areas although street trees are predominantly
planted in pits along the sidewalk. In response to public comment, increasing the overall
green infrastructure along the street, including space for larger trees, are elements that
have been woven into the project's overall design and cost.
The Dickson Street Enhancement project will be an urban renewal project that all residents
of the city will benefit from and enjoy. The proposed project will provide a perfect example
of how urban forestry can enhance the pedestrian environment. By utilizing innovative
construction techniques within tree pits and planters, we hope to ensure that these street
trees will be able to grow to their fullest potential. It is our hope to create an urban forestry
example that will succeed in adding to the beauty, health, and benefits to the environment
and to the comfort of pedestrians interacting with the outdoor space.
The Urban and Community Forestry Assistance Grant
Additional costs will be incurred with the utilization of CU Structural Soil. Although the
benefits of this system of construction are well documented, the budget of the project is
limited. Any additional funding targeted directly to the use of CU Structural Soil as with the
approval of this grant, will help ensure its' use The overall project has been funded
through the street improvements program established under the Capital Improvements
Program. Additional in-kind funds required for this grant would also come from this same
funding source
The benefits this project can bring to urban forestry and to the Arkansas Urban Forestry
Council are numerous including the following:
• The Dickson street project will provide a prominent example of the use of better
street planting options
• The use of this product can help ensure the health and success of trees in the harsh
urban environment. As development continues in the city and landscape
requirements increase, developers will be looking for ways to protect the investment
of their landscapes. This will be a public example for future private and public
landscape projects within the city of Fayetteville.
• The use of a video to be created that will support the use of CU Structural Soil. To
promote the use of this system of construction, the video will provide a step-by-step
construction element to guide future users. The benefits of constructing tree pits
and trenches utilizing structural soil, will be included in the video along with
references for buying and installing the product.
As with all landscaping projects initiated by the city, the Tree and Landscape Division
maintenance crew will maintain all landscape beds and street trees along Dickson Street.
Automatic irrigation is included in the project as well as the requirement for inspection of
all plants prior to installation and the inspection of landscape installation by city staff.
The City of Fayetteville, the Downtown/Dickson Enhancement Project group and the many
volunteers associated with this project thank you for your review of this application.
.04'':
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•'Iffy '.Y
. .`
PROJECT BUDGET
• •
Urban and Community Forestry Assistance Grant
Proposal Budget
By : The City of Fayetteville
Materials and Labor Requested In -Kind Total
Structural Soil 18" depth,
1046 cubic yards @ $40 per yard 20,000 21,830.00 41,830.00
Labor 20,915.00 20,915.00
Personnel
Salaries and Wages
Landscape Administrator
15.00/hr @ 100 hrs
1,500.00 1,500.00
Video Technician 400.00 400.00
10.00/he @ 40hrs
Total Expenditures 20,000.00 44,645.00 64,645.00
• •
APPLICATION FORM
ARKANSAS FORESTRY COMMISSION U&CFP GRANT
URBAN & COMMUNITY FORESTRY ASSISTANCE
Applicant: (' 1--Y nF FA1£TreA/IL-LC
Address: i l?, W Movt1TP.IN 5T•
FAlentVIuE/ M -7a/o1
Contact person(s):
4< M J. 14 e_cftsv
Phone number(s): (414) S15 - 23o f;
Federal Employer ID No. (FEIN): -11- (not $Ulo2.
Brief description of project. To 15Th v C ST7 oc vu.At_ So„ A -S
.4 SASE. FoR, SIDE- 4JAt-KS 'i'o $E. GOA1STRl)o-'T EO k1/41 in‘
Tge D1cK-sots ST7LE-ET ENHANcEn4EnMT -P2o.la T,TfFECEPj
a°VIDuNCc ba-rrt2 CoezowlNG CeMDMoNS Poe TP_EgS1bE
At_or lS 714E STQEET,
Project timetable: Start 11)Ia1 Zoog_
End APW-Zoo3
pcANATED
Projected total expenditures: $ (04) logs.°O
Federal Cost -Share requested. $ Z01 coo • 00
Non-federal share. $ 144,
*Any printed material will contain a statement to the effect that funding was made possible by a grant from the
USFS and the AFC. Pri ted material must also contain a non-discrimination statement. A sign may be placed
near grprif prof is f period of 6 months.
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