HomeMy WebLinkAbout142-02 RESOLUTIONRESOLUTION NO. 142-02
A RESOLUTION TO APPROVE A CONTRACT FOR
ENGINEERING SERVICES IN THE AMOUNT OF
$28,894.00, PLUS CONTINGENCY OF $5,000.00 WITH
MCCLELLAND CONSULTING ENGINEERS, INC. FOR
WATER MAIN REPLACEMENT FROM NORTH STREET
TO MAPLE STREET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the engineering services contract with McClelland Consulting
Engineers, Inc. in the amount of $28,894.00 (plus project contingency of $5,000.00)
for engineering services necessary for the water main replacement project
between North Street and Maple Street This contract is attached as Exhibit A.
PASSED and APPROVED this the 17th day of September, 2002.
ATTEST:
By
Heather Woodruff, City erk
APPROVED:
By:
DAN COODY, May
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
•
Resolution No.142-02
Document
•
1
09/17/02
Resolution 142-02
2
09/17/02
Contract McClelland Consulting Engineers, Inc and the City of
Fayetteville
3
09/03/02
Staff Review Form
4
09/2/002
Memo to Jim Beavers, Engineering Division from Heather
Woodruff
NOTES:
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CITY OF FAYETTEVILLE
AGREEMENT FOR ENGINEERING SERVICES
EVALUATION OF NORTH COLLEGE WATER MAIN RELOCATION
MAPLE STREET TO NORTH STREET
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Agreement entered into and executed this �/ day of 2002, by
and between the City of Fayetteville, Arkansas, acting by and through ' s Mayor, and
McClelland Consulting Engineers, Inc., with offices located in Fayetteville, Arkansas.
WITNESSETH THAT:
WHEREAS, the City of Fayetteville requires engineering services to evaluate the
relocation/enhancement of the existing water main in North College Avenue between Maple
Street and North Street; and
WHEREAS, the City of Fayetteville requires an evaluation of alternative relocation
plans, enhancement plans, related cost estimates and recommendations; and
WHEREAS, the City of Fayetteville has selected McClelland Consulting Engineers, Inc.
to provide the required engineering services;
NOW THEREFORE, it is considered to be in the best public interest for the City of
Fayetteville to obtain assistance of McClelland Consulting Engineers in connection with said
engineering services. In consideration of the faithful performance of each party of the mutual
covenants and agreements set forth hereinafter, it is mutually agreed as follows:
SECTION 1.0 EMPLOYMENT OF McCLELLAND CONSULTING ENGINEERS
The City of Fayetteville agrees to employ McClelland Consulting Engineers, Inc. to
perform, and McClelland Consulting Engineers agrees to perform, professional engineering
services in connection with the project set forth in the Sections to follow; and the City of
Fayetteville agrees to pay and McClelland Consulting Engineers agrees to accept, as specified in
the Sections to follow as full and final compensation for work accomplished.
SECTION 2.0 DESCRIPTION OF THE PROJECT
The project shall consist of an engineering evaluation of alternative relocation plans,
enhancement plans, related cost estimates and recommendations for the existing water main in
North College Avenue between the Maple Street and North Street intersections. The evaluation
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shall consider alternative routes for the relocated main, alternative methods for providing fire
protection to the project area, alternative methods for restoring water service to water users along
the project area, and alternative main capacities. The impact of the various alternatives on
neighborhood streets, on Highway 71 Business (North College Avenue) and on private
properties/easements, including damage to trees, shrubs and private improvements shall be
considered, as well as the estimated construction costs of alternative improvements.
The project may also consist of final surveying, design, bid services and construction
management at the discretion of the City of Fayetteville If the City of Fayetteville wishes to
have those aspects included in the project, an amendment to this Agreement will be negotiated.
SECTION 3.0 SERVICES TO BE FURNISHED BY McCLELLAND CONSULTING
ENGINEERS
3.1 McClelland Consulting Engineers shall provide at their own expense a suitable
engineering staff to perform the necessary studies and evaluations and to report their
findings and recommendations to the City of Fayetteville.
3.2 The report shall include cost estimates and a summary of the impact on private property
as well as public property of at least three alternative relocation routes. These alternative
relocation routes shall be reviewed with representatives of the City of Fayetteville prior
to finalizing the cost estimates and report. Alternative pipe sizes (8 -inch and 12 -inch) for
the enhancement work shall be considered for the alternative routes.
3.3 McClelland Consulting Engineers, Inc. will deliver copies of a bound report with
appendices and supplemental materials which shall include maps of the existing and
alternative pipeline routes and enhancements considered. The report shall include cost
estimates and a summary of non -economic impacts. Upon authorization by the City of
Fayetteville, the report, or parts thereof, will be submitted to the Arkansas Highway and
Transportation Department for input on the Department's concerns about proposed work
in Highway 71 Business.
SECTION 4.0 INFORMATION AND SERVICES TO BE PROVIDED BY THE CITY
OF FAYETTEVILLE
4.1 In connection with the project, the City of Fayetteville's responsibilities shall include, but
not be limited to, the following:
4.1.1 Giving thorough consideration to all documents presented by McClelland
Consulting Engineers and informing McClelland Consulting Engineers of all
decisions within a reasonable time so as not to delay the work of McClelland
Consulting Engineers.
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4.1.2 Making provision for the employees of McClelland Consulting Engineers to enter
public and private lands as required for McClelland Consulting Engineers to
perform necessary surveys and investigations.
4.1.3 Furnishing McClelland Consulting Engineers such plans and record of
construction and operation of existing facilities (including meter sizes), or copies
of same, bearing on the proposed work as may be in the possession of the City of
Fayetteville. Such documents or data will be returned upon completion of the
work or at the request of the City of Fayetteville.
4.1.4 Fumishing to McClelland Consulting Engineers, Inc , without cost, in digital
AutoCad file format, the following:
• The City's water map showing all current water lines in the project
vicinity.
• Water atlas sheets with contour information in a separate digital file for
the project vicinity.
4.1.5 Furnishing a paper copy of a map showing all closed valves in the project vicinity
which delineate the various pressure planes in the project vicinity.
4.1.6 Furnishing the locations of commercial meters and the usage demands at these
locations in the project vicinity.
4.1.7 Furnishing the location of all meters in the project vicinity that are served by the
water main to be abandoned. This can be accomplished by marking the
approximate locations of the meters on the water atlas sheets.
4.1.8 Giving prompt written notice to McClelland Consulting Engineers, Inc whenever
the City of Fayetteville observes or otherwise becomes aware of events which
may substantially alter McClelland Consulting Engineers' performance under this
Agreement.
SECTION 5.0 COORDINATION WITH THE CITY OF FAYETTEVILLE
McClelland Consulting Engineers, Inc. shall hold conferences throughout the course of
the engineering design with representatives of the City of Fayetteville with the intent that the
design, as perfected, shall have full benefit of the City of Fayetteville's knowledge and be
consistent with the current policies and construction practices of the City of Fayetteville.
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SECTION 6.0 OFFICE LOCATION FOR REVIEW OF WORK
Review of the work as it progresses under this Agreement shall be made at McClelland
Consulting Engineers' or the City of Fayetteville's office, as appropriate to the task at hand.
SECTION 7.0 FINAL REPORT
McClelland Consulting Engineers, Inc. shall submit the following documents to the City
of Fayetteville for review:
7.1. Four (4) copies of the draft engineering report.
7.2. Four (4) copies of the final engineering report.
SECTION 8.0 SUBCONTRACTING
Subcontracting by McClelland Consulting Engineers of any of the services provided
herein shall require prior approval by the City of Fayetteville.
SECTION 9.0 TIME OF BEGINNING AND COMPLETION
McClelland Consulting Engineers shall begin work under this Agreement within ten (10)
days of notice of proceed. It is anticipated that the time required to complete the preliminary
studies, design and preparation of preliminary design report will be approximately four months
and is contingent on timely receipt of data from the City of Fayetteville and other parties
necessary to develop analysis and design parameters. The City of Fayetteville reserves the right
to set priorities for analysis of urgent needs.
SECTION 10.0 FEES AND PAYMENTS
In consideration of the performance of the foregoing services, the City of Fayetteville
shall compensate McClelland Consulting Engineers, Inc. as follows:
10.1 For engineering services set out under Section 3.0, payment shall be based on the actual
time required to perform the work by the various classifications of employees at the
hourly rates set out in Attachment 1, plus reimbursable expenses.
10.2 McClelland Consulting Engineers, Inc. agrees to keep an accurate record of the hours of
the personnel working on the project.. The schedule of Hourly Rates shown in
Attachment 1 will be revised on October 1 of each calendar year.
10.3 McClelland Consulting Engineers, Inc shall be reimbursed for expenses as hereinafter
set out when the expense to be incurred is approved in advance by the City of
Fayetteville's representative. Reimbursable expenses shall include: 1) travel costs, 2)
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reproduction expenses, 3) other expenses directly attributable to the project, including
any work performed by subcontractors. McClelland Consulting Engineers, Inc. shall
charge the City of Fayetteville for reimbursable expenses at actual cost
The cost for reimbursable expenses under this section is estimated to be $350.00.
10.4 The estimated total compensation for the services set out under Section 3.0 is $28,894.00
including reimbursable expenses of $350.00. The basis of this cost estimate is shown in
Attachment 2. This total compensation will not be exceeded without prior authorization
from the City of Fayetteville. Subject to the City Council of the City of Fayetteville's
pnor approval, adjustment of this upper limit may be made should McClelland
Consulting Engineers and the City of Fayetteville agree that there has been a significant
change in scope, character or complexity of the services to be performed. It is
understood and agreed that the total compensation cost ceiling does not cover unforeseen
contingencies such as litigation or other events not normally expected.
10.5 The breakdown of costs between the various labor categories as given in Attachment 2 is
a convenience and is not intended to set a maximum cost for any of the labor categories.
Costs may be transferred from one labor category to another so long as the maximum
cost as given above is not exceeded.
10.6 Billing shall be submitted monthly and shall include all costs accrued plus reimbursable
expenses. The City of Fayetteville will make every effort to approve and pay such
invoices within 30 days of the date of the invoice.
SECTION 11.0 CHANGES
The City of Fayetteville may at any time, by written order, make changes within the
general scope of the contract in the work and services to be performed. If any such
change causes an increase or decrease in the cost of, or the time required for,
performance of this contract, an equitable increase or decrease shall be made in the upper
limit contract amount, including fee or time of required performance, or both, and the
contract shall be modified in writing accordingly.
11.2 Changes, modifications or amendments in scope, price or fees to this contract shall not be
allowed without a formal contract amendment approved by the Mayor and/or the City
Council in advance of the change in scope, cost or fees.
11.3 Any claim by McClelland Consulting Engineers, Inc. for adjustment under this clause
must be asserted within thirty (30) days from the date of receipt by McClelland
Consulting Engineers, Inc. of the notification of the change; provided, however, that the
City of Fayetteville, if it decides that the facts justify such action, may receive and act
upon any such claim assessed at any time prior to the date of final payment under this
contract. Failure to agree to any adjustment shall be cause for a dispute concerning a
question of fact within the meaning of the clause of this contract entitled SECTION 14.0
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MISCELLANEOUS PROVISIONS, (1) Dispute Resolution. However, nothing in this
clause shall excuse McClelland Consulting Engineers, Inc. from proceeding with the
contract as changed.
SECTION 12.0 OWNERSHIP OF DOCUMENTS
12.1 Engineering documents, including drawings, prepared by McClelland Consulting
Engineers, Inc. as part of the services, shall become the property of the City of
Fayetteville when McClelland Consulting Engineers, Inc. has been compensated for all
services rendered, provided, however, that McClelland Consulting Engineers, Inc. shall
have the unrestricted right to their use. McClelland Consulting Engineers, Inc. shall,
however, retain its rights in its standard drawing details, databases, computer software,
and other proprietary property. Rights to intellectual property developed, utilized, or
modified in the performance of the services shall remain the property of McClelland
Consulting Engineers, Inc.
12.2 Any files delivered in electronic medium may not work on systems and software different
than those with which they were originally produced. McClelland Consulting Engineers,
Inc. makes no warranty as to the compatibility of these files with any other system or
software. Because of the potential degradation of electronic medium over time, in the
event of a conflict between the sealed original drawings/hard copies and the electronic
files, the sealed drawings/hard copies will govern.
SECTION 13.0 POSTPONEMENT OR CANCELLATION OF THE CONTRACT
It is understood that the City of Fayetteville will have the right to suspend or cancel the
work at any time.
13.1 Postponement. Should the City of Fayetteville, for any reason whatsoever, decide to
postpone the work at any time, the City of Fayetteville will notify McClelland Consulting
Engineers, Inc., who will immediately suspend work. Should the City of Fayetteville
decide during such suspension not to resume the work, or should such suspension not be
terminated within a year, the work shall be cancelled as hereinafter provided.
13.2 Cancellation. Should the City of Fayetteville, for any reason whatsoever, decide to
cancel or to terminate the use of McClelland Consulting Engineers' service, the City of
Fayetteville will give written notice thereof to McClelland Consulting Engineers, Inc.,
who will immediately terminate the work. It the City of Fayetteville so elects,
McClelland Consulting Engineers, Inc. may be instructed to bring a reasonable stage of
completion to those items whose value would otherwise be lost. McClelland Consulting
Engineers, Inc. shall tum over all data, charts, survey notes, figures, drawings and other
records or information collected or produced hereunder whether partial or complete.
Upon such termination of McClelland Consulting Engineers' services, McClelland
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Consulting Engineers shall be paid for the work completed to the time of termination and
for reasonable termination expenses.
SECTION 14.0 MISCELLANEOUS PROVISIONS
14.1 Dispute Resolution. In an effort to resolve any conflicts that arise during the
development of the Project or following the completion of the Project, the City of
Fayetteville and McClelland Consulting Engineers, Inc. agree that all disputes between
them arising out of or relating to this Agreement or the Project shall be submitted to non-
binding mediation unless the parties mutually agree otherwise.
The City of Fayetteville and McClelland Consulting Engineers, In. further agree to
include a similar mediation provision in all agreements with independent contractors and
consultants (if any) retained for the Project and to require all independent contractors and
consultants also to include a similar mediation provision in all agreements with their
subcontractors, subconsultants, suppliers or fabricators, thereby providing for mediation
as the primary method for dispute resolution between the parties to all those agreements.
14.2 Responsibility for Claims and Liability. McClelland Consulting Engineers, Inc. shall
save harmless the City of Fayetteville from all claim and liability due to its (McClelland
Consulting Engineers') negligent activities, or those subcontractors, its agents, or its
employees during the time this contract is in force. In the event such liability, claims,
actions, causes of action or demands are caused by the joint or concurrent negligence of
more than one party, such liability shall be borne by each party in proportion to their own
fault.
14.3 General Compliance with Laws. McClelland Consulting Engineers, Inc. shall endeavor
to comply with federal, state and local laws and ordinances applicable to the work. The
project engineer shall be a professional engineer, licensed in the State of Arkansas.
14.4 Engineer's Endorsement. McClelland Consulting Engineers, Inc. shall endorse and
recommend engineering data furnished by it. All work shall be checked in accordance
with accepted engineering practices. NO OTHER WARRANTY, EXPRESS OR
IMPLIED, IS INCLUDED IN THIS AGREEMENT OR IN ANY DRAWING,
SPECIFICATION, REPORT, OR OPINION PRODUCED PURSUANT TO THIS
AGREEMENT.
14.5 Opinions of Cost and Schedule. McClelland Consulting Engineers, Inc. has no control
over the cost of labor, materials, or equipment furnished by others, or over the resources
provided by others to meet project schedules. Therefore, McClelland Consulting
Engineers' opinion of probable costs and of suggested project schedules shall be made on
the basis of experience and qualifications as a professional engineer. McClelland
Consulting Engineers, Inc. does not guarantee that proposals, bids, or actual project costs
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will not vary from McClelland Consulting Engineers' cost estimates or that actual
schedules will not vary from McClelland Consulting Engineers' projected schedules.
14.6 Waiver of Subrogation. The parties waive any and all rights against each other, including
their rights of subrogation, for damages covered by property insurance during and after
the completion of the services. If the services extend to the construction phase of this
project, a similar provision shall be included in all construction contracts, subcontracts
and supply agreements entered into by the City of Fayetteville and shall protect the City
of Fayetteville and McClelland Consulting Engineers, Inc. to the same extent.
14.7 No Consequential Damages. To the fullest extent permitted by law, neither party shall be
liable to the other for any special, indirect, consequential, punitive or exemplary damages
resulting from the performance of this Agreement notwithstanding the fault, tort
(including negligence), strict liability or other basis of legal liability of the party so
released or whose liability is so limited and shall extend to the officers, directors,
employees, licensors, agents, subcontractors, vendors and related entities of such party.
14.8 Arkansas Freedom of Information Act. McClelland Consulting Engineers, Inc. agrees
that it will provide to the City of Fayetteville, at a cost to be agreed upon, all documents
in its possession that are, under this Agreement, the property of the City of Fayetteville
and which the City of Fayetteville believes to be subject to an Arkansas Freedom of
Information Act request made to it, or, in anticipation of such a request, which it believes
necessary for it to possess. McClelland Consulting Engineers, Inc. further agrees that it
will request of all subconsultants, retained by McClelland Consulting Engineers, Inc. to
perform services under this Agreement, to provide to the City of Fayetteville, at a cost to
be agreed upon, all documents in the possession of such subconsultants that are, under
this Agreement, the property of the City of Fayetteville and which the City of Fayetteville
believes to be subject to an Arkansas Freedom of Information Act request made to the
City of Fayetteville, or, in anticipation of such a request, which it believes necessary for
the City of Fayetteville to possess. McClelland Consulting Engineers, Inc. will produce
all documents or material in the format that are kept by McClelland Consulting
Engineers, Inc., or at the option of McClelland Consulting Engineers, Inc., in some other
format. If a specialized format is requested by the City of Fayetteville, the cost of
conversion, if that additional responsibility is accepted by McClelland Consulting
Engineers, Inc., will be borne by the City of Fayetteville at the then -prevailing rates for
the parties actually performing the conversion. McClelland Consulting Engineers, Inc.
agrees to use due diligence to comply with all the requirements of the Arkansas Freedom
of Information Act.
Nothing in this Agreement shall constitute an acceptance of McClelland Consulting
Engineers, Inc. or it subconsultants to the application of the Arkansas Freedom of
Information Act to McClelland Consulting Engineers, Inc. or its subconsultants or to
McClelland Consulting Engineers' or subconsultant's books, records, drawings, or other
items not constituting the property of the City of Fayetteville under this Agreement, nor a
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waiver of its rights to object to any requests made to it pursuant to the Arkansas Freedom
of Information Act by any person or entity not a party to this Agreements.
SECTION 15.0 SUCCESSORS AND ASSIGNS
The City of Fayetteville and McClelland Consulting Engineers, Inc. each binds itself and
its partners, successors, executors, administrators, and assigns to the other party of this
Agreement, except as above, neither the City of Fayetteville nor McClelland Consulting
Engineers, Inc. shall assign, sublet or transfer its interest in this Agreement without written
consent of the other, except that it may be assigned without such consent to the successor of
either party, or to a related entity, an affiliate or wholly owned subsidiary of either party.
Nothing herein shall be construed as creating any possible personal liability on the part of any
officer or agent of any public body which may be party hereto.
SECTION 16.0 COVENANT AGAINST CONTINGENT FEES
McClelland Consulting Engineers, Inc. warrants that it has not employed or retained by
company or person, other than a bona fide employee working solely for McClelland Consulting
Engineers, Inc., to solicit or secure this contract, and that it has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for McClelland Consulting
Engineers, Inc., any fee, commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting from the award or making of this contract.
For breach or violation of this warranty, the City of Fayetteville shall have the right to
annul this contract without liability.
SECTION 17.0 INSURANCE
McClelland Consulting Engineers, Inc. agrees to maintain standard insurance policies
through the life of this Agreement, including Workers' Compensation in accordance with the
statutory requirements of the State of Arkansas, comprehensive general liability, automobile
liability, and professional liability with a limit of $1,000,000.00.
SECTION 18.0 STANDARD OF CARE
Services provided by McClelland Consulting Engineers, Inc. under this Agreement will
be performed in a manner consistent with that degree of care and skill ordinarily exercised by
members of the same profession currently practicing under similar circumstances.
SECTION 19.0 LIST OF ATTACHMENTS
The following attachments are hereby made a part of this contract:
Attachment 1 — Billing Rates
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Attachment 2 — Estimate of Engineering Costs
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
executed as of the date and year first herein written.
CITY OF FAYETTEVILLE, ARKANSAS
By:
Dan Coody, Mayor
“1/4YETI
Bather Woodru f, ity Clerk
McCLELLAND CONSULTING
ENGINEERS, INC.
By
John C. Quinn, President
ATTEST:
Robert W. White, Vice -President
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ATTACHMENT 1
BILLING RATES
CATEGORY
Principal Engineer/Project Manager
Senior Project Engineer
Junior Project Engineer
Electrical Engineer
Mechanical Engineer
Structural Engineer
Senior Engineering Technician
Senior Construction Observer
Junior Construction Observer
Chief Draftsman
Senior Draftsman
Junior Draftsman
Computer Technician
Registered Land Surveyor
Survey Crew (2 -Man)
Party Chief
Soils Lab Supervisor
Soils Lab Technician
Water Lab Supervisor
Water Lab Technician
Clerk/Typist
Mileage
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*HOURLY
RATE
$105.00
$80.00
$55.00
$80.00
$75.00
$80.00
$57.00
$59.00
$38.00
$59.00
$49.00
$34.00
$55.00
$60.00
$95.00
$37.00
$52.00
$34.00
$45.00
$25.00
$35.00
$0.34
* Subject to adjustment annually, on/about October 1st.
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ATTACHMENT 2
ESTIMATE OF ENGINEERING COSTS
est,. /4€-2-610Z-
ATTACHMENT
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EVALUATION OF NORTH STREET WATER MAIN RELOCATION/ENHANCMENT
Category
Principal Engineer
Project Manager
Senior Engineering Technician
Chief Draftsman
Senior Draftsman
Junior Draftsman
Computer Technician
Registered Land Surveyor
Survey Crew (2 -Man)
Clerk/Typist
Estimated Hours
12
154
24
18
32
44
36
12
16
40
Estimated Total Labor
Estimated Direct Expenses
Estimated Total Not to be Exceeded
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Rate
$105.00
$105.00
$ 57.00
$ 59.00
$ 49.00
$ 34.00
$ 55.00
$ 60.00
$ 95.00
$ 35.00
Estimated Cost
$ 1,260.00
$16,170.00
$ 1,368.00
$ 1,062.00
$ 1,568.00
$ 1,496.00
$ 1,980.00
$ 720.00
$ 1,520.00
$ 1,400.00
$28,544.00
$ 350.00
$28,894.00
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FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
113 W. Mountain St.
Fayetteville, AR 72701
Engineering Division
To: Dan Coody, Mayor
City Council
Thru: Greg Boettcher, Public Works Director
Staff Review
From: Jim Beavers, City Engineer&m
Date• August 28, 2002
Re: City Council Meeting September 17, 2002
Engineering services contract with McClelland Engineers for phase one of the water
main relocation and enhancement, North College from Maple Street to North Street.
Please find enclosed the proposed engineering contract with McClelland Engineers for phase one
engineering services for the water main relocation and enhancement, North College from Maple
Street to North Street.
The water main relocation and enhancement is a budgeted 2002 CM project (re. CIP page 126).
The existing 8 inch water main is located within North College and has experienced multiple
leaks. The City (and AHTD) desires to relocate the water main out from under North College
(AHTD Hwy 71B). The water main may also be increased in size (enhanced) to better reinforce
the water distribution system.
The phase one contract as proposed will provide an engineering evaluation of alternative routes
and relocation plans, enhancement plans, costs estimates and recommendations. Final design is
not included in phase one.
Based upon a formal engineering selection process in accordance with State law and City policy,
the fine of McClelland Engineers was selected for this water main project.
The proposed contract for phase one engineering evaluation is in the not -to -exceed amount of
28,894.00.
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STAFF REVIEW FORM
x AGENDA REQUEST
x CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of September 17, 2002
FROM:
Jim Beavers
Name
Engineering
Division
Public Works
Department
ACTION REQUIRED:
1. Approval of a resolution awarding the engineering services contract for the North College
water main replacement, North Street to Maple Street, to McClelland Engineers in the amount of
$28,894.00
2. A project contingency of $5,000.00.
COST TO CITY:
$ 33,894
Cost of this Request
5400-5600-5808.00
Account Number
02030 - 10
Project Number
$878 000
Category oject Budget 2002
Funds Used To Date 2002
$878,000
kemainmg Balance 2002
Prior to this request
Water - N College
Category/Project Name
Water/Sewer Impr
Program Name
Water/Sewer Fund
Fund
BUDGET REVIEW: x Budgeted Item
Bifdget Manager
Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW
Accounting Manager n Date
GRANTING AGENC
Internal Au
It 9/36 -
Date
Date ADA Coordinator
Date
• •
\\IIt
AD
Purchasing Officer Date Grant Coordinator Date
STAFF RECOMMENDATION: Approval
ttalfri
D' ision Head
O$ LS,ot
Date
RAZ .OZ.
Departm6nt Director
Date
Administrative Services Director
Mayor
Date
Cross Reference
New Item: Yes x No
Prev Ord/Res #:
Orig Contract Date:
Orig Contract No:
•
FAYETTEVI LLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Jim Beavers, Engineering Division
From: Heather Woodruff, City Clerk
Date: September 20, 2002
Please find attached a copy of Resolution No. 142-02 approving a contract for engineering
services with McClelland Consulting Engineering, Inc. for water main replacement from North
Street to Maple Street. The original will be microfilmed and filed with the City Clerk.
I am forwarding the Purchase Requisition to the Internal Audit Division.
cc: Nancy Smith, Internal Audit
Peggy Vice, Purchasing
Note: I am returning three (3) contracts to you.