HomeMy WebLinkAbout141-02 RESOLUTIONNAME OF FILE:
CROSS REFERENCE:
Item #
Date
•
Resolution No. 141-02
Document
1
09/17/02
Resolution 141-02
2
09/17/02
Agreement between the City of Fayetteville and McClelland
consulting Engineers
3
08/28/02
Letter to Dan Coody, Mayor from Jim Beavers, City Engineer
4
09/17/02
Staff review form - Engineering services contract with
McClelland Engineers for tank painting in the amount of
$31,481.00
5
09/20/02
Memo
Woodruff,
to Jim Beavers, engineering Division from Heather
City Clerk
NOTES:
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CITY OF FAYETTEVILLE
AGREEMENT FOR ENGINEERING SERVICES
WATER TANK PAINTING AND REPAIRS
RODGERS DRIVE NO. 2 AND GOSHEN TANKS
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Agreement entered into and executed this 7111
/day of 2002, by
and between the City of Fayetteville, Arkansas, acting by and through is Mayor, and
McClelland Consulting Engineers, Inc., with offices located in Fayetteville, Arkansas.
,PEs. /4'/ -oz
WITNESSETH THAT:
WHEREAS, the City of Fayetteville requires engineering services to prepare Plans,
Specifications and Bid Documents, to provide Bidding Assistance and to perhaps provide
Construction Management assistance for repainting and renovating two water storage tanks,
specifically the Rodgers Drive No. 2 Tank and Goshen Tank; and
WHEREAS, the City of Fayetteville has selected McClelland Consulting Engineers, Inc.
to provide the required engineering services;
NOW THEREFORE, it is considered to be in the best public interest for the City of
Fayetteville to obtain assistance of McClelland Consulting Engineers in connection with said
engineering services In consideration of the faithful performance of each party of the mutual
covenants and agreements set forth hereinafter, it is mutually agreed as follows:
SECTION 1.0 EMPLOYMENT OF McCLELLAND CONSULTING ENGINEERS
The City of Fayetteville agrees to employ McClelland Consulting Engineers, Inc. to
perform, and McClelland Consulting Engineers agrees to perform, professional engineering
services in connection with the project set forth in the Sections to follow; and the City of
Fayetteville agrees to pay and McClelland Consulting Engineers agrees to accept, as specified in
the Sections to follow as full and final compensation for work accomplished.
SECTION 2.0 DESCRIPTION OF THE PROJECT
The project shall consist of preparation of Plans, Specifications and Bid Documents for
repainting and renovating the Rodgers Drive No. 2 Tank and the Goshen Tank. The Documents
shall require the removal of the cathodic protection system in the Rodgers Dnve Tank with
repair of the roof handholes and other cathodic protection appurtenances. No new cathodic
protection system will be installed. The Documents shall also address use of the tank for a
concert, after the interior is painted but before the interior is disinfected.
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The project shall consist of assistance during the bidding process, to include issuing Bid
Documents, addressing bidders' questions, attending the bid opening, preparation of a bid
tabulation and recommendation of contract award.
The project shall also consist of providing Construction Management Services to include
review of submittals, construction observation, approval of monthly pay requests and project
close-out services.
SECTION 3.0 SERVICES TO BE FURNISHED BY McCLELLAND CONSULTING
ENGINEERS
3.1 McClelland Consulting Engineers shall provide at their own expense a suitable
engineering staff to prepare the necessary Plans, Specifications and Bid Documents,
obtain the City of Fayetteville's approval of said documents and then obtain approval of
the Arkansas Department of Health of said documents. The Bid Documents would
include any itemized repairs that became evident during an internal and external
inspection of the two tanks. This inspection has been completed for the Goshen Tank and
will be completed for the Rodgers Drive Tank No. 2.
3.2 McClelland Consulting Engineers, Inc. shall issue Bid Documents to prospective bidders,
shall answer bidders' questions and shall attend the bid opening. A bid tabulation and
recommendation of contract award shall be completed by McClelland Consulting ,
Engineers, Inc.
3.3 McClelland Consulting Engineers, Inc. shall provide Construction Management Services
to include review of submittals, construction observation on a part-time, as needed basis
(construction observation services will be coordinated with the Contractor to insure that
all blasted services are inspected prior to painting and that all painted surfaces are
inspected prior to subsequent coating applications; however, a construction observer will
not be on-site on a full-time basis to observe all blasting operations or all painting
operations), and review and approval of monthly pay requests, as well as project close-
out documents.
SECTION 4.0 INFORMATION AND SERVICES TO BE PROVIDED BY THE CITY
OF FAYETTEVILLE
4.1 In connection with the project, the City of Fayetteville's responsibilities shall include, but
not be limited to, the following:
4.1.1 Giving thorough consideration to all documents presented by McClelland
Consulting Engineers and informing McClelland Consulting Engineers of all
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decisions within a reasonable time so as not to delay the work of McClelland
Consulting Engineers.
4.1.2 Making provision for the employees of McClelland Consulting Engineers to enter
the tank sites to perform any necessary inspections.
4.1.3 Furnishing McClelland Consulting Engineers such plans and record of
construction of existing facilities, or copies of same, bearing on the proposed
work as may be in the possession of the City of Fayetteville. Such documents or
data will be returned upon completion of the work or at the request of the City of
Fayetteville.
4.1.4 Coordinating the draining of Rodgers Drive Tank No. 2 so that its interior can be
inspected and the needed repairs can be itemized in the Bid Documents. The tank
would then be left empty during the plans approval and bidding process, so that it
would be available for prospective bidders to inspect.
4.1.5 Providing specific requirements for the scheduling of a concert or recording
session inside the Rodgers Drive Tank No. 2.
4.1.6 Giving prompt written notice to McClelland Consulting Engineers whenever the
City of Fayetteville observes or otherwise becomes aware of events which may
substantially alter McClelland Consulting Engineers' performance under this
Agreement.
SECTION 5.0 COORDINATION WITH THE CITY OF FAYETTEVILLE
McClelland Consulting Engineers, Inc. shall hold conferences throughout the course of
the engineering design with representatives of the City of Fayetteville with the intent that the
design, as perfected, shall have full benefit of the City of Fayetteville's knowledge and be
consistent with the current policies and construction practices of the City of Fayetteville.
SECTION 6.0 OFFICE LOCATION FOR REVIEW OF WORK
Review of the work as it progresses under this Agreement shall be made at McClelland
Consulting Engineers' or the City of Fayetteville's office, as appropriate to the task at hand.
SECTION 7.0 DOCUMENT SUBMITTAL
McClelland Consulting Engineers, Inc. shall submit the following documents to the City
of Fayetteville for review:
7.1. Two (2) copies of the draft Bid Documents
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7.2.
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7.2. Two (2) copies of the final Bid Documents
7.3. Two (2) copies of any appropriate Record Drawings with an electronic copy.
SECTION 8.0 SUBCONTRACTING
Subcontracting by McClelland Consulting Engineers of any of the services provided
herein shall require prior approval by the City of Fayetteville.
SECTION 9.0 TIME OF BEGINNING AND COMPLETION
McClelland Consulting Engineers shall begin work under this Agreement within ten (10)
days of notice of proceed. It is anticipated that the time required to complete the draft Bid
Documents will be 30 days after the Rodgers Drive Tank No. 2 is made available for internal and
external inspection. Final Bid Documents will be completed within two weeks of receipt of the
review comments from the City of Fayetteville. Bidding and completion of the repainting work
shall be scheduled with representatives of the City of Fayetteville and completed in an
expeditious fashion, upon approval of the Bid Documents by the Arkansas Department of
Health.
SECTION 10.0 FEES AND PAYMENTS
In consideration of the performance of the foregoing services, the City of Fayetteville
shall compensate McClelland Consulting Engineers, Inc. as follows:
10.1 For engineering services set out under Section 3.0, payment shall be based on the actual
time required to perform the work by the various classifications of employees at the
hourly rates set out in Attachment 1, plus reimbursable expenses.
10.2 McClelland Consulting Engineers, Inc. agrees to keep an accurate record of the hours of
the personnel working on the project. The schedule of Hourly Rates shown in
Attachment 1 will be revised on October 1 of each calendar year.
10.3 McClelland Consulting Engineers, Inc. shall be reimbursed for expenses as hereinafter
set out when the expense to be incurred is approved in advance by the City of
Fayetteville's representative. Reimbursable expenses shall include: 1) travel costs, 2)
reproduction expenses, 3) Health Department review expenses, 4) other expenses
directly attributable to the project, including any work performed by subcontractors.
McClelland Consulting Engineers, Inc. shall charee the City of Fayetteville for
reimbursable expenses at actual cost The cost for reimbursable
expenses under this section is estimated to be $1,050.00.
10.4 The estimated total compensation for the services set out under Section 3.0 is $31,481.00
including reimbursable expenses of $1,050.00. The basis of this cost estimate is shown
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in Attachment 2. This total compensation will not be exceeded without prior
authorization from the City of Fayetteville. Subject to the City Council of the City of
Fayetteville's prior approval, adjustment of this upper limit may be made should
McClelland Consulting Engineers and the City of Fayetteville agree that there has been a
significant change in scope, character or complexity of the services to be performed. It is
understood and agreed that the total compensation cost ceiling does not cover unforeseen
contingencies such as litigation or other events not normally expected.
10.5 The breakdown of costs between the various work tasks as given in Attachment 2 is a
convenience and is not intended to set a maximum cost for any of the work tasks. Costs
may be transferred from one work task to another so long as the maximum cost as given
above is not exceeded.
10.6 Billing shall be submitted monthly and shall include all costs accrued plus reimbursable
expenses. The City of Fayetteville will make every effort to approve and pay such
invoices within 30 days of the date of the invoice.
SECTION 11.0 CHANGES
The City of Fayetteville may at any time, by written order, make changes within the
general scope of the contract in the work and services to be performed. If any such
change causes an increase or decrease in the cost of, or the time required for,
performance of this contract, an equitable increase or decrease shall be made in the upper
limit contract amount, including fee or time of required performance, or both, and the
contract shall be modified in writing accordingly.
11.2 Changes, modifications or amendments in scope, price or fees to this contract shall not be
allowed without a formal contract amendment approved by the Mayor and/or the City
Council in advance of the change in scope, cost or fees.
11.3 Any claim by McClelland Consulting Engineers, Inc. for adjustment under this clause
must be asserted within thirty (30) days from the date of receipt by McClelland
Consulting Engineers, Inc. of the notification of the change, provided, however, that the
City of Fayetteville, if it decides that the facts justify such action, may receive and act
upon any such claim assessed at any time prior to the date of final payment under this
contract. Failure to agree to any adjustment shall be cause for a dispute concerning a
question of fact within the meaning of the clause of this contract entitled SECTION 14.0
MISCELLANEOUS PROVISIONS, (1) Dispute Resolution. However, nothing in this
clause shall excuse McClelland Consulting Engineers, Inc. from proceeding with the
contract as changed.
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SECTION 12.0 OWNERSHIP OF DOCUMENTS
• As. PH -0z
12.1 Engineering documents, including drawings, prepared by McClelland Consulting
Engineers, Inc. as part of the services, shall become the property of the City of
Fayetteville when McClelland Consulting Engineers, Inc. has been compensated for all
services rendered, provided, however, that McClelland Consulting Engineers, Inc. shall
have the unrestricted right to their use. McClelland Consulting Engineers, Inc. shall,
however, retain its rights in its standard drawing details, databases, computer software,
and other proprietary property. Rights to intellectual property developed, utilized, or
modified in the performance of the services shall remain the property of McClelland
Consulting Engineers, Inc.
12.2 Any files delivered in electronic medium may not work on systems and software different
than those with which they were originally produced. McClelland Consulting Engineers,
Inc. makes no warranty as to the compatibility of these files with any other system or
software. Because of the potential degradation of electronic medium over time, in the
event of a conflict between the sealed original drawings/hard copies and the electronic
files, the sealed drawings/hard copies will govern.
SECTION 13.0 POSTPONEMENT OR CANCELLATION OF THE CONTRACT
It is understood that the City of Fayetteville will have the right to suspend or cancel the
work at any time.
13.1 Postponement. Should the City of Fayetteville, for any reason whatsoever, decide to
postpone the work at any time, the City of Fayetteville will notify McClelland Consulting
Engineers, Inc., who will immediately suspend work. Should the City of Fayetteville
decide during such suspension not to resume the work, or should such suspension not be
terminated within a year, the work shall be cancelled as hereinafter provided.
13.2 Cancellation. Should the City of Fayetteville, for any reason whatsoever, decide to
cancel or to terminate the use of McClelland Consulting Engineers' service, the City of
Fayetteville will give written notice thereof to McClelland Consulting Engineers, Inc.,
who will immediately terminate the work. It the City of Fayetteville so elects,
McClelland Consulting Engineers, Inc. may be instructed to bring a reasonable stage of
completion to those items whose value would otherwise be lost. McClelland Consulting
Engineers, Inc. shall turn over all data, charts, survey notes, figures, drawings and other
records or information collected or produced hereunder whether partial or complete.
Upon such termination of McClelland Consulting Engineers' services, McClelland
Consulting Engineers shall be paid for the work completed to the time of termination and
for reasonable termination expenses.
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SECTION 14.0 MISCELLANEOUS PROVISIONS
45. net oZ
14.1 Dispute Resolution In an effort to resolve any conflicts that arise during the
development of the Project or following the completion of the Project, the City of
Fayetteville and McClelland Consulting Engineers, Inc. agree that all disputes between
them arising out of or relating to this Agreement or the Project shall be submitted to non-
binding mediation unless the parties mutually agree otherwise.
The City of Fayetteville and McClelland Consulting Engineers, In. further agree to
include a similar mediation provision in all agreements with independent contractors and
consultants (if any) retained for the Project and to require all independent contractors and
consultants also to include a similar mediation provision in all agreements with their
subcontractors, subconsultants, suppliers or fabricators, thereby providing for mediation
as the primary method for dispute resolution between the parties to all those agreements.
14.2 Responsibility for Claims and Liability. McClelland Consulting Engineers, Inc. shall
save harmless the City of Fayetteville from all claim and liability due to its (McClelland
Consulting Engineers') negligent activities, or those subcontractors, its agents, or its
employees during the time this contract is in force. In the event such liability, claims,
actions, causes of action or demands are caused by the point or concurrent negligence of
more than one party, such liability shall be borne by each party in proportion to their own
fault.
14.3 General Compliance with Laws. McClelland Consulting Engineers, Inc. shall endeavor
to comply with federal, state and local laws and ordinances applicable to the work. The
project engineer shall be a professional engineer, licensed in the State of Arkansas.
14.4 Engineer's Endorsement. McClelland Consulting Engineers, Inc. shall endorse and
recommend engineering data furnished by it. All work shall be checked in accordance
with accepted engineering practices. NO OTHER WARRANTY, EXPRESS OR
IMPLIED, IS INCLUDED IN THIS AGREEMENT OR IN ANY DRAWING,
SPECIFICATION, REPORT, OR OPINION PRODUCED PURSUANT TO THIS
AGREEMENT.
14.5 Opinions of Cost and Schedule. McClelland Consulting Engineers, Inc. has no control
over the cost of labor, materials, or equipment furnished by others, or over the resources
provided by others to meet project schedules. Therefore, McClelland Consulting
Engineers' opinion of probable costs and of suggested project schedules shall be made on
the basis of experience and qualifications as a professional engineer. McClelland
Consulting Engineers, Inc. does not guarantee that proposals, bids, or actual project costs
will not vary from McClelland Consulting Engineers' cost estimates or that actual
schedules will not vary from McClelland Consulting Engineers' projected schedules.
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14.6 Waiver of Subrogation. The parties waive any and all rights against each other, including
their rights of subrogation, for damages covered by property insurance during and after
the completion of the services. If the services extend to the construction phase of this
project, a similar provision shall be included in all construction contracts, subcontracts
and supply agreements entered into by the City of Fayetteville and shall protect the City
of Fayetteville and McClelland Consulting Engineers, Inc. to the same extent.
14.7 No Consequential Damages. To the fullest extent permitted by law, neither party shall be
liable to the other for any special, indirect, consequential, punitive or exemplary damages
resulting from the performance of this Agreement notwithstanding the fault, tort
(including negligence), strict liability or other basis of legal liability of the party so
released or whose liability is so limited and shall extend to the officers, directors,
employees, licensors, agents, subcontractors, vendors and related entities of such party.
14.8 Arkansas Freedom of Information Act. McClelland Consulting Engineers, Inc. agrees
that it will provide to the City of Fayetteville, at a cost to be agreed upon, all documents
in its possession that are, under this Agreement, the property of the City of Fayetteville
and which the City of Fayetteville believes to be subject to an Arkansas Freedom of
Information Act request made to it, or, in anticipation of such a request, which it believes
necessary for it to possess. McClelland Consulting Engineers, Inc. further agrees that it
will request of all subconsultants, retained by McClelland Consulting Engineers, Inc. to
perform services under this Agreement, to provide to the City of Fayetteville, at a cost to
be agreed upon, all documents in the possession of such subconsultants that are, under
this Agreement, the property of the City of Fayetteville and which the City of Fayetteville
believes to be subject to an Arkansas Freedom of Information Act request made to the
City of Fayetteville, or, in anticipation of such a request, which it believes necessary for
the City of Fayetteville to possess. McClelland Consulting Engineers, Inc will produce
all documents or material in the format that are kept by McClelland Consulting
Engineers, Inc., or at the option of McClelland Consulting Engineers, Inc., in some other
format. If a specialized format is requested by the City of Fayetteville, the cost of
conversion, if that additional responsibility is accepted by McClelland Consulting
Engineers, Inc., will be borne by the City of Fayetteville at the then -prevailing rates for
the parties actually performing the conversion. McClelland Consulting Engineers, Inc.
agrees to use due diligence to comply with all the requirements of the Arkansas Freedom
of Information Act.
Nothing in this Agreement shall constitute an acceptance of McClelland Consulting
Engineers, Inc. or it subconsultants to the application of the Arkansas Freedom of
Information Act to McClelland Consulting Engineers, Inc. or its subconsultants or to
McClelland Consulting Engineers' or subconsultant's books, records, drawings, or other
items not constituting the property of the City of Fayetteville under this Agreement, nor a
waiver of its rights to object to any requests made to it pursuant to the Arkansas Freedom
of Information Act by any person or entity not a party to this Agreements.
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SECTION 15.0 SUCCESSORS AND ASSIGNS
les . //- 02
The City of Fayetteville and McClelland Consulting Engineers, Inc. each binds itself and
its partners, successors, executors, administrators, and assigns to the other party of this
Agreement, except as above, neither the City of Fayetteville nor McClelland Consulting
Engineers, Inc. shall assign, sublet or transfer its interest in this Agreement without written
consent of the other, except that it may be assigned without such consent to the successor of
either party, or to a related entity, an affiliate or wholly owned subsidiary of either party.
Nothing herein shall be construed as creating any possible personal liability on the part of any
officer or agent of any public body which may be party hereto.
SECTION 16.0 COVENANT AGAINST CONTINGENT FEES
McClelland Consulting Engineers, Inc. warrants that it has not employed or retained by
company or person, other than a bona fide employee working solely for McClelland Consulting
Engineers, Inc., to solicit or secure this contract, and that it has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for McClelland Consulting
Engineers, Inc., any fee, commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting from the award or making of this contract.
For breach or violation of this warranty, the City of Fayetteville shall have the right to
annul this contract without liability.
SECTION 17.0 INSURANCE
McClelland Consulting Engineers, Inc. agrees to maintain standard insurance policies
through the life of this Agreement, including Workers' Compensation in accordance with the
statutory requirements of the State of Arkansas, comprehensive general liability, automobile
liability, and professional liability with a limit of$1,000,000.00.
SECTION 18.0 STANDARD OF CARE
Services provided by McClelland Consulting Engineers, Inc. under this Agreement will
be performed in a manner consistent with that degree of care and skill ordinarily exercised by
members of the same profession currently practicing under similar circumstances.
SECTION 19.0 LIST OF ATTACHMENTS
The following attachments are hereby made a part of this contract:
Attachment 1 — Billing Rates
Attachment 2 — Estimate of Engineering Costs
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
executed as of the date and year first herein written.
CITY OF FAYETTEVILLE, ARKANSAS
By:
Dan Coody, Mayor
v.1LIJtP�'•.
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et
1:\2002Wgreemenls\ENG-AGR for Rodgers Drive Tank S-27-02.doc
McCLELLAND CONSULTING
ENGINEERS, INC.
By
ATTEST:
uinn, President
%JL
obee, Vice -President
lOof 10
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CATEGORY
Principal Engineer/Project Manager
Senior Project Engineer
Junior Project Engineer
Electrical Engineer
Mechanical Engineer
Structural Engineer
Senior Engineering Technician
Senior Construction Observer
Junior Construction Observer
Chief Draftsman
Senior Draftsman
Junior Draftsman
Computer Technician
Registered Land Surveyor
Survey Crew (2 -Man)
Party Chief
Soils Lab Supervisor
Soils Lab Technician
Water Lab Supervisor
Water Lab Technician
Clerk/Typist
Mileage
ATTACHMENT 1
BILLING RATES
•
*HOURLY
RATE
$105.00
$80.00
$55.00
$80.00
$75.00
$80.00
$57.00
$59.00
$38.00
$59.00
$49.00
$34.00
$55.00
$60.00
$95.00
$37.00
$52.00
$34.00
$45.00
$25.00
$35.00
$0.34
* Subject to adjustment annually, on/about October 1St.
1:\2002Wgreements\ENG-AGR for Rodgers Drive Tank 8-27-02.doc
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ATTACHMENT 2
ESTIMATE OF ENGINEERING COSTS
I PREPARATION OF BID DOCUMENTS
Category
Principal Engineer
Project Manager
Senior Engineering Technician
Chief Draftsman
Senior Draftsman
Clerk/Typist
Estimated Hours
3
60
4
4
18
30
II BIDDING PHASE
Principal Engineer
Project Manager
Clerk/Typist
2
18
8
III CONSTRUCTION MANAGEMENT PHASE
Principal Engineer
Project Manager
Senior Construction Observer
Junior Construction Observer
Clerk/Typist
Estimated Total Labor
Estimated Reimbursable Expenses
4
48
120
160
12
Estimated Total Not to be Exceeded
1:\2002\Agreemenis\ENG-AGR for Rodgers Drive Tank 8-27-02.doc
Rate
$105.00
$105.00
$ 57.00
$ 59.00
$ 49.00
$ 35.00
Subtotal
$105.00
$105.00
$ 35.00
Subtotal
$105.00
$105.00
$ 59.00
$ 38.00
$ 35.00
Subtotal
Estimated Cost
$ 315.00
$6300.00
$ 228 00
$ 236.00
$ 882.00
$1050.00
$9011.00
$ 210.00
$1890.00
$ 280.00
$2380.00
$ 420.00
$5040.00
$7080.00
$6080.00
$ 420.00
$19,040.00
$30,431.00
$ 1,050.00
$31,481.00
• •
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
113 W. Mountain St.
Fayetteville, AR 72701
Engineering Division
To: Dan Coody, Mayor
City Council
Thru: Greg Boettcher, Public Works Director
Staff Review
From. Jim Beavers, City Engineer 'µ]rd
Date: August 28, 2002
Re: City Council Meeting September 17, 2002
Engineering services contract with McClelland Engineers for the tank painting at
Rodgers Drive Tank II and the Fayetteville water tank at Goshen.
Please find enclosed the proposed engineering contract with McClelland Engineers for tank
painting at Rodgers Drive Tank 11 and the Fayetteville water tank at Goshen.
The Rodgers Drive Tank II is a budgeted 2002 CIP project. The City's tank at Goshen
(purchased by the City as a part of the White River Rural Water System) is showing signs of
distress and requires maintenance painting. For economy, staff requests that these two tanks may
be combined within one engineering and one construction contract.
Based upon a formal engineenng selection process in compliance with State law and City policy,
the firm of McClelland Engineers was selected for this project
The proposed engineering services contract with McClelland Engineers is in the not -to -exceed
amount of $31,481.00. The contract is summarized as
$9,011.00 for design and contract documents,
$2,380.00 for bidding phase and contract award services ,
$19,040.00 for construction phase services and
$1,050.00 for reimbursable expenses.
The contract is formulated to allow the City to analyze the need for the construction phase
services at the time of the construction contract award and further utilize McClelland as -needed
balanced with the staff's ability to perform this phase in-house.
Enc:
1. Original contract.
1
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RegulsiUon No.: Date:
9-03-02
P.O. Number Expected DeliveryDate
ASAP
Mail:'
Yea No X O PY
Taxable: •
Yes No A
Division rd Approval:
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1peolMYneroetloae: A PLEASE RETURN PO TO ENGINEERING I1, $36,4
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5400-5600-5808.00 C
Purchne Requlaltlon
endor $ Vendo► Name:
7460 McClelland Consulting Engineers
• F08 Point
PO Box 1229
Shlp To Code:
[_. 090
72702
requester. s _
Jim Beavers
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Engineering Services Contract i
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STAFF REVIEW FORM
x AGENDA REQUEST
x CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of September 17, 2002
FROM:
Jim Beavers ' Engineering
Name Division
Public Works
Department
ACTION REQUIRED:
1. Approval of a resolution awarding the engineering services contract for tank painting to
McClelland Engineers in the amount of $31,481.00. The project includes the second Rodgers
Tank and the City of Fayetteville's tank at Goshen.
2. A project contingency of $5,000.00.
COST TO CITY:
36,481
Lost of this Request
5400-5600-5808.00
Account Number
02031 - 10
Project Number
$280,000
Category/Project Budget 2002
$0 •
Funds Used To Date 2002
$280,000 •
Remaining Balance 2002
Prior to this request
Tank Painting
Category/Project Name
Water/Sewer Impr
Program Name
Water/Sewer Fund
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BUDGET REVIEW
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Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW
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Accounting
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GRANTING AGENCY:
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Internal Au
or
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Date ADA Coordinator
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Purchasing Officer Date Grant Coordinator Date
STAFF RECOMMENDATION: Approval
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Administrative Services Director
Cross Reference
New Item: Yes x No
Prev Ord/Res #:
Orig Contract Date:
Orig Contract No:
FAYETTEVIPI.E
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Jim Beavers, Engineering Division
From: Heather Woodruff, City Clerk
Date: September 20, 2002
Please find attached a copy of Resolution No. 141-02 approving a contract for engineering
services with McClelland Consulting Engineers, Inc. for design bid, and construction supervision
services for the painting of Rodgers Drive Water Tank II and Goshen Water Tank. The original
will be microfilmed and filed with the City Clerk
I am forwarding the Purchase Requisition Form to the Internal Audit Division.
cc: Nancy Smith, Internal Audit
Peggy Vice, Purchasing
Note: I am returning three (3) contracts to you.
015 04
Document
Reference Date
RES 9/17/2002
City Fayetteville
ntenance/Inquiry
Item Action
Ref. Taken Brief Description
141 MCCELLAND/RODGERS/GOSHEN/WATERTANKS
•
9/26/2002
13:46:05
Keywords •
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Expiration Date
Date for Cont/Referred:
Name Referred to •
Cmdl-Return Cmd2-Check out
CmdS-Abstract Yes No
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RES. 141-02
MCCELLAND CONSULTING ENGINEERS
RODGERS DRIVE WATER TANK II
GOSHEN WATER TANK
09/17/02
WATER
TANK
CONTRACT
ENGINEERING SERVICES
CONSTRUCTION SUPERVISION SERVS
MICROFILM
Retention Type:
**** Active ****
Press Cmd 6 to Update
Cmd8-Retention Cmd3-End Press 'ENTER' to Continue
(c) 1986-1992 Munimetrix Systems Corp.
v.
RESOLUTION NO. 141-02
A RESOLUTION TO APPROVE A CONTRACT FOR
ENGINEERING SERVICES WITH MCCLELLAND
CONSULTING ENGINEERS, INC. FOR DESIGN BID,
AND CONSTRUCTION SUPERVISION SERVICES FOR
THE PAINTING OF RODGERS DRIVE WATER TANK II
AND GOSHEN WATER TANK
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the engineering services contract with McClelland Consulting
Engineers, Inc. in the amount of $31,481.00 plus a project contingency of
$5,000.00 for design, bid, and construction supervision for the painting of two
City of Fayetteville water tanks (Rodgers Drive II and Goshen). This contract is
attached as Exhibit A.
PASSED and APPROVED this the 17th day of September, 2002.
n v t -y IV to,
- ct
• •
aim;WY oodruff, City c4
rk
APPROVED:
By:
DAN COODY, Ma