The URL can be used to link to this page

Home My WebLink About128-02 RESOLUTION11 .11 10 • RESOLUTION NO. 128-02 AN RESOLUTION TO APPROVE A CHANGE ORDER TO THE COST -SHARE CONTRACT WITH THE FAYEI1EVILLE YOUTH CENTER, INC D/B/A THE DONALD W REYNOLDS BOYS & GIRLS CLUB IN THE AMOUNT OF FIVE THOUSAND TWO HUNDRED NINETY-SIX DOLLARS ($5,296.00) FOR THE CONSTRUCTION OF A TEMPORARY HAUL ROAD. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a Change Order to the cost -share contract with the Fayetteville Youth Center, Inc. d/b/a the Donald W. Reynolds Boys & Girls Club in the amount of Five Thousand Two Hundred Ninety -Six Dollars ($5,296.00) for the construction of a temporary haul road. PASSED and APPROVED this the 20th day of August, 2002. APPROVED: By: $R"WOODRU itv Clerk • NAME OF FILE: CROSS REFERENCE: Resolution No. 128-02 • • 08/20/02 Resolution No. 128-02 Change Order No. 1 (Contract Date: 03/20/02)(Project No. 01013-0060) The Fayetteville Youth Center, Inc. d/b/a The Donald W. Reynolds Boys & Girls Glub 07/24/02 Memo to Mayor Coody thru Greg Boettcher, Public Works Director, Jim Beavers, City Engineer, from Ron Petrie, Staff Engineer 08/20/02 Staff Review Form 08/21/02 Memo to Ron Petrie, Engineering Division, from Heather.Woodruff, City Clerk NOTES: • CHANGE ORDER NO. 1 Project Title: Boys & Girls Club Temporary Haul Road Cost -Share RES. /2 9- at Project No. 01013-0060 Contract No. N/A Contract Date: 03-20-02 Developer: Fayetteville Youth Center, Inc. The following changes are hereby made to the contract documents: Removal of: All remaining items from the original cost -share agreement as shown on the following attachment in the amount of $7,485.00. Addition of: A cost-plus agreement in the amount of $8,881.00 for the installation of `B -Stone" and a 20% contingency for the entire contract amount ($3,900.00). See attachments. Justification: The City Council agreed to provide a temporary haul road for construction access to the Donald W. Reynolds Boys & Olds Club Facility. The field conditions due to inclement weather required the installation of `B -Stone" for additional road support. Original Cost Share Amount: $ 17,900.00 As adjusted by previous change orders: $ 0.00 This C.O. will increase the agreement cost: $ 5,296.00 The new Cost Share amount will be: $ 23,196.00 CHANGE TO CONTRACT TIME: There will be an addition of -0- calendar days to the contract time, and the date for completion of all work under the contract shall be adjusted accordingly. CITY OF FAYETTEVILLE FAYETTEVILLE YOUTH CENTER, INC. d/b/a FAYETTEVILLE BOYS & GIRLS CLUB, INC. By: MIKE HILL President of the Board of Directors Fayetteville Youth Center, Inc. • • BOYS & GIRLS CLUB TEMPORARY HAUL ROAD ORIGINAL CONSTRUCTION PRICES AND QUANTITIES 0 i y N a googMH FINISHED AMOUNT O 4 n N 0 N 0 " 0 UNIT COST O N O • N co® H •N • n M N • N FINISHED QUANTITY 1 ci 1 N 8 O �.. 500 TONS O j O BID QUANTITY U O Y NN O W 550 TONS 2,850 L.F. co .1 L.S. DESCRIPTION EXCAVATE 3' EXISTING MATERIAL GEOTEXTILE FABRIC 6' CLASS 7 BASE COURSE 1 REGRADE EXISTING DITCH 1 PAYMENT 8 PERFORMANCE BOND HAUL ROAD CONTINGENCY 0 0 vi 44 0 J 0 1- • • FAYETTEVILLE BOYS & GIRLS CLUB 915 California Blvd Fayetteville, AR 72701 Phone: (479) 442-9242 Bill to: City of Fayetteville 113 W. Mountain Fayetteville, Ar 72701 INVOICE JUL 10NAP Date Invoice # 7/9/2002 07-003 Description Amount Invoiced Invoice costs from May 31 to June 30, 2002 for additional haul road costs on Rupple Road. Nabholz Construction: Appl #3 page 4 City Purchase order number. 02-0001547-001 $8,881.00 Balance Due • 1 $8,881.00 1 • • • • • MAY -30-2002 1727 4010L2 CONSTRUCTION NORTHWEST EXCAVATION 3301 N. 2nd Street PHONE (501) 636-7795 Rogers, AR 72758 FAX (501) 621-8089 TO: Nabholz Construction Corporation PO Box 277 Rogers, AR 72757 I�thfL' E3obetde.lcit'vy t JOB LOCATION: Fayetteville Boys & Girls Club 501 631 0296 P.02/02 INVOICE INVOICE NUMBER INVOICE DATE JOB NUMBER YOUR JOB# EXTRA # COST CODE P.O. # P.E. DATE 402465 5/21/02 402004 021337 3 5131/2002 QUANTITY DESCRIPTION UNIT PRICE AMOUNT 14 44 6 6 1 86.53 A FINANCE BE CHARGED INVOICE DATE Perform additional work on haul road 45.00 120.00 95.00 95.00 85.00 9.18 630.00 5,280.00 570.00 570.00 85.00 794.35 $7,929.35 NWE WO #'s 010958, 010959 Loads haul off Loads "B -Stone" INVN KCS cr UT Hrs Trachoe AMT 8.480. $i RET Hrs D6 DISC DISC DATE/DUE Hrs Grader QESC Ton SB2 row+ PC DEPT BASE A-. T c' iiy i tX" 1/22St"U [J AS is 04 JO_Y APPROVAL DATE _c /0 C .,. Um„f, PLEASE PUT INVOICE NUMBER ON YOUR CHECK CHARGE OF .83% PER MONTH (9.96% APR) SHALL ON ANY BALANCE OVER 30 DAYS OLD AFTER AS SHOWN ABOVE. SUBTOTAL FREIGHT 12% $951.52 Questions conceming this invoice? TOTAL DUE $8,880.87 Call: Cindy (501) 636-7795 THANK YOU FOR YOUR BUSINESS! MAKE CHECKS PAYABLE TO: Northwest Excavation P.O. Box 277 Rogers, AR 72757-0277 Q TOTAL P.02 FAYETTEVAE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE IS To: Mr. Dan Coody, Mayor Thru: Greg Boettcher, Public Works Director Jim Beavers, City Engineer g. From: Date: July 24, 2002 Re: Proposed.Change Order in the amount of $5,296.00 to the Boys & Girls Club Haul Road construction agreement with the Fayetteville Youth Center, Incorporated. Ron Petrie, Staff Engineer or The City Council approved an agreement with the Boys & Girls Club on March 19, 2002 to install a temporary haul road to the Donald W. Reynolds Boys & Girls Club facility to allow for construction access. This haul road was installed approximately a week after the approval was granted from the City Council. Due to several factors including the inclement weather, failure of the contractor to install ditches for drainage, and high usage, the haul road did not perform as designed. The contractor has placed `B -Stone" on the roadway in order to keep the construction on schedule. This "B -Stone" has apparently bridged over the unstable subgrade and at this time the haul road is performing adequately. Due to these circumstances, the Boys & Girls Club has sent an invoice for the installation of this material which was not included in their original contract with Nabholz Construction. The Engineering Division is recommending that the remaining items from the original bid be eliminated which would cover all but $1,396.00 of the invoice and add a 20% contingency to the entire contract amount to cover possible additional expenses. Based upon the information provided by the Budget Division, there is a remaining balance of $38,100.00 in the Boys & Girls Club Water/Haul Road account. The final costs to the City will be based upon actual costs as documented by the Boys & Girls Club and will not exceed the approved amount without additional authorization. Enclosures: Staff Review Form Change Order Agreement Cost -Plus Invoice from Boys & Girls Club • 1111. STAFF REVIEW FORM X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of August 20, 2002 FROM: Ron Petrie Engineering Public Works Name Division Department ACTION REQUIRED: Approval of a change order to a cost share in the amount of $5,296.00 with the Fayetteville Youth Center, Inc. for the installation of a haul road to the Donald W. Reynolds Boys & Girls Club facility. COST TO CITY: $ 5,296.00 Cost of this Request 4470-9470-5809-00 Account Number 01013-0060 Project Number $ 124,000.00 Z;ategory/Project Budget $ 85 900.00 Funds UTsed To Date $ 38,100.00 Remammg Balance Boys & Girls Club Improv. Lategory/Project Name Haul Road Program Name Sales Tax Capital Improv. Fund BUDGET RE • X Budgeted Item _ Budget Adjustment Attached ��22—OZ u g pager Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: /Adcooucounting anagen D ate v� a3 r— ate 2 0. ate ADA Coordinator Late (cants Coordinator Late STAFF RECOMMENDATION: Approval of the action listed above. Co1J5e1+ )C0-)65 07 22-02 Date 7—Z`FD2- Date Cross Reference New Item: Yes x No Prev Ord/Res #: Orig Contract Date: Orig Contract Number: STAFF REVIEW FORM Description Boys & Girls Club Facility Haul Road Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager Internal Auditor ADA Coordinator Grants Coordinator Meeting Date August 20, 2002 Reference Comments: Page 2 • FAYETTEVILLE TNF CITY OF FAYETTEVIUE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Ron Petrie, Engineering Division From: Heather Woodruff, City Clerk Date: August 21, 2002 Please find attached a copy of Resolution No.128-02 approving Change Order No. 1 to the Cost - Share Contract with the Fayetteville Youth Center, Inc. d/b/a The Donald W. Reynolds Boys & Girls Club for the construction of a temporary haul road. The original will be microfilmed and filed with the City Clerk I am returning two (2) change orders to you. cc: Nancy Smith, Internal Audit Jim Beavers, Engineering Division 010 03 update Document Reference RES Date 8202002 City o�ayetteville Index Maintenance Item Action Ref. Taken Brief Description 128 C.O. WITH FAYETTEVILLE YOUTH CENTER • 8/26/2002 10:15:35 Enter Keywords • RES. 128-02 CHANGE ORDER C. 0. File Reference # Security Class Expiration Date Date for Cont/Referred: Name Referred to • • • • COST -SHARE CONTRACT CONTRACT FAYETTEVILLE YOUTH CENTER,INC. THE DONALD W. REYNOLDS BOYS & girls club $5,296 00 TEMPORARY HAUL ROAD MICROFILM cmdl-Return cmd8-Retention CmdS-Abstract Yes No Retention Type: _ **** Active **** Cmd4-Delete Cmd3-End Press 'ENTER' to Continue (c) 1986-1992 Munimetrix Systems Corp. •