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Home My WebLink About121-02 RESOLUTION11 RESOLUTION NO, 121-02 • A RESOLUTION TO AUTHORIZE AN INCREASE IN STAFFING IN THE SOLID WASTE AND RECYCLING DIVISION TO ADD A DRIVER WHEREAS, the City Solid Waste and recycling Division needs an additional roll off truck driver to properly serve the city's expanding commercial solid waste service; and WHEREAS, as an enterprise fund, the Solid Waste and Recycling Division is self-supporting and'can fund this increase in staffing from a corresponding increase commercial solid waste service revenue. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes an increase in the current staffing level in the Solid Waste and Recycling Division to add a driver. PASSED and APPROVED this the 66, day of August, 2002. ddruff, City APPROVED: By: �& ;z DAN COODY, Vo r NAME OF FILE: Resolution No. 121-02 CROSS REFERENCE: 08/06/02 Resolution No. 121-02 07/19/02 Memo to Gary Dumas from Carrol Hill, Environmental Affairs Administrator, regarding Rolloff Business Line 3 07/03/02 Memo to Mayor and City Council from Gary Dumas, regarding additional personnel in Solid Waste Division 06/26/02 Memo to Gary Dumas from Carrol Hill, Environmental Affairs Administrator, regarding Rolloff Business Line 5 08/06/02 Staff Review Form 08/08/02 Memo to Carrol Hill, Solid Waste and Recycling NOTES: 0 July 19, 2002 TO: Gary Dumas FROM: Carrol Hill SUBJECT: Rolloff Business Line When we initiated this new business line, we were committed to providing excellent service, and competitive pricing. As you know, we are holding our own in the competitive area. The only bids that we have not been awarded have been those that the current hauler has reduced his current rate to meet our quote, and thus retained the business. Travis Dotson is our service representative and is responsible for the selling aspect of this line of business. Jason Drummond is the Crew Leader who is in charge of scheduling the loads and utilizing his MRF employees to complete the days rolloff activity. We have been using one MRF driver, and one MRF vehicle to facilitate the business. In addition to the duties of Rolloff, this driver is responsible for the Public Drop Off area, keeping the boxes empty as well as cleaning up the area. In 22 working days, this resulted in 33 exchanges. The Recycling dump pad is another duty of this driver, and in the same 22 working days the pad has been exchanged 23 times. The regular rolloff loads consisted of 13 New Deliveries, 74 exchanges, 5 pulls. We make a trip at least once a week transporting our glass to Tulsa. When this occurs, we only have the Crew Leader left in the MRF. This results in overtime for the MRF to maintain it daily schedule of baling, shipping etc. January 1, 2002 thru June 30, 2002 the three MRF employees have worked 459 hours of overtime ($9,098) to maintain their work load. This averages $1,516/month. One new employee working 40 hours would make $1,683/month. The addition of this employee would allow the division to continue to grow the business and maintain service levels with out the overtime. Further, 459 hours of overtime has already begun to fatigue the employees, and will soon have an effect on the moral, and with that high fatigue level an increase in accidents or injuries could occur. We are requesting permission to hire a permanent employee to work in the MRF to replace the employee who is now running the rolloff loads. This would allow us to minimize the overtime, maintain our good service reputation and grow the business. 0 City of FAYETTEVILLE TO: Mayor and City Council FROM: Gary Dumas DATE: July 3, 2002 SUBJECT: Additional Personnel in Solid Waste Background: As the City council is aware the Solid Waste and Recycling Division has slowly been entering into the large container rolloff business serving larger volume commercial and industrial customers. This business line has been productive and now the Division has exceeded its capacity to efficiently add more customers and maintain necessary levels of service in other program areas. If this activity is to continue to develop, additional resources are necessary in the form of an additional driver, an additional rolloff truck is not necessary at this time. These costs annually will be approximately $36,000 for the driver salary and benefits. With this additional staff, we will be in a position to add up to an additional 25 service calls per week. This will allow the resources that have been used in this program to return to their normal work duties, reduce overtime, and then be available when additional resources are necessary. Program revenue is adequate to fund this additional personnel. Please see the attached memo from Carrol Hill, Environmental Affairs Administrator. Recommendation: Approve resolution authorizing an increase in staffing in Solid Waste and Recycling to permit an additional driver to be added to the Division personnel compliment. 0 June 26, 2002 TO: Gary Dumas FROM: Carrol Hill SUBJECT: Rolloff Business Line When we initiated this new business line, we were committed to providing excellent service, and competitive pricing. As you know, we are holding our own in the competitive area. The only bids that we have not been awarded have been those that the current hauler has reduced his current rate to meet our quote, and thus retained the business. Travis Dotson is our service representative and is responsible for the selling aspect of this line of business. Jason Drummond is the Crew Leader who is in charge of scheduling the loads and utilizing his MRF employees to complete the daily rolloff activity in addition to the daily MRF duties. We have been using one MRF driver, and one MRF vehicle to facilitate the business. In addition to the duties of Rolloff, this driver is responsible for the Public Drop Off area, keeping the boxes empty as well as cleaning up the area: In 22 working days, this resulted in 33 exchanges. The Recycling dump pad is another duty of this driver, and in the same 22 working days the pad has been exchanged 23 times. The regular rolloff loads consisted of 13 New Deliveries, 74 exchanges, 5 pulls. We make a trip at least once a week transporting our glass to Tulsa. When this occurs, we only have the Crew Leader left in the MRF. This results in overtime for the MRF to maintain its daily schedule of baling, shipping etc. We are requesting permission to hire a permanent employee to work in the MRF to replace the employee who is now running the rolloff loads. This would allow us to minimize the overtime, maintain our good service reputation while we continue to grow the business. The division billings for rolloff are as follows: Month Gross Revenue Net Revenue January 2002 $13268.29 $443.90 February 2002 $1,761.43 $616.50 March 2002 $8,223.73 $25878.31 April 2002 $3,314.09 $1,159.93 May 2002 $8,128.93 $2,845.13 June 18,2002 $11,002.65 $32850.92 If you have any questions regarding this request, please contact me. XX Agenda Request • • For the Fayetteville City Council meeting of: August 6, 2002 FROM: Carrol Hill Name Solid Waste and Recycling Division General Services ACTION REQUIRED: Approve resolution authorizing an increase in staffing in Solid Waste and Recycling to nermit an additional driver to be added to the Division personnel compliment. COST TO CITY: $35,948 Cost of this Request 5500-5010 Account Number NA Project Number $386,577 Category/Project Budget $207.418 Funds Used to Date $179.159 Remaining Balance BUDGET REVIEW: _Budgeted Item XXX Budget Adjustment Attached Personal Services Category/Project Name Commercial Collections Program Name Solid Waste Fund Administrative Services Director kSE REVIEW: Date GRANTING AGENCY: ADA Coordinator x tat City ttomey In emal ditor 4UX 4e Purchasing Officer Date STAFF RECOMMENDATION: Approve Resolution Division Head Date LW/v xr - -�Z Director Date �— ve Services %/ t9 e Dir ctor Mayor Date Date y Date Date Cross Reference New Item: XXXXX Yes Prev Ord/Res #: Orig Contract Date: No FAYETTEVILE ME OTY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Carrol Hill, Solid Waste and Recycling From: Heather Woodruff, City Clerk Date: August 8, 2002 Please find attached a copy of Resolution No. 121-02 authorizing an increase in staffing in the Solid Waste and Recycling Division to add a driver. The original will be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Audit Gary Dumas, General Services Michele Bechhold, Human Resources 010 03 City of Fayetteville 8/12/2002 update ndex Maintenance 9:25:14 Document Iteno Action Reference Date Ref. Taken Brief Description RES 8062002 121 INCREASE STAFFING SOLID WASTE Enter Keywords.. .....: RES. 121-02 File Reference #......: Security Class........: Expiration Date.......: Date for cont/Referred: Name Referred to......: INCREASE STAFFING SOLID WASTE RECYCLING DIVISION DRIVER MICROFILM Retention Type: _ **** Active **** Cmdl-Return Cmd8-Retention Cmd4-Delete Cmd3-End Press 'ENTER' to Continue Cmd5-Abstract Yes No (c) 1986-1992 Munimetrix systems Corp.