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Home My WebLink About108-02 RESOLUTION• • • RESOLUTION NO, 108-02 A RESOLUTION AWARDING BID #02-28 TO J. L. SHELTON AND ASSOCIATES IN THE AMOUNT OF SIXTY-THREE THOUSAND ONE HUNDRED FOUR DOLLARS ($63,104.00) TO PROVIDE POWER -ASSIST, HIGH DENSITY, MOBILE SHELVING FOR THE FAYE11FVILLE POLICE DEPARTMENT EVIDENCE ROOM; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF NINE THOUSAND TWO HUNDRED DOLLARS ($9,200.00) FOR SAME. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of Fayetteville, Arkansas, hereby awards Bid #02-28 to J. L. Shelton and Associates in the amount of Sixty -Three Thousand One Hundred Four Dollars ($63,104.00) to provide power -assist, high density, mobile shelving for the Fayetteville Police Department Evidence Room. Section 2. That the City Council hereby approves a Budget Adjustment in the amount of Nine Thousand Two Hundred Dollars ($9,200.00) for same. PASSED and APPROVED this 16th day of July 2002. APPROVED: By: • NAME OF FILE: CROSS REFERENCE: Resolution No. 108-02 07/16/02 'Resolution No. 108-02 04/30/02 Bid #02-28 to J L Shelton & Associates 06/20/02 Departmental Correspondence to Mayor Coody & the Members of the Fayetteville City Council 06/20/02 Copy of the Budget Adjustment Form Copy of the Purchase Requisition Form ($63,104) 07/16/02 Staff Review Form 07/18/02 Memo to Rick Hoyt, Chief of Police, from Heather Woodruff, City Clerk NOTES: s" DESCRIPTION: MOBILE SHELVING SYSTEM ADVANCED FILING *** J l SHELTON & ASSOCIATES • • NO BID BOND ASSOCIATED OFFICE SYSTEMS NO BID BOND S W SOLUTIONS ***VENDOR DOES NOT MEET SPECIFICATIONS THEREFOFeBID REJECTED FAYETTEVIPI.E THE CITY OF FAYETTEVILLE, ARKANSAS C DEPARTMENTAL CORRESPONDENCE TO: Mayor Cro d Members of the Fayetteville City Council FROM: Rick Lytkit hief of Police DATE: June 20, 2002 SUBJECT: Award bid for Power -Assist, High Density Mobile Shelving System and Approve Budget Adjustment Bid number 02-28 to purchase a power -assist, high-density mobile shelving system to replace the stationary shelving in the Property/Evidence Room at the Fayetteville Police Department was opened on April 30, 2002. This new shelving system will dramatically increase the shelving space. This bid was advertised in the Northwest Arkansas Times and one bidder met all specifications. The award is recommended to go to J.L. Shelton & Associates. The cost of the new shelving system is $59,950 plus tax of $3,154 for a total of $63,104. This project is included in the Sales Tax Capital Improvement fund and was budgeted at 54,000.00 and a budget adjustment in the amount of $9,104.00 is attached. • City of Fayettevle, Arkansas Budget Adjustment Form • Res. 108-02 Budget Year 2002 Department: Police Division: Support Services Program: Sales Tax Capital Improvement Date Requested 06/20/2002 Adjustment # Project or Item Requested: Additional funds to support the Power -assist. high density mobile shelving project for the Property/Evidence Room. Project or Item Deleted: None C?Y, Justification of this Increase. This project was increased to include the supply room. This will allow the department to better maintain the necessary items for the newly developed quartermaster system. Justification of this Decrease: All phases of the radio project are under contract and these funds remain available. Increase Expense (Decrease Revenue) Account Name Amount Fixed Assets 9,200 Account Name Fixed Assets Account Number 4470 9470 Project Number 5801 00 02024 Decrease Expense (Increase Revenue) Amount 9,200 Account Number 4470 9470 Project Number 5801 00 99019 Reques BY Department Director Signatures date 4_`1_1-a2 Date Date Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log E c r r • z Z I176o 1 0 0 w 0 0 69 0 N 0 g 0 6t 0 CO 8 w 0 0 0 0 0 6S CO 0 0 a • 0 0 49 0 0 0 w SHIPPING/HANDLING 1 2 i ch SC X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW • • STAFF REVIEW FORM For the Fayetteville City Council meeting of FROM: Rick Hoyt Police Police Name Division Department ACTION REQUIRED: Accept bid in the amount of $59,950 plus $3,154 tax from J.L. Shelton & Associates and approve a budget adjustment of $9,200.00. This bid will provide power -assist, high density mobile shelving in the Property/Evidence Room at the Fayetteville Police Department. COST TO CITY: $63,104.00 Cost of this Request 4970-94703801.00 Account Number 02029 Project Number $54,000.00 Category/Project Budget 56.00 Funds Used To Date $53,949.00 Remaining Balance Evidence Storage Improvements Category/Project Name Capital Improvements Program Name Sales Tax Capital Improvement Fund B GET IEW: Bu•g- Manager X 422 - Bu g oZ Budgeted Item X Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: agadizij cco nt ng Manager rney Purchasing Officer 6/2/ Date C ator GRANTING AGENCY: inter(nLk&CAal tlitor Date DateGrants Coordinator Gfit (o_. Date Date STAFF RECOMMENDATION: City Council appro e a budget adjustment in the on Hea !Orli ` ervices nirector 4 trative • Da accept bid from J. L. Shelton amount of $9,200.00 of Da e ej /D tN a 45Z— Page 1 Cross Reference New Item: Yes No Prev Ord/Res #: Orig Contract Date: for $59,950.00 and s F 0 • • • • STAFF REVIEW FORM Description Award bid Power -assist, mobile shelving Meeting Date July 16,2002 Comments: Reference Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager Internal Auditor ADA Coordinator Grants Coordinator Page 2 FAYETTEVItLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Rick Hoyt, Chief of Police From: Heather Woodruff, City Clerk Date: July 18, 2002 Please find attached a copy of Resolution No. 108-02 awarding Bid #02-28 to J. L. Shelton and Associates to provide power -assist, high density, mobile shelving for the Fayetteville Police Department Evidence Room. The original will be microfilmed and filed with the City Clerk Your Budget Adjustment Form has been forwarded to the Budget and Research Division. Your Purchase Requisition has been forwarded to Nancy Smith, Internal Audit. cc: Nancy Smith, Internal Auditor Stephen Davis, Budget & Research c 0 010 03 Update Document Reference RES Date 7162002 city of Fayetteville dlindex Maintenance Iterr Action Ref. Taken Brief Description 108 • 7/23/2002 14:25:44 POWER-ASSIST/HIGH DENSTY/MOBLE SHLV Enter Keywords • RES. 108-02 BID 02-28 7 L. SHELTON AND ASSOCIATES $63.104.00 POWER -ASSIST HIGH DENSITY MOBILE SHELVING FAYETTEVILLE POLICE DEPARTMENT EVIDENCE ROOD File Reference # • MICROFILM Security Class • Expiration Date Date for Cont/Referred: Name Referred to • cmdl-Return Cmd8-Retention CmdS-Abstract Yes No Retention Type: _ **** Active **** cmd4-Delete Cmd3-End Press 'ENTER' to Continue (c) 1986-1992 Munimetrix Systems Corp.