The URL can be used to link to this page

Home My WebLink About107-02 RESOLUTIONRESOLUTION NO. 107-02. A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO APPLY FOR A LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) FROM THE U.S. DEPARTMENT OF JUSTICE FOR THE PURCHASE AND INSTALLATION OF VIDEO EQUIPMENT IN PATROL CARS, AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF THIRTY-FIVE THOUSAND EIGHT HUNDRED NINETY- SEVEN DOLLARS ($35,897.00) FOR SAME. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Police Department to apply for a Local Law Enforcement Block Grant (LLEBG) from the U.S. Department Of Justice for the purchase and installation of video equipment in patrol cars. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of Thirty -Five Thousand Eight Hundred Ninety -Seven Dollars ($35,897.00) for same PASSED and APPROVED this 16`" day of July, 2002. APPROVED: By: NAME OF FILE: CROSS REFERENCE: Resolution No. 107-02 • 07/16/02 Resolution No. 107-02 Copy of the Local Law Enforcement Block Grant (LLEBG) from the U. S. Department of Justice 06/21/02 Departmental Correspondence to Mayor Coody 06/21/02 Copy of the Budget Adjustment Form 07/16/02 Staff Review Form 07/18/02 Memo to Rick Hoyt, Chief of Police, from Heather Woodruff, City Clerk NOTES: • • Local Law Enforcement Block •nts - LLEBG Introduction Application • 1 FY 2002 Local Law Enforcement Block Grants Program Fayetteville City, AR Award Grant Handbook Overview CEO Information Program Contact Information Certifications Award and Match Submit Application Decline Funds Help/Frequently Asked Questions LLEBG Home Log -Off Page 1 of 1 RFD Grant Changes Reports Correspondence (Switch to ... �J Overview Please use the above tabs to navigate through the grant process. The Application tab allows you to complete all of the steps required to submit your FY 2002 Local Law Enforcement Block Grants (LLEBG) application. You can navigate through this section by either clicking on the steps listed on the left-hand side of the page, or by clicking on the navigation buttons provided at the bottom of each page. Only the Chief Executive Officer (CEO) of the jurisdiction, or the officially designated progam contact, may apply for funding under the LLEBG Program. If you are not the CEO of your jurisdiction, or the officially designated program contact, then please cancel the application process . Otherwise, continue with the FY 2002 application process by clicking on the Continue button below. If your jurisdiction chooses to decline FY 2002 funding, please click on the Decline Funds button to the left. Please use appropriate uppercase and lowercase letters throughout the application process. The information will appear exactly as you type it throughout the entire FY 2002 process The LLEBG Fact Sheet provides a comprehensive overview of the Program. https://grants.ojp.usdoj.gov:8004/gms_user/plsgllllebg_main.overview?p_bgid=4 6/21/2002 C (r Local Law Enforcement Block ents - LLEBG Introduction Application • FY 2002 Local Law Enforcement Block Grants Program Fayetteville City, AR Award Grant Handbook Overview • CEO Information Program Contact Information Certifications Award and Match Submit Application Decline Funds Help/Frequently Asked Questions LLEBG Home Lae -Off Page 1 of 1 RFD Grant Changes Reports Correspondence Switch to ... • CEO Information Please provide or update information about the Chief Executive Officer (CEO) of your jurisdiction (i.e., Mayor, City Manager, County Commissioner, etc.). Use appropriate uppercase and lowercase letters throughout this application. Fayetteville City, Arkansas has at least one accepted award for a different fiscal year. Changing the CEO information will cause a Grant Adjustment Notice (GAN) to be generated for the other gran (s). This GAN will be created upon approval by BJA. https://grants.ojp.usdoj.gov:8004/gms_user/plsgl/llebg_main.ChangeCeo?p_bgid=4 6/21/2002 r 1 *Title Mayor *Prefix Mr. J *First Name Dan *Last Name Doody_ __ _ ___ *Address Line 1 113 W. Mountain St. J Address Line 2 - ., *City . Fayetteville State Arkansas *Zip Code 72701 I - 0113 1 Need help forZIP+4? *Phone I(501) 575-8330Format:999.999-9999 Extension I I Fax (501 575-8256Fomrat: 999-999-9999 *E-mail 1112royles@c1fayetteville *Is the person currently completing this application the CEO? r Yes r No https://grants.ojp.usdoj.gov:8004/gms_user/plsgl/llebg_main.ChangeCeo?p_bgid=4 6/21/2002 r 1 Local Law Enforcement Block lints - LLEBG Introduction Application • FY 2002 Local Law Enforcement Block Grants Program Fayetteville City, AR Award RFD Grant Changes Reports Correspondence Switch to ... !{ Page 1 of 1 Grant Handbook Overview CEO Information Program Contact Information Certifications Award and Match Submit Application Decline Funds Help/Frequently Asked Questions LLEBG Home Log -Off Program Contact Information The Program Contact person is the individual officially designated by the CEO to serve as the day-to-day contact on all program related matters, including completing this application, and can answer all program related questions from BJA. As the officially designated Program Contact, this individual has the ability to bind the jurisdiction to all terms and conditions related to this grant. Only public officials have the ability to bind the jurisdiction legally to the terms of the LLEBG Program. A CEO may not delegate this responsibility to a non-public official or a public official outside his/her jurisdiction. A jurisdiction may use whatever assistance it deems appropriate to gather needed information for the completion of the LLEBG on-line application and payment acceptance processes; however it may delegate only to a public official within the applicant jurisdiction the responsibility for actually completing the on-line processes. Any applying jurisdiction violating these requirements will be subject to formal action, including nullification of the FY 2002 LLEBG application as well as eligibility for the future LLEBG funding cycles. Fayetteville City, AR has at least one accepted award for a different fiscal year. Changing the Program Contact information will automatically update this information for all of your active LLEBG rants. No GAN will be issued to document this change. https://grants.olp.usdol.gov:8004/gms_user/plsgl/llebg_main.prog_contactj,age?p_bgid=4 6/21/2002 • *Title Financial Analyst *Prefix Mrs. *First Name Judy *Last Name Cohea *Address Line 1 P.O. Box 1988 Address Line 2i *City Fayetteville State Arkansas *Zip Code 72702 - 1988 I Need help for ZIP+4? *Phone 1501-587-3510JFomiat: 999.999-9999 Extension Fax '501-587-3522 'Format: 999-999-9999 *E-mail Icohea @fpd. city.fay.a r. https://grants.olp.usdol.gov:8004/gms_user/plsgl/llebg_main.prog_contactj,age?p_bgid=4 6/21/2002 • Local Law Enforcement Blockebnts - LLEBG Introduction Application • 1 FY 2002 Local Law Enforcement Block Grants Program Fayetteville City, AR Award Grant Handbook Overview CEO Information Program Contact Information Certifications Award and Match Submit Application Decline Funds Help/Frequently Asked Questions LLEBG Home Log -Off RFD Grant Changes Trust Fund Requirement Page l of 1 Reports Correspondence Switch to ... it PSOHB Requirement SPOC Review SAA Review The LLEBG Trust Fund Requirement All direct LLEBG recipients and State subrecipients must establish a trust fund in . which to deposit LLEBG Program funding. The trust fund may or may not be an interest bearing account. Regardless of the type of account selected, the trust fund must protect the principal. The trust fund must be established by the the recipient jurisdiction; not by the implementing agency/ies. For example, in the case of a city award, the city manager or mayor's office must establish the trust fund, not the police department. In some jurisdictions, the term "Special Revenue Fund" may denote the same attributes as the definition for trust fund under the LLEBG Program. An LLEBG recipient's trust fund must include the following four features: 1. The fund may eam interest, but any eamed interest must be used for program purposes. The trust fund does not have to be an interest bearing fund. 2. The recipient must be able to account for the Federal award amount. 3. The recipient must be able to account for the local match amount. 4. The recipient must be able to account for any interest eamed. E I have read the above requirement. Ifi TSave andlCoritihue' , { GoiBadki https://grants.ojp.usdol.gov:8004/gms_user/p1sg1/11ebg_main.certifications_trust_fund?p_b€... 6/21/2002 Local Law Enforcement Block lents - LLEBG Introduction Application 1 FY 2002 Local Law Enforcement Block Grants Program Fayetteville City, AR RFD Grant Changes Reports Correspondence 'Switch to -LIN Award and Match The following is the summary information for the total amount of LLEBG funds for which you are applying: Award Grant Handbook Overview CEO Information Program Contact Information Certifications Award and Match Submit Application Decline Funds Help/Frequently Asked Questions LLEBG Home Log -Off Page 1 of 1 Eligible Award Amount Your jurisdiction s Eligible Award Amount, not including PSOHB compliance status, is reflected in this figure. $35,797 Final Award Amount The Final Award Amount shown below includes the adjustments to your eligible award amount due to the PSOHB compliance status of your jurisdiction. (Final Award Amount = 0.9 Eligible Award Amount) $32,217 Match Amount The LLEBG Program requires a 10 percent cash match, calculated as one -ninth of the Final Award Amount, with no waiver provision (except for American Samoa, Guam, Northern Mariana Islands, and U.S. Virgin Islands). Federal funds may not exceed 90 percent of total program costs. Your match amount has been automatically calculated based on the Final Award Amount. $3,580 Matching Funds Code 1M1 -State and Local Government Units https://grants.ojp.usdoj.gov:8004/gms_user/plsgl/Ilebgy2k.gen_award_amount_scr?p_bgic... 6/21/2002 PSOHB COMPLIANCE DOCI'NTATION • Page 1 of 1 NOTE: You must select "Yes" below and click on the "Save and Continue" button at the bottom of the page before closing this window. PUBLIC SAFETY OFFICERS' HEALTH BENEFITS (PSOHB) PROVISION The provision states that a unit of local govemmerit (NOT the implementing agency) must provide the same or better level of health insurance benefits to a public safety officer who retires or is separated from service, as a direct or proximate result of a personal injury sustained in the line of duty while responding to a hot pursuit or emergency situation, as the officer was receiving while on active duty. A public safety officer is an individual serving a public agency in an official capacity (with or without compensation) as a: • Law Enforcement officer(1) • Firefighter • Rescue squad or ambulance crew member If a unit of local government is not in compliance with this provision, it is still eligible for funding from BJA, but will forfeit 10 percent of the eligible amount. Criteria for Compliance To be in compliance a unit of local government must: 1. Use the definitions provided for public safety officer, law enforcement officer, firefighter and public agency as defined by section 1204 of title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended. 2. Use State statutory law, or, in the absence of State law, use State case law, local law, or have established written policy for defining " injury suffered as a direct result of a personal injury sustained in the line of duty while responding to an emergency situation or hot pursuit. " State law definitions of the terms " emergency situation " and " hot pursuit must be used. 3. Have an established written procedure or process for reviewing cases of injuries suffered in the line of 4. Be able, upon request, to document that the same or better level of health insurance benefits as received while onduty is paid at the time of retirement or separation due to an injury suffered as the direct and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or hot pursuit. (1) Section 1204(5) of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, defines a law enforcement officer as "an individual involved in crime and juvenile delinquency control or reduction, or enforcement of the laws, but not limited, to police, corrections, probation, parole and judicial officers. If you do not understand this provision, call the GMS Hotline at 1-888-549-9901, option 4. If you do understand, please click "Yes" below. E Yes, I have read and understand the above PSOHB Compliance requirements. https://grants.ojp.usdoj.gov:8004/gms_user/plsgl/Ilebg_main.psohb_compliance 6/21/2002 Local Law Enforcement Block ionts - LLEBG Introduction Application • 1 FY 2002 Local Law Enforcement Block Grants Program Fayetteville City, AR Award RFD Grant Changes Reports Correspondence ISwitch to :_ " Page 1 of 1 Grant Handbook Overview CEO Information Program Contact Information Certifications Award and Match Submit Application Decline Funds Help/Frequently Asked Questions LLEBG Home Log -Off Trust Fund Requirement PSOHB Requirement SPOC Review SAA Review PSOHB Compliance Please follow these steps to complete this screen: 1. Open and review the Compliance requirements of the Public Safety Officers' Health Benefits (PSOHB) Provision. 2. Is your jurisdiction in compliance with the PSHOB Provision? Yes r No Or By answering "YES" you certify that your jurisdiction, NOT the implementing agency, provides the same or better level of health insurance benefits to a public safety officer who retires or is separated from service, as a direct or proximate result of personal injury sustained in the line of duty while responding to a hot pursuit or emergency situation, as the officer was receiving while on active duty. Save and Continue Go Back https://grants.ojp.usdoj.gov:8004/gms_user/p1sgl/llebg_main.certifications_psohb?p_bgid=i... 6/21/2002 Local Law Enforcement Block ____ - LLEBG Introduction Application • FY 2002 Local Law Enforcement Block Grants Program Fayetteville City, AR Award Grant Handbook Overview CEO Information Program Contact Information Certifications Award and Match Submit Application Decline Funds Help/Frequently Asked Ouestions LLEBG Home Log -Off Page 1 of 1 RFD Grant Changes Reports Correspondence (Switch to ... Trust Fund Requirement PSOHB Requirement SPOC Review SAA Review Single Point of Contact Review If a Block Grants Program has been selected for review under Executive Order 12372, "Intergovemmental Review of Federal Programs," then the applicant is required to submit a copy of its application to the State Point of Contact (SPOC). Click here for a list of all State SPOCs. If your State is not listed, then you are not required to send a copy of your application to a SPOC. Each applicant must check the box below: E If my jurisdiction has a SPOC, then 1 will send or fax a copy of our application to our SPOC. Documentation supporting this action will be maintained on-site and will be available for review upon request. At the end of the application process you will be given an opportunity to print a formal copy of your application. I Save and Continue 11 Go Back https://grants.o.m.usdoi.gov:8004/gms_user/plsgl/llebg_main.certifications_spoc?p_bgid=4 6/21/2002 Local Law Enforcement Block its - LLEBG Introduction Application • 1 FY 2002 Local Law Enforcement Block Grants Program Fayetteville City, AR Award Grant Handbook Overview CEO Information Program Contact Information Click here for a list of State Administrative Agencies. Certifications EJ My jurisdiction will send a copy of our application to our State Administrative Agency. Documentation supporting this action will be Award and Match maintained on-site and will be available for review upon request. Submit Application At the end of the application process you will be given an opportunity to print a formal copy of your application. Decline Funds Page 1 of 1 RFD Grant Changes Reports Correspondence (Switch to ... Trust Fund Requirement PSOHB Requirement SPOC Review SAA Review State Administrative Agency Review Eligible units of local govemment must submit a copy of their application to the designated State Administrative Agency (SAA). Help/Frequently_ Asked Questions LLEBG Home Log -Off bttps://grants.ojp.usdoi.gov:8004/gms_user/plsgllllebg_main.certifications_saa?p_bgid-4 6/21/2002 FAYETTEVIrLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • TO: Dan o�o�dd(y�Mayor FROM: Ric Ho}tf, YYCIIhief of Police DATE• June 21, 2002 RE• Apply for the 2002 Local Law Enforcement Block Grant Attached is copy of the application for the 2001 Local Law Enforcement Block Grant (LLEBG) in the amount of $32,217.00. This grant requires a 10% match or $3,580.00 for a total project of $35,797.00. These matching funds will be pledged from the General Fund Police Department Minor Equipment Account. The City of Fayetteville has been receiving block grants since 1987 these grants are calculated based upon population and UCR statistics. This grant will be used to purchase video equipment to be placed in patrol cars. The Department has eleven cars assigned to patrol with two supervisor vehicles. This video equipment increases officer safety and effectiveness. If you need further information or have any questions, please give me a call. C 0 • City of Fayetteville, Arkansas Budget Adjustment Form Res. tor 04 Budget Year 2002 Department Police Division: Program: 1 Date Requested June 21, 2002 Adjustment # Project or Item Requested: Authorization to establish a Law Enforcement Block Grant Trust Fund and establish funding to purchase video equipment for Police units is requested. Project or Item Deleted: None. Grant revenue and transfer from General Fund is proposed for this item. COPY Justification of this Increase. The City is applying for a federal grant to fund the purchase of video equipment Justification of this Decrease: Account Name Minor Equipment Public Notification Account Name Increase Expense (Decrease Revenue) Amount Account Number 35,797 100 1010 2940 5890 00 1010 2900 5301 00 Decrease Expense (Increase Revenue) Amount Account Number Transfer from General Fund 3,680 1010 2940 5890 00 Grant Revenue 32,217 1010 0003. 4302 00 Project Number Project Number Approval Signatures Requul.. - •� I '1 � ge .1.7.,,:, Air Dept 1 -r Adr in. Servi>;es Director Mayor Date a -Z /_6 -L- IFO k I Oz Date Date 77/5/02—/ Date Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log • E c 6 F • City of Fayetteville, Arkansas Budget Adjustment Form • Res. 107-02 Budget Year 2002 Department: Police Division: Program: Date Requested June 21, 2002 Adjustment 11 Project or Item Requested: Authorization o establish a Law Enforcement Block Grant Trust Fund and establish funding to purchase video equipment for Police units is equested. Project or Item Deleted: None. Grant revenue and transfer from General Fund is proposed for this item. ar I Justification of this Increase: The City is applying for a federal grant to fund the purchase of video equipment. C;No g J Justification of this Decrease: Gain, Increase Expen e (Decrease Revenue) Account Name Amount Account Number Project Number Minor Equipment 35,797 Public Notification 100 Decrease Expense (Increase Revenue) Account Name Amount Transfer from General Fund 3,680 Grant Revenue 32,217 Account Number Project Number Approval Signatures Department Director Date Mayor Date Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log opy: Budget & Research / Yellow Copy: Requester E H:IBUDGETPROJECIS1BUD_ADJIBA 10011PD_Y • X AGENDA REQUEST CONTRACT REVIEW X GRANT REVIEW For the Fayetteville City Council • STAFF REVIEW FORM meeting of July 16, 2001 FROM: Rick Hoyt Name Police Division Police Department ACTION REQUIRED: City Council approve 2002 Local Law Enforcement Block Grant and accept the Assurances and Certifications. COST TO CITY: $35,797.00 Cost of this Request Account Number Project Number 0.00 Category/Project Budget 0.00 Funds Used To Date 0.00 Remaining Balance Patrol Car Video Category/Project Name Minor Equipment Program Name Lout Lora £.*(ssceHcc ' B(cdC. rMcI— Fund B GET REVIEW: Budgeted Item Bu g t Manager Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: MACc6urlting Manag Are ty Attoney Purchasing Officer GRANTING AGENCY: 4402.— tem Internal6LUt itC D inator Date DateGrants Coordinator Lala 1107— Date Date STAFF RECOMMENDATION: City Council to authorize the Police Department to apply for the Local Law Enforcement Block Grant. artm- t Di ec Cc T ive rvices�. rector .1tc CO-rt_� % VSate Date Page 1 Cross Reference New Item: Yes No Prev Ord/Res #: Orig Contract Date: s 0 • • STAFF REVIEW FORM Description Local Law Enforcement Bock Grant Application Meeting Date July 16, 2002 Comments: Reference Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager Internal Auditor ADA Coordinator Grants Coordinator Page 2 FAYETTEVItLE THE CITY OF fAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Rick Hoyt, Chief of Police From: Heather Woodruff, City Clerk Date: July 18, 2002 Please find attached a copy of Resolution No. 107-02 authorizing the Fayetteville Police Department to apply for a Local Law Enforcement Block Grant from the U. S. Department of Justice for the purchase and installation of video equipment in patrol cars. The original will be microfilmed and filed with the City Clerk. Your Budget Adjustment Form has been forwarded to the Budget & Research Division. cc: Nancy Smith, Internal Audit Steve Davis, Budget & Research c 0 010 03 update Document Reference RES Date 7162002 City Ite Ref. 107 f Fayetteville ndex Maintenance Action Taken Brief Description LOCAL LAW ENFORCEMENT BLOCK GRANT • 7/23/2002 14:18:22 Enter Keywords • RES. 107-02 FAYETTEVILLE POLICE DEPARTMENT APPLY LOCAL LAW ENFORCEMNT BLK GRANT LLEBG U. S. DEPARTMENT OF JUSTICE VIDEO EQUIPMENT PATROL CARS $35,897.00 File Reference # • MICROFILM Security Class Expiration Date • Date for Cont/Referred: Name Referred to • Cmdl-Return Cmd8-Retention Cmd5-Abstract Yes No Retention Type: _ **** Active **** Cmd4-Delete Cmd3-End Press 'ENTER' to Continue (c) 1986-1992 Munimetrix Systems Corp.