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Home My WebLink About106-02 RESOLUTION• M RESOLUTION NO. 106-02 A RESOLUTION APPROVING CHANGE ORDER #1 IN THE AMOUNT OF ONE HUNDRED THIRTEEN THOUSAND THIRTY DOLLARS ($113,030.00) TO THE CONSTRUCTION CONTRACT WITH JERRY D. SWEETSER, INC. FOR WATER LINE REPLACEMENT IN CONJUNCTION WITH THE JOYCE STREET AND EAST MUD CREEK MULTI -USE TRAILS; AND APPROVING A 15% PROJECT CONTINGENCY IN THE AMOUNT OF SIXTEEN THOUSAND NINE HUNDRED FIFTY- FIVE DOLLARS ($16,955.00). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of Fayetteville, Arkansas, hereby approves Change Order #1 in the amount of One Hundred Thirteen Thousand Thirty Dollars ($113,030.00) to the construction contract with Jerry D Sweetser, Inc. for water line replacement in conjunction with the Joyce Street and East Mud Creek Multi -Use Trails. Section 2. That the City Council of Fayetteville, Arkansas, hereby approves a 15% project contingency in the amount of Sixteen Thousand Nine Hundred Fifty -Five Dollars ($16,955.00). PASSED and APPROVED this 16th day of July, 2002. '11 OP ;,; ,: _ APPROVED: By: 411 _ II AN COODY, 4. NAME OF FILE: CROSS REFERENCE: Item # Date Resolution No. 106-02 Document 1 07/31/02 Staff Review Form - Change Order # 2 with Jerry D. Sweetser, Inc. for the projects entitled "Joyce Blvd. Trail & Eastern Mud Creek Trail Construction 2 08/23/02 Memo to Sid Norbash, Engineering Division from Heather Woodruff, City Clerk NOTES: • • NAME OF FILE: CROSS REFERENCE: Resolution No. 106-02 • 07/16/02 Resolution No. 106-02 Change Order No. 1 (Joyce Blvd. Trail & Eastern Mud Creek Trail Construction) (Jerry D. Sweetser, Inc./Contractor) 06/27/02 Departmental Correspondence to Mayor Coody 07/16/02 Staff Review Form 07/18/02 Memo to Sid Norbash, Engineering Division, from Heather Woodruff, City Clerk NOTES: 4 ,4&s. /O! -Oz CHANGE ORDER NO. 1 ORIGINAL Project Title: Joyce Blvd. Trail & Eastern Mud Creek Trail Const. Project No. 99081-20 Contract No. 01-24 Contract Date 10-16-2001 Contractor: Jerry D. Sweetser, Inc. The following change is hereby made to the contract documents: Project "A" - Joyce Blvd. Trail: A unit price adjustment schedule for a total sum of $113,030.00 (see attachment) for the replacement of existing 8" & 6" waterlines. Addition of: Items #1 thru #19 as shown in attachment. Justification: Since City Council has now approved funding to accelerate water main replacement, it is in the best interest of protecting our capital improvement by replacing the leaky 8" DIP & 6" DIP lines with PVC. Original Contract Price: As adjusted by previous changes: This C.O. will increase the contract by: The new contract price will be: $358,996.68 $ -0- $113,030.00 $472,026.68 CHANGE TO CONTRACT TIME: There will be an addition of -45- calendar days to the contract time, and the date for completion of all work under the contract shall be adjusted accordingly. APPROVALS REQUIRED To be effective this change order must be approved by the Owner if it changes the scope or objective of the project, or as may otherwise be required under the terms of the General Conditions of the Contract. .Requested by Approved by Contractor Approved by Mayor Date 7 /--0A Date Date ?No z C s E&YET u THE CITY OF FAYETTEVILL , ARKANSA DEPARTMENTAL CORRESPONDENCE • To: Dan Coody, Mayor Thru: Greg Boettcher, Public Works Director Jim Beavers, City Engineer From: Sid Norbash, Staff Engineer .jah,/ Date: June 27, 2002 Re: Joyce Boulevard Trail Change Order #1 to the Construction Contract with Jerry D. Sweetser, Inc. Change of Scope: Replace approximately 1200 feet of 8" ductile iron pipe (DIP) and 600 feet of 6" DIP waterline with 8" and 6" PVC waterline. Background: The above referenced project is a Capital Improvement Project which is currently under construction. The purpose of this project is to construct a ten (10) foot wide concrete trail along the norther side of Joyce Blvd. from the end of the existing trail at the Joyce Blvd. Post Office, easterly to Old Missouri Road (approx. 1750 feet). During the design of this trail project, the replacement of waterlines was not planned due to the lack of available funding, even though an existing 8" ductile iron waterline exists under the proposed trail location. Since City Council has now approved funding to accelerate water main replacement, it is in the best interest of protecting our capital improvement by replacing the 8" DIP line with PVC and to install the new replacement line in the green space between the back of curb and the concrete trail. The City also owns a 6" DIP waterline which feeds off of the 8" DIP and runs north approximately 600 feet into a medical office complex. This line also has experienced an unacceptable number of water leaks. Since the Contractor has already mobilized on-site and is scheduled to remove & dispose of existing sidewalk winch is currently covering the existing waterline and is also scheduled to perform minor excavation work for the construction of the proposed trail, the City should experience a 10 to 15% savings in construction costs and be able to expedite the waterline replacement without expensive delays to the current trail construction contract. 1 L f Mayor Coody Page 2 • Recommendations: The Staff recommends approval of Change Order #1 to the existing contract with Jerry D. Sweetser, Inc. in the amount of $113,030.00 and approval of a 15% contingency in the amount of $16,955.00. Funding: Replacement of the subject water mains should be funded by the $1.5M approved by City Council for Accelerated Water Main Replacement (Resolution #78-02). SN/sn Attachments: Negotiated Unit Price Proposal Project Vicinity Map Change Order No. 1 Form • • PROJECT LOCATION „Liusiecro w LONGIREM 1 71B a S PVT STEARNS L FRABER a L STEARNS ST 6 WATER LINE' REPLACEMENT 1 TRAIL CONSTRUCTION 51 SuSSEK OR cgJo _ 1nN DKF AuCE u R BWATER LINE REPLACEMENT NINDSOR R R \l i! 'Bs DERMA HAROLD COBBLES ONE BROCA:APER STUBBLEFELD ST Ilu 0 • PARADISE VALLEY COLE COURSE swEETBR"R DR z BRURCUFF r CORTLAND ST ELAINE 4- 4�DEER CREEK DR FARR LEATON 1I 1n 11 S1 CREEK OR FMR LANE AYE SHARON b wARIOCM DR 3 \--- Cl-IANGE ORDER 1:t1 CITY ENGINEERING DEPARTMENT FAYETTEVILLE, ARKANSAS JOYCE BOULEVARD TRAIL VICINITY MAP DRAM BI: Jp0'CHECKED BD 'DAR: 0/02 SKiR1: DEMI SHER WV M. 1 JUL- 1-02 MON 9 23 AM CTSER CONSTR 07/01/2002 10:12 575-8202 FAX NO, 5014421i ENGINEERING C.O.F. CBANGE ORDER NO 1 P. 2 PAGE 02 Project Title: Joyce Blvd. Trail & Eastern And Creek Trail Corse. Project No. 990$1-20 Contract No. 01-24 Contract Date 10-16-2001 Contractor: Jerry D. Sweetest. Inc. The following change is hereby made to the contract documents+ Project "A" - Joyce Blvd. Trail; A unit price adjustment schedule for a total sum of $113,030.00 (see attachment) for the replacement of existing 8" & 6" waterlines. Items 811 thou 8l9 as shown in attachment. Justification: Since City Council has now approved funding to accelerate water main replacement, it is in the best interest of protecting our capital improvement by replacing the leaky 8" DIP & 6" DIP lines with PVC. Original Contract Prices 8358.996.68 As adjusted by previous changes: 8 -0- This C.O. will lncrea$e the contract by: 4113.030.00 The new contract price will be: $472,026.68 CHANGE TO CONTRACT TIN3s There will be an addition of -45- calendar days to the contract time, and the date for completion of all work under the contract shall be adjusted accordingly. APPROVALS RBQUIBED To be effective this change order must be approved by the Owner if it changes the scope or objective of the project, or as may otherwise be required under the terms of the General Conditions of the Contract. Requested by � Date Approved by Contractor 1/1/ Date—2i2.----- `s / � Date Approved by Mayor i wuyau u . unGcw, 7/V3002 1 011 • 7UL 1.-7°201')°g.29 :23 AM SWEF ER CONSTR 1012 501-18202 C.D. ENGIFAX N0, 500119 NEERI JOYCE BLVD. WATERLINE REPLACEMENT Change Order 111 510 x01-24 City of Fayetteville • Description ::; I Temp. Blowoff & Test Assembly 2 Daavation Safety •4 8" PVC Waterline Estimated Unit Unit Quantity Price 1S1 5800.00 LS 1 51,200.00 LP 1,175 x.00 4 b" PVC Waterline 4" PVC Waterline 6 8"'Tapping Valve & Sleeve w/ Valve Box i:I:y 8" Gate Valve w! Valve Box . • � `8 6" Garo Valve wJ Valve Box `. 9 4° Gate Vane w/ Valve Box x,..10 Compact Mecb. Joint Ductile Iron Fittings All . Fire Hydrant Awemby. includes 6" Gate Valve w/ Valve Box . 412 2" Service Line Coenectlons et/ Valve Box y::. 13 Aecemtect liervloe Line to New Water Main .1-1\:::14 Remove Temp. Asphalt Patch & Replace w/ Conan •, ' S.. IS Class 7 Base under D/W. Streets & Parking Lots I6 C4tlorete Driveway Repatr 11 Concrete Curb and Gutter LF 576 524.00 LF $0 521.00 2 32,200.00 PAi 3 E Amp Extended Price 5800.00 31200.00 531,725.00 EA 5 EA 1 EA I LB 2,102 EA 5 EA 6 EA 4 513,824.00 51,050.00 54,400.00 5960.00 34,800 00 5790.00 5790.00 5650.00 5650.00 54.00 s8,408.00 51,950.00 59,750.06 580000 S4,800.00 $750.00 33,000.00 SY TN SY iF 20 260 475 30 565.00 314.00 $36.00 525.00 $1,300.00 53,640.00 S17,100.00 2750.00 illiatn 0. Sweets= 71112002 Date: Title toll. STAFF REVIEW FORM X AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of July 16, 2002 FROM: Sid Norbash Name Engineering Public Works Division Department ACTION REQUIRED: Approval of Change Order #1 in the amount of $113,030 for water line replacement to the Construction Contract with Jerry D. Sweetser, Inc. for the projects entitled "Joyce Boulevard Trail & Eastern Mud Creek Trail Construction". Also, approval of a 15% contingency in the amount of $16,955. COST TO CITY: 129 985 Cost Of this Request 5400-5600-5808-00 Account Number 02125-20 Project Number $ 1 500,000 Accelerated Water Main Replacement Category/Project Budget Category/Project Name 275,000 Water & Sewer Improvements Funds Used To Date Program Name $ 1,225,000 Remaming Balance Water & Sewer Fund BUDGET REVIEW: B+.e <oor.'mator X Budgeted Item Budget Adjustment Attached (to be furnished) Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: MAA '�' 0a- countm e g ada er I QA:CII.VYY1. atl r Atto y Purchasing Officer Date lu GRANTING AGENCY: "7/1/0r— Date ADA Coordinator bate STAFF RECOMMENDATION: Approval of the action items listed above. 07-40/-n Date Dat at ate Cross Reference New Item: Yes No x Prev Ord/Res #: 140-01 Orig Contract Date: 10-16-2001 Orig Contract Number: 01-24 816 • • • Page 2 STAFF REVIEW FORM Description Joyce Boulevard Trail & Eastern Mud Creek Trail Construction Meeting Date July 16, 2002 Comments: Reference Comments: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor FAYETTEViLLE 5 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Sid Norbash, Engineering Division From: Heather Woodruff, City Clerk Date: July 18, 2002 Please find attached a copy of Resolution No. 106-02 approving Change Order No. 1 to the construction contract with Jerry D. Sweetser, Inc. for water line replacement in conjunction with the Joyce Street and East Mud Creek Multi -Use Trails. The original will be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Audit Jim Beavers, City Engineer Note: Per Sid Norbash, as of July 17, 2002, he will be bringing to the City Clerk signed change orders. c 0 010 03 update Document Reference ENG Date 7192002 City of Fayetteville lir ndex Maintenance Ite Action Ref. Taken Brief Description CHNG • 7/23/2002 14:12:54 CHANGE ORDER NO. 1/JOYCE BLVD TRAIL Enter Keywords • JOYCE BLVD EASTERN MUD CRK TRAIL CONST. PORJECT NO. 99081-20 CONTRACT NO O1 -Z4 CONTRACT DATE 10-16-2001 JERRY D SWEETSER, INC. $358,996.68 $113,030.00 $472,026.68 File Reference # • MICROFILM Security Class Expiration Date Date for cont/Referred: Name Referred to Cmdl-Return Cmd8-Retention Cmds-Abstract Yes No Retention Type: **** Active *'*'** Cmd4-Delete Cmd3-End Press 'ENTER' to Continue (c) 1986-1992 Munimetrix Systems Corp. N 015 09 Update Document Reference • RES City 4f Fayetteville aintenance/Inquiry Item Action Date Ref. Taken Brief Description 7192002 106 • 7/25/2002 16:43:55 CHANGE ORDER NO 1/JOYCE BLVD TRAIL Enter Keywords • JOYCE BLVD EASTERN MUD CRK TRAIL CONST. PORJECT NO. 99081-20 CONTRACT NO 01-24 CONTRACT DATE 10-16-2001 JERRY D SWEETSER, INC. $358,996.68 $113,030.00 $472,026.68 File Reference # • MICROFILM Security Class • Retention Type: _ Expiration Date • **** Active **** Date for Cont/Referred: Name Referred to • Cmdl-Return cmd2-Check Out Cmd8-Retention Cmd5-Abstract Yes No Cmd4-Delete (c) Cmd3-End Press 'ENTER' to Continue 1986-1992 Munimetrix Systems Corp. • _ AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM For the Fayetteville City Council meeting of Mayor's royal Only FROM: d Norbash Name noipeerine Division _ • kg,, 146 -oz Public Works artment ACTION REQUIRED: Approval of the C.O.1if fo the construction contract with Jerry D. Sweetser, Inc., for the projects entitled "Joyce Blvd. Trail & Eastern Mud Creek Trail Construction". This approval will change the width of the Mud Creek Trail from 10' to 12'. COST TO CITY: Costa o6f this Request 142030u-n9tcar14.00 99981 Project Number $ X28 629 Category/Project Budget $ 5J/ uq5 Funds Died To Date $$ 67,2(3V Remaininn Balance FEayette/tsro9 Multi -Use Trails egoryJect Name Street Improvements gram Name Salo Tax Fund X , Budgeted Item Budget Adjustment Attached (to be furnished) Administrative Services Director CONTRACT GRANT/LEASE REVIEW: A rafting GRANTING AGENCY: ditib -20) u i r city Attorney Purchasing Officer b re 0Y ate ADA Coordinator bate STAFF RECOMMENDATION: Approval of the action items listed above. 0l elaZ bate 7-z` -oz Cross Reference New Item: Yes _ Na. Prey Ord/Res #: 140-01 Orig Contract Date: 10-16-2001 Orig Contract Number: 816 - —� Page 2 STAFF REVIEW FORM Description Raven Tquific ur Ojplley Park Trail Construction Meeting Date N/A Change Ordill Comments: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor Reference Comments: • • CHANGE ORDER NO. 2 Project Title: Mud Creek Trail Project Project No. 99081 Contract No. 816 Contract Date 10-16-01 Contractor: Jerry D. Sweetser, Inc. The following changes are hereby made to the contract documents: Item # B13 Aggregate Base Course (Class 7) to be increased by 330 tons @ $16/ton for $5,280.00 Item # B14 ACHM Surface Course (Type 3) to be increased by 175 tons @ $42/ton for $7,350.00 - Justification: This trail has been designed to be 10' wide, however, after much discussion• among the Staff, since there is expectation of high usage of this trail, it has been determined by the Staff that a 12' wide trail will be much more desirable than a 10' wide. The quantity increases for the above items reflect the 2' widening of the trail. This additional cost is 4.6% of the total contract. Original Contract Price: As adjusted by previous changes: This C.O. will increase contract by: The new contract price will be: CHANGE TO CONTRACT TIME The contract time will be unchanged. $358,996.68 $ 472,026.68 $ 12,630.00 $484,656.68 . APPROVALS REOUIRED To be effective this change order must be approved by the Owner if it changes the scope or objective of the project,, or as may otherwise be required under the terms of the General Conditions of the Contract. Requested by Approved by Contractor Approved by Mayor Date Date date FAYETTEVIL4,E THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Dan Coody, Mayor Thru: Greg Boettcher, PWD Jim Beavers, City Engineer 10,s-4\ From: Sid Norbash, Staff Engineer I / Date: July 24, 2002 Re: Mud Creek Trail Project - Change Order g to the construction Contract Background. The above referenced project is a Capital Improvement Project in progress, which is scheduled for construction completion in 2002. Change of Scope: Due to the high usage expectation for this trail, after re- evaluation of the trail width the Staff (Paul Libertini, Steve Hatfield, Chuck Rutherford, Kim Hesse, Sid Norbash) is recommending the width of this trail be increased from 10' to 12'. This will affect the amount of asphalt and the base for this project. For more details please refer to the change order form. Recommendations: The Staff recommends approval of the Change Order,.4k2 to he existing contract with Jerry D. Sweetser, Inc., for an increase in the contract, in the amount of $12,630.00 for details of this item please see attached Change Order -#d'. /1-40 Funding: This is an increase in the contract price in the amount of $12,630.00, and it will be covered by the City Council approved contingency funds of $53,849.50. SN/sn Attachments: Copy of the Change Order #1 a 41.)--- • • RESOLUTION NO. 106-02 A RESOLUTION APPROVING CHANGE ORDER #1 IN THE AMOUNT OF ONE HUNDRED THIRTEEN THOUSAND THIRTY DOLLARS ($113,030.00) TO THE CONSTRUCTION CONTRACT WITH JERRY D. SWEETSER, INC. FOR WATER LINE REPLACEMENT IN CONJUNCTION WITH THE JOYCE STREET AND EAST MUD CREEK MULTI -USE TRAITS; AND APPROVING A 15% PROJECT CONTINGENCY IN THE AMOUNT OF SIXTEEN THOUSAND NINE HUNDRED FIFTY- FIVE DOLLARS ($16,955.00). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of Fayetteville, Arkansas, hereby approves Change Order #1 in the amount of One Hundred Thirteen Thousand Thirty Dollars ($113,030.00) to the construction contract with Jerry D Sweetser, Inc. for water line replacement in conjunction with the Joyce Street and East Mud Creek Multi -Use Trails. Section 2. That the City Council of Fayetteville, Arkansas, hereby approves a 15% project contingency in the amount of Sixteen Thousand Nine Hundred Fifty -Five Dollars ($16,955.00). PASSED and APPROVED this 16th day of July, 2002. APPROVED: By: JUL- 1-02 MON 9:23 AY SWEETSER CONSTR 07/01/2002 10:12 501 8202 • Pik NO. 5014420119 P. 2 ENGbEER2NG C.O.F. CHANGE ORDER NO. • PAGE 82 Project Title: Joyce Blvd. Trail 4 Easeem Mud Crsa)t Trail Comm. Project No 99081-20 Contract No. 01-2e Contract Date 10-16-200k Contractor, Jerry D. Rweetpwr, Inc. The following change is hereby made to the contract documents. Project •A' - Joyce Blvd. Trail: A unit price adjustment schedule for a total sum of $113,030.00 (see attachment) for the replacement of existing 8° & 6° waterlines. 8dditAgn of: Items el thru Mi9 an shown in attachment. Justification: Since City Council has now approved f:,nd+ng to accelerate water main replacement, it is in the best interest of protecting our capital improvement by replacing the leaky 8" DIP & 60 DIP lines with PVC. Original Contract Price, As adjusted by previous changes: This C.O. will increase the contract by: The new contract price will be: $1358 996.68 3 -0- S,1L 030 00 5472 076 fib CHANGE To CONTRACT TING, There will be an addition of -4S- calendar days to the contract time, and the date for completion of all work under the contract shall be adjusted accordingly. aYneva_e RROUIREO To be effective this change order must be approved by the Owner if it otherwise bes the required under tor hective of the terme.of the General Conditions oect, or as f the Contract. Requested by Approved by Contractor Approved by Mayor / w 11111W1 Y. uw K.H.. 7!1/7002 Date /�l Date✓�O/ / 1a Date 1 of