HomeMy WebLinkAbout104-02 RESOLUTION1
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RESOLUTION NO. 104-02
A RESOLUTION AWARDING AN ENGINEERING CONTRACT
IN THE AMOUNT OF FIVE HUNDRED FORTY-EIGHT
THOUSAND SIX HUNDRED FIFTY-THREE DOLLARS
($548,653.00) WITH RJN GROUP, INC. FOR SANITARY SEWER
REHABILITATION DESIGN FOR ILLINOIS RIVER BASINS 1-5,
18, AND 19; AND WHITE RIVER MINISYSTEM 27; AND
APPROVING A 5% PROJECT CONTINGENCY IN THE AMOUNT
OF TWENTY-SEVEN THOUSAND FOUR HUNDRED THIRTY-
THREE DOLLARS ($27,433.00).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of Fayetteville, Arkansas, hereby awards
an engineering contract in the amount of Five Hundred Forty -Eight Thousand
Six Hundred Fifty -Three Dollars ($548,653.00) with RJN Group, Inc for sanitary
sewer rehabilitation design for Illinois River Basins 1-5, 18, and 19; and White
River Minisystem 27.
Section 2. That the City Council of Fayetteville, Arkansas, hereby
approves a 5% project contingency in the amount of Twenty -Seven Thousand
Four Hundred Thirty -Three Dollars ($27,433.00).
PASSED and APPROVED this 2nd day of July, 2002.
.£e
4 ^ T
• I 4L n
R WOODRUFF, ty Clerk
OM t�
APPROVED:
By
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NAME OF FILE:
CROSS REFERENCE.
Resolution No. 104-02
1
07/02/02
Resolution No. 104-02
07/02/02
Engineering Contract with RJN Group, Inc.
06/03/02
Departmental Correspondence to Mayor Coody and City Council thru
Greg Boettcher, Public Works Director, from David Jurgens,
Water/Sewer, regarding engineering contract
06/07/02
Copy of the Purchase Requisition Form
07/02/02
Staff Review Form
07/05/02
Memo to David Jurgens, Water/Sewer Division, from Heather Woodruff,
City Clerk
NOTES:
t
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AGREEMENT
CITY OF FAYETTEVILLE, ARKANSAS
AND
RJN GROUP, INC.
THIS AGREEMENT made this day of ,7;/ , 2002 by and between the
City of Fayetteville, hereinafter called OWNER and RIN GROUP, INC., hereinafter called
ENGINEER.
WHEREAS, the ENGINEER has conducted a Sewer System Evaluation Survey for the
White River and Blinois River Watersheds in Basins I1, 12, I3, I4, 15, I11, I18, I19, and W27.
NOW, therefore, the OWNER hereby engages the ENGINEER to provide the
following professional services as set forth in this agreement. Services will be performed by
the ENGINEER with McClelland Consulting Engineers, Inc. of Fayetteville, Arkansas as a
subconsultant.
Section I - Basic Services of ENGINEER
The ENGINEER agrees to furnish and perform various professional engineering
services related to improvements to the Sewer System in the White River and Illinois River
Watersheds.
Services include engineering design and resident engineering for sewer improvements
to W27 in the White River Watershed and Basins Il, 12, I3, I4, 15, I11, I18, I19 in the Illinois
River Watershed. Extent of improvements are described in Exhibit A of this Agreement.
The services for this Agreement are further described in Exhibit A attached and hereto
made part of this Agreement.
June 28, 2002 1
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AGREEMENT (Cont.)
Section II - OWNER's Responsibility
Mr. Dave Jurgens, P E , or other designee of the City of Fayetteville shall be the
OWNER's Representative, and is authorized to act with authority on behalf of the OWNER
with respect to all work tasks of the Project for which services are to be rendered by the
ENGINEER.
As responsible agent and beneficiary of the Project, the OWNER's responsibilities
shall include the following:
1. Assist ENGINEER by placing at his disposal all available information pertinent
to the Project including maps, records, and any other data relative to the
ENGINEER's services.
2. Furnish to ENGINEER, as required for performance of ENGINEER's Basic
Services, except to the extent provided by the ENGINEER's Basic Services,
data prepared by or services of others, including without (imitations any
previous plans for the sewer system, maps, and other special data or
consultations not covered in ENGINEER's Basic Services; all of which
ENGINEER may rely upon in performing his services.
Arrange for access to and make all provisions for ENGINEER to enter upon
public property, public easements, private property as possible, as required for
ENGINEER to perform his services.
4. Examine studies, reports, sketches, drawings, specifications, proposals and
other documents presented by ENGINEER, obtain advice of any attorney,
insurance counselor and other consultants as OWNER deems appropriate for
such examination and render m writing decisions pertaining thereto within a
reasonable time so as not to delay the services of ENGINEER.
June 28, 2002 2
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AGREEMENT (Cont.)
5. Provide such accounting, independent cost estimating, and insurance counseling
services as may be necessary for the Project, such legal services as OWNER
may require or ENGINEER may reasonably request with regard to legal issues
pertaining to the Project.
6. Give prompt written notice to ENGINEER whenever OWNER observes or
otherwise becomes aware of any development that affects the scope or timing of
ENGINEER's services.
Bear all costs of advertising the construction bid request.
8. Perform all negotiations related to obtaining easements, permits, and licensing
agreements for the project.
9. Provide copies of all available as -built records for sewer lines in project area.
10. Bear all costs incident to compliance with the requirements of this Section III
Section III - Schedule of Service
The schedule of services is described in Exhibit B attached hereto.
The work described shall be carried out as expeditiously as weather and other physical
conditions permit. The ENGINEER shall not be liable to the OWNER, if delayed in, or
prevented from performing the work as specified herein through any cause or causes beyond
the control of the ENGINEER, and not caused by his own fault or negligence including acts of
God, or the public enemy, inclement weather conditions, acts, regulations, or decisions of the
Government or regulatory authorities after the effective date of this Agreement, fires, floods,
epidemics, strikes, jurisdictional disputes, lockouts, and freight embargoes.
June 28, 2002 3
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AGREEMENT (Cont.)
Section IV - Fees and Payments
Compensation to the ENGINEER by the OWNER for work set forth in this Agreement
will not exceed $548,652.95 without prior written approval of the OWNER. Compensation to
the ENGINEER shall be as detailed in Exhibit C.
Payments to the ENGINEER shall be made monthly upon receipt of the combined
status report and invoice to be submitted to the OWNER by the ENGINEER Invoices shall
be due and payable to the ENGINEER within thirty (30) days of each billing.
Changes, modifications, or amendments in scope, price or fees to this Contract shall
not be allowed without a formal contract amendment approved by the Mayor and the City
Council in advance of the change in scope, cost or fees.
Section V - General Considerations
Standards of Performance
The ENGINEER shall perform all services under this Agreement in accordance with
the standards of the engineering profession.
Estimate of Probable Cost
Since the ENGINEER has no control over the cost of labor, materials, or equipment,
or over the contractor's method of determining prices, or over competitive bidding or market
conditions, his opinions of preliminary or probable construction cost or total project cost
provided for herein are to be made on the basis of his experience and qualifications. These
opinions represent his best judgement as an experienced and qualified professional engineer.
However, the ENGINEER cannot and does not guarantee that actual project cost will not vary
from opinions of cost by him.
lune 28, 2002 4
AGREEMENT (Cont.)
Reuse of Documents
All data and documents including drawings, forms, computer programs, and
specifications furnished by the ENGINEER pursuant to this Agreement are instruments of
service with respect to the Project. They are not intended or represented to be suitable for
reuse by the OWNER or others on extensions of this Project or on any other project Any
reuse without written verification or adaptation by the ENGINEER will be at the OWNER's
sole risk and without liability or legal exposure to the ENGINEER. Verification or adaptation
by the ENGINEER may entitle ENGINEER to further compensation at a rate agreed upon by
the OWNER and the ENGINEER.
Termination of Services
This Agreement may be terminated by either party in the event of substantial failure.
Termination may not be effected unless the other party is given not less than ten (10) days
written notice (delivered by certified mail, return receipt requested) or intent to terminate and
an opportunity for consultation with the terminating party.
Upon receipt of a termination action, the ENGINEER shall promptly discontinue all
services affected (unless the notice directs otherwise) and deliver or otherwise make available
to the OWNER (subject to "Reuse of Documents" provisions) all data, other information and
materials accumulated by the ENGINEER in performing this Agreement, whether completed
or in process. The OWNER shall compensate the ENGINEER for any termination settlement
costs the ENGINEER incurs related to commitments which had become firm prior to the
termination.
Controlling Law and Disputes
If any of the provisions of this Agreement are invalid under any applicable statute or
rule of law, they are, to that extent, deemed omitted. This Agreement shall be governed by
the laws of the State of Arkansas.
June 28, 2002 5
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AGREEMENT (Cont.)
Successors and Assigns
The OWNER and the ENGINEER each binds itself and its partners, successors,
executors, administrators, assigns and legal representatives of such other party, in respect to
all covenants, agreements and obligations of this Agreement.
Neither the OWNER nor the ENGINEER shall assign, sublet or transfer any rights
under or interest in (including, but without limitation, moneys that may become due or moneys
that are due) this Agreement without the written consent of the other, and except to the extent
that the effect of this limitation may be restricted by law. Unless specifically stated to the
contrary in any written consent to an assignment, no assignment will release this Agreement.
Nothing contained in this paragraph shall prevent the ENGINEER from employing such
independent consultants, associates, and subcontractors as he may deem appropriate to assist
him in the performance of services hereunder. Nothing herein shall be construed to give any
rights or benefits hereunder to anyone other than the OWNER and the ENGINEER.
Insurance
ENGINEER shall procure and maintain insurance for protection from claims under
Workers' Compensation Acts, claims for damages because of bodily injury including personal
injury, sickness, or disease or death of any and all employees or of any person other than such
employees, and from claims or damage because of injury to or destruction of property
including loss of use resulting therefrom. ENGINEER shall procure and maintain professional
liability insurance for protection from claims arising out of performance of professional
services caused by any negligent error, omission or act for which the insured is legally liable;
and certification indicating that such insurance is in effect will be submitted to the OWNER
within three (3) days of agreement execution by both parties. The amount of coverage for
general liability insurance and professional liability insurance shall be in the amount of
$1,000,000 each. Certificates shall provide for not less than 30 days prior notice to the
ENGINEER of any cancellations or in the amount of coverage in the policies for the
ENGINEER.
June 28, 2002 6
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AGREEMENT (Cont.)
Section XVI - Miscellaneous Provisions
Arkansas Freedom of Information Act
The ENGINEER agrees that it will provide to the OWNER, at a cost to be agreed
upon, all documents in its possession that are, under this Agreement, the property of the
OWNER and which the OWNER believes to be subject to an Arkansas Freedom of
Information Act request made to it, or, in anticipation of such request, which it believes
necessary for it to possess. The ENGINEER further agrees that it will request of all
subconsultants, retained by the ENGINEER to perform services under this Agreement, to
provide to the OWNER, at a cost to be agreed upon, all documents in the possession of such
subconsultants that are, under this Agreement, the property of the OWNER and which the
OWNER believes to be subject to an Arkansas Freedom of Information Act request made to
the OWNER, or, in anticipation of such a request, which it believes necessary for the
OWNER to possess. The ENGINEER will produce all documents or material in the format
that are kept by the ENGINEER, or at the option of the ENGINEER, in some other format. If
a specialized format is requested by the OWNER, the cost of conversion, if that additional
responsibility is accepted by the ENGINEER, will be borne by the OWNER at the then
prevailing rates for the parties actually performing the conversion. Production of requested
items will be done with reasonable diligence, but cannot in some circumstances be within the
time frame established by the Act.
June 28, 2002
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AGREEMENT (Cont.)
IN WITNESS THEREOF, the parties hereto have caused this Agreement to be
executed and their seals to be hereto affixed, this _ day of , 2002.
For the OWNER:
�4212e2/
Title
ATTEST..
•,1 J t
1/4 Pea. vest
Cti+,a:
Attachments:
a•y
Exhibit A - Scope of Services
Exhibit B - Work Schedule
Exhibit C - Compensation Schedule
June 28, 2002 8
For the ENGINEER:
RJN GROUP, INC.
Regional Vice President
Title
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EXHIBIT A
SCOPE OF SERVICES
CITY OF FAYETTEVILLE
ILLINOIS RIVER AND WHITE RIVER WATERSHEDS
SEWER IMPROVEMENTS
Engineering Design, Bidding Assistance and Resident Engineering
Item I. Final Engineering Design/Bidding Assistance
A. Final Engineenng Design
1. Project Administration and Management
a. Perform Project Initiation Activities.
June 28, 2002
b. Perform general administration and project management
including meetings with City staff as necessary.
c. Procure subcontractors for such work as legal surveying.
2. Manhole Rehabilitation Design
a. Review selective computer output reports from the Manhole
Inspection Program to determine I/I sources to be rehabilitated.
Evaluate site specific manhole repair alternatives including cover
type, grade adjustments, sealing techniques, manhole interior
repairs, and/or manhole replacement.
c. Using ENGINEER'S basic specifications, prepare project
specifications which shall include but not be limited to:
(1) bidding documents, (2) contractual documents, (3) conditions
of the contract, (4) standard project forms, (5) technical
specifications, (6) schedule of manhole rehabilitation, (7) location
map and (8) general details.
d. Prepare ENGINEER's Opinion of Probable Construction Cost.
A-1
June 28,2002
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EXHIBIT A (Cont.)
e. Submit two (2) copies of the draft contract documents to the City
for review.
f. Perform final changes to contract documents based on City review.
g. Submit two (2) copies of the final contract documents to the City.
3. Sewer Line Rehabilitation
The extent of sewer rehabilitation design is summarized in Table I,
Table II, and Table III attached at the end of Exhibit A.
a. Review selective computer output reports for infiltration and
inflow sources to be rehabilitated, sewer line maintenance items,
and sewer line replacement.
Perform sewer profile leveling and site inspections for sewer
replacement.
Investigate public utility locations.
d. Evaluate pipe repair alternatives including pipe replacement, pipe
bursting, and lining options as necessary because of site
conditions.
e. Provide the City with the technical information for location of the
easements, if any, required for construction of the project.
Information to include width and general location of the easements,
and distances from the property lines. Property line information
shall be obtained from existing maps provided by the City to the
ENGINEER.
f. Prepare contract design drawings for I/I rehabilitation, sewer
replacement and/or sewer lining. Drawings shall indicate
permanent and temporary easements for construction based on
information supplied by City. Drawings shall include but not be
limited to: (1) title sheet/drawing index, (2) location maps,
(3) schedule of manhole rehabilitation, (4) plan and profile of
replacement segments, (5) plan of repair line segments, (6) special
details, and (7) general details.
A-2
g.
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EXHIBIT A (Cont.)
Using Engineer's basic specifications, prepare project
specifications which shall include but not be limited to: (1) bidding
documents, (2) contractual documents, (3) conditions of the
contract, (4) standard project forms, and (5) technical
specifications.
h. Prepare Engineer's Opinion of Probable Construction Cost by
major items.
i. Submit two (2) copies of the draft plans and specifications to the
City for review.
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Perforin fmal changes to contract documents.
k. Submit five (5) copies of the final project drawings and contract
specifications to the City for review.
1. Assist the City in obtaining permit approvals from regulatory
authorities.
B. Additional Services
June 28. 2002
1. Conduct horizontal and vertical control survey necessary for design of
the project.
2. Obtain typical soil boring data for replacement sewer locations, as
required. Two (2) borings of 10 feet each are estimated.
3. After approval by the City, the ENGINEER will prepare, type, and
issue legal description of easements. The City will secure easements as
necessary. A total of 26 easement documents are estimated.
4. Assistance in obtaining permit from Highway Department, Health
Department, and any other state permits, if necessary, for sewer
construction.
A-3
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EXHIBIT A (Cont.)
C. Optional Design Services
Optional design services include the development of plan and profile sheets for
an additional 2,000 linear feet of sewer that may be identified during the course
of the project. These services would not be initiated without the approval of the
City.
D. Bidding Assistance
For the purpose of the cost proposal, it is anticipated that two (2) construction
contracts will be bid. The first contract bid shall include manhole rehabilitation
while the second contract bid shall include sewer line construction and repairs.
The following bidding assistance services are included for the contracts.
1. Assist the City in advertising, obtaining, and evaluating Bid Proposals
for the construction contract and awarding thereof. Provide assistance to
the City in responding to bidder inquiries during advertisement of the
construction contract, and participate in project pre-bid conference.
Provide and distribute bidding documents and addendum. Non -refunded
bid deposits shall remain the property of the ENGINEER for
administrative, printing, and handling cost.
2. Assist the City in reviewing the bids for completeness and accuracy.
Develop bid tabulations and submit a written recommendation of
contract award to the City along with three (3) copies of the bid
tabulations.
3. Consult with and advise the City on the responsibility and
responsiveness of contractors, the acceptability of subcontractors,
substitute materials, and equipment proposed by the project bidders.
Item II. Resident Engineering
For the purpose of the cost estimate, it is anticipated that the ENGINEER will
provide resident engineering services for two construction projects.
June 28,2002
A-4
June 28, 2002
EXHIBIT A (Cont.)
A. Resident Engineering
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1. Provide the successful bidder(s) with three (3) sets of the contract
specifications for execution and the insertion of the required insurance
certificates. Provide the successful bidder(s) with five (5) sets of the
contract documents for construction purposes.
2. Assist the City in conducting a pre -construction conference with the
Contractors by notifying utilities, governmental agencies, and other
interested parties, and answer questions at the conference.
3. Review shop drawings, scheduling, test results, and other submittals
which the Contractor is required to submit.
4. Consult with City and act as the City's engineering representative in
dealings with the Contractor. Issue instructions of City to Contractor
and issue necessary interpretations and clarification of the contract
specifications.
5. Provide engineering survey(s) for construction to establish horizontal
and vertical reference points which are necessary for the Contractor to
construct the work. Coordinate the taking of preconstruction photos and
surface video taping with the Contractor as necessary.
6. Provide resident observation for rehabilitation and sewer replacement
construction for general conformance to the contract drawings and
contract specifications. Also provide resident observation of acceptance
testing and restoration work by the Contractor.
7. Review and respond to complaints received by City and report any
differences of opinion between the Contractor, ENGINEER and
complaining party.
8. Review applications for partial payment with the Contractor for
compliance with contract specifications and submit to the City a
recommendation for payment.
9. Issue field orders to Contractor after consultation with the City. Review
any change orders proposed by the Contractor and provide
recommendations to the City.
A-5
June 28, 2002
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EXHIBIT A (Cont.)
10. Conduct an on-site review to determine if the projects are substantially
complete and submit to the Contractor a list of observed items requiring
completion or correction.
11. Conduct a final on-site review, in the company of the City and
Contractor, to verify the projects are fully complete. Submit a
recommendation for final acceptance of the projects to the City.
12. Provide the City with three (3) sets of black line prints of the record
drawings.
13. Provide the City with a report that summarizes 1/1 sources that have been
removed and listing of line segments and their attributes that have been
added.
14. ENGINEER is not responsible for the means or sequences of the
construction work or the implementation program for safety of the
construction contractor and subcontractors and it will be stipulated as
such in the contract documents.
A-6
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EXHIBIT B
AUTHORIZATION PROGRESS AND COMPLETION
The City and ENGINEER agree that the project is planned to be completed according
to the schedule below with anticipated Notice to Proceed in June 2002.
Major Tasks Completion Date
Draft Manhole Rehabilitation Plans/Specifications August 2002
Final Manhole Rehabilitation Plans/Specifications September 2002
Draft Sewer Line Replacement/Repair Plans/Specifications November 2002
Final Sewer Line Replacement/Repair Plans/Specifications December 2002
Bidding and Award
Manhole Rehabilitation October 2002
Sewer Line Replacement/Repair January 2003
Construction
Manhole Rehabilitation Spring 2003
Sewer Line Replacement/Repair Summer 2003
The ENGINEER shall employ manpower and other resources and use professional skill
and diligence to meet the schedule; however, he shall not be responsible for schedule delays
resulting from conditions beyond his control. With mutual agreement, the City and the
ENGINEER may modify the project schedule during the course of the project and if such
modifications affect the ENGINEER's compensation, it shall be modified accordingly, subject
to City Council approval.
For Special Services, the authorization by the City shall be in writing and shall include the
definition of the services to be provided, the schedule for commencing and completing the
services and the basis for compensation therefore, all as agreed upon by the City and
ENGINEER in writing.
Changes, modifications, or amendments in scope, price or fees to this Contract shall not
be allowed without a formal contract amendment approved by the Mayor and the City Council
in advance of the change in scope, cost or fees.
June 28, 2002
B-1
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EXHIBIT C
SUMMARY OF COST
City of Fayetteville
Illinois River and White River Watersheds
(Basins Il, I2, I3, I4, I5, I11, 118, I19, and W27)
Sewer Improvements
Task Description
Unit
Cost
Cost
Basic Engineering Design, Bidding and Resident Engineering Services
I. Final Engineering Design
A. Project Administration /Meetings
B. Basic Design Services
C.
Bidding Assistance
1. Manhole Rehabilitation
2. Sewer Line Rehabilitation
II Resident Engineering
A. Manhole Construction (800 hrs Resident Engineer assumed)
B. Sewer Line Construction / Repairs (860 hrs Resident Engineer assumed)
Total Basic Services
Special Services
A.
B.
* C.
D.
Survey
Printing/Plotting/Computer Usage
Easements ($315 per each, 26 assumed)
Permits ($330 per each, 20 assumed)
Total Special Services
Optional Design Services
A. Design of Additional Sewer Replacement (2,000 LF)
Total Optional Services
Total Cost Not -to -Exceed
LS $ 20,836.00
LS $ 178,280.00
LS
LS $ 4,556.00
LS $ 9,112.00
T&M
T&M
LS
LS
EA
EA
$ 108,729.50
$ 126,579.50
$ 448,093.00
$ 61,969.95
$ 3,400.00
$ 8,190.00
$ 6,600.00
$ 80,159.95
LS $ 20,400.00
$ 20,400.00
$ 548,652.95
Changes, modifications, or amendments m scope, price or fees to this Contract shall
not be allowed without a formal contract amendment approved by the Mayor and the City
Council in advance of the change in scope, cost or fees
* Easement costs are based on preparation of six (6) permanent easements, ten (10)
temporary construction easements, and ten (10) right -of -entry forms.
June 28,2002
C-1
Table I
SUMMARY OF REPAIRS
Description Quantity
Estimated
Construction
Cost
($)
Sewer Rehabilitation/Replacement
Sewer Manhole Rehabilitation
Sewer Point Repairs
Total
14,741 LF
1,089 EA
54 locations
2,299,630
1,032,910
272.100
3,604,640
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Table II
SUNINIARY OF RECOMMENDED SEWER REHABILITATION
Line Segment
Length
0 -fl
Existing
Diameter
(in)
Replacement
Diameter
(in)
Estimated
Construction
Cost
($)
Basin 01
(01)0160
(01)0161
Basin 02
(02)0080
(02)0146
(02)0147
(02)0149
(02)0153
(02)0161
(02)0178
(02)0179
(02)0190
(02)0213
Basin 03
(03)0087
(03)0098
(03)0115A
(03)0116
(03)0123
(03)0124
(03)0127
(03)0128
- (01)0159
- (01)0160
Subtotal
- (02)0078
- (02)0145
- (02)0146
- (02)0147
- (02)01463'
- (02)01602'
- (02)0172
- (02)0178
- (02)0189
- (02)0211
Subtotal
- (03)0077
- (03)0097
- (0300115
- (03)0115
- (03)0115A
- (03)0123
- (03)0124
- (03)0127
295 6
290 6
585
301
280
208
271
390
135
342
196
292
300
2,715
135
188
100
318
60
12
130
245
12
8
6
8
6
6
6
6
6
6
6
6
6
6
6
6
6
6
8
8
12
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
41,300
40.600
81,900
48,160
44,800
33,280
43,360 ,
62,400
21,600
54,720
31,360
46,720
48.000
434,400
21,600
30,080
16,000
50,880
9,600
1,920
20,800
39,200
1/ Unable to dye flood defect due to lack of water source.
2/ From City TV tapes.
3/ Based on 1991 Study.
4/ Adjacent segment.
5/ Evaluate relocation during final design.
0
Table II (Cont.)
SUMMARY OF RECOMMENDED SEWER REHABILITATION
Line Segment
Length
(if)
Existing
Diameter
(in)
Replacement
Diameter
(in)
Estimated
Construction
Cost
($)
Basin 03 (Contj
(03)0140 -
(03)0139
253
6
8
35,420
(03)0169 -
(03)0072
95
10
10
15,200
(03)0170 -
(03)0140
35
6
8
3,150
Subtotal
1,571
243,850
Basin 04
(04)0004 -
(04)0003
320
8
8
51,200
(04)0009 -
(04)0008'-
238
8
8
33,320
(04)0014 -
(04)0013
307
8
8
42,980
(04)0017 -
(04)0016'-'
186
6
6
26,040
(04)0018 -
(04)00173'
254
6
6
35,560
(04)0019 -
(04)0018
202
6
6
28,280
(04)0020 -
(04)0019
54
6
8
7,560
(04)0021 -
(04)0020
146
6
6
20,440
(04)0022 -
(04)0021
90
6
8
12,600
(04)0024 -
(04)0023
199
6
6
27,860
(04)0025 -
(04)0024
62
6
8
9,920
(04)0029 -
(04)0028
268
6
8
42,880
(04)0035A -
(04)0035
22
6
8
3,520
(04)0052 -
(04)0051
115
10
10
18,400
(04)0053 -
(04)0052
55
10
10
8,800
(04)0082 -
(04)0081
314
6
8
50,240
(04)0101'-' -
(04)0100
154
6
8
24,640
(04)0102y -
(04)0101
192
6
8
30,720
(04)0103 -
(04)0102
18
6
8
2,880
(04)0104 -
(04)0103
182
8
8
29,120
(04)0105 -
(04)0104
139
6
8
22,240
Subtotal
3,517
529,200
Table II (Cont.)
SUMMARY OF RECOMMENDED SEWER REHABILITATION
Estimated
Existing Replacement Construction
Length Diameter Diameter Cost
Line Segment (if) (in) (in) ($)
Basin 05
(05)0107 - (05)0092°' 55 6 8 8,800
(05)0118 - (05)0117 332 8 8 53,120
(05)0130 - (05)0129 345 6 8 55,200
(05)0146 - (05)0145 298 6 8 47,680
(05)0173 - (05)0174 306 6 8 48,960
(05)0183 - (05)0107 314 8 8 50,240
Subtotal 1,650 264,000
Basin 11
(11)0001 - (11)0173 65 10 12 10,400
(11)0002 - (11)0001 140 10 12 22,400
(11)0018A - (11)0018 222 10 10 35,520
(11)0028 - (11)0027 310 10 10 43,400
(11)0048 - (11)0047 60 6 8 9,600
(11)0050 - (11)0049 220 6 8 35,200
(11)0054 - (11)0053 275 6 8 44,000
(11)0063 - (11)0062 297 8 8 47,520
(11)0070 - (11)0069 271 6 8 43,360
(11)0077 - (11)0076 355 8 8 56,800
(11)0090 - (11)0089 55 6 8 8,800
(11)0102 - (11)0101 300 6 8 48,000
(11)0120 - (11)0119 511 6 8 81,760
(11)0143 - (11)0142 291 6 8 46,560
(11)0156 - (11)0100 57 6 8 9,120
(11)0174 - (11)0010 286 6 8 45.760
Subtotal 3,715 588,200
Basin 12
(12)0158 - (12)0157 210 8 8 33,600
(12)0163 - (12)0153 483 8 8 77.280
Subtotal 693 110,880
Table II (Cont.)
SUMMARY OF RECOMMENDED SEWER REHABILITATION
Estimated
Existing
Replacement
Construction
Length
Diameter
Diameter
Cost
Line Segment (1f)
(in)
(in)
($)
Mini System 27
(W27)0332A - (W27)0332 295
8
8
47.200
Subtotal 295
47.200
Total 149741
2,299.630
1/ Unable to dye flood defect due to lack of water source.
2/ From City TV tapes.
3/ Based on 1991 Study.
4/ Adjacent segment.
5/ Evaluate relocation during final design.
0
FAYETTEVILLE
THE CITY OF FAYETTEVII AR, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Fayetteville Mayor and City Council
Thru: Greg Boettcher, Public
From: David Jurgens, Water/S
Date: 3 June, 2002
Re: Agenda Request- July 2
City Council
Meeting, Engineering Contract,
Illinois
River
Basins 1-5,18 & 19 and
the Industrial
Park Sewer Rehabilitation, RJN
Group,
Inc.
1. Background. The sewer system which flows to the Gregg Avenue lift station (just south of
the intersection of Gregg and Joyce) requires significant rehabilitation in order to reduce
infiltration and inflow (I/I) in the sewer system and thus eliminate several overflows in the
system and reduce or eliminate the overflow at the Old Wire Road lift station, which is further
downstream. This project is designed to reduce the extraneous I/I so that the system can meet
the demands. The area being worked on is in the north central portion of town, shown on the
attached map. We experience sanitary sewer overflows at three manholes in and downstream
from this area. The project also includes some work in the south industrial park, as we have
identified that a great deal of I/I enters our sewer system from the collection system serving this
area. Finally, it involves a small amount of work in the Wilson Park area.
2. Project Description. This is the second of three phases of the sewer rehabilitation work in
this area. Phase I is completed; Phase 3 will be contracted at a later date.
A. Phase I. Preliminary Engineering (Sanitary Sewer Evaluation) Study. This phase was
completed in May, 2002, and involved a thorough investigation of the sewer system to identify
all sources of inflow and infiltration through which rain and ground water enters the sewer
system. It also identified major structural and capacity defects, and evaluated recurring
maintenance problems. The product was a recommended construction plan with cost-effective
repair analysis. This plan is the basis for the phase H contract which is now before you for
approval. This was not a generic, theoretical study, but a detailed and specialized physical
examination of every manhole and every inch of pipe in our sewer system in this area, which
evaluates almost every aspect of these sewer lines and manholes. The project is similar to those
recently completed in other areas of town, which have been instrumental in stopping numerous
sewer overflows.
B. Phase .11. Final Engineering Design. This phase includes the design of the
rehabilitation and the bidding process, based on the information found in the SSES (phase I).
The scope of work includes final design for rehabilitating on over 1,089 manholes, 16,741 feet of
replacement or lined sewer tins, 54 point repairs, includes preparing plans and specifications
for three separate construction contracts, and resident engineering/inspection for all work. In
sewer rehabilitation, this inspection is critical as the risks to homeowners and the environment
associated with working on mains while they are in service is much higher than with new
construction.
C. Phase III. Construction. This phase involves the actual manhole and sewer line
construction and rehabilitation, and inspecting and supervising the contractor(s) who perform the
work. This project will probably include three construction projects- one for manhole work and
two for different types of main line repairs and replacement. Construction should begin in late
2002 or early 2003, and should last from 18 to 24 months. The estimated total construction cost
is $3,916,644.
3. Selection Process. The Engineer Selection Committee selected firms for this project on
January 18, 2001. RJN Group, Inc., was selected for this project. A January 18 letter to RJN
advised them of the selection and requested we open negotiations.
4. Clarification of Scope and Negotiations. Meetings and consultation between City staff and
Hugh Kelso, RJN Regional Vice President, resulted in the final proposed contract (enclosure 2).
5. Execution. Phase I has already been a cooperative effort between City forces and RJN
personnel. City Sewer Division crews participated in some of the field work to reduce costs and
expedite the project. City work included locating manholes before the study, televising those
lines which we knew in advance needed televising, and providing other assistance as possible.
This cooperative effort will continue into the design phase, as City crews will assist RJN field
crews in completing additional field work. Again, this will provide the best possible project at a
reduced contract cost.
6. Budgeting. The sewer rehabilitation project is in the 2002-2006 Capital Improvements Plan,
and is funded by both sales tax and water/sewer revenue funds. This project is using funds from
both 2001 and 2002. Budget details are identified on the attached agenda request.
7. Staff Recommendation. The Staff recommends award of the Engineering Contract to RJN
Group, Inc., in the amount of $548,653, and approve a 5% contingency of $27,433, for a total
cost of $576,086.
Enclosures: Project Area Map
Proposed Contract (two original contracts)
Purchase Order
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STAFF REVIEW FORM
XXX AGENDA REQUEST
XXX CONTRACT REVIEW
GRANT REVIEW
For the City Council meeting of: July 2. 2002
FROM:
David Jurgens
Name
Water/Sewer
Division
Public Works
ACTION REQUIRED: City Council approve the attached engineering contract with the RJN
Group, Inc., for a Sanitary Sewer Rehabilitation Design for Illinois River Basins 1-5, 18 & 19, and
White River minisystem 27 (Industrial Park), in the amount of $548,653.00, and approve a 5%
rnntingenr; of _t27,411
COST TO CITY:
$ 576.086.00 $ 2,203.317 Sewer Rehabilitation
Cost of this request Project Budget Project Name
5400-5700-5815.00 $ 96.078.58 Sewer Mains Const
4470-9470-5808.00 $ 32,932.21 Sewer Mains Const
Account Number Funds used to date Program Name
253
02017-0201 $�Z o7la5 3 _ Water and Sewer
Project Number Remaining Balance Fund
BUDGET VIEW: XXX Budgeted Item ___Budget Adjustment Attached
- /o- t>v
Budget Coordinator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
.:
I
Date
TION: Approve construction contract as stated above.
Date
13 -G2
Date
Cross Reference:
New Item: Yes No
Previous Ord/Res #:
Orig Contract Date:
Date
10 0
Date
C..
DAIREHAB-SW\BASI-5RJNDcAGRWPD
P
Meeting Date: July 2. 2002 STAFF REVIEW FORM Page 2
Description: Engineering contract, sewer rehabilitation_ RJN Group. Inc.
Comments:
Budget Coordinator:
Accounting Manager:
City Attorney:
Purchasing Officer:
ADA Coordinator:
Internal Auditor:
Reference Comments:
FAYETTEVItLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPOND
To: David Jurgens, Water/Sewer Division
From: Heather Woodruff, City Clerk
Date: July 5, 2002
Please
find
attached a copy of Resolution No.
104-02 awarding
an engineering contract to RJN
Group,
Inc.
The original will be microfilmed
and filed with the
City Clerk.
I am returning two (2) contracts to you.
I am forwarding your purchase requisition form to the Internal Auditor.
cc: Nancy Smith, Internal Audit
010 03 city of Fayetteville •
Update -ndex Maintenance
Document Ite Action
7/08/2002
17:02:27
Reference Date Ref. Taken Brief Description
RES 7022002 104 SANITARY SEWER REHABILITATION DESGN
Enter Keywords......... RES. 104-02
CONTRACT
$548,653.00
RJN GROUP. INC
SANITARY SEWER
REHABILITATION DESIGN
DESIGN
ILLINOIS RIVER BASIN
WHITE RIVER MINISYSTEN
File Reference #......:
Security class........:
Expiration Date.......:
Date for Cont/Referred:
Name Referred to......:
MICROFILM
Retention Type:
**** Active ****
cmdl-Return cmd8-Retention Cmd4-Delete cmd3-End Press 'ENTER' to continue
cmd5-Abstract Yes No (c) 1986-1992 Munimetrix Systems Corp.