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Home My WebLink About08-02 RESOLUTIONRESOLUTION NO. 8-02 A RESOLUTION AUTHORIZING THE HALF TIME EQUIVALENT POSITION OF PARTS EXPEDITER IN THE FLEET OPERATIONS DIVISION OF THE PUBLIC WORKS DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The City Council of the City of Fayetteville, Arkansas, hereby approves a Resolution to authorize the half-time equivalent position of Parts Expediter in the Fleet Operation Division of the Public Works Department. PASSED AND APPROVED this 15111day of January, 2002 A1TESI': By: �L?.r� eather Woodruff, City Cl APPROVED: By: DAN COODY, Mayor • NAME OF FILE: CROSS REFERENCE: Resolution No. 8-02 • 01/15/02 Resolution No. 8-02 01/07/02 Memo to Greg Boettcher, Director of Public Works 01/18/02 Memo to W. A. Ocstreich, Fleet Operations Superintendent, from Heather Woodruff, City Clerk NOTES: • RESOLUTION NO. A RESOLUTION AUTHORIZING THE HALF TIME EQUIVALENT POSITION OF PARTS EXPEDITER IN THE FLEET OPERATIONS DIVISION OF THE PUBLIC WORKS DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEV ILLE, ARKANSAS: Section 1. The City Council of the City of Fayetteville, Arkansas, hereby approves a Resolution to authorize the half-time equivalent position of Parts Expediter in the Fleet Operation Division of the Public Works Department. PASSED AND APPROVED this day of January, 2002 APPROVED: By: ��1 DAN CVO ,, Mayor ATTEST. By: Heather Woodruff, City Clerk • • RESOLUTION NO. A RESOLUTION AUTHORIZING THE HALF TIME EQUIVALENT POSITION OF PARTS EXPEDITER IN THE FLEET OPERATIONS DIVISION OF THE PUBLIC WORKS DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The City Council of the City of Fayetteville, Arkansas, hereby approves a Resolution to authorize the half-time equivalent position of Parts Expediter in the Fleet Operation Division of the Public Works Department. PASSED AND APPROVED this day of January, 2002 APPROVED: By: �T� DAN C�FTY, Mayor AlTEST• By: Heather Woodruff, City Clerk • E � k FAVE 1 1 NIECE • art OF FAYETT VIL ' Inter -Office Memo a FLEET OPERATIONS DIVISION - PHONE: 501.444.3495 FAX: 501.444.3425 1525 S. Happy Hollow Road , Extension: 495 FAX 325 Fayetteville, AR 72701 TO: Greg Boettcher, Director of Public Works FROM: W. A. Oestreich, Fleet Operations Superintendent DATE: January 7, 2002 SUBJECT: REVISION OF FLEET OPERATIONS PERSONNEL STATUS As of January 1, 2002, the Fleet Operations Division utilizes 15 1/2 Full Time Equivalent positions (Body Count). However, we have operated for calendar years 2000 and 2001 with the utilization of an additional 'r4 person. This individual has been James Hale who has provided the City of Fayetteville with 26 years of faithful and productive service. The last two years James has functioned as a "parts runner" and general "gopher". His abilities have saved productive technician time and assisted in relieving the work load of the Parts Operation. In an effort to reduce operating costs, every effort has been made to comply with budgetary requirements. One of the items proposed was to reduce the gross pay of employee Hale from the current approximate annual rate of $15,000 (based on his former full time hourly rate) to a pay scale more appropriate to the position he has been filling for the last 2 years. This would reduce his approximate annual rate to $9,000, and consequently would save the City approximately $6,000. During the Budget process, it became apparent that the additional '/2 person was not a part of our actual physical body count. Therefore the position Mr. Hale has held for the last 2 years would either have to be authorized or eliminated. Elimination of this position is very inappropriate as he has saved the City countless dollars and an immeasurable amount of productive time through parts retrieval and receipt of inventory. His ability to recognize correct versus incorrect items at the vendors place of business has been unsurpassed. In many cases it has been made obvious that a less knowledgeable individual would not have recognized an incorrect part or an improperly assembled unit. The alternative to utilizing Mr. Hale's expertise would be to send a line technician or supervisory personnel to pick up parts. It is obvious that in doing so, the hourly cost could be doubled along with loss of productive shop time on the part of technician utilization or the inability of supervisory personnel to handle problem items as they occur. At present the City Fleet consists of approximately 500 units that are maintained by 11 full time technicians with shop coverage from 5:00 A.M. to 10:00 P.M. Monday through Thursday and 5:00 A.M. to 5:00 P.M. on Friday. To pull a technician for a trip to Springdale, Rogers or Bentonville •r • • defeats the purpose of training and limits our utilization of that technician's abilities. When we have a unit down during inclement weather this becomes even more critical as vehicle and equipment operators are being made idle when equipment fails. Therefore the only practical and obvious solution is to authorize the additional ½ person allowing Mr. Hale to continue his employment with the City, and permit our operation to take advantage of his invaluable expertise. If you have questions or comments regarding these, please contact me at ext. 494. �' FAYF_-rfEVILLE STAFF REVIEW FOS AGENDA REQUEST XXXX CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of January 15, 2002 FROM: W.A.Oestreich Name ACTION REQUIRED: Fleet Operations Public Works Drvisbn Department ftifsa APPROVAL OF A RESOLUTION TO AUTHORIZE At TIME EQUIVALENT POSITION OF PARTS EXPEDITER IN THE FLEET OPERATIONS DIVISION OF THE PUBLIC WORKS DEPARTMENT. THIS POSITION WILL BE FILLED BY PARTTIME PERSONNEL FOR A TOTAL DOLLAR AMOUNT NOT TO EXCEED$15,000.00 ANNUALLY. THIS ISATOTAL OF SALARY PLUS FRINGE BENEFITS. COST TO CITY: $ 15,000.00 Cost of tins Request 9700-1910 Account Number WA Protect Number $ 621,069.00 Personnel Services CategoryIPrgect Budget $ ZLro24 Category/Protect Name Vehicle Maintenance Funds Used To Data Program Name Shop Remaining Balance Fund BUDGET REVIEW: XX Budgeted Item Coordinator Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT LEASE REVIEW: Amounting Tiira Purtitesing Officer STAFF RECOMMENDATION / G D e /hi% Date Internal Auditor i!11(or GRANTING AGENCY: ADACoordmator Dare (/// /020 Date Date Mary Cross Reference —11-0 New ttern: Yes No Data (il/ 1— Pray ordlRes t D /1/1)0 2- Ong Contract Date. Date Su Por FA'Y' ILLe J STAFF REVIEW FORM • Description: Resolution to Approve FTE Position Meeting Date: January 15. 2002 Comments: Budget Coordinator. Accounting Manager. City Attorney: Purchasing Officer: ADA Coordinator: Internal Auditor: Reference Comments: STAFF REVIEW FOR AGENDA REQUEST XXXX CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of January 15, 2002 FROM: W.A.Oestreich Fleet Operations Public Works Name Division ACTION REQUIRED: Department APPROVAL OF A RESOLUTION TO AUTHORIZE A FULL TIME EQUIVALENT POSITION OF PARTS EXPEDITER IN THE FLEET OPERATIONS DIVISION OF THE PUBLIC WORKS DEPARTMENT. THIS POSITION WILL BE FILLED BY PART TIME PERSONNEL FOR ATOTAL DOLLAR AMOUNT NOT TOEXCEED $15,000.00ANNUALLY. THIS ISATOTAL OF SALARY PLUS FRINGE BENEFITS. COST TO CITY: $ 15,000.00 Cost d this Request 9700-1910 Account Number N/A Prged Number $ 621,069.00 Personnel Services Category/Projed Budget Category/Pmled Name $ Vehicle Maintenance Funds Used To Date Program Name $ Shop Remaining Balance Fund BUDGET REVIEW: XX Budgeted Item _ Budget Adjustment Attached Budget Coordinator Admmistatve Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: Accounting Manager Date ADA Coordinator Date City Attorney Date Internal Auditor Dale Purtitasirg Officer STAFF RECOMMENDATION Approval of Resolution listed above. Date Division Heed Date Cross Reference Department Director Date Administrative Services Director Date Mayor Date New sem: Yes No Prev OrdRes a: Orig Contact Data • r MilliallSallalk I=AY ET1 EV ILLS J STAFF REVIEW FORM • Description: Resolution to Approve FTE Position Meeting Date: January 15. 2002 Comments: Reference Comments: Budget Coordinator: Accounting Manager. City Attorney: Purchasing Officer ADA Coordinator: Internal Auditor: FAYETTEVh.LE TM CITY OF EAYETTEVIlLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • e To: W. A. Oestreich, Fleet Operations Superintendent U From: Heather Woodruff, City Clerk Date: January 18, 2002 Please find attached a copy Resolution No. 8-02 authorizing the halftime equivalent position of Parts Expediter in the Fleet Operations Division of the Public Works Department. The original will be microfilmed and filed with the City Clerk cc: Nancy Smith, Internal Auditor Stephen Davis, Budget Manager Marsha Farthing, Accounting Manager 010 03 Update Document Reference RES City of Fayetteville Index Maintenance It Action Date Ref. Taken 8-02 1152002 • 1/31/2002 8:15:37 Brief Description HALF TIME EQUIVALNT POSITION/FLEET Enter Keywords RES. 8-02 HALF TIME EQUIVALENT POSITION PARTS EXPEDITER FLEET OPERATIONS DIVISION PUBLIC WORKS DEPARTMENT EXPEDITER FLEET File Reference # Security Class Retention Type: Expiration Date **** Active *WWW Date for Cont/Referred: Name Referred to Cmdl-Return CmdB-Retention Cmd5-Abstract Yes No Cmd4-Delete Cmd3-End Press 'ENTER' to Continue (c) 1986-1992 Munimbtrix Systems Corp.