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Home My WebLink About97-01 RESOLUTION1 1 • RESOLUTION NO. 97-01 A RESOLUTION AUTHORIZING THE CITY PARKS AND RECREATION DEPARTMENT TO APPLY FOR UP TWO HUNDRED THOUSAND DOLLARS ($200,000) OF MATCHING FUNDS IN THE FORM OF AN OUTDOOR RECREATION GRANT FROM THE ARKANSAS DEPARTMENT OF PARKS AND TOURISM TO FUND THE DEVELOPMENT OF THE CITY SKATE PARK. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby Authorizes the City Parks And Recreation Department to apply for up to Two Hundred Thousand Dollars ($200,000) of matching funds in the form of an Outdoor Recreation Grant from the Arkansas Department Of Parks And Tourism to fund the development of the City Skate Park. PASSED AND APPROVED this 3rd day of July, 2001. ATTEST: By: AL/Le H ATHER WOODRUFF, City APPROVED: By: DAN COODY, Mayor • NAME OF FILE: Resolution No. 97-01 • CROSS REFERENCE: 07/03/01 Resolution No. 97-01 05/29/01 Memo to Mayor Dan Coody & City Council thru Hugh Earnest, Urban Development Director, Connie Edmonston, Parks & Rec. Superintendent, from Eric Schuldt, Parks Dev. Coordinator regarding Arkansas State Parks Outdoor Recreation Grants Program 2002 Arkansas State Parks Matching Grant Application Guide Outdoor Recreation Grants Program 02/07/01 Skatepark Cost Estimate 06/19/01 Staff Review Form 07/11/01 Departmental Correspondence to Eric Schuldt, Parks & Rec. from Heather Woodruff, City Clerk NOTES: FAYETTEVI4,LE THE CITY OF FAYETTEVILLE, ARKANSAS • To: Thru: From: Date: Re: Mayor Dan Coody and City Council Hugh Earnest. Urban Development Director Connie Edmonston. Parks and Recreation Superintendentt Eric.. chuldt. Parks Development Coordinator May 29, 2001 Arkansas State Parks Outdoor Recreation Grants Program The Parks and Recreation Division requests approval to apply for a $200.000 grant from the Arkansas State Park Outdoor Recreation Grant Program for the construction of a skatepark at Walker Park. The Outdoor Recreation Grant Program is a 50/50 reimbursable matching grant which uses money from the Land and Water Conservation Fund and the Arkansas Natural and Cultural Resources Grant Fund for the purpose providing outdoor recreation. As a requirement of the grant- a resolution is required from the Fayetteville City Council expressing support for the project and authorizing the resources for the project's cost. The Parks and Recreation Division, citizens and skaters have been working on the skate park project for over one year Purkiss Rose RSI. Inc. from Fullerton. California was hired to design the skatepark. utilizing a public input process involving the skaters. Three public meetings were held concerning the design of the skatepark and all were well attended. The skatepark project is currently proceeding through the City's Large Scale Development process. The estimated cost for construction of the skatepark is $372.617 which includes a ten percent project contingency. This budget figure does not include some additional amenities such as, sidewalks, picnic tables and seating areas that will be requested in the grant application. The skatepark will be built at Walker Park, located just south of the BMX track, and has a current design of 15.400 sq. ft. which is under half an acre If the City of Fayetteville is awarded the Outdoor Recreation Grant a budget adjustment will be required. The grant requirements stipulate that the City must fund the entire project and request reimbursement after completion. This Outdoor Recreation Grant process has been utilized before by the Parks and Recreation Division. Most recently. an Outdoor Recreation Grant was used for the new playground at Walker Park. Currently. the Parks and Recreation Division has a budget of $225.000 for the skatepark project, of which. $37.885 has been allocated to Purkiss- Rose. RSI for architectural and engineering services. 113 WEST MOUNTAIN 72701 501 521-7700 FAX 501 575-8257 N N c • • Enclosed is a copy of the grant application materials for your review. Please read closely the section on obligations beginning on page six. This section discusses the City of Fayetteville's responsibilities for the grant which includes, designating the land for the project as an outdoor recreation facility in perpetuity. The Parks and Recreation Division will hire a consultant to complete the grant application. If you have any questions, please call Connie Edmonston at 444-3473 or Eric J. Schuldt 444- 3472. Attachment Conceptual Design Grant Application Materials Skatepark Cost Estimate -• • • • GRANT DEADLINE• 5:00 P.M. AUGUST 31, 2001 ARKANSAS STATE PARKS Matcning rant Applicatio OUTDOOR RECREATION GRANTS PROGAM c A • • ARKANSAS STATE PARKS ♦ OUTDOOR RECREATION GRANTS PROGRAM 2002 Matching Grant Application Guide April, 2001 2002 APPLICATION GUIDE Contents Methods of Acquisition 25 Rules Governing Negotiated Purchases and Donation of Property 25 Acquisition for Delayed Development26 Title Opinion or Title Insurance 27 1 Introduction 3 Option to Purchase/Formal 2 An Overview of the Basics5 Who May Apply? 5 How Much May We Apply for? 5 What Types of Projects May We Apply for? 5 When Is the Application Due? 5 Where to Send the Application 6 How the Application Can Be Prepared 6 What Are Our Obligations? 6 3 Project Planning and Public Hearing 8 4 Outdoor Recreation Grants Advisory Committee Concerns 9 5 Application Procedures 12 Required Forms 12 Environmental Assessment 13 Project Narrative 15 Boundary Maps/Site Plan/ Location Maps 18 Proof of Ownership 19 Clearinghouse/Approval Letters 19 Sample Cost Estimate Form 21 Sample Resolution Form 22 Sample Site Plan 23 Sample Boundary Map 24 6 Land Acquisition Information ... 25 Property Eligible for Acquisition ..25 Commitment to Sell/Owner's Letter of Intent to Donate Property 27 Formal Appraisal 27 Abbreviated Appraisal Report 29 Finding of Value 30 Development Plan 30 7 Important Things to Remember 31 8 Important Dates to Remember 33 9 What to Expect After You Submit Your Application .34 10 Grant Application Checklist. 35 11 Five -Year Recreation Plan Format 37 12 1995 SCORPPriorities 38 13 Federal Regulations 41 14 Required Clearances 43 15 Information and Technical Assistance Resources 44 16 Priority Rating System Overview 46 17 Index 53 Introduction Welcome to the Department of Parks and Tourism's Marching G rant 1'rogram. This guide is designed to assist you through the application process. If you have questions please feel free to call or write us at. Outdoor Recreation Grants Program Department of Parks and Tourism Number One Capitol Mall Little Rock, Arkansas 72201 Telephone Number: (501) 682-1301 Fax Number (501) 682-1364 or (501) 682-0081 "The Land and Water Conservation Fund (LWCF) is a federal program authorized by the L\VCFAct of 1965 (Public Liw 88- 578). These funds are derived from the sale of federal surplus real property, the federal motor boat fuel rax, and Outer Continental Shelf mineral receipts. The Arkansas Natural and Cultural Resources Grant and Trust Fund is a slue program authorized by Act 729 of 1987. These funds are collected from a rax on the transfer of certain real est re in the 5rate of Arkansas. The purpose of the Matching Grant Program is to provide `outdoor" recreation. Enclosed facilities cannot be constructed within the area described by the park boundary map, except as support to an outdoor facility (e.g., rest rooms or concession stands). Pavilions cannot have sides on them that give the effect of a closed -in building. Please remember that facilities con- structed with LWCF or NCRG-TF monies cannot be enclosed ar a later date. All uti1irvwiring must be placed underground, or rooted out of the project area, including any overhead utility wiring existing at the start of the project. (In a Icw cases, waivers may be obtained for some existing wiring. Contacr the Outdoor Rec- reation Grants staff for details, require- ments, and assistance prior to the grant award). An acknowledgement sign showing that LWCF or NCRGTF Matching Grant Program monies were used in the acqui- sition and/or development of the project must be present at each site location. Fhis sign must be placed on the site and re- main there in perpetuity. 3 1 +GRANT APPLICATION CHECKLIST 2002 APPLICATION GUIDE WHAT DOES "50/50" MATCHING GRANT MEAN? A 50/50 Matching Grant does not mean that the Arkansas Department of Parks and Tourism will write the grantee a check for 50% of the project cost. The grantee must finance 100% of project costs, which can include in-kind labor, land donations, contributions and general appropriations. We will not reimburse the grantee for any more than the amount ofcash they spend. Fifty percent of the eligible expenditures, up to the amount of the grant, may be reimbursed by periodic billings during the project period, or the grantee may wait until project completion to request the total reimbursement. The chart shown below will help to understand how the 50/50 reimbursable matching grant works. For simplicity's sake, let's say that a project will cost a total of $100,000. If the grantee spent $100,000 cash, submitted canceled checks and invoices for $100,000 and the expenditures are part of the approved project, we would mail the grantee a reimbursement check for $50,000 (example column #1). Now let's say the grantee spent $75,000 cash and local citizens donated $25,000 labor ($75,000 cash + $25,000 donated labor _ $ 100,000 project). We will reimburse the grantee $50,000 after the grantee provides us with canceled checks, invoices, and time sheets detailing the local labor (example column #2). $100,000 $75,000 $50,000 $25,000 SO 4 3 0 3 Now, let's assume the grantee spent $ 50,000 cash and locals donated $ 50,000 labor and materials ($50,000 + $50,000 donated labor and materials = $100,000 project). We would then reimburse the grantee $50,000 after the grantee pro- vides us with canceled checks, invoices, and time sheets detailing the local labor (example column #3). If the grantee spent $25,000 in cash and locals donated $75,000 in labor and/or materials ($25,000 cash + $75,000 do- nated labor and/or materials = $100,000 project). We would only reimburse the grantee with a $25,000 check. The point to remember is to build a park, not make a profit (example column #4). The last example shows that the locals donated $100,000 in labor and materials (example column #5). Congratularions— the park would have been completed without the need of a grant! co 0 CASH DONATED REIMBURSEMENT $100.000 $ 75,000 $50,000 $25.000 $0 e. y 7: Ail Cash Value More Cash Than Donated Equal Donated and Cash More Donated Than Cash All Dona ed, No Reimbursement CASH DONATED REIMBURSEMENT $100.000 $ 75,000 $50,000 $25.000 $0 • 2 An Overview of the Basics WHO MAY APPLY? Eligible Applicants The only entities eligible to apply for financial assistance for the acquisition and/or development of outdoor recreation facilities are: Incorporated Cities Counties • Unincorporated areas or communities must seek county sponsorship of their project • School Districts may submit joint applications with incorpo- rated cities or counties for development of public recreation facilities on school district property. (Grant is not intended to replace school district funding for playgrounds or athletic facilities.) Ineligible Applicants The following may not participate in the Outdoor Recreation Grant Program. • Colleges and Universities • Private non-profit corporations, foundations, clubs or orga- nizations • Any other private entity HOW MUCH MAY WE APPLY FOR? Applicants may apply for up to $250,000 in reimbursable matching funds. The applicant must be able to match the grant amount with a like amount of cash, or a combination of cash and donations. Donations of labor and materials alone are not sufficient to be considered as the local match. Because the availability ofgran t funds are limited, lesser amounts may be awarded. Staff recommendations for reductions of the requested amount will be made easier if the applicant provides a detailed budget that categorizes project elements and is • broken down by line items. (See sample of detailed budget on page 21). WHAT TYPES OF PROJECTS MAY WE APPLY FOR? There are three types of projects which can be funded through the Outdoor Rec- reation Grants Program's Matching Grant Program. 1. ACQUISITION: Land acquisition for recreational devel- opment. Acquisition projects are dis- cussed in Chapter 6. 2. DEVELOPMENT. A development project is funding for construction of recreational facilities. 3. COMBINATION: A combination project is funding for both acquisition of land not previously owned by the applicant and development for recreation use. WHEN IS THE APPLICATION DUE? The deadline for receipt of applications for FY 2002 is 5:00 p.m., August 31, 2001. All applications must be received in our office by that date. Applications simply postmarked by that date are not acceptable. The Application for Federal Assistance, Form 424 ONLY may be faxed to (501) 682-0081, but it must 5 2 + AN OVERVIEW OF THE BASICS 2002 APPLICATION GUIDE arrive prior to the above deadline. if the form 424 is faxed, the entire application containing original signatures must be post- marked on or before the application deadline, August 31, 2001. WHERE TO SEND THE APPLICATION Outdoor Recreation Grants Program Department of Parks and Tourism Number One Capitol Mall Little Rock, Arkansas 72201 HOW THE APPLICATION CAN BE PREPARED • The application can be prepared locally. The Outdoor Rec- reation Grant Program staff will upon request, provide appli- cants with a sample copy of an application. This sample provides the applicant with the correct format of all elements of the application including forms, narratives, a detailed budget, maps, resolutions, required clearances, and acquisi- tion information. • The application can be prepared by consultants. (Grant preparation cannot be paid for with grant funds). • The application can be prepared by the local areawide Plan- ning or Economic Development Districts or the Regional Planning Commissions. WHAT ARE OUR OBLIGATIONS? We are jointly committed! Both the Department of Parks and Tourism's Outdoor Recreation Grants Program and the project sponsor are committed to long term program compliance. After the project is completed and all grant funds have been dis- bursed, our commitment to the requirements of the Arkansas Matching Grant Program continues. These ongoing commit- ments include: 1. Property acquired or developed under the program must be retained in perpetuity for outdoor recreation use and will be subject to inspection by the State at least once every five years. In addition each project will be inspected by the State during construction and before final reimbursement is made. 6 2. Once a public park project boundary has been identified by the Department of Parks and Tourism and the local project sponsor, all facilities constructed within that boundary, at any future time, must be in compliance with the rules and regu- lations of the Outdoor Recreation Grants Program Project Management Guide. This also applies to those facilities constructed in whole or in part with local funds. 3. No overhead utility lines are allowed within the project boundary. All existing utility lines located within the park bound- aries must be placed underground. 4. A permanent sign stating that federal LWCF or state NCRGTF moneys were used to acquire and/or develop public outdoor recreation facilities must be main- tained within the park in perpetuity. Guidelines for the size, placement and design of the signs will be presented to each applicant after grant approval. Upon project completion the applicant will be required to describe the location of the sign, and state that the sign location will not change. 5. All public recreation facilities con- structed within a Matching Grant Pro- gram assisted park must be accessible to the handicapped. This also applies to those facilities constructed in whole or part with local funds. 6. Property acquired or developed with assistance from the fund must be open to entry and use by all persons regardless of race, color, religion, sex, or national ori- • 2 + AN OVERVIEW OF THE BASICS • 2002 APPLICATION GUIDE gin. Discrimination on the basis of resi- dence, including preferential reservation or membership systems, is prohibited, except to the extent that reasonable dif- ferences in admission and other fees may be maintained on the basis of residence. 7. Property acquired or developed with assistance from the Matching Grant Pro- gram shall be operated and maintained in perpetuity. The property shall be main- tained so as to appear attractive and invit- ing to the public. Sanitation and sanitary facilities shall be maintained in accor- dance with applicable health standards. Properties shall be kept safe for public use. Fire prevention, lifeguards, and the like should be provided for proper public safety. Buildings, roads, trails, and other structures and improvements shall be kept in reasonable repair throughout their functional lifetime ro prevent undue de- terioration and to encourage public use. Facilities that have reached an age that renders them obsolete or worn out may be removed with written permission of the Arkansas Department of Parks and Tourism's Outdoor Recreation Grants Program Director. Permission must be obtained prior to removal ofthe facilities. 8. The Arkansas ORGP staff will con- duct periodic post completion inspec- tions of the project area to ensure that program compliance continues after the project is completed. These inspections will be unannounced. Sponsors who fail ro comply with long term commitment may jeopardize future eligibility for matching grant funds for new projects • and/or be subject to legal actions by the State or Federal government to enforce program compliance. 9. The property shall be kept open for public use at reasonable hours and times of the year, according to the type of area or facility. Property which is not operated and maintained in good condition may Jeopardize the awarding of future grant funds to that jurisdiction. 10. Participants may impose reasonable limits on the type and extent of use of areas and facilities acquired or developed with Matching Grant Program assistance when such a limitation is necessary for maintenance or preservation. Thus, limitations may be imposed on the type of users (i.e. hunters or four- wheelers, etc.). All limitations must be in accord with the applicable grant agreement and amendments. 11. All recipients of Matching Grant Program moneys must comply with the Architectural Barriers Act of 1968, Section 504 ofthe Rehabilitation Act of 1973, and the Americans With Disabilities Act, of 1990 Title 11 and Fitle 111. 7 3 Project Planning and Public Hearing An application for funding from the Outdoor Recreation Grants program shall be the result of input from the public. Before an application is prepared, each applicant must hold one public hearing for the expressed purpose of obtaining public input into the planning of this specific application and to establish recreation priorities. DO NOT PREPARE THE APPLICATION AND PRESENT IT AT YOUR PUBLIC HEARING FOR APPROVAL This will be considered cir- cumvention of the requirements. Prepare the application, AFTER the hearing, based on the needs and desires of the community. In larger communities, every effort should be made to hold the hearing in a place convenient to those who live in the area and will benefit the most from the project. This public hearing must be held no less than one month .riot to submittint the a..lication to our office. A Public Notice about the hearing must appear in a newspaperofgreatest local circulation at least seven (7) calendar days in advance of the date of the public hearing A proof of publication notice provided by the newspaper must be submit- ted with the application. The applicant may submit the tear sheet from the newspaper instead of the proof of publication. The tear sheet must be intact and contain the name of the newspaper and date of publication. If local practice has found that posting the Notice in public places in the community results in a better turn -out for a hearing, that method maybe used instead of publication. If this method is used, the applicant must post notices at least seven (7) calendar days in advance of the date of the public hearing, submit a list of where, and the dates the notices were posted, and a letter signed by the applicant's Chief Executive Officer verifying that information. 8 • Documentation of the hearing which must be submitted with the application includes minutes of the hearing, and a registration sheet indicating the name, address and organizational affiliation of those attending. Minutes of the public hearing should include statements and suggestions from the general public ex- pressing local needs and priorities. State- ments of adjacent landowners should be included when applicable. NOTE: Failure to hold a public hearing one month prior to submission of the application for the expressed purpose of obtaining pub- lic input into the planning of this specific application will result in the DISQUALI- FICATION of that project. Additional points are awarded those applicants who hold their public hearing by June 30 2001. • • 4 Outdoor Recreation Grants Advisory Committee Concerns ENVIRONMENTAL CONSIDERATIONS FOR PARK DEVELOPMENT The Outdoor Recreation Grants Advisory Committee sup- ports projects which demonstrate sound site selection, aesthetic appeal, and environmental awareness. Each year, the Commit- tee reviews park projects which encompass a wide variety of development plans. It has been our experience that, in many cases, development is planned at the expense of site resources. In addition, landscaping for either functional or aesthetic purposes is rarely included in the park plans. The absence ofsite or aesthetic considerations has a long -ranging effect and greatly detracts from the enjoyment of a park by the users. After all, people come to a park for a pleasant experience. The basics of good design encourage a well-planned rela- tionship between a particular site and facilities planned for that site. It is very important to select facilities compatible with the site's existing terrain and vegetation rather than radically alter- ing the site to accept the facilities. For example a large space with slopes ranging from 1-5% and no trees would be well- suited for ballfield or court game development; however, it may be poorly suited for development of recreational trails and picnic facilities. In contrast, a woodland area with slopes ranging from 5-12% would be well-suited for picnic facilities and trails; however, very poorly suited for development of ballfields or court games The Committee is aware that a suitable site for a particular facility is often difficult to find. In the forested, mountainous areas of the state, it is hard to find a good location for a ballfield without drastic alteration of the site. On the other hand, it is difficult to find a suitable location for nature trails or a picnic area in the open flatlands of East Arkansas. This illustrates that some sites are inherently better for a particular activity than others. Significant site alterations greatly in- crease initial development costs and, in most cases, maintenance costs. Large scale clearing and grading, in order to locate a ballfield on a steep wooded slope, is ex- tremely expensive. Significant alteration of the topography can also result in severe erosion which degrades the quality of the site, surrounding lands, and waterways. These bare slopes will usually consist of poor subsoils which will make it difficult ro establish a vegetative cover. The slopes will also require more attention to keep erosion in check. Much of this money could perhaps be better spent by finding a more suitable site for the ballfield, while utilizing the wooded slopes for a more compatible recreational activity. It is also very good planning to make the most of existing vegetation, especially trees. It is difficult to place an aesthetic value on a tree; however, trees are extremely impor- tant to a person's feeling of well-being. In addition, trees provide shade. People at rest, when sitting at a picnic table or on a park bench, prefer shade. Some activities, such as playgrounds, are more successful if shaded rather than placed in the hot sun. If trees are eliminated in the con- struction process, it will be costly to pro- vide them later. Nursery stock is very expensive and it is difficult to establish a young tree in an unprotected area with- out a great deal of attentive care. 9 4 + OUTDOOR RECREATION GRANTS ADVISORY COMMITTEE CONCERNS 2002 APPLICATION GUIDE The Committee encourages proper site/facility relation- ship planning in order to reduce environmental impact and provide a more enjoyable park setting. One method used to encourage good planning is the Priority Rating System which is part of the Open Project Selection Process. This rating system is used by the Outdoor Grants staff to help in the evaluation of the grant applications. Within the "project design" section of the Priority Rating System Form, categories relate to both the topography and natural features of the site. All applicant sites are evaluated with regard to the planned development and associated site alterations. There are three rankings within each category. As seen in the example Priority Rating Form, these rankings are self-explanatory. If development is compatible with the site and does not significantly alter these features, it receives the highest ranking. If development does require significant alteration; however, adequate measures are planned to reduce the impact of this alteration, it receives the mid-level ranking in the appropriate category. If there is significant alteration and inadequate measures for reducing impact, it receives the lowest ranking. These rankings contribute to a total point score with determines the applicant's numerical ranking in relation to other applicants. Playground Equipment and Playground Impact Areas Each year the Outdoor Recreation Grants Program receives numerous grant applications for playground equipment. To meet the increasing needs of the children of Arkansas and to establish standards of care, the Committee encourages all grant applicants to join with the U. S. Consumer Product Safety Commission and the Arkansas Playground SafetyTask Force in promoting playground safety. More than 237,000 injuries, related to playground equipment, occurred among children under age 15 in 1990. These injuries not only involve play- ground equipment, bur the impact area beneath and around the equipment as well. The Outdoor Recreation Grants Advisory Committee strongly encourages all applicants of Matching Grant funds who are requesting assistance to develop playgrounds, includ- ing play equipment and landing impact areas to adhere to the 10 guidelines established by the U. S. Con- sumer Safety Products Commission. The U. S. Consumer Safety Products Commission has published asetofguide- lines, Handbook for Public Playground Safety. The Commission believes that guidelines, rather than mandatory rules are appropriate. We feel that the safety features and the recommendations in this handbook will contribute to greater play- ground safety. The final guidelines docu- ment is available on the Architectural and Transportation Barriers Compliance Board's Internet site at http://www.access- board.gov/play/finalrule.htm Committee Position on Development of Walking Facilities The Outdoor Recreation Grants Advi- sory Committee reviews many applica- tions each year for the development of facilities for walking, jogging, bicycling, roller skating, etc.. Trail related activities, such as walking, are among the most popular recreational activities in Arkan- sas. These activities, in addition to their popularity, provide recreational oppor- tunities for a wider variety of age groups and ability levels that just about any other activity. The Committee encourages all communities to consider development of trail facilities in order to serve a commu- nities broad recreational needs. Due to the limited amount of funds available for the Matching Grant Pro- gram, the Outdoor Recreation Grants Advisory Committee discourages prospec- tive applicants from requesting funding • • 4 + OUTDOOR RECREATION GRANTS ADVISORY COMMITTEE CONCERNS 2002 APPLICATION GUIDE for school athletic track type of facilities. The Committee does encourage appli- cants who are considering development of exercise and walking facilities to de- velop less expensive paved trails to serve a broader recreational base. People participate in walking for a variety of reasons including relaxation and fitness. Well planned public walking trails should provide a convenient, safe and pleasurable location for this activity. A walking trail located in a natural set- ting, rather than a dull, hot, open area, will provide a greater opportunity for recreation by offering greater stimulation of the senses. A school track does provide a secure location for fitness walking; how- ever, it usually does not provide an ideal environment, nor does it provide for many other types of trail based activities An enjoyable trail should be safe and secure, and it should also provide a se- quence of interesting features and experi- ences. if a trail is well planned in a natural setting, it will be much more enjoyable and popular with a wider range of users. It will also provide a facility which will be continually used rather than one that will become boring after repeated use. 11 5 Application Procedures HOW TO FILL OUT THE FORMS, WRITE THE NARRATIVES AND PREPARE THE MAPS REQUIRED FORMS Standard Form 424 Instructions for completing this form are on the back of the form. Additional assistance may be obtained from your local Planning or Economic Development District office, your Re- gional Planning Commissions, or the Outdoor Recreation Grants Program office. Standard Form 424D Read this form in its entirety before signing. In the blank provided, the Chief Executive must sign the form. The applicant's Chief Executive Officer may be the Mayor, City Manager or County Judge. (If this is a joint application between the city or county and school district, the School District Superintendent must also sign the form). In the other blanks provide the title of the Chief Executive (and School District Superintendent), the legal name of the City or County as the applicant organiza- tion, and the date the document was signed. Civil Rights Agreements (Form DI -1350) The applicant must complete the Civil Rights Assurance (Title VI, Civil Rights Act of 1964) and submit it as part of the application package. Read this form in its entirety before signing. In the blank provided, the Chief Executive must sign the form. (If this is a joint application between the city or county and school district, the School District Superintendent must also sign the form). In the other blanks provide the title of the Chief Executive. The applicant's Chief Executive Officer may be the Mayor, City Manager or County Judge (and School District Superintendent). The legal name of the City or County as the applicant/ organization, the date the document was signed, the applicant/organization address, and leave the box titled Bureau or Office Extending Assistance blank. 12 • Certification Regarding Debarment, Suspension, and Other Responsibility Matters—Primarily Covered Transactions (Form DI -1953) The applicant must complete the certifi- cation form and submit it as part of the application package. Read this form in its entirety before signing. In the space pro- vided, type the name and title of the authorized representative. The applicant's Chief Executive Officer may be the Mayor, City Manager or County Judge. (If this is a joint application between the city or county and school district, the School District Superintendent must also sign the form). The document must be signed by the applicants and dated. Certification Regarding Drug-free Workplace Requirements (DI -1955) The applicant must complete the certifica- tion form and submit it as part of the application package. Read this form in its entirety before signing. The spaces below Section B must contain the physical street address of the project. In the space pro- vided, type the name and title of the Chief Executive Officer. The applicant's Chief Executive Officer may be the Mayor, City Manager or County Judge. The document must be signed by the applicant's Chief Executive Officer and dated. (If this is a • • • • 5 • APPLICATION PROCEDURES 2002 APPLICATION GUIDE join( application between theciry or county and school district, the School District Su- perintendent must also sign the form). Recreation Pnonties Form The applicant must submit the Recre- ation Priorities Form describing the rec- reation priorities of the applicant. Direc- tions for completing this form are below: 1. List the name of the city or county which is submitting the application. 2. Describe the method by which the needs of the community have been identified. Such methods must in- clude the public hearing, which is required as part of the application, and may include user -frequency sur- veys, questionnaires, interviews, tele- phone ordoor-to-doorsurveys, work- shops and/or ad-hoc and advisory groups. 3. List the short range (0 to 5 years) recreation priorities of the commu- nity in priority order. Also list the long range (5 -plus years) recreation priorities of the community in prior- ity order. 4. The applicant's Chief Executive Of- ficer must sign and dare this form. The applicant's Chief Executive Of- ficer may be the Mayor, City Man- ager or County Judge. If this is a joint application between the city or county and school district for devel- opment of school district -owned property, the School District Super- intendent must also sign the form. ENVIRONMENTAL ASSESSMENT Environmental assessments are required for all project applica- tions and for each proposed site. The applicant is reminded chat the environmental assess- ment will be utilized during the rating of the application. Pertinent information of sufficient scope and depth must be provided in an environmental assessment so that the NPS/ ORGP can accurately ascertain the impact of the project and determine whether an Environmental Impact Study is needed. Whenever possible, an impact should be quantified (e.g., number of trees to be removed, cubic yards of fill to be required, etc.). For projects with property rights outstanding, the stan- dard environmental information must be expanded to explain how the outstanding rights are to be dealt with and how the applicant plans to ensure that the environment will nor be affected significantly. The five points to be covered in an environmental assessment are: Need for the Proposal This will serve as an introduction, description of rhe proposed action and surrounding environment, statement regarding the need for the proposed action, and a description of what the proposed action is designed to accomplish (i.e., how the pro- posed action will fulfill the stated needs). It should include such information as the location of the project, the scope, when the action is to take place, and, if applicable, the interrelationship with other federal, state, or local projects and proposals. Alternatives This will include a discussion of the alternatives to the proposed action, including"No action." Explain why each of the alterna- tives was rejected. Impacts Fhis will include a brief and objective statement ofthe environ- mental impacts of rhe proposed action and a description of those elements of the environment so affected. Topics to be addressed include: • Land use (project site and surrounding area) • Fish and wildlife 13 5 + APPLICATION PROCEDURES 2002 APPLICATION GLADE • Vegetation • Geology and soils • Mineral resources • Air and waver quality • Water resources/hydrology • Historic/archeological resources • Transportation/access/consumption of energy resources • Socioeconomic effects • Riparian zone (area next to water) "Impacts" are defined as direct or indirect effects on the existing environment, whether good or bad, which are anticipated as a result of the proposed project or related future projects. Elements on which impacts are unknown or only partially understood should be indicated. A complete written descrip- tion of the impact is required. Environmental documentation should be free of project justification and personal bias. The project should be justified elsewhere in the grant application. Do nor rely on generalities. Specific facts are essential. All statements and conclusions should be supported, and quanti- fied where possible. Be concise, clear and to the point. Adverse impacts should be addressed as fairly as beneficial impacts. The applicant is reminded that, while an area around waver is often chosen for a recreation area, they are also sensitive areas environmentally and need to be managed with extreme care. The riparian area or that area immediately adjacent to any river, stream, spring, pond, or lake, is one of the most important environmental areas due to the habitat they provide for various fish and wildlife species and because of their shading and filtering capacity related to water quality. If possible, most trees, shrubs, and grasses should be left near streams and other water bodies. This will Insure that the project you are working on will remain in good shape, water -wise, for years to come. Informa- tion on analysis, management, and maintenance of riparian areas can be obtained from the following agencies free of charge: Arkansas Game and Fish Commission's Stream Team Pro- gram, Natural Resources Conservation Service, Arkansas De- partment of Environmental Quality, County Conservation District, and other natural resource agencies. 14 Be sure to include a discussion of posi- tive effects of the project. To the extent that it applies, the document will discuss im- pacts of the project, including environmen- tal damage, which could be caused by users upon economic, cultural, esthetic, and so- cial conditions as well as upon the physical and biological environment. Any off-site impacts, such as increased traffic on neigh- borhood roads, increased noise levels to surrounding areas, or impacts from park lighting, should be described. In preparing the environmental assessment, the appli- cant should keep in mind the cumulative impact of the proposed project and of fu- ture related projects which are contem- plated. The information submitted on cu- mulative impacts should describe the even- tual goal and the relationship of the action proposed on each project. The environ- mental information must be accompanied by sufficient maps and details to aid in judging the impact of the proposed project as well as the relationship of the project to the surrounding land uses. Agencies and Persons Consulted This will include a list of all agencies and persons consulted in preparing the envi- ronmental assessment. Cost Estimate The attached Cost Estimate Form must be completed and submitted with the applica- tion. The cost estimate must be a complete listing of all work elements to be under- taken and the total estimated cost of these elements. The directions on how to com- plete this form are listed below. • • 5 ♦ APPLICATION PROCEDURES 2002 APPLICATION GUIDE ITEM A If land acquisition is to be included in the proposed project, either by private dona- tion or by purchase, the estimated ap- praised value of the property must be included. (Inflating the value of the prop- erty will not affect the grant amount or the matching share. The valuation of the property will be determined by an Arkan- sas Certified or Licensed Land Appraiser after the grant award has been made). ITEM B The first line of [tem B will be the total of all development costs. The remaining lines will be a line item breakdown of individual project elements. Please be as detailed as possible. Refer to sample cost estimate form on page 21. hems should be listed in priority order. plans to request reimbursement for such fees, the "Architec- tural/ Engineering Fees" line -item must be completed. While the applicant may pay any amount for such fees, maximum reimbursement for A/E fees is six percent (6%) of eligible development costs (i.e., a 12% total fee). Budgets that are not of sufficient detail or are incorrect will be returned to the applicant for correction. FLOOD HAZARD CERTIFICATION AND FUNDS SOURCE ASSURANCE FORM ORGP FS1999 The applicant must complete the flood hazard certification form, even if the answer is "no." The certification must be signed by the applicant's Chief Executive Officer. Provide the estimated local matching fund source(s). Com- plete each category, even if the amount is $0.00. The form must be signed by the applicant's Chief Executive Officer. ITEM C Is the total of Items A and B. PROJECT NARRATIVE This section requires a written ITEM D Inclusion ofa "contingency" line -item is suggested. This line -item can be no more than five percent (5%) of Item B. narrative about the project proposal. Each of the following topics must be addressed: Need for Assistance ITEM E Project administration is eligible for re- imbursement. If the applicant plans to 2. request reimbursement for project ad- ministration, the "Administration" line - item must be completed. This line -item can total no more than ten percent (10%) 1. of Item B. State which priorities outlined in the 1995 Statewide Comprehensive Outdoor Recreation Plan (SCORP) this project will meet and how it will meet them (see pages 38 through 40 for listing of SCORP priorities). Explain why this project is needed. Quantify needs as much as possible. Benefits Expected Identify the benefits to be derived from this project; for example, (a) include a description of those who will use the facility, (b) how the facility will be used, and (c) how it will benefit the public. (d) if the project provides seasonal or year around recre- ITEM F Architectural/engineering fees are also eli- gible for reimbursement. If the applicant 15 S • r S + APPLICATION PROCEDURES 2002 APPLICATION GUIDE ation opportunities cans) must still solicit participation by (e) describe in detail how your project will address Section other minorities. I of the Priority Rating System (page 50). 1. To meet the, minimum requirements the applicants must describe efforts Agreements made to involve such people in the 1. State who will operate and maintain the land/facility, planning of the proposed project 2. List any current or proposed agreements with other agen- such as copies of letters to organiza- cies, individuals, or organizations, including any agree- dons/groups representing these ments concerning operation, use and maintenance. If people; letters from such organiza- there are no agreements, indicate this fact. tions/groups in support of specific 3. Submit copies ofanywritten agreements. Anvjointschool parts of the proposal; or minutes of district/city/county application for development of land meetings with such organizations/ must include a copy of the joint operating agreement. groups at which input into project planning was obtained. Low -Moderate Income 2. To score maximum points in the 1. Define the area to be serviced by the proposed facility. Priority RatingSystem the applicant 2. If the area is smaller than the applicant's entire jurisdiction must demonstrate and provide docu- (e.g., a portion of the whole city), submit the Median mentation of an extraordinary out - Household Income figure for the area as determined in the reach effort which successfully in - 1990 census. volved minorities in a hands on way. 3. Submit the percentage of households in the community or Simply inviting participation or hay - area whose income is less than or equal to $16,917.60. ing minorities presentat the required public hearing is not sufficient to Income score maximum points. Examples of 1. State whether or not income will be generated on the site extraordinaryoutreach include: spe- of the proposed project. cial meetings held by the park corn - 2. If income will be generated, indicate how the income will mission / committee/ mayor/ county be generated and the proposed use of such funds. judge at local minority churches, clubs or organizations, nursing Competition homes, schools seeking direct input 1. Describe if and how the project will beincompetitionwith and involvement in the planning private recreational developments in the area. process. Minority Involvement Each applicant is required to involve participation in the planning of the project by all segments of the public prior to the public hearing. This includes minority populations (de- fined as including African Americans, American Indians and Asian Americans) the elderly, and persons with disabilities. A community that does not contain ethnic minorities (defined as African Americans, American Indians and Asian Ameri- Parks and Recreation Commission/Department/ Committee Indicate whether or not the applicant has an established Parks Department, a Parks and Recreation Commission, or an Act- ing Parks Advisory Committee. 16 S • S APPLICATION PROCEDURES 2002 APPLICATION GUIDE PARKS AND RECREATION DEPARTMENT with Disabilities Act, 1990. Routine vandal resistance If the applicant has a Parks Department, features include locks, gates, fencing, police patrol, etc. Submit Routine energy -efficiency measures include meeting ther- 1. Director's name, address, and tele- mal insulation standards, reducing the use of lighting, etc. phone number. Litter control measures beyond installation of litter recep- 2. The Parks Department budget. tacles and routine trash pickup are encouraged. PARKS AND RECREATION COMMISSION/ Operation and Maintenance COMMITTEE 1. Provide a detailed plan for operation and maintenance of If the applicant has aCommission/Com- the facility. This must include: mittee, (a) schedules for inspection and routine maintenance; 1. Submit a list of Commission/Com- (b) projected costs for the first five years; mittee members and their terms of (c) how these costs will be met; and office. (d) a list of persons or organizations responsible for opera - 2. Submit copies of the Commission/ tion and maintenance. Committee meeting minutes for the (e) If volunteer groups will assist, provide evidence of such past year (12 months). commitments. If the applicant has established a Parks Overhead Utility Lines Commission/Committee in the pastyear, 1. Describe the location and nature of all overhead utility L Provide a list of the Commission/ lines in the project area, and indicate what measures will be Committee membersand theirterms taken to mitigate the effect of the lines. of office. 2. Show the locations of such lines on the site plan. 2. Submit copies of the Commission/ 3. The cost of placing overhead utility lines underground is Committee minutes for the meet- eligible for grant funding. List the cost as a separate item in ings conducted during the past year. the project budget. Include the costofburying or rerouting the lines in the cost estimate. Special Features Describe any special features incorpo- Directions rated in the proposed project. 1. Provide detailed written directions for traveling to the site 1. Include an explanation of any inno- of the proposed project from the City of Little Rock. The vative orspecial facilities for persons ORGP staff person who visits the proposed site may be with disabilities, vandal resistance, unfamiliar with the area. If a road or street is not marked energy -efficiency, or litter control. with a sign giving its name or number, describe it in 2. Describe any unusual features or ex- relation to a marked road or street (e.g., the third graveled traordinary social and community road east of Front Street on Highway 14.) involvement. All approved projects must comply with the provisions of City Council Resolution or Quorum Court Order the Architectural Barriers Act of A City Council Resolution or Quorum Court Order must be 1968, Section 504 of the Rehabilita- included to document that the local legislative body supports Lion Act of 1973 and the Americans the project. (Seepage 22 for a resolution example.) 17 5 + APPLICATION PROCEDURES • 2002 APPLICATION GUIDE BOUNDARY MAPS/SITE PLAN/LOCATION 4. The map should include known out - MAPS standing rights and interests in the Boundary Map area held by others including NOTE: (a) The measurements and locations All project boundary maps must be submitted on asingle 8 1/2" of known easements, x II" sheet of paper. All copies, reduced drawings and written (b) Any deed/lease restrictions, descriptions must be easily readable. (c) Any reversionary interests, (d) All power lines that cross the site, All applications must include a boundary map. This map (e) All rights -of -way, etc. will establish the boundaries ofthe area to be included under the 5. The boundary map must include all provisions of Section 6(0(3) of the LWCF Act. Everything prior grant projects (LWCF/ located within the defined boundarymust remain in outdoor NCRGTF) within the adjacent or recreation use in perpetuity! Think long and hard before same project area. In no instance will making this commitment. Be sure local citizens, politicians the area covered by Section 6(f)(3) and business leaders are willing to make this commitment be less than that area acquired with before doing so. LWCF/NCRGTF assistance. The NPS and the ORGP requires a legally defensible descrip- tion of project boundaries. If the applicant so desires, the boundary map and the site plan can be combined; however, the map must not be too cluttered with information to prevent easy readability. The applicant is not required to provide a certified boundary survey, but the boundary map must contain all of the following information: 1. Title block information including the title of the project, a north arrow, scale (if applicable), date drawn, and the words "Boundary Map." (Ifthe Boundary Map or Site Plan is not drawn to scale, the map MUST state "Not to Scale.') 2. All boundaries of the project area and all facilities (such as ball fields, fences, concession stands, etc. if shown on boundary map) must show dimensions clearly. These dimensions must be marked in feet and inches. 3. The map must be of sufficient detail to be a legal identifi- cation of the land. (a) You must provide a metes and bounds description with measured distances, (b) Provide a compass bearing of each property side, (c) You must include the point of beginning for measure- ment, and Any of the following additional informa- tion that is available should also be in- cluded on the boundary map: 1. Deed references which include deed book number, page number in the deed book, and date recorded, 2. Adjoining easements of record, and 3. Adjoining water bodies or other natu- ral landmarks. The project area must be an area that functions as a complete recreation unit. Simply drawing the project area around an individual facility will not be consid- ered the project area. Site Plan All applications for combination or de- velopment projects must include a site plan. The site plan is to give a general layout of the park or area to be developed. All site plans must be submitted on a (d)You must provide the township, range, and section single 8 1/2" X 11" sheet of paper. Any information, exceptions to this requirement due to 18 S 5 ♦ APPLICATION PROCEDURES size of project area or project configura- tion must be approved by the ORGP staff prior to the Application deadline. A site plan must include the following: 1. All proposed facilities and develop- ments included in the phase for which funds are requested, 2. All existing facilities and develop- ments, and 3. Location of any existing power lines, or other utility lines within the site. 4. Accessibility by persons with dis- abilities, including parking, access routes, ramps, bridges, etc. The site plan shall be of sufficient scale so that grant review staff can easily identify each proposed project element, and dur- ing site inspection use the plan to locate that element easily on the pro- posed project site. (Seeexarpleonpage23.) Location Maps A city map showing the location of the proposed park site, and all other parks within the city. The parks should be designated clearly. If the applicant is a county, all parks located in the unincor- porated area of the county must be desig- nated on a county map. 2002 APPLICATION GUIDE Lease Agreement If the applicant leases or proposes to lease lands owned by an agency of the United States Government or the State of Arkansas, I. a copy of the existing lease or the proposed lease should be submitted. This lease must be for a minimum of 25 years. Terms and Conditions It should be noted that no reversionary clauses may be incorpo- rated in the deed or lease for the property. Inclusion of such clauses will disqualify the project. NOTE: Lands leased from other than an agency of the United States Government or the State of Arkansas are ineligible for develop- ment under the Outdoor Recreation Grants Program. (Seepage 5for requirements on property owned by school districts.) Floor Plans Preliminary floor plans are required as a part of the application package for all projects proposing the development of buildings such as restrooms, concession stands, pavilions and bathhouses. L The plans should be ofsufficient detail so the ORGP staff can determine if state and federal accessibility require- ments have been met. 2. Dimensions ofdoors, walkways, stalls and hallways should be shown to indicate compliance with the Arkansas State Building Service's "Minimum Standards & Criteria." A copy of these standards can be obtained from the Depart- ment of Parks and Tourism. CLEAR INGHOUSE/APPROVAL LETTERS PROOF OF OWNERSHIP As documentation ofcompliance with the State Clearinghouse Property Deed process, clearance/approval letters on the proposed project Each development project application must be obtained from the following agencies/officials. (See package must include documentation page 43 for addresses.) showing that the applicant will have suf- 1. State Clearinghouse ficient control of the project site. If the 2. Areawide Clearinghouse applicantownsthesite,acopyofthedeed (Planning/Economic Development District or Regional to the property must be submitted. Planning Commission in your area) 3. State Historic Preservation Officer/State Archaeologist 19 5 + APPLICATION PROCEDURES • 2002 APPLICATION GUIbE (Submit form 424, a letter with the project description, a statement that project will be state funded and a detailed project location map.) 4. State Highway Department (Submit form 424 and project location map.) 5. Arkansas Game and Fish Commission (for projects located on or near water only) (Submit form 424 and project location map.) The prospective applicant must submit Form 424, 424D, and copies of all application forms, attachments, maps, etc., (entire application) to the State Clearinghouse and the appointed Areawide Clearinghouse to comply with the public review process outlined by Executive Order 12372. The process takes at least thirty days. These clearance letters may not be available before the August 31, 2001 application deadline. This is not a problem. However, they must be submitted before the application will be considered for final review. It is the responsibility of the applicant to secure these letters and forward the responses to the ORGP office as soon as they are received. 20 5 APPLICATION PROCEDURES 2002 APPLICATION GUIDE Cost Estimate APPLICANT NAME: City of Sampleville A. Estimated appraised value of property to be acquired (if applicable) $ 10,000 B. Total development costs $ 70, 866 Development item (detailed and listed in priority order) Estimated cost of each item Playground Equipment and Installation $ 20,000 1 -Mile Walking Trail - Materials and Labor $ 25,866 Pavilion - 32 x 34' $ 10,000 Parking - 5 spaces $ 5,000 Site Preparation $ 10,000 C. Total ofAandB $ 80,866 D. Contingency (optional [maximum 5% of total development costs]) $ 3.. 544 E . Administration (optional [maximum 10% of total development costs]) $ 7. 086 F. Architectural/Engineering Fees $ 8,504 (optional (maximum 12%of total development costs]) G. Total of C, D, E and F $ 100,000 21 S + APPLICATION PROCEDURES 0 2002 APPLICATION GUIDE RESOLUTION No. WHEREAS, , Arkansas seeks to improve the recreation facilities andwishes to seek grant funding assistance; and WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a recreation area, it is necessary to obtain a 50/50 Matching Grant from the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant Program; and WHEREAS, the plans for such recreation areas have been prepared and the price therefore has been established; and WHEREAS, this governing body understands the grantee and grantor will enter into a binding agreement which obligates both parties to policies and procedures contained in the Land and Water Conservation Fund Grants Manual including, but not limited to the following; the park area defined by the project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all present and future overhead utility lines within the project boundary must be routed away or placed underground and; the project area must remain open and available for use by the public at all resonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthfiil manner. City Council/Quorum Court is well aware and apprised of the above -mentioned project, and will provide the local portion of the development cost of the entire project:. NOW, THEREFORE, BE IT RESOLVED by the City Council/Quorum Court of , Arkansas that the Mayor/County judge is hereby authorized to make application to the Arkansas Department of Parks and Tourism for assistance to develop recreational facilities for the City/County; therefore such application shall be submitted as expediently as possible. Passed this day of , 2001. e APPROVED: Mayor/County Judge Clerk 22 5 + APPLICATION PROCEDURES SITE PLAN 2002 APPLICATION GUIDE 369.32' S. N C1 __P G N �O0WD A rn C O IDO m Ni HN O) m 3 x j A ? - A Parking m 100.22' a D N <D W N W (J J / T v r CDs Z MCC d _ <n o r- m rri a ;6 _ M 259.10' 23 S. 5 + APPLICATION PROCEDURES • 2002 APPLICATION GUIDE BOUNDARY MAP Part of the NW 1/4 of the SW 1/4 of Section 99 Township 10, Range 15, Clark County Arkansas S88°45'13"E ------------------------ NE Corner, NW SW N88'44" 439.98' 38' Oak Tree Point of Beginning w N N TRACT A 3 i ai 4.2 AC. o I cm N I S88' 35"W 233.34' N N O e I 216.64' � I I 6F BOUNDARY MAP Scale: 1' = 200' --------------------------� JAMES F. DOE Registered Land Surveyor State of Arkansas Date: 6-22-99 Surveyed for Job No.: 4543 JOHN T. JONES James Doe b Signature: Acme Surveyors 24 6 Land Acquisition Information There are three types of acquisition: 2. Condemnation, resulting in fee 1. Acquisition for immediate development simple titles. 2. Acquisition for delayed development Each of these methods is complex and 3. Acquisition for preservation/protection may vary on any single project. Please note that the primary intent of the acqui- PROPERTY ELIGIBLE FOR ACQUISITION sition must be to provide and insure Acquisition of recreation lands and waters —including new public outdoor recreational use in areas or additions to existing parks, forests, wildlife areas, perpetuity. beaches, and other such places dedicated to outdoor recre- ation —which maybe eligible for assistance include, but are not RULES GOVERNING limited to, the following: NEGOTIATED PURCHASES 1. Areas fronting rivers,streams, lakes, and reservoirs that will AND DONATION OF provide water -based public recreation opportunities, or PROPERTY the water bodies themselves. 1. To be eligible for Matching Grant 2. Land for creating water impoundments to provide water- Program assistance, donated prop - based public outdoor recreation opportunities. erty must be in PRIVATE OWN - 3. Areas such as flood plains, wetlands, and areas adjacent to ERSHIP—not publicatthe time scenic highways that provide special recreational opportu- of acquisition. nities. 2. To be eligible for Matching Grant 4. Natural areas and preserves AND outstanding scenic areas Program assistance, purchase agree - where the objective is to preserve the scenic or natural ments and contracts cannot contain values, including areas ofphysical or biological importance reversionary clauses. and wildlife areas. These must be open to the general 3. Applications for projects which in - public for outdoor recreational use to the extent that their volve the purchase of property will natural attributes will not be seriously impaired or lost, be required to submit a Title Opin- 5. Land within urban areas for day -use picnic spots, neigh- ion (see page 27/or information). An borhood playgrounds, and tot lots; areas adjacent to school appraisal, following the required for - playgrounds and competitive nonprofessionalsportsfacili- mat must be submitted after the ties; and more generalized park lands. grant approval. 4. Title to the land may not be taken METHODS OF ACQUISITION until federal and state approval is There are several ways of acquiring lands and/or waters for given. The applicant will be notified outdoor recreation purposes. In Arkansas, the most prevalent are: immediately upon approval. 1. Negotiated Purchases, resulting in fee simple titles, and 5. No advance payments will be made donations resulting in fee simple titles, on donated property even after the �r,; 25 6 LAND ACQUISITION INFOR'ON project receives formal approval. 6. Displaced persons and business or farm interests must be notified of their rights under federal and state relocation laws. Costs for relocation benefits should be included in the total project cost. 7. The appraised value ofdonated prop- erty may be used as a portion or all of the applicant's 50% matching share. Successful applications involving donated land will be required to sub- mit an appraisal, after the grant ap- proval, that follows the National Park Service guidelines (see pages 27-30 for information). UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICIES ACT OF 1970 UNIFORM ACT) The Uniform Act provides for the uniform and equitable treatment of persons dis- placed from their homes, businesses or farms and establishes uniform and equitable land acquisition policies. It is the policy of the National Park Service and the Department of Parks and Tourism to deal consistently and fairlywith all persons whose property is taken for public projects and all persons who are displaced from their homes, busi- nesses or farms. The provisions of the Uni- form Act apply whether or not Matching Grant Program moneys actually contribute to the cost of the real property acquired. Acquisition of real property is not an activ- ity where shortcuts are possible. For more detailed information concerning your re- sponsibilities, see the booklet, Relocation and Acquisition Policy Guide. 26 • 2002 APPLICATION GUIDE UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICIES ACT OF 1970 DOCUMENTATION Any application proposing the acquisition ofproperty through any means must submit the following information, even if relocation assistance is not required, a response to each of the following items must be submitted: 1. An estimate of the number of individuals, families, busi- nesses and farms being displaced. 2. Where displacement will occur, the applicant must submit (a) a relocation plan, (b) an advisory services program and (c) an appeals procedure. 3. The applicant must provide documentation showing that the owner or his designated representative has been given an opportunity to accompany the appraiser during his/her inspection of the property. 4. The applicant must provide evidence that occupants of the property, to be acquired, were furnished at the time of initiation of negotiations adequate information explaining their eligibility to payments for relocation 5. If there are no occupants, the applicant must indicate this fact. ACQUISITION FOR DELAYED DEVELOPMENT Grant assistance maybe available to acquire property for which the development of outdoor recreation facilities is planned at a future date. Property acquired for future development must be developed within 3 years. A detailed plan for development will be required before funding assistance will be considered. If you are planning to seek grant assistance to acquire property for future development contact the Department of Parks and Tourism's ORGP staff prior to completing the application. In the interim, between acquisition and development, the property must be open for those public recreation purposes which the land is capable of supporting or which can be achieved with a minimum public investment. Non -recreational uses such as agriculture, occurring on the property at the time of acquisition, must cease prior to the request for reimburse- ment. Any application for a project proposing delayed develop- s 6 + LAND ACQUISITION INFORMATION 2002 APPLICATION GUIDE ment must include a detailed development plan including a • That the title to the property is time frame for development. marketable • That the appraiser assumes no TITLE OPINION OR TITLE INSURANCE responsibility for legal matters All applications for acquisition or combination projects must • That all data furnished by others include a Title Opinion on the property to be acquired. This are presumed correct will be a legal opinion on the current Title to the property and will include a discussion of any liens, mortgages, easements, or 3. Purpose of the Appraisal any other encumbrances on the property. It will also include a This shall include a definition of all val- statement concerning the merchantability of the Title. ues required and appraised. OPTION TOPURCHASE/FORMALCOMMITMENT 4. Identification of the TO SELL/OWNER'S LETTER OF INTENT TO Property DONATE PROPERTY Legal description of the whole tract and Each application for projects which include the acquisition of that to be acquired land by purchase or combination project must include a formal Option to Purchase. The Option to Purchase must be 5. City and Area Data 1. Signed by both parties and This data (mostly social and economic) 2. Include the purchase price, or a written commitment to sell should be kept to a minimum and in - from the property owner. elude only such information as directly Applications for projects which include the acquisition of land affects the property being appraised. through private donation must include a letter from the prop- erty owner stating his/her intention to donate the property. 6. Property Data SITE FORMAL APPRAISAL Describe soil, topography, mineral de- posits, easements, etc. If there is an indi- Do not use multipurpose Supplemental Addendum for Feder - cation that mineral deposits have more ally Related Transactions forms or Land Appraisal forms. than a nominal commercial value, this Any project which proposes acquisition of property through fact shall be clearly stated. private donation or which proposes the purchase of property with an anticipated value of $25,000 or more must include a IMPROVEMENTS Formal Appraisal. The Formal Appraisal must cover the This shall be by narrative description, following: including dimensions of principal build- ings and/or improvements. 1. Qualifications Statement ofqualifications ofall appraisers and/or technicians, EQUIPMENT contributing to the report. This shall be by narrative description including the condition of equipment. 2. Statement of Limiting Conditions The appraiser should provide clear concise statements of all CONDITION assumptions including the following specifications: The current physical condition and rela- 27 6 + LAND ACQUISITION INFORMATION 2002 APPLICATION GUIDE tive use and obsolescence shall be stated for each item or group appraised and, wherever applicable, the repair or re- placement requirements to bring the property to usable condition. ASSESSED VALUE AND ANNUAL TAX LOAD Include the current assessment and dol- lar amount of real estate taxes. If the property is not taxed, the appraiser shall estimate the assessment in case it is placed upon the tax roll, state the rate, and give the dollar amount of the tax estimate. firmed current factual data (sales and offerings) of comparable, or nearly comparable, lands having like optimum uses. Differ- ences shall be weighed and explained to show how they indicate the value of the land being appraised. 9. Value Estimate by Cost Approach This section shall be in the form of computational data, arranged in sequence, beginning with reproduction or replace- ment cost, and shall state the source (book and page if a national service) of all figures used. The dollar amounts of physical deterioration and functional and economic obsolescence, or the omission of same, shall be explained in narrative form. This procedure may be omitted on improvements, both real and personal, for which only a salvage or scrap value is estimated. ZONING 10. Value Estimate by Income Approach Describe the zoning for the subject and This shall include adequate factual data to support each figure comparable properties and if rezoning is and factor used and shall be arranged in detailed form to show imminent, discuss under item 7. at least • estimated gross rent or income 7. Analysis of Highest and • an itemized estimate of total expenses including reserves for Best Use replacements. The report shall state the highest and best market use that can be made of the prop- erty (land and improvements and where applicable, machinery and equipment) for which there is a current market. The valuation shall be based on this use. In no case shall the land be appraised for one highest and best use and the value of the improvements added when they do not contribute to the fair market value of the land under the highest and best use. Such special purpose appraisals are not allowable. 8. Land Value The appraiser's opinion of the value of the land shall be based upon its highest and best use, regardless of any existing structures and shall be supported by con - Capitalization of net income shall be at the rate prevailing for this type of property and location. The capitalization technique, method and rate used shall be explained in narrative form supported by a statement of sources of rates and factors. 11. Value Estimate by Comparative (Market) Approach All comparable sales used shall be confirmed by the buyer, seller, broker, or other person having knowledge of the price, terms and conditions of sale. Each comparable sale shall be weighed and explained in relation to the subject property to indicate the reasoning behind the appraiser's final value esti- mate from this approach. Three (3) comparable sales are required. 12. Interpretation and Correlation of Estimates The appraiser shall interpret the foregoing estimates and shall d 28 a; 6 + LAND ACQUISITION INFORMATION 2002 APPLICATION GUIDE state the reasons why one or more of the conclusions reached in be included whenever possible. Except items 9, 10, and 11 are indicative of the market value, for the overall view, photographs may be bound as pages facing the discussion or 13. Tabulation of History of Conveyances description to which the photographs (Property Sales and Transfers) pertain. All graphic material shall include Include parties to the transactions, dates of purchase, and captions.) amounts ofconsideration for at least 10 years prior to appraisal. OTHER PERTINENT EXHIBITS 14. Certification of Appraiser • He/she has personally inspected the property. ABBREVIATED APPRAISAL • He/she has no present orcontemplatedinterestintheproperty. REPORT • That in his/her opinion, the market value of the taking as Do not use multipurpose Supplemental of (Valuation date) is $ Addendum for pederallyRelated Trans- • (Signature) • (Date Report Submitted) actions forms or Land Appraisal forms. Any project which proposes the purchase 15. Exhibits and Addenda of property with an anticipated value (NOTE: All maps and plans may be bound as facing pages between $5,000 and $25,000 must in - opposite the description, tabulation, or discussions they elude an Abbreviated Appraisal Report. concern.) The Abbreviated Appraisal Report must cover the following: LOCATION MAP (within the city or area) 1. Brief Description of the Subject Property COMPARATIVE MAP DATA to include physical characteristics, present (show geographic location of the appraised property and the use, zoning, public utilities associated comparative parcels analyzed) with the land, deed restrictions, and any other pertinent information. DETAIL OF THE COMPARATIVE DATA (narrative) 2. Legal Description of the real property to be acquired PLOT PLAN and a plot. FLOOR PLANS (when needed to explain the value estimates) PHOTOGRAPHS (Pictures shall show at least the front elevation of the major improvements, plus any unusual features. When a large num- ber of buildings are involved, including duplicates, one picture maybe used breach type. Views of the best comparables should 3. Ten -Year History ofconveyances (sales and transfers), includ- ing parties to the transactions, dates of purchase, and amounts ofconsideration for at least ten (10) years prior to appraisal. 4. Analysis and Statement of the property's highest and best use. I 6 LAND ACQUISITION INFORMATION 2002 APPLICATION GUIDE 5. Supporting Data including two or three comparable real property sales, a brief analysis of those sales, and a map showing their locations relative to the land acquired. 6. The Appraiser's Certification and Signature: • He/she has personally inspected the property. • He/she has no present or contemplated interest in the property. • That in his/her opinion, the market value of the taking as of (Valuation date) is $ • (Signature) • (Date Report Submitted) 7. The Date the Value Estimate Applies 8. Statement of Appraiser's Experience and Qualifications FINDING OF VALUE Any project which proposes the purchase of property with an anticipated value of less than $5,000 must include a written finding of value prepared by a qualified appraiser. This finding of value can be based on the individual's knowledge of land values, but should include a state- ment of the appraiser's experience and qualification, including a short descrip- tion of the factors considered and the means by which a conclusion was reached. DEVELOPMENT PLAN - If the proposed project is for acquisition of land only it will be necessary to prepare a plan for the development of this property. Such a plan should include, at a minimum, the following: 1. Necessity Discuss why the immediate acquisition of the property is necessary. Include an explanation of why the property cannot be developed at this time. 2. Long -Range Development Proposals Include items proposed for development on this site. Be as specific as possible. Include estimated dates for such develop- ment. Also include proposed methods for funding such devel- opments if they are known. If the source of funding is not known, please indicate this fact. 3. Interim Plans for the Site How will the site be used until development starts? Include in this section the current use(s) of the site. How long will this interim period last? If there will be more than one use list each use and its estimated time frame. 4. Income Will income be generated from the site during the interim period? What is the projected amount of this income? Will this income be used in the proposed development of the site and/or the operations, maintenance, and development of the applicant's park system as a whole? Have any arrangements been made to insure such a use of this income? If so, what are they? 5. Site Maps and Plans Include at least one 8 1/2" x 11" site plan indicating the proposed use areas of the site, e.g., playground areas, picnic areas, ballfield areas. If possible, include more detailed plans of these developments. d Important Things to Remember • The deadline for receipt of applications for FY 2002 is 5:00 • The applicant who intends to purchase p.m., August 31, 2001. All applications must be received in or acquire land by donation may not our office on that date. Applications simply postmarked by take title or begin construction until a that date are not acceptable. The Application For Federal state contract authorizing the acquisi- Assistance, Form 424 may be faxed to (501) 682-0081, but tion is completed. Lands acquired prior it mustarrive on or before the abovedeadline. If the Form 424 to the date of a signed contract will not is faxed, the entire application containing original signatures be eligible for reimbursement or use as must be postmarked and mailed on or before the above the local matching cost share. deadline. • One public hearing is required to ob- • Applicants who have projects on the problem project list or tain public input into the application. who have received letters listing problems with past grant This public hearing must be held at projects should correct them as soon as possible. It may be least one month prior to submission of necessary to call the Outdoor Recreation Grants Program the application, or prior to July 31, staff to find out if a problem exists or what arrangement can 2001. Additional points are awarded to be made to schedule corrective measures. Those applicants applicants who hold their public hear - who have problems in this area may not be considered for ing two months in advance of the Au - funding unless corrective action is undertaken immediately! gust 31, 2001, deadline. Therefore, to receive additional points for this re - Property acquired or developed under this program must be quirement, the public hearing must be retained forever for public recreation use. Everything located held by June 30, 2001. A public notice within the defined project boundary must remain in about the hearing must appear in a outdoor recreation use in perpetuity! Think long and hard newspaper of greatest local circulation before making this commitment. Be sure local citizens, at least seven (7) calendar days (June politicians and business leaders are willing to make this 23, 2001) in advance of the date of the commitment before submitting an application. publichearing. of a local notice will be sufficient • All utility lines within the park boundaries must be placed (see page 8). underground. Remember to include the cost of removing or burying these lines in your project budget. • Submit one (original) signed application. • All public recreation facilities constructed within the park must be accessible to the disabled, including those facilities • Only incorporated cities and counties constructed in whole or part with local funds. are eligible for funding. School districts 31 S + IMPORTANT THINGS TO REMEMBER 2002 APPLICATION GUIDE may submit a joint application with an incorporated city or county for funding of facilities located on property owned by the school district. All property acquired or developed shall be operated and maintained in good condition in perpetuity. A sign stating that Outdoor Recreation Grants Program funds were used to acquire and/or develop the facilities must remain in place at the park forever. When each application is rated by the staff according to the Priority Rating System, the applicant's score will be for- wardedonlyto the applicant's Chief Executive Officer (mayor, county judge, city manager) prior to the meeting of the Outdoor Recreation Grants Advisory Committee. All correspondence regarding the application will besentonly to the applicant's Chief Executive Officer. • Each project will be rated by the Outdoor Recreation Grant Program staff according to the criteria listed on the FY 2001 priority rating system form located on pages 46-52. Applicants selected for funding by the Outdoor Recreation Grants Committee will be listed and funded in priorityorder. If monthly tax collections which partially fund the Outdoor Recreation Grants Program fall below the predicted levels, it is possible that some applications that were selected for funding could wholly or partially go unfunded. We sincerely hope this does not happen; however, if this does occur the applicant(s) are invited to apply and compete for funding during the next grant cycle. This is only a brief description of some of the most frequently asked questions regarding our grant program. Complete regu- lations and requirements are contained elsewhere in the book- let. Review your application to ensure yourself that the infor- mation provided in the project application addresses the point criteria in the priority rating form. 32 • Important Dates to Remember April 2001 April 2001 June 23, 2001 June 30, 2001 July 24, 2001 July 31, 2001 August 31, 2001 October 1, 2001 Matching Grant Application guides available ORGP Staff conduct application workshops Deadline for early public hearing advertisement for extra points Deadline for early public hearing for applicants to score extra points (3 points) Deadline for advertisements for mandatory public hearing Deadline for mandatory public hearing deadline GRANT DEADLINE Deadline for response to application deficiency letters November 7-9, 2001 _ Outdoor Recreation Grants Advisory Committee Hearings (tentative date) December, 2001 Announcement of new grantees February, 2002 Project Management workshops for new grantees 33 9 • What to Expect After You Submit Your Application The process of reviewing applications requires approximately two months to complete. After the initial review of the application, applicants are notified ofany deficiencies in the application. The local Chief Executive Officer is notified of the deficiencies and asked to respond as soon as possible. When the ORGP has completed the review, all the applications are rated according to the Priority Rating System. (See page 46-52 for the Priority Rating System expla- nation and format). The Priority Rating System was created as part of the Open Project Selection Process. It is used by the ORGP staff to help in the evaluation of all Matching Grant Program grant applica- tions. The resulting score is provided to the applicant's Chief Executive Officer. All applications begin the Priority Rating System with zero points. This completes the ORGP staff review process. A meeting of the Outdoor Recreation Grants Advisory Com- mittee is then scheduled to hear applicant presentations and make funding recommendations. The members of the Out- door Recreation Grants Advisory Committee are appointed by the Governor for four-year terms, concurrent with the Gov- ernor's term of office. The Committee is comprised of five members. Each congressional district is represented by one member. Two of the members represent municipal govern- ments, two represent county governments, and one is a recre- ation/park professional. The applicants are notified of their scores and are invited to make a brief presenta- tion to the Outdoor Recreation Grants Advisory Committee. Shortly after the public hearing the Committee passes their recommendations for funding to the Ex- ecutive Director of Parks and Tourism and then to the Governor for his an- nouncement of who has been awarded a grant. 34 10 Grant Application Checklist Use this checklist to make sure the application being submitted 10. Operation and Maintenance contains all the necessary items. 11. Overhead Utility Lines 12. Directions (derailed) ALL GRANT APPLICATIONS MUST INCLUDE THE FOLLOWING FORMS CITY COUNCIL RESOLUTION/QUORUM • Application For Federal Assistance Federal Form 424 (See COURT ORDER page 12) (Sample copy: seepage 22) • Assurances -Construction Programs Federal Form 424 D (Seepage 12) PUBLIC HEARING DOCUMENTATION • Civil Rights Assurance Form DI -1350 (Seepage 12) (See page 8 for detailed information) • Certification Regarding Debarment, Suspension Federal 1. Public Notice (Newspaper notice or Form DI -1953 (Seepage 12) flyers are required, not both) • Certification Regarding Drug -Free Workplace Federal A. NewspaperNotice(ProofofPub- Form DI -1955 (Seepage 12)lication or entire tearsbeetftom the • Recreation Priorities Form (Seepage 13) newspaper, includingnameofnews- • Environmental Assessment (See pages 13 & 14) paper and date ofpublication) • Cost Estimate (See pages 14 &2/) B. Flyers • Flood Hazard Certification and Fund Source Assurance 1. Copy of Flyer Form ORGPFS 1999 (Seepage 15) 2. Letter signed by Mayor/ County Judge with posting places listed ALL GRANT APPLICATIONS MUST INCLUDE and the date the flyers were posted. THE FOLLOWING ITEMS 2. Minutes from the Public Hearing PROJECT NARRATIVE 3. Sign -in sheet (Names, addresses, and Each item listed must be addressed. (Seepages 15-17 for affiliations withspecialinterestgroups) detailed information.) 1. Need for Assistance MAPS AND PLANS 2. Benefits Expected 1. Boundary Map (See page 18 —all 3. Agreements information listed is required) (Sample 4. Low Moderate Income on page 24) 5. Income 2. Site Plan (See pages 18&19 all in - 6. Competition formation listed is required) (Sample 7. Minority Involvement on page 23) 8. Parks & Recreation Commission or Department or 3. Location Map (Seepage 19 —all in - Committee formation listed is required) 9. Special Features 35 10 + GRANT APPLICATION CHECKLIST • 2002 APPLICATION GUIDE FLOOR PLANS (IF APPLICABLE) CLEARINGHOUSE APPROVAL LETTERS (See page 43 for addresses) 1. Areawide Clearinghouse 2. State Historic Preservation 3. State Highway Department 4. Statewide Clearinghouse 5. Arkansas Game and Fish Commission (Streamside development) PROOF OF OWNERSHIP FOR DEVELOPMENT PROJECTS (Seepage 19 for details) 1. Warranty Deed with no reversionary clauses 2. 25 -year Lease Agreement for Federally or State owned land ADDITIONAL INFORMATION REQUIRED FOR LAND ACQUISITION OR COMBINATION PROJECTS (LAND ACQUISITION AND DEVELOPMENT PROJECTS) (See pages 25-26 for detailed information.) 1. Documentation on Uniform Relocation & Real Property Acquisition Policies Act 2. Title Opinion or Title Insurance 3. Option to Purchase or Formal Commitment to Sell or Owner's Letter of Intent to Donate 4. Development Plan AN APPRAISAL OF THE PROPOSED PROPERTY FOL- LOWING THE REQUIRED FORMAT MUST BE SUB- MITTED AFTER THE GRANT APPROVAL. (SEEPAGES 27-30 FOR APPRAISAL REQUIREMENTS.) L 36 C S • ii Five -Year Recreation Plan Format The purpose of a five-year recreation plan is for local government to Analysis compile in one document what facilities and programs are available in • Describe how existing facilities and programs theirjurisdiction. It provides an opportunity to learn if the needs of the serve the needs of the public. very young, the actively athletic, those who prefer passive and less • Describe existing recreation trends of the competitive experiences, and minorities are being provided for. It is an citizenry. opportunity to prioritize future development. A recreation plan can • Describe where citizenry presently goes for provide a road map during the transition from one administration to recreation. the next. The Recreation Plan is no longera requirement. This oudine • Seek public involvement in recommending is provided for communities who would like to develop a plan. recreational needs for the community. Introduction Plan • State who prepared the plan. • Describe the process of formulating the plan. • Describe when, why, and how plan was initiated. • Describe how the public was involved in the • When was plan adopted by community or county? planning process. • Describe recreational goals of community or county. • Describe the public recreation priorities and how they were established. Inventory • Include public surveys, minutes of public • Listofall existing public, semi-public, and private recreational facilities, meetings, minority involvement, etc. • Numbers of facilities • Describe land acquisition plans and priorities. • Types of facilities • Describe facility development plans and pri- • Acreages orities. • List and describe current recreational programs of the sponsor, includ- • Describe recreation programming plans and ing summer recreation programs and programs during the school year. priorities. • List existing handicap accessible facilities of the sponsor. • How will the community officially adopt the • Include city map with streets and city limits shown. recreation plan? • Locate existing parks on map. • Describe the methods for this plan's imple- • Locate proposed parks on map. mentation. • How do your recreational facilities and programs meet the needs of the persons in your jurisdiction, including: Evaluation • Minorities • Evaluate how the recreation plan affects • Middle age the recreational programming of the • Teens community. • School and pre-school children • Elderly • Describe the greatest recreation problems and issues in the community. 37 12 1995 SCORP Priorities The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is prepared every five years by the staff of the Outdoor Recre- ation Grants Program. The purpose of the plan is to inventory the states outdoor recreation facilities and resources, and to make recommendations and prioritize areas that need attention in the future. In order for your project to be funded it must fit within one or more of these general categories. • • Recreation providers, including school districts, should cooperate with the Ar- kansas Department of Health and the Arkansas Department of Parks and Tourism to develop training programs for employees to properly inspect and repair playground equipment. Maintenance of Parks and Recreation • Recreation providers should construct • Recreation providers should concentrate their efforts on impact areas with proper surfacing un- maintaining and renovating existing recreation facilities to derneath all playground equipment to reduce liability created by deteriorated facilities, improve safety at parks and recreation areas. • Recreation providers should implement a regular mainte- nance schedule and keep detailed records of inspections and • Recreation professionals should inte- repairs. • Recreation providers should utilize volunteers for routine maintenance purposes where practical (e.g., litter pickup, grounds -keeping, etc.). • Recreation providers must invest in facility designs that meet or exceed safety standards, including low maintenance de- signs as well. • Recreation professionals must become more politically active by educating decision -making bodies concerning parks and recreation issues, specifically the need for a higher priority placed on funding for maintenance of recreation facilities Safety and Security at Recreation Areas • Municipalities, schools and private recreation providers should train staff and designate specific individuals for maintenance responsibilities of recreation facilities. grate more supervised programs and activities at parks for youth. • Recreation providers should make law enforcement personnel more visible to deter crime at these areas. • Local neighborhood crime watch pro- grams should integrate parks and recre- ation areas to improve the safety and security of park users. • Recreation providers should post safety information at recreation areas, par- ticularly remote sites in rural areas (e.g., emergency numbers, persons to con- tact, location of nearest medical facil- ity/hospital, etc.). 38 1 1 0 • 12 1995 SCORP PRIORITIES 2002 APPLICATION GUIDE Funding of Parks and (e.g., picnic facilities, camping, wildlife observation, photog- Recreation Resources raphy, etc.). • Cities and county governments should propose local funding initiatives to as- • Access to outdoor recreation facilities must become a bud- sist in sustaining local parks and recre- geted priority among recreation providers at all levels of ation resources in the future. government and the private sector. • Communities should seek corporate donations from companies that have a vested interest in their community in addition to traditional public funding sources. Improving Outdoor Recreation Programs and Facilities • Recreation providers should develop and implement programs to serve and meet the needs of various population groups. • Recreation providers should involve disabled persons in the planning of facilities. • Recreation providers should make an effort to use theSCORP as a tool for management and development of resources. Conservation of Natural and Cultural Resources for Outdoor Recreation • Park and recreation professionals should become proactive in their local communities concerning littering and recycling efforts. • Parks should become examples oflitter-free throughout the state. • Recreation providers should develop parks that are easily accessible and meet • The state's law enforcement community should cooperate the needs of the elderly, disabled, and within the limits of their resources to better enforce anti -litter minority communities. • Recreation providers should develop a working relationship with area schools to provide recreation facilities and pro- grams targeted for at -risk youth. • Recreation providers should work to- ward achievinga balance between facil- ity development, maintenance of facili- ties and recreation programming. laws. • Recreation providers must do a better job of planning and budgeting for the destruction of facilities due to vandalism. • Recreation providers should institute programs that educate users concerning the damage to parks and recreation re- sources caused by vandalism. • Recreation providers should invest in facilities designed to be less susceptible to vandalism. • All levels of recreation providers should • Communities should establish parkwatch programs in neigh - be encouraged to develop a balance of borhoods where parks are located to offset vandalism. recreation facilities that provide for a variety ofactive recreation opportunities 39 I I t 12 1995 SCORP PRIORITIES 2002 APPLICATION GUIDE,. Trails • Increased trail opportunities for those • All applicable trail providers should conduct a thorough and users with limited access (i.e., moun- consistent inventory of backlogged maintenance work along tain bikers, ORV, and OHV), and par - with estimated costs to develop priorities as well as funding ticularly the physically impaired and and personnel requirements to address maintenance of trails. developmentally disabled. • Stronger emphasis placed on the development of urban trails • The development of more multiple -use and greenways by local parks and recreation departments by trails to increase trail opportunities and working with residential developers and enacting legislation reduce maintenance costs to set aside property to develop trails for both recreation and transportation 40 c 13 Federal Regulations This Application Guide is not intended to serve as a compen- dium of all applicable State and Federal statutes. Applicants are encouraged to contact their legal representatives for further information on the State and Federal laws, rules, and regula- tions which apply to their proposed project. The following is a list of some of the federal statutes, regulatory requirements, and policies which may apply: 10. Wild and Scenic Rivers Act of 1968 (PL 90-542) (16 USC 1274 et. seq.) 11. The Rivers and Harbors Act of 1899 (33 USC 401 et. seq.) 12. Executive Order 11990, Protection of Wetlands 1. The National Environmental Policy Act of 1969 (42 USC 4321 et. seq.), as amended 13. The Fish and Wildlife Coordination 2. The Clean Air Act (42 USC 7609) as amended 3. The Clean Water Act (33 USC Secs. 1288, 1314, 1341 1342,1344) 4. Executive Order 11514, Protection and Enhancement of Environmental Quality (March 5, 1970, as amended by Executive Order 11911, May 24, 1977) 5. Executive Order 11288, concerning prevention, control and abatement of water pollution 17. The National Historic Preservation 6. The Flood Disaster Protection Act of 1973 (12 USC Sec. Act of 1966 (16 USC Sec. 470 24,1701-I Supp.) (42 USC Sec. 4001 et. seq.) et. seq.) 7. Executive Order 11988, Flood plain Management 18. Executive Order 11593, Protection and Enhancement of the Cultural 8. Executive Order 11296, Evaluation of Flood Hazard in Environment Locating Federally Owned or Financed Building, Roads, and other Facilities and in Disposing of Federal Lands 19. Federal -Aid Highway Act of 1973 and Properties (PL 93-87) 9. Federal Act for Protection and Restoration of Estuarine 20. Architectural Barriers Act of 1968 Areas (PL 90-454) (PL 90-480) Act (16 USC Sec. 661, 662) 14. The Endangered Species Act of 1973 (16 USC Sec. 1531 et. seq.) 15. The Antiquities Act of 1906 (16 USC Sec. 431) 16. The Archeological and Historic Pres- ervation Act of 1974 (16 USC Sec. 469 a -I) 41 0 13 FEDERAL REGULATIONS • 2002 APPLICATION GUIDE 21. Americans with Disabilities Act (ADA) of 1990, Title II 27 and Title III 22. Section 504, The Rehabilitation Act of 1973 (PL 93-1 12), as amended 23. Uniform Relocation Assistance and Real Property Acqui- 28. sition Policies Act of 1970 (PL 94-646) 24. Title VI of the Civil Rights Act of 1964 (PL 42 USC Secs. 2000d to 2000d-4) 25. Executive Order 11246, Equal Employment Opportunity Office of Management and Budget Circular A-102. Provides uniform administrative requirements for grants-in-aid to state and local governments Office of Management and Budget Circular A-87 (formerly FMC74- 4). Identifies cost principles appli- cable to grants and contracts with state and local governments as they relate to the application, acceptance and use of federal funds 26. Executive Order 12372. Provides for the evaluation, re- 29. Power Plant and Industrial Fuel Use view and coordination of federal assistance programs and Act of 1978 (PL 95-620) projects. 30. Executive Order 12185, Conserva- tion of Petroleum and Natural Gas 42 a II . 14 Required Clearances • Mr. Ken Grunewald, Director Arkansas Historic Preservation Program 1500 Tower Building, 323 Center Little Rock, Arkansas 72201 Telephone (501) 324-9357 • Mr. Tracy Copeland, Manager State Clearinghouse Post Office Box 3278 Little Rock, Arkansas 72201 Telephone (501) 682-1074 • Programs and Contracts Division Arkansas Highway and Transportation Department Post Office Box 2261 Little Rock, Arkansas 72203 Telephone (501) 569-2261 • Mr. Craig Uyeda Arkansas Game and Fish Commission #2 Natural Resources Drive Little Rock, Arkansas 72205 Telephone (501) 219-4311 • Areawide Planning or Economic Development District Clearing- houses: Central Arkansas Planning and Development District 115 Jefferson Street Lonoke, Arkansas 72086 Telephone (501) 676-2721 - East Arkansas Planning and Development District Post Office Box 1403 Jonesboro, Arkansas 72403 Telephone (870) 932-3957 - Northwest Arkansas Economic Development District Post Office Box 190 Harrison, Arkansas 72602-0190 Telephone (870) 741-5404 - Southeast Arkansas Economic Development District Post Office Box 6806 Pine Bluff, Arkansas 71611 Telephone (870) 536-1971 Southwest Arkansas Planning and Development District 600 Bessie Street Magnolia, Arkansas 71753 Telephone (870) 234-4030 - West Central Arkansas Planning and Development District Post Office Box 21100 Hot Springs, Arkansas 71903 Telephone (501) 525-7577 - Western Arkansas Planning and Development District Post Office Box 2067 Fort Smith, Arkansas 72902 Telephone (501) 785-2651 - White River Planning and Development District Post Office Box 2396 Batesville, Arkansas 72503 Telephone (870) 793-5233 • Regional Planning Commission Northwest Arkansas Regional Planning Commission Post Office Box 745 Springdale, Arkansas 72765 Telephone (501) 751-7125 - Southeast Arkansas Regional Planning Commission Post Office Box 8398 Pine Bluff, Arkansas 71611 Telephone (870) 534-4247 - METROPLAN 501 West Markham, Suite B Little Rock, Arkansas 72201 Telephone (501) 372-3300 - ARK-TEX Council of Governments Post Office Box 5307 Texarkana, Texas 75505 Telephone (903) 832-8636 43 15 Information and Technical Assistance Resources • Areawide Planning or Economic Development Districts • Regional Planning Offices • County Agent for the Arkansas Cooperative Extension Service • District Conservationist in each county for Soil Conservation Service • Arkansas Geological Commission 3815 West Roosevelt Road Little Rock, Arkansas 72204 Telephone (501) 663-9714 • Mr. Michael Hedges University of Arkansas Cooperative Extension Service 2301 South University Post Office Box 39 Little Rock, Arkansas 72203 Telephone (501) 671-2000 • Mr. Steve Filipek Arkansas Game and Fish Commission Stream Team Program 915 East Sevier Street Benton, Arkansas 72015 Telephone (501) 776-0218, ext. 23 OUTDOOR RECREATION GRANTS PROGRAM STAFF All staff can be contacted by E-mail at grants@maiistate.ar.us • Mr. Bryan Kellar, Director Outdoor Recreation Grants Program Number One Capitol Mall Little Rock, Arkansas 72201 Telephone (501) 682-1301 • Mrs. Susan Clifford, Project Officer Outdoor Recreation Grants Program Number One Capitol Mall Little Rock, Arkansas 72201 Telephone (501) 682-1301 • Environmental Planner/Project Officer Outdoor Recreation Grants Program Number One Capitol Mall Little Rock, Arkansas 72201 Telephone (501) 682-1301 • Mr. Ian Hope, State Trails Coordinator/Project Officer Outdoor Recreation Grants Program Number One Capitol Mall Little Rock, Arkansas 72201 Telephone (501) 682-1301 , 15 + INFORMATION AND TECHNICAL ASSISTANCE RESOURCES ARKANSAS RECREATIONAL EQUIPMENT VENDORS • Arkansas Playground, Inc. Jennifer Schueck McCarty 33 Chimney Sweep Little Rock, Arkansas 72212 (501) 224-8654 FAX (501) 224-8654 • Diversified Recreation, Inc. Jim Edwards 5 Wingfield Circle Little Rock, Arkansas 72205-1636 (501) 228-9191 FAX (501) 455-2656 • Arkoma Playgrounds Stuart Thompson 70 North College Avenue, Suite 6 Fayetteville, Arkansas 72701 (501) 443-0066 FAX (501) 443-9202 E-mail arkoma@4funlsi.com • Modlin Recreation Equipment, Inc. Arkansas and Northeast Texas Andy Boots Little Rock Phone (501) 219-0096 P.O. Box 50048 Denton, Texas 76206-0048 1-800-433-5347 • ABC Playgrounds Hunter Knepshield Rob Schmidt Qualite Sports Lighting P.O. Box 192232 Keith Lynch Little Rock, Arkansas 72219 104 Fieldcrest Drive (501) 455-3342 Searcy, Arkansas 72143 FAX (501) 884-3090 (501) 279-2912 E-mail klynch@ipa.net • Apex Associates Ron Bales Post Office Box 1130 Fairfield Bay, Arkansas 72088 1-800-274-1130 • Rex Playground Equipment Linda Spears 62212-1 Jacksonville Cutoff Road Jacksonville, Arkansas 72076 (501) 834-2239 FAX (501) 834-2152 E-mail LMSpears@worldnet.att.net Arkansas park and playground vendors or manufacturers who wish to be listed may do so by contacting Arkansas State Parks, Outdoor Recreation Grants Pro- gram at (501) 682-1301. 2002 APPLICATION GUIDE 45 16 0 Priority Rating System Overview The purpose of the Priority Rating System (PRS) is to evaluate all applications for grant funding with the same fair and equitable criteria. Because the total state and federal grant dollars available for the Matching Grant program is not suffi- cient to fund the number of requests that are submitted each year, the PRS has been designed to give the highest priority to projects that demonstrate thorough and advanced planning, involve local users including minorities in the planning process, and provide diverse recreation opportunities for recreation users. The Outdoor Recreation Grant Program Staff will review each application submitted by the August 31, 2001 deadline. The staff will notify the applicants of any deficiencies by mail. Applicants will be given till October 1, 2001 to address any deficiencies. A staff person will also conduct a site visit to evaluate the project site development plan, and determine if the existing facilities have been regularly maintained in a manner suitable for daily use. Outdoor Recreation Grant Program Staff will score each application and will then mail a copy of the Priority Rating System score form to the applicant. If applicants have questions concerning their Priority Rating System score they should contact the Outdoor Recreation Grant Program Office for clarification prior to the Outdoor Recreation Grant Advisory Committee's public hearing scheduled for November 8, 2001. The following is a brief explanation of the elements and priority assignments in each of the four Priority Rating System sections. In other words, what we are looking for in a priority project. I. PROJECT DIVERSITY AND OPPORTUNITY • Priority points will be given to applications that focus the majority of development funds and resources to increase the • different types of recreational activities or opportunities within the commu- nity. OR; Priority points will be given to applications that focus the majority of development funds and resources to develop parks and significantly increase the number of recreation facilities in under -served areas of the community. OR; Priority points will be given to applications that focus the majority of development funds and resources to renovate or replace obsolete facilities that have been approved by the ORGP Staff. • Priority points will be given if major elements within the proposed project provide year -around recreational op- portunities. (Examples include basket- ball courts, trails, play equipment, pa- vilion, and picnic facilities, etc.) I. PUBLIC INVOLVEMENT AND SUPPORT Park and recreation facilities and pro- grams are an important part of commu- nity infrastructure. Involving volunteers, public service organizations in park and recreation facilities and programs is very helpful, however these individuals and groups may have singular purposes and may not represent all types of recreational activities. Communities that commit lo- cal resources by hiring park and recre- ation staff or appoint advisory groups 46 t S 16 + PRIORITY RATING SYSTEM 2002 APPLICATION GUIDE responsible to advise the city or county concerning the operation, maintenance, programming, and planning generally have proven to make good use of grant funds. • Priority points will be given to appli- cants that have taken the initiative to hire a park and recreation director, or establish a legal park commission, or appoint an advisory committee that oversees local public parks and recre- ation programs, and has documented the commission or committee meets at a minimum of a quarterly basis. • Fewer priority points will be given to applicants that have established a com- mittee or a parks commission within the past year, and has documented they have met on a regular basis since established. Minority involvement in the planning of the project is a require- ment to be eligible for grant funding. The minimum requirements specify minorities be invited to and/or participate in the required public hearing. It is not unusual for many persons that we define as minorities to have never participated in the public planning process. It may be necessary to go to them or reach out and seek their input through a combination of group meetings, visits with minority leadership, visits to churches and retirement homes. Applications that do not include documentation of minority involvement will be returned to the applicant and will not be considered for funding. • Prioritypoints will be given to those applicants that holda public hearing between January 1, 2001, and June 30, 2001, and have documented they invited ethnic minorities, the elderly, and the physically challenged to participate in the planning process. • No priority points will be given to applicants that hold a public hearing after June 30, 2001, and before July 31, 2001, and have documented they invited ethnic minorities, the elderly, and the physically challenged to participate in the planning process. • No priority points will be given to Applicants, who fail to hold a public hearing prior to Iuly applicants who will use volunteers, pub- 31 2001, will he ineligible for grant funding and their lic service organizations, or a combina- application will be returned without further consideration. tion of these to oversee park planning, operation and maintenance, and recre- Priority points will be given to applicants who document ational programs. minority community outreach prior to the public hearing with minority populations defined as including ethnic mi- Direct public involvement is required to norities (African Americans, Native Americans and Asian establish local recreation priorities and to Americans) the elderly, and the physically challenged in the determine what priorities will be submit- planning process. Out -reach measures include any or all of ted in the application for funding. A the following; special meetings in minority neighborhoods, public hearing is mandatory to be eligible surveys, personal contacts by public officials with local mi- for grant funding. Applicants that con- nority leaders, groups, and individuals prior to the public duct "early" public hearing(s) (between hearing in the project planning process. January I and June 30, 2001), will have plenty of time to prepare the grant appli- Applicants who do not document minority involvement cation and any necessary revisions and prior to the public hearing, in the project planning process modifications, will be ineligible for grant funding. 47 • • 16 + PRIORITY RATING SYSTEM 2002 APPLICATION GUIDE III. PLANNING AND DESIGN drawn to scale, or if not to scale all Communities that are committed to park development under- boundary and facility dimensions are stand that grant funds can never replace local financial commit- shown on the plan. ment. Frequently, park development and facility construction must be completed in phases. Spending grant dollars efficiently Points will be deducted for site plans and expediently funded through public tax revenues is good that are incomplete or inaccurately lo - government. Communities that are prepared to begin land cate boundaries and facilities. purchases and/or project construction as quickly as possible will be rewarded. Identifying project boundaries can prevent Priority points will be given to projects legal difficulties and potential encroachment of park proper- with site plans that show all necessary ties. Applicants providing boundary surveys will receive prior- details of barrier free access for project icy points, facilities, including access routes, play equipment access, walkways, ramps, • Priority points will be given to those applicants who include lifts, and parking. with the application, a detailed budget, plans, specifications, and bid documents that are ready for immediate bid and Priority points will be deducted for construction. Applicants certifying they will use a paid, projects with site plans that do not professional design consultant will receive credit. show detailed barrier free access. • Priority points will be given to those applicants who have IV. MATCHING RESOURCES included with the application a detailed budget and will provide detailed plans and specifications, and bid documents immediately following grant award at the Project Manage- ment Workshop. • Priority points will be given to those applicants who have met with ORGP staff seeking overall evaluation, comments for revisions, additions, or changes to the project site plan (minimum of 28 days prior to the grant deadline or no later than August 3, 2001). Revisions, additions, or changes must be completed and submitted no later than October 1, 2001. ORGP staff person has signed and dated application site plan. • Priority points will be given to those applicants who provide a legal boundary survey with the application. • Priority points will be given to applications with site plans that are 8.511x1111, contains a north arrow, and based on an ORGP site inspection accurately locates facilities, and is Applicants that have secured or budgeted local financial resources prior to submit- ting a grant application have historically completed projects in a timely and effi- cient manner. Applicants that depend primarily on volunteer labor and have very limited financial backing frequently struggle to meet contract deadlines and occasionally the quality of the facilities is not suitable for intense public use. • Priority points will be given to appli- cants whose majority of the 50/50 match is a cash appropriation (application in- cludes an approved budget), cash cur- rently in bank (supported by a current bank statement), land donation, force account labor, sponsor owned equip- ment use, or any combination thereof. 48 • I , . • • 16 + PRIORITY RATING SYSTEM 2002 APPLICATION GUIDE • Priority points will be given if the re- ously funded project sites), they find a lack of long term, mainder of the above match is: cash, ongoing or adequate maintenance. donationsofmaterials (byletterofcom- mitment with approximate cash value VI. DOES THIS PROJECT PROVIDE pre -determined) or donated equipment DEVELOPMENT OF THE FOLLOWING use (by letter of commitment with ap- The law requires that all public facilities provide barrier free proximate cash value pre -determined). access to "all" citizens. This includes persons with disabilities. Many existing recreation facilities were built without regard to • No points will be given if the majority the law or prior to the Architectural Barriers Act of 1968. of the match is promises of cash, prom- Barrier free access benefits everyone including the elderly, ises of volunteer labor, promises of do- toddlers, and those with disabilities. To encourage barrier free nated equipment use, promises of do- access: nated materials, or a combination there of. • Priority points will be given for projects that will construct barrier free access to existing facilities within the park or V. PAST HISTORY OF project boundary. MAINTENANCE AND COMPLIANCE OF PROGRAM • Priority points will be given for projects that will provide REGULATIONS safety impact areas and barrier free access to existing play - When available, people use parks on a ground equipment or replaces obsolete equipment with new year around basis. Local governments that complies with current ADA regulations and CPSC & should set flexible opening and closing ASTM guidelines. times and schedule regular maintenance so users can have access to clean safe parks and recreation facilities at all reasonable times of the day and year. • Applicants will be penalized points ifat the time the ORGP staff inspected the proposed project site (or other previ- ously funded project sites) thestafffinds significant trash or litter, grass not mowed, facilities in disrepair, other pre- ventable conditions that may impede public use. • Applicants will be penalized points, ifat the time the ORGP staff inspected the proposed project site (or other previ- 49 16 + PRIORITY RATING SYST0 • 2002 APPLICATION GUIbE1 PRIORITY RATING SYSTEM Matching Grant Program Applications ARKANSAS DEPARTMENT OF PARKS AND TOURISM • OUTDOOR RECREATION GRANTS PROGRAM Points 1. PROJECT DIVERSITY AND OPPORTUNITY I. Elements within the proposed project will significantly impact the diversity of recreational facilities/opportunities within the community; OR will expand recreational facilities/opportunities into under -served areas of the community; OR will renovate existing or replace obsolete facilities that significantly impact recreational opportunities. 2. Elements within the proposed project provide year -around recreational opportunities. (Examples include basketball courts, trails, play equipment, pavilion and picnic facilities, etc.) Maximum Points Section I: 6 points 1I. PUBLIC INVOLVEMENT AND PLANNING 1. Applicant has a parks department with a director; OR a parks commission; OR an advisory committee, and has documented that it meets on a regularly scheduled basis. 2. Applicant has established a park commission or advisory committee within the past year, and has documented that it meets on a regularly scheduled basis 3. Applicant will use volunteers, public service organizations, or a combination to oversee local park planning, operation and maintenance, and recreation programs. 0 4. Applicant has conducted the required public hearing between January 1, 2001, and June 30, 2001, and has documented they invited minorities defined as; ethnic Minorities, (African Americans, Native Americans, and Asian Americans) the elderly, and the physically challenged to participate in the planning process. 3 5. Applicant has conducted the required public hearing after June 30, 2001, and before July 31, 2001, and has documented they invited minorities defined as; ethnic minorities, (African Americans, Native Americans, and Asian Americans) the elderly, and the physically challenged to participate in the planning process. 0 Applicants conducting the public hearing after July 31, 2001, are ineligible. Total 50 16 + PRIORITY RATING SYSTEM 2002 APPLICATION GUIDE 6. Applicant has documented community out -reach prior to the public hearing with minority populations defined as including ethnic minorities (African Americans, Native Americans, and Asian Americans) the elderly, and the physically challenged in the planning process and out -reach measures including any or all of the following; special meetings in minority neighborhoods; surveys; or multiple personal contacts by public officials with local minority leaders and individuals. Maximum Points Section II: 8 points III. PLANNING AND DESIGN Project sponsor has included with application, a detailed budget, plans, specifications, and bid documents ready for immediate bid and construction. Applicants certifying they will use a paid professional design consultant will also receive credit. 3 2. Project sponsor has included with application, a detailed budget and will provide plans, specifications, and bid documents immediately following grant award at the Project Management Workshop. 3. Applicant has met with the ORGP staff seeking overall evaluation, comments for revisions, additions, or changes to the project site plan (minimum of 28 days prior to grant deadline). Revisions, additions, or changes to this site plan must be completed and submitted no later than October 1, 2001. 4. Applicant has provided a legal boundary survey with the application. 5. Site plan is 8.5" x 11", contains a north arrow, and based on an ORGP site inspection accurately locates facilities, and is drawn to scale, or if not to scale then all boundary and facility dimensions are shown on the plan 6. Site plan is incomplete or inaccurately locates boundaries and facilities. -1 7. Site plan shows all necessary details of barrier free access for project facilities, including access routes, play equipment access, walkways, bridges, ramps, lifts, and parking. 8. Site plan does not show detailed barrier free access. Maximum Points Section III: 9 points 51 16 + PRIORITY RATING SYSTEM 2002 APPLICATION GUIDE IV. MATCHING RESOURCES 1. Majority of the match is; a cash appropriation (application includes an approved budget), cash currently in the bank (supported by a current bank statement), land donation, force account labor, sponsor owned equipment use, or any combination of the above. 2. Remainder of #1 match is; cash, donations of materials (by letter of intent to donate with approximate cash value pre -determined) or donated equipment use (by letter of intent with approximate hourly rate pre -determined). 3. Majority of match is promises of cash, promises of volunteer labor, promises of donated equipment use, promises of donated materials, or a combination of. V. PAST HISTORY OF MAINTENANCE AND COMPLIANCE OF PROGRAM REGULATIONS 3 At the time the ORGP staff inspected the proposed project site (or other previously funded project sites) they found significant trash or litter, grass not mowed, facilities in disrepair, other preventable conditions that may impede public use. -3 2. Inspection of proposed (and past or other public) project sites revealed a lack of long-term ongoing or adequate maintenance. -10 Maximum Points Section IV -V: 4 points VI. DOES THIS PROJECT PROVIDE DEVELOPMENT OF THE FOLLOWING 1. Project will construct barrier free access to existing facilities within the park or project boundary. 2. Project provides safety impact areas and barrier free access to existing playground equipment or replaces obsolete equipment with new equipment that complies with current ADA regulations and CPSC & ASTM guidelines. Maximum Points Section VI: 6 points Total Points Scored: (Maximum possible: 33 points) If the Applicant currently has an active grant project and the ORGP Director has determined the grantee is not progressing in a timely manner, the Applicant is ineligible for further funding until active projects have been completed or significant progress is made. 52 S • Index A clearances 43 priority rating system 46 accessibility 7, 17, 41, 42 clearinghouse/approval letters 19 recreation priorities acquisition, land 25 commitment to sell 27 form 13, 35 delayed development 26 conservation of resources 39 resolution, sample 22 methods of 25 construction, beginning 31 funding of projects 3, 34 property eligible for 25 cost estimate 14, 21 rules governing 25 G addresses 3, 6, 43, 44, 45 D grant limits 5 advertising public hearing 8, 35 dates 33 agencies and persons consulted 14 deadlines 5, 31, 33 H alternatives 13 deed, property 19 hours of operation 7 Americans With Disabilities Act 7, development plan 30 17, 41, 42 directions 17 application discrimination 6 impacts 13 deadline 5, 31 improvement of programs and faxing 5, 31 E facilities 39 postmark 5, 31 eligible applicants 5 ineligible applicants 5 application preparation 6 environmental assessment 13 inspections 6, 8 application procedures 12 appraisals F L abbreviated 29 federal regulations 41 Land and Water Conservation Fund finding of value 30 floor plans 19 (LWCF) 3 formal 27 forms 12, 20 lease agreement 19 Architectural Barriers Act 7, 17, 41 424 12, 20 location maps 19 Arkansas Natural and Cultural 424 D 12, 20 Resources Grant and Trust civil rights agreements M Fund 3 (Form DI -1350) 12 maintenance 7, 38, 49 assistance, need for 15 cost estimate sample 21 matching share 4, 5, 15, 22, 48 debarment, suspension B assurance DI -1953 12 N boundary map 18 drug -free workplace need for proposal 13 boundary map sample 24 DI -1955 12 need for assistance 15 flood hazard certification C (FS 1999) 15 0 checklist, application 35 priority fund source obligations 6 city council resolution or quorum (FS 1999) 15 operation and maintenance 17 court order 17, 22 53 option to purchase 27 S Outdoor Recreation Grants Advisory safety and security 38 Committee 9, 34 school districts, application by 5, 31 ownership 19 scoring of application 34 SCORP priorities 38 P signs 6, 32 parks and recreation Commission/ site alterations 9 Department!Committee 16 site plan 18 playground equipment 10 site plan sample 23 presentations, applicant 34 site selection 9 Priority Rating System 46 site visit, project 46 problems, project 31 special features• 17 project narrative 15 agreements 16 T benefits expected 15 technical assistance 44 competition 16 terms and conditions 19 directions 17 title opinion 27 income generation 16 title, taking 25, 31 low -moderate income 16 trail development 10 minority involvement 16 trails 40 need for assistance 15 operation and maintenance 17 U overhead lines 3, 6, 17,31 Uniform Relocation Assistance and Parks Commission/Department/ Real Property Act 26 Committee 16 utility lines 3, 6, 17, 31 project types 5 proof of ownership 19 property, perpetuity 6, 3, 31 public hearing 8, 31, 33, 48 public notice 8, 31, 33, 48 R rating of project 34 recreation plan 13, 37, 47 format for 37 Rehabilitation Act 7, 17, 42 resolution 17, 22 review of application 34 54 , • Purkiss Rose-RSI 801 N. Harbor Blvd. Fullerton, CA 92832 Tel. (714) 871.3638 Fax (714) 871-1188 Job Name: Fayetteville Skatepark - 15,400 sq. ft. Job Number: 00-180 Date: February 7, 2001 OPINION OF PROBABLE CONSTRUCTION COST NO. QTY. UNIT DESCRIPTION UNIT COST ITEM COST TOTAL I I L.S. Mobilization $ 15,000.00 $ 15,000.00 2 I L.S. Clear / Grub $ 3,000.00 $ 3,000.00 3 30,000 S.F. Grading $ 1.25 $ 37,500.00 4 I L.S. Drainage $ 6,000.00 $ 6,000.00 5 9,231 S.F. 4" Concrete Paving $ 7.50 $ 69,232.50 6 576 L.F. 6" Concrete ramps - Shotcrete $ 100.00 $ 57,600.00 7 182 L.F. Conc. Block Retaining Walls $ 100.00 $ 18,200.00 8 405 L.F. Benches/ledges w/steel edges $ 140.00 $ 56,700.00 9 282 L.F. Metal edges/rails/pipes $ 50.00 $ 14 100.00 10 124 L.F. Metal guard rail fence $ 60.00 $ 7,440.00 II 234 L.F. Concrete steps $ 80.00 $ 18,720.00 12 I EA. Skatepark rule signage e $ 400.00 $ 400.00 13 13,000 S.F. Re Turf $ 0.50 $ 6,500.00 14 3,800 S.F. Perimeter Walk $ 3.75 $ 14,250.00 15 1,175 S.F. Entry Plaza $ 12.00 $ 14,100.00 16 L.S. $ - $ - SUB -TOTAL $ 338,742.50 10% CONTINGENCY $ 33,874.25 TOTAL $ 372,616.75 Purkiss Rose-RSI has no control over the cost of labor, materials, equipment or the contractor's methods of determining costs. These opinions ofprobable costs represent our best judgement as design professionals familiar with the construction industry and public works contracts. Purkiss Rose-RSI cannot and does not guarantee that proposals, bids or construction costs will not vary from our opinion ofprobable construction costs. Opinion of Probable Cost shall not be used as a bid form or for any'bidding purposes. Excel Revised 5-1-00 SSTAFF REVIEW FORM • X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of June 19, 2001 FROM: Eric J. Schuldt Parks and Recreation NameDenac_rne- ACTION REQUIRED: A resolution authorizing Parks and Recreation to apply for up to $200,000 (50/50 matching funds) in grant money for the development of a skate park. COST TO CITY: $400,000 Anticipated Cost of Project $200,000 Grant Request $200,000 Anticipated Net Cost to City -Os_ O` t?iLs Request 2250-9250-5806 $75,000, 2250-9250-5806 $150,000, 1010-1505-03 $77oa Funds Used To Date Skate Park Cd __CJ .,_y _ _ _ Name P2rk lmprnvnnicnte rogrdm )lame nnnna SiUR Ind Parka rbvalnpmant f - - "°^o` -r Remaining Balance BUDGET REVIEW: Budgeted item __ Budget Adjustment Attached *ae�a".a9e"r.dm:'cr=ia ----------------- CONTRACT/GRANT/LEASE REVIEW: ctasicc O:' 'er STAFF RECOMMENDATION: Approval of Resolution GRANTING AGENCY: .•a .rL' _rteia.. 1r,::;r -L .S 3/ d At lbl Late say_a :ate r ss •.efrrerce l7 _e •. J.'. .'G Jim'v'e�: C Page 2 STAFF REVIEW FORM Description Resolution for Skate Park Grant Comments: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor Meeting Date Reference Comments: FAYETTEVIfLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Eric Schuldt, Parks and Recreation From: Heather Woodruff, City Clerk Date: July 11, 2001 Attached is a copy of the resolution authorizing the application for grant money from the Arkansas Department of Parks and Tourism for the purpose of a skate park. The original will be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Audit Yolanda Fields, Community Development