HomeMy WebLinkAbout95-01 RESOLUTION• •
RESOLUTION NO. 95-01
A RESOLUTION APPROVING A CONTRACT AMENDMENT IN
THE AMOUNT OF TWENTY-SIX THOUSAND FOUR HUNDRED
DOLLARS ($26,400.00) WITH MEYER, SCHERER &
ROCKCASTLE LTD. FOR ADDITIONAL ARCHITECTURAL
SERVICES LEADING TO GREEN BUILDING CERTIFICATION,
AND APPROVING A BUDGET ADJUSTMENT IN THE SAME
AMOUNT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council hereby Approves a contract
amendment in the amount of Twenty -Six Thousand Four Hundred
Dollars ($26,400.00) with Meyer, Scherer & Rockcastle, Ltd. for additional
architectural services leading to Green Building Certification.
Section 2. That the City Council authorizes the Mayor to sign such
an amendment to the contract with Meyer, Scherer & Rockcastle, Ltd.
Section 3. That the City Council hereby Approves a budget
adjustment in the amount of Twenty -Six Thousand Four Hundred Dollars
($26,400.00).
PASSED AND APPROVED this 3rd day of July, 2001.
APPROVED:
By
DAN COODY, Mayor
ATTEST:
HEATHER WOODRUFF, City Jerk
NAME OF FILE: Resolution No. 95-01
•
CROSS REFERENCE:
07/03/01
Resolution No. 95-01
Amendment to the Professional Services Agreement (No. 8)
Certified Copy of the Amendment mailed to Jeffrey A. Scherer, Meyer,
Scherer & Rockcastle, Ltd.
07/12/01
FedEx USA Airbill 824704077369
07/12/01
Letter to Jeffrey A. Scherer, Meyer, Scherer & Rockcastle, Ltd., from
Heather Woodruff
07/03/01
Staff Review Form
06/12/01
Memo to Mayor Dan Coody, City Council, Kit Williams, City Attorney,
Hugh Earnest, Urban Development Director from Louise Schaper,
Library Director
03/06/01
Budget Adjustment Form
NOTES:
•
• •
2000 Edition - Electronic Format
AIA Document G606 - 2000
Amendment to the Professional Services Agreement
TO: Mayor Dan Coody
(Owner's Representative)
Amendment Number: 8
In accordance with the Agreement dated: September 1st, 1999
between the Owner:
City of Fayetteville
113 West Mountain Street
Fayetteville, AR 72701
and the Architect:
Meyer, Scherer & Rockcastle, Ltd.
119 North Second Street
Minneapolis, MN 55401-1420
for the Project:
(Name and address)
A new central library facility, referred to as the Fayetteville Public Library, for the City of
Fayetteville, Arkansas.
Authorization is requested
( X ) to proceed with Additional Services or a Change in Services.
( ) to incur Additional Reimbursable Expenses.
As Follows:
Provide additional professional services including research, performance modeling, design,
specification, documentation, and inspections relating to the enrollment of the project in the U.S.
Green Building Council's (USGBC) Leedership in Energy and Environmental Design (LEED v2)
certification program. Work shall include review of the LEED Green Building Rating System to
establish the design criteria for the project, evaluate the environmental performance of the library
project based on that criteria, and based on that evaluation recommend desgin stratigies to enhance
the overall performance of the project. The goal shall be to establish a rating for the project of
"LEED Certified" based on the LEED certification point system for Version 2.0. Work shall also
include: enrollment of the project with the USGBC; and preperation of the subumittals and related
documentation to USGBC for certification review.
Work relating to building commissioning is not part of these services. Work required to exceed the
performance requirements for basic level of certification - including studies, reports, and engineering -
shall be considered an additional service and is not covered in this scope of work.
0 2000 by The American Institute of Architects. Reproduction of the material herein or substantial
quotation of its provisions without written permission of the AIA violates the copyright laws of the United
States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S.
copyright laws and will subject the violator to legal prosecution. This document was electronically produced
with permission of the AIA and can be reproduced in accordance with your license without violation until
the date of expiration as noted below. expiration as noted below. User Document: g606-07.aia -- 4/25/2001.
AIA License Number 1000337, which expires on 1/31/2002.
Electronic Format G606 - 2000
AUTHENTICATION OF THIS ELECTRONICALLY
DRAFTED AIA DOCUMENT MAV BE MADE BY USING
AIA DOCUMENT D401.
02000 AIAO
AIA DOCUMENT G606-2000
AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT
The American Institute of Architects
1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
AI
Pr
Se
• •
The following adjustments shall be made to compensation and time.
(Insert provisions in accordance with the Agreement, or as otherwise agreed by the parties.)
Compensation:
The cost of this work shall be a stipulated sum of twenty-six thousand four hundred fourty dollars
and zero cents ($26,400.00). Of that sum, $1,670 has been allocated for USGBC registration and
review fees.
Time:
This work will be carried out in conjunction with the overall project schedule. Final submission of
the documentation and submittals to the USGBC shall be made within sixty (60) days of recept of all
necessary field surveys and final testing reports.
SU:MITTED,B^Y:'
V `
at
Jeffr A. Scherer, FAIA - Vice-president
(Printed name and title)
31 May 2001
(Date)
AUTHENTICATION OF THIS ELECTRONICALLY
DRAFTED AIA DOCUMENT MAY BE MADE BY USING
AIA DOCUMENT D401.
(Printed ame Ind title)
�)� o;
(Date)
0 2000 by The American Institute of Architects. Reproduction of the material herein or substantia(
quotation of its provisions without written permission of the AIA violates the copyright laws of the United
States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S.
copyright laws and will subject the violator to legal prosecution. This document was electronically produced
with permission of the AIA and can be reproduced in accordance with your license without violation until
the date of expiration as noted below. expiration as noted below. User Document: g606-07.aia -- 4/25/2001.
AIA License Number 1000337, which expires on 1/31/2002.
Electronic Format G606 - 2000
imp ewe
IP Oen
02000 AIA®
AIA DOCUMENT G606-2000
AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT
The American Institute of Architects
1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
• •
2000 Edition - Electronic Format
AIA Document G606 - 2000
Amendment to the Professional Services Agreement
TO: Mayor Dan Coody
(Owner's Representative)
Amendment Number: 8
In accordance with the Agreement dated: September 1st, 1999
between the Owner.
City of Fayetteville
113 'West Mountain Street
Fayetteville, AR 72701
and the Architect:
Meyer, Scherer & Rodccastle, Ltd.
119 North Second Street
Minneapolis, MN 55401-1420
for the Project:
(Name and address)
A new central library facility, referred to as the Fayetteville Public Library, for the City of
Fayetteville, Arkansas.
Authonzation is requested
(X ) to proceed with Additional Services or a Change in Services.
( ) to incur Additional Reimbursable Expenses.
As Follows:
Provide additional professional services including research, performance modeling, design,
specification, documentation, and inspections relating to the enrollment of the project in the U.S.
Green Building Council's (USGBC) Leedership in Energy and Environmental Design (LEED v2)
certification program. Work shall include review of the LEED Green Building Rating System to
establish the design criteria for the project, evaluate the environmental performance of the library
project based on that criteria, and based on that evaluation recommend desgin stratigies to enhance
the overall performance of the project. The goal shall be to establish a rating for the project of
"LEED Certified" based on the LEED certification point system for Version 2.0. Work shall also
include: enrollment of the project with the USGBC; and preperation of the subumittals and related
documentation to USGBC for certification review.
Work relating to building commissioning is not part of these services. Work required to exceed the
performance requirements for basic level of certification - including studies, reports, and engineering -
shall be considered an additional service and is not covered in this scope of work.
R` 2000 by The American Institute of Arrhoertr. Renroclurtion of the material herein or substantial
t:riiL,... pt:r ... ua:ac; Ine copyuyn, ir.w: e' t.1 .i.ii.
States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S.
copyright laws and will subject the violator to legal prosecution. This document was electronically produced
with permission of the AIA and can be reproduced in accordance with your license without violation until
the date of expiration as noted below. expiration as noted below. User Document: g606-07.aia -- 4/25/2001.
AIA License Number 1000337, which expires on 1/31/2002.
Electronic Format G606 - 2000
AUTHENTICATION OF THIS ELECTRONICALLY
DRAFTED AIA DOCUMENT MAY BE MADE BY USING
AIA DOCUMENT D401.
02000 AIA
AIA DOCUMENT G606-2000
AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT
The American Institute of Architects
1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
Cr
Ar
to
The following adjustments shall be made to ensation and time.
(Insert provisions in accordance with the Agreement, or as otherwise agreed by the parties.)
Compensation:
The cost of this work shall be a stipulated sum of twenty-six thousand four hundred fourry dollars
and zero cents ($26,400.00). Of that sum, $1,670 has been allocated for USGBC registration and
review fees.
Time:
This work will be carried out in conjunction with the overall project schedule. Final submission of
the documentation and submittals to the USGBC shall be made within sixty (60) days of recept of all
necessary field surveys and final testing reports.
SU
M ITTED BY:�
AG' ' » TO:
/, 'dihl
.
g
Jeffr A. Scherer, FAIA - Vice-president
(Printed name and title) (Printed amej"d title)
'7'i l I 01
31 May 2001
(Date)
(Date)
CERTIFICATE OF RECORD
State of Arkansas
City of Fayetteville } SS.
I, Heather Woodruff, City Clerk/Treasurer for the City
of Fayetteville, do hereby certify that the
foregoing instrument is a ue an correct
8 ct copy
of the original
Tiled in office on the •7 day of
Itness myhand and
eal s.lLday of i. aq�/
UUU 420Y.A i%,,
lie tneerrr woodruff, City Meru/Treasurer
r'/////
0 2000 by The American Institute of Architect!. Reproduction of the material herein or substantial
., Iln :... .rcioie: i • i... ,,1.:,,'
States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S.
copyright laws and will subject the violator to legal prosecution. This document was electronically produced
with permission of the AIA and can be reproduced in accordance with your license without violation until
the date of expiration as noted below. expiration as noted below. User Document: g606-07.aia -- 4/25/2001.
AIA License Number 1000337, which expires on 1/31/2002.
Electronic Format 6606 - 2000
2
AUTHENTICATION OF THIS ELECTRONICALLY
DRAFTED AIA DOCUMENT MAY BE MADE BY USING
AIA DOCUMENT D401.
02000 AIRS
AIA DOCUMENT 6606-2000
AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT
The American Institute of Architects
1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
tlif 7 atel5 2. s)
fre 7S/ s_
Jb
'30V013Xd 3H1019NIXIiitl 380110 Ad03 SIN1 NIV1311 ONV llfd
• •
2000 Edition - Electronic Format
AIA Document G606 - 2000
Amendment to the Professional Services Agreement
TO: Mayor Dan Coody
(Owner's Representative)
Amendment Number: 8
In accordance with the Agreement dated: September 1st, 1999
between the Owner:
City of Fayetteville
113 West Mountain Street
Fayetteville, AR 72701
and the Architect:
Meyer, Scherer & Rockcastle, Ltd.
119 North Second Street
Minneapolis, MN 55401-1420
for the Project:
(Name and address)
A new central library facility, referred to as the Fayetteville Public Library, for the City of
Fayetteville, Arkansas.
Illithonzatton is requested
(X ) to proceed with Additional Services or a Change in Services.
( ) to incur Additional Reimbursable Expenses.
As Follows:
Provide additional professional services including research, performance modeling, design,
specification, documentation, and inspections relating to the enrollment of the project in the U.S.
Green Building Council's (USGBC) Leedership in Energy and Environmental Design (LEED v2)
certification program. Work shall include review of the LEED Green Building Rating System to
establish the design criteria for the project, evaluate the environmental performance of the library
project based on that criteria, and based on that evaluation recommend desgin stratigies to enhance
the overall performance of the project. The goal shall be to establish a rating for the project of
"LEED Certified" based on the LEED certification point system for Version 2.0. Work shall also
include: enrollment of the project with the USGBC; and preperation of the subumittals and related
documentation to USGBC for certification review.
Work relating to building commissioning is not part of these services. Work required to exceed the
performance requirements for basic level of certification - including studies, reports, and engineering -
shall be considered an additional service and is not covered in this scope of work.
O 2000 by The American Institute of Architects. Reproduction of the material herein or substantial
quotation of its provisions without written permission of the AIA violates the copyright laws of the United
11 ates and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S.
pyright laws and will subject the violator to legal prosecution. This document was electronically produced
Ith permission of the AIA and can be reproduced in accordance with your license without violation until
the date of expiration as noted below. expiration as noted below. User Document: g606-07.aia -- 4/25/2001.
AIA License Number 1000337, which expires on 1/31/2002.
Electronic Format G606 - 2000
AUTHENTICATION OF THIS ELECTRONICALLY
DRAFTED AIA DOCUMENT MAY BE MADE BY USING
AIA DOCUMENT D401.
01000 AIA
AIA DOCUMENT G606.2000
AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT
The American Institute of Architects
1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
•
The following adjustments shall be made to compensation and time. •
(Insert provisions in accordance with the Agreement. or as otherwise agreed by the parties.)
Compensation:
•e cost of this work shall be a stipulated sum of twenty-six thousand four hundred fourty dollars
d zero cents ($26,400.00). Of that sum, $1,670 has been allocated for USGBC registration and
review fees.
Time:
This work will be carried out in conjunction with the overall project schedule. Final submission of
the documentation and submittals to the USGBC shall be made within sixty (60) days of recept of all
necessary field surveys and final testing reports.
MIT�TEID BY:is AGREED TO:
Jeffrey A. Scherer, FAIA - Vice-president
(Printed name and title)
31 May 2001
(Date)
•
(Signature)
(Printed name and title)
(Date)
0 2000 by The American Instnute of Architects. Reproduction of the material herein or substantial
quotation of its provisions without written permission of the AIA violates the copyright laws of the United
411 tes and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S.
yright laws and will subject the violator to legal prosecution. This document was electronically produced
ith permission of the AIA and can be reproduced in accordance with your license without violation until
the date of expiration as noted below. expiration as noted below. User Document: g606-07.aia -- 4/25/2001.
AIA License Number 1000337, which expires on 1/31/2002.
Electronic Format G606 - 2000
AUTHENTICATION OF THIS ELECTRONICALLY
DRAFTED AIA DOCUMENT MAY BE MADE BY USING
AIA DOCUMENT D401.
02000 AIA®
AIA DOCUMENT G606-2000
AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT
The American Institute of Architects
1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
FAYETTEVItLE
THE CITY OF FAYETTEVILLE, ARKANSAS
July 12, 2001
Meyer, Scherer & Rockcastle, Ltd.
Mr. Jeffrey A. Scherer, FAIA
Vice President
119 North Second Street
Minneapolis, MN 5401-1420
Re: Amendment to the Professional Services Agreement
Dear Mr. Scherer.
Enclosed please find a copy of Resolution 95-01 dated July 3, 2001, approving a contract
amendment in the amount of $26,400.00 with Meyer, Scherer & Rockastle, Ltd. for additional
architectural services and a certified copy of the Amendment.
If you have any questions regarding either documents please feel free to contact me at my office
at (501) 575-8323.
Sincerely,
Aatt, fiin9e
Heather Woodruff
City Clerk
/Jb
113 WEST MOUNTAIN 72701 501 521-7700
FAX 501 575-8257
•
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
• •
STAFF REVIEW FORM
For the Fayetteville City Council meeting of July 3, 2001
FROM:
Louise Schaper Library
Name Division Department
Urban Development
ACTION REQUIRED: Approve a budget adjustment and contract amendment for additional professional services
leading to LEED (Leadership in Energy and Environmental Design) Green Building certification.
COST TO CITY:
$26,400
Cost of this Request
4150-9150-5314-03
Account Number
N/A
Project Number
$ 1,511,118
Category/Project Budget
$ 1,511,118
Funds Used To Date
$ 0
Remaining Balance
Library Improvements
Category/Project Name
New Library Construction
Program Name
Library Construction Fund
Fund
BUDGET REVIEW -
Bud et
EVIEW•
Bucket Coordinator
Budgeted Item
X Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW
Accoun ' g Manager
homey
Date Internal Auditor
Purchasing Manager
ate
1.°lbs
Date
GRANTING AGENCY:
4.41)32... G (3'01
Date
ADA Coordinator
Date
STAFF R(ECOMMENDATION: Staffrecommends approval.
11-(0 1
Division Head
Date
Date
!O
Dale
Cross Reference
New Item: Yes No
Prey Ord/Res #:
Orig Contract Date:
•
•
•
June 12, 2001
• •
TO: Mayor Dan Goody
City Council
Kit Williams, City Attorney
Hugh Earnest, Urban Development Director
FROM: Louise Schaper, Library Director
SUBJECT: Budget adjustment and contract amendment re. LEED Green Building certification.
The library staff, Trustees and Foundation has heard much public concem about energy efficiency and
sustainability of the new library over the last 2.5 years of project planning. Throughout the pre -funding and design
phases the design team has been committed to creating a sustainable and responsible work of architecture.
The Board of Trustees has recently approved a means to gain greater commitment to these goals through the US
Green Building Council's Leadership in Energy and Environmental Design (LEED) Rating System. This request
asks for your support and commitment to these goals.
The Green Building Council was formed in 1993 to accelerate the adoption of green building practices,
technologies, policies and standards. It has more than 740 leading intemational organizations as its members
including product manufacturers such as United Technologies/Carrier, Herman Miller, Kawneer Company, DuPont,
Trane Company, Owens Coming, Armstrong World Industries; environmental leaders such as the Rocky Mountain
Institute, Natural Resources Defense Council, Steel Recycling Institute, David and Lucille Packard Foundation, and
the National Audubon Society; building and design professional such as the American Institute of Architects;
retailers such as Gap and Target Stores; as well as financial industry leaders such as the Bank of America
Green Building Council's LEED certification is a building rating system based on existing proven technology. It
evaluates environmental performance from a whole building perspective over the building's life cycle. It is based on
accepted energy and environmental principles. A project eams credits for satisfying each criteria. Different levels
of green building certification are awarded based on total credits eamed. You can find out more about the US
Green Building Council and the LEED certification program at http://www.usabc.orq.
The Library Board of Trustees is asking the Council to approve a budget adjustment and contract amendment in
the amount of $26,400 for additional professional services and fees to enroll in and apply for LEED certification.
They are not asking for additional project funds. Because the budget was set for this project in early 1999, a
project contingency was established to cover unforeseen items like this. For example, the book conveyance
system was not a budget line item in 1999, but will be covered by project contingency.
The LEER certification process will involve additional research, systems analysis, documentation, record keeping,
and inspection in order to satisfy the application and certification requirements. The work will run concurrent with
existing design documentation and would follow the balance of the project schedule. The scope of the work is as
follows:
Application and certification fees $1,670
Research, analysis, reports (200 hours) $16,500
Record keeping and inspections (100 hours) $8,250
Total $26,420
The benefits of LEED certification are as follows:
• Through systems analysis, we will have a clear understanding of energy efficiency before the
project is built.
• It will cause more thoughtful and deliberate decision-making.
• The rigorous certification process will drive and force building efficiency and sustainability.
• This project will be the first certified green building in Arkansas. Therefore, it will serve as a model
for other public and private building projects. We will far surpass the Arkansas energy code (1989)
requirements.
We thank you for your support as we work to make this a great building—aesthetically, functionally, and
environmentally.
Louise Schaper,
Library Director
c
• City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2001
Department: Public Works
Division: Library
Program:
Date Requested
March 6, 2001
Adjustment #
Project or Item Requested:
Funding is requested for a change order to the architectural
services contract on the new Fayetteville Public Library.
Project or Item Deleted:
None. Use of fund balance is proposed for this adjustment.
Justification of this Increase:
Additional services are needed for the LEED review process.
Justification of this Decrease:
Sufficient cash & investments exist to fund this adjustment.
c
B
A
s
Account Name
Architectural Services
Increase Expen e (Decrease Revenue)
Amount Account Number
26,400 4150 9150
Project Number
5314 03 99073 10
Decrease Expense (Increase Revenue)
Account Name Amount Account Number Project Number
Use of Fund Balance
26,400 4150 0915 4999 99
Approval Signatures
Requested By Date
Budget Manager Date
Department Director Date
in. Services Director Date
Mayor Date
Budget Office Use Only
Type: A B C D E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Blue Copy: Budget & Research / Yellow Copy: Requester H:IBUDGETIPROJECTSILIBRARYILEED_CO.WK4