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HomeMy WebLinkAbout85-01 RESOLUTION• RESOLUTION NO. 85-01 A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE AND THE FAYETTEVILLE YOUTH CENTER, INC. D/B/A/ THE FAYETTEVILLE BOYS AND GIRLS CLUB, INC. TO PURCHASE PUBLIC RECREATIONAL SERVICES FOR THE YOUTH OF FAYETTEVILLE WHEREAS, the City of Fayetteville has long been associated with and worked with the Fayetteville Youth Center, Inc. to provide public recreation for the citizens of Fayetteville; and WHEREAS, the Fayetteville Youth Center, Inc. has long provided public recreation to the youth and citizens of Fayetteville; and WHEREAS, it remains in the best interest of the City of Fayetteville and its citizens to provide operating, promotion and development revenues to the Fayetteville Youth Center, Inc. in consideration for the substantial recreational programs provided by the Fayetteville Youth Center, Inc. to the youth and citizens of Fayetteville NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas approves the Contract Between The City of Fayetteville and the Fayetteville Youth Center, Inc. and authorizes the mayor to sign said Contract (attached as e. f1PASSkEtD and APPROVED this the 19th day of June, 2001. APPROVED: 4 -gel -\ 1 ATTEST: By: Bather Woodruff, City Cl By: DAN COODY, May W06-2001 15 11 STOCKLRND8TRRNTHRM 5015213606 P.03/04 El • • EXHIBIT A CONTRACT Between The City of Fayetteville and Fayetteville Youth Center, Inc. WHEREAS, the City of Fayetteville has long been associated with and worked with the Fayetteville Youth Center, Inc. to provide public recreation for the citizens of Fayetteville; and WHEREAS, the Fayetteville Youth Center, Inc. has long provided public recreation to the youth and citizens of Fayetteville; and WHEREAS, it remains in the best interest of the City of Fayetteville and its citizens to provide operatin,g promotion and development revenues to the Fayetteville Youth Center, Inc. in consideration for the substantial recreational programs provided by the Fayetteville Youth Center, Inc. to the youth and citizens of Fayetteville. NOW, THEREFORE, IT IS AGREED: The City of Fayetteville shall provide the sum of $15,529.83 monthly to the Fayetteville Youth Center, Inc. throughout the year of 2001 in consideration of the following duties and obligations to be performed by the Fayetteville Youth Center, Inc.: A. The Fayetteville Youth Center, Inc. promises to be jointly responsible with the Fayetteville School System to provide staffing, programming, maintenance, promotion, and development for the following facilities: Asbell Gymnasium, Holcomb Gymnasium, Vandergriff Gymnasium and the main facility of the Boys and Girls Club on California Drive. The Fayetteville Youth Center, Inc. agrees to use some of the funding from the City to pay for gymnasium supervisors and custodians at these sites. B. The Fayetteville Youth Center, lnc. promises to make substantial portions of its programs or facilities available to Fayetteville citizens (the public) at little or no cost for needy youth. Although basic membership fees may be required for many Fayetteville residents, no needy youth wishing to participate at the Fayetteville Youth Center, Inc. facility shall ATTEST: By: • • be denied access solely because he or she does not have sufficient funds to pay for a regular membership. The Fayetteville Youth Center, Inc. shall report on a quarterly basis the approximate number of Fayetteville citizens served by its programs and shall include the number of "scholarships" or free memberships provided to Fayetteville citizens. C. The Fayetteville Youth Center, Inc. shall continue to follow the general Working Procedures and Responsibilities for the City of Fayetteville Parks and Recreation Division and The Fayetteville Youth Center, Inc. which because effective on August 19, 1999, which is attached as Exhibit A. CITY OF FAYETTEVILLE By: FAYETTEVILLE YOUTH CENTER, INC. Oidal feather Woodruff, City '` �itl St/ T 0 NAME OF FILE• Resolution No. 85-01 • CROSS REFERENCE: Resolution No. 27-00 06/19/01 Resolution No. 85-01 Exhibit "A" (Contract with Fayetteville Youth Center, Inc.) Working Procedures and Responsibilities for the City of Fayetteville Parks and Recreation Division and The Fayetteville Youth Center, Inc. Donald W. Reynolds Boys and Girls Club Site Plan from Farnsworth Group 03/07/00 Resolution No. 27-00 (cross reference) Working Procedures and Responsibilities for the City of Fayetteville Parks and Recreation Division and The Fayetteville Youth Center, Inc. 06/19/01 Staff Review Form 06/21/01 Departmental Correspondence to Connie Edmonston, Parks & Rec., from Heather Woodruff, City Clerk NOTES: • • RESOLUTION NO. A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE AND THE FAYETTEVILLE YOUTH CENTER, INC. D/B/A/ THE FAYETTEVILLE BOYS AND GIRLS CLUB, INC. TO PURCHASE PUBLIC RECREATIONAL SERVICES FOR THE YOUTH OF FAYETTEVILLE WHEREAS, the City of Fayetteville has long been associated with and worked with the Fayetteville Youth Center, Inc. to provide public recreation for the citizens of Fayetteville; and WHEREAS, the Fayetteville Youth Center, Inc. has long provided public recreation to the youth and citizens of Fayetteville; and WHEREAS, it remains in the best interest of the City of Fayetteville and its citizens to provide operating, promotion and development revenues to the Fayetteville Youth Center, Inc. in consideration for the substantial recreational programs provided by the Fayetteville Youth Center, Inc. to the youth and citizens of Fayetteville. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas approves the Contract Between The City of Fayetteville and the Fayetteville Youth Center, Inc. and authorizes the mayor to sign said Contract (attached as Exhibit A.). PASSED and APPROVED this the day of June, 2001. ATTEST: By: Heather Woodruff, City Clerk APPROVED: By: DAN COODY, Mayor • • CONTRACT Between The City of Fayetteville and Boys and Girls Club, Inc. WHEREAS, the City of Fayetteville has long been associated with and worked with the Fayetteville Youth Center, Inc. to provide public recreation for the citizens of Fayetteville; and WHEREAS, the Fayetteville Youth Center, Inc. has long provided public recreation to the youth and citizens of Fayetteville; and WHEREAS, it remains in the best interest of the City of Fayetteville and its citizens to provide operating, promotion and development revenues to the Fayetteville Youth Center, Inc. in consideration for the substantial recreational programs provided by the Fayetteville Youth Center, Inc. to the youth and citizens of Fayetteville NOW, THEREFORE, IT IS AGREED: The City of Fayetteville shall provide the sum of $15,529.83 monthly to the Fayetteville Youth Center, Inc. throughout the year of 2001 in consideration of the following duties and obligations to be performed by the Fayetteville Youth Center, Inc.: A. The Fayetteville Youth Center, Inc. promises to be jointly responsible with the Fayetteville School System to provide staffing, programming, maintenance, promotion and development for the following facilities: Asbell Gymnasium, Holcomb Gymnasium, Vandergriff Gymnasium and the main facility of the Boys and Girls Club on California Drive. The Fayetteville Youth Center, Inc. agrees to use some of the funding from the City to pay for gymnasium supervisors and custodians at these sites. The Fayetteville Youth Center, Inc. promises to make substantial portions of its programs or facilities available to Fayetteville citizens (the public) at little or no cost for needy youth. Although basic membership fees may be required for many Fayetteville residents, no needy youth wishing to participate at the Fayetteville Youth Center, Inc. facility shall ATTEST: By: • • be denied access solely because he or she does not have sufficient funds to pay for a regular membership The Fayetteville Youth Center, Inc. shall report on a quarterly basis the approximate number of Fayetteville citizens served by its programs and shall include the number of "scholarships" or free memberships provided to Fayetteville citizens. C. The Fayetteville Youth Center, Inc. shall continue to follow the general Working Procedures and Responsibilities for the City of Fayetteville Parks and Recreation Division and The Fayetteville Youth Center which became effective on August 19, 1999, which is attached as Exhibit A. Heather Woodruff, City Clerk CITY OF FAYETTEVILLE By: DAN COODY, Mayor FAYETTEVILLE BOYS & GIRLS CLUB, INC. By: Title • • • • • CONTRACT Between The City of Fayetteville and Boys and Girls Club, Inc. WHEREAS, the City of Fayetteville has long been associated with and worked with the Fayetteville Youth Center, Inc. to provide public recreation for the citizens of Fayetteville; and WHEREAS, the Fayetteville Youth Center, Inc. has long provided public recreation to the youth and citizens of Fayetteville; and WHEREAS, it remains in the best interest of the City of Fayetteville and its citizens to provide operating, promotion and development revenues to the Fayetteville Youth Center, Inc. in consideration for the substantial recreational programs provided by the Fayetteville Youth Center, Inc. to the youth and citizens of Fayetteville. NOW, THEREFORE, IT IS AGREED: The City of Fayetteville shall provide the sum of $15,529.83 monthly to the Fayetteville Youth Center, Inc. throughout the year of 2001 in consideration of the following duties and obligations to be performed by the Fayetteville Youth Center, Inc.: A. The Fayetteville Youth Center, Inc. promises to be jointly responsible with the Fayetteville School System to provide staffing, programming, maintenance, promotion and development for the following facilities: Asbell Gymnasium, Holcomb Gymnasium, Vandergriff Gymnasium and the main facility of the Boys and Girls Club on California Drive. The Fayetteville Youth Center, Inc. agrees to use some of the funding from the City to pay for gymnasium supervisors and custodians at these sites. B. The Fayetteville Youth Center, Inc. promises to make substantial portions of its programs or facilities available to Fayetteville citizens (the public) at little or no cost for needy youth. Although basic membership fees may be required for many Fayetteville residents, no needy youth wishing to participate at the Fayetteville Youth Center, Inc. facility shall • 40 ATTEST: By: be denied access solely because he or she does not have sufficient funds to pay for a regular membership The Fayetteville Youth Center, Inc. shall report on a quarterly basis the approximate number of Fayetteville citizens served by its programs and shall include the number of "scholarships" or free memberships provided to Fayetteville citizens. C The Fayetteville Youth Center, Inc. shall continue to follow the general Working Procedures and Responsibilities for the City of Fayetteville Parks and Recreation Division and The Fayetteville Youth Center, Inc. which because effective on August 19, 1999, which is attached as Exhibit A. Heather Woodruff, City Clerk CITY OF FAYE 1 IEVILLE By: DAN COODY, Mayor FAYETTEVILLE YOUTH CENTER, INC 'viCg/r0T • • ORDINANCE NO. AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE OF PUBLIC RECREATION SERVICES FOR THE CITIZENS OF FAYETTEVILLE FROM THE FAYETTEVILLE YOUTH CENTER, INC. D/B/A FAYETTEVILLE BOYS AND GIRLS CLUB, INC. THROUGH THE END OF 2001 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The City Council hereby waives the requirement of competitive bidding for the purchase of public recreation services for the citizens of Fayetteville from the Fayetteville Youth Center, Inc. d/b/a Fayetteville Boys and Girls Club, Inc. through the end of 2001 for the reason that an exceptional situation exists making competitive bidding not feasible for the following reason: (a) The Fayetteville Youth Center, Inc. d/b/a/ the Fayetteville Boys and Girls Club, Inc. has been operating pursuant to a Working Procedures and Responsibilities agreement with the City of Fayetteville to provide public recreation to Fayetteville youth. It would be highly disruptive to the public recreation program partially funded by the City of Fayetteville to require competitive bidding in the middle of the year when both parties are relying upon a previously approved budgeted amount for promotion, development and operation of the Fayetteville Youth Center, Inc. through the end of 2001. Section 2. The City Council hereby determines that the City of Fayetteville is in immediate and continuing need of the public recreation program of the Fayetteville Youth Center, Inc. and hereby determines that the immediate passage of this ordinance is necessary for the purchase of such services. Therefore, an emergency is declared to exist and this ordinance being • • necessary for the public welfare shall be in full force and effect from and after its passage and approval. PASSED and APPROVED this day of June, 2001. APPROVED: By: DAN COODY, Mayor ATTEST: By: Heather Woodruff, City Clerk • • • RECREATION IN FAYETTEVILLE WORKING PROCEDURES AND RESPONSIBILITIES FOR THE CITY OF FAYETTEVILLE PARKS AND RECREATION DIVISION AND THE FAYETTEVILLE YOUTH CENTER, INC. This Agreement is made and entered into between the City of Fayetteville Parks and Recreation Division (Parks and Recreation) and the Fayetteville Youth Center, Inc., d/b/a Fayetteville Boys & Girls Club, (hereinafter FYC). WHEREAS, the parties are two of the providers of recreational sports for the citizens of Fayetteville and wish to define a working agreement which may be revisited and modified each year upon mutual agreement between the Superintendent of Parks and Recreation and the Executive Director of the Fayetteville Boys and Girls Club; and, WHEREAS, it is the goal of both parties to work in cooperation to enhance the recreation facilities and programs offered by the parties and to act together in meeting the needs of the citizens of Fayetteville; and WHEREAS, increased communications and a new set of operating procedures will assist with the working relationship and will benefit both agencies and their operations; and, WHEREAS, Parks and Recreation believes the goals of Parks and Recreation and FYC would best be accomplished by defining and streamlining responsibilities and procedures; and, is therefore recommending the merging of facility and program management for all recreation offerings, thereby providing administrative accountability for all services provided to the citizens. NOW, THEREFORE, hi order to define and improve the current working relationship between Parks and Recreation and FYC, the following set of' detailed operating procedures and responsibilities are hereby established. 1. FYC will be responsible for working with the Fayetteville School System to provide staffing, programming, maintenance, promotion and development for the following facilities: Asbell Gymnasium, Holcomb Gymnasium, Vandergriff Gymnasium, and the Youth Center. FYC will assume responsibility for the hiring, evaluating, and supervising of gymnasium supervisors and custodians at Holcomb, Asbell, and Vandergriff Gymnasiums. 2. Parks and Recreation will be responsible for providing or approving the staffing, programming, maintenance, promotion and development for the city and school parks, including the following facilities which are utilized for sports programming; Asbell Soccer/Softball Complex, Lake Fayetteville Softball Complex, Gary Hampton Softball Complex, Lewis St. Soccer Complex, Walker Baseball/Soccer Complex, White River Baseball Complex, and the Wilson Softball Field. Parks and Recreation shall be responsible for outdoor facilities owned or leased by the City of Fayetteville excluding the property leased to FYC pursuant to written agreement. Page 1 1 • • 3. FYC will be responsible for providing or approving the management, staffing, and promotion and development of the following programs and activities. FYC will coordinate with the Fayetteville School System for use of their facilities. FYC will be responsible for the majority of sports and activities held at indoor recreation facilities, including but not limited to the following: -Basketball - Baton -Camps (Environmental Study, Spring Break, Christmas Break, Summer) -Cheerleading -Dance -Fishing Rodeo - Flag Football (Youth) -Golf - Gymnastics - Karate -Ping Pong - School Kids Connection - Swim Lessons - Volleyball -Tackle Football - Track - Special Events -FYC programs which do not compete with those listed in paragraph 4. 4. Parks and Recreation will be responsible for providing or approving the management, staffing, and promotion and development of the following programs and activities. Parks and Recreation will be responsible for the majority of sports and activities held at outdoor recreation facilities, including but not limited to the following: - Baseball - Fast-pitch Softball -Flag Football (Adult) -Hobby Use Groups - Sand Volleyball - Slow-pitch Softball - Soccer - Special Events -Swim Lessons -Tennis Lessons 5. The Girls Recreational Slow -pitch Softball shall be a joint effort between Parks and Recreation and FYC. FYC shall be responsible for registration, sponsorship, uniforms, team division and coach recruitment. Parks and Recreation shall be responsible for practice scheduling and management, game scheduling and management, umpires and concessions. There will be an advisory board comprised of a program professional from FYC, chairman of the program committee at FYC, program professional from Parks and Recreation, three at large members selected by the Executive Director of FYC. The advisory board will establish the philosophy and rules of the league and establish a mechanism to evaluate the program. The youth slow -pitch softball player fee will be determined annually. Page 2 • • • 6.FYC agrees not to establish a program that competes with an established program provided by Parks and Recreation. Moreover, FYC agrees to provide Parks and Recreation with information relating to any of its programs including roster of players, coaches, rules of the league and similar relevant data upon request by Parks and Recreation. It is the intent of both parties to work together for the common good of the citizens of Fayetteville by not providing public funding for multiple competing program offerings. It is understood that FYC and Parks and Recreation both currently provide swim lessons and pool programs and that both parties agree to work together for the common good of both programs. 7. In the event the FYC wishes to allow programs which fall in the general description of paragraph 4 above, which it does not believe competes with current City programs, FYC will provide advance notice of intent to start the program to the City providing the City with time to determine whether it is a competing program or not. In the event that FYC offers a program that the Parks and Recreation Division believes is a competing program within the meaning of this document, Parks and Recreation Staff shall give FYC written notice of its assessment. FYC shall either cease operating such program within 30 days of such notice or shall provide a written response to Parks and Recreation that disputes whether such program is in fact a competing program If FYC fails to cease such program or respond to the assessment from Parks and Recreation, City may discontinue funding for FYC on the 31°' day after such notice. If FYC files a dispute, the issue shall be resolved by City Council and the finding of City Council shall be final and not subject to appeal. If FYC fails to cease operation of such program within 30 days of a decision requiring such cessation by City Council, then the City may stop annual funding to FYC. 8. FYC Board of Directors and the Parks and Recreation Advisory Board shall have a Joint board meeting annually. The meeting shall be held in the month of June each year on a mutually agreeable date. The FYC Executive Director and a member of FYC Board shall set a meeting with the Parks and Recreation Superintendent and a board member from PRAB in September, December and March of each year at mutually convenient times. The meetings are designed to ensure communication between the two entities. 9. It is understood and agreed that the City's annual funding will be tied to a formula relating to the population of Fayetteville as provided by the Northwest Regional Planning office and contingent on the availability of City funds. The City has informed FYC that it does not intend to increase the budget in the future for inflation or increased needs. The City specifically declines to fund the additional costs of transportation that will be necessary at the new facility. 10. The FYC Board of Directors is responsible for the management and operation of the annual funding allocation to FYC from the City of Fayetteville and shall have the responsibility for prioritizing the use of such funds. However, up to one-half of the funding may come from HMR tax and shall be used only for promotion and development. 11. As part of the annual funding, FYC agrees to make its pool available to residents of the City of Fayetteville for a daily fee without the need to purchase a membership to the club. The initial fee shall be the sum of $3.00. It is understood and agreed that the pool facility will be unavailable to the general public during pool programming, member swim times, or use by a specific group such as a birthday party. FYC shall provide the City with a schedule of times the pool will be available for nonmember citizens of Fayetteville. It is understood and agreed that if the pool reaches capacity or the staff to participant ratio reaches a maximum limit, potential pool users may be turned away or forced to wait until capacity or ratios will allow entrance. Page 3 40 • • 1 12. FYC shall schedule a meeting and submit an annual financial report to the Public Works Director on or before April of each year. Such report shall detail FYC's use of the City of Fayetteville's funding allocation. 13. FYC shall comply with the schedules and procedures established by the Budget & Research Department, of the City of Fayetteville, for annual funding requests. 14. The working procedures and responsibilities contained herein shall become effective April 1, 2001. ATTEST By: ATTEST: By: Page 4 CITY OF F YETTEVILLE By: FAYETTEVILL OUT. ENTER, INC By: • .•� 4ku� • 1 t I .. . L £ c 4 7 1 4� 7 .. d, .. .. 1 _� t." 4. 1 . 4 i, 1 l . 11 ,. ' . ` �` l 7 `. 4. 64. l Tti • 1 t I .. . L £ c 7` ' . r 7 1 7 .. I < . • • • C. FYC shall comply with the schedules and procedures established by the Budget & Research Department, of the City of Fayetteville, for annual funding requests. D. The youth recreation softball player fee will be determined annually. VI. MISCELLANEOUS A. All facility or service agreements between Parks and Rec, Public School System, and/or FYC shall be in writing. B. Representatives from Parks and Rec and FYC shall meet a minimum of two times per year to discuss any programming or facility issues effecting the recreational offenngs to the citizens. C. FYC will transfer the current youth softball equipment to Parks and Rec. D. The working procedures and responsibilities contained herein shall become effective August 19, 1999. ATTEST: ,..iceHeather Woodruff, City erk ATTEST: By: %r 2 ti CITY OF FAYETTEVILLE By: FAYETTEVILLE YOUTH CENTER By: om Stockland, : oard of Directors Chairman _X_ AGENDA REQUEST _X_ CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM FOR: COUNCIL MEETING OF ZXuti..e_ til Zoe • MAYOR'S APPROVAL J G FROM: Kit Williams Name City Attorney Division Legal Department ACTION REQUIRED: A Resolution to approve an agreement with the Fayetteville Youth Center, Inc., d/b/a the Fayetteville Boys and Girls Club, Inc., to provide public recreation for the citizens of Fayetteville and an Ordinance to waive competitive bidding for the payment to the Fayetteville Youth Center, Inc. through the end of 2001 for the provision of public recreation. COST TO CITY: $108,708.81 (already budgeted) Cost of this Request Account Number Project Number Category/Project Budget Category/Project Name Funds Used to Date Program Name Remaining Balance Fund Bi!��,,�,�EVIEW: Budgeted Item Budget Adjustment Attached • Budge Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: Purchas'ng Officer GRANTING AGENCY: Date/ Internal A • itor Date 6 b 01 Date ADA Coordinator Date (Q—d-01 Date STAFF RECOMMENDATION: Division Head Department Director Date Date CROSS REFERENCE New Item: Yes No Previous Ordinance/Resolution No.: St Fc • • RESOLUTION NO. 27-00 A RESOLUTION APPROVING THE PARKS AND RECREATION DIVISION AND FAYETTEVILLE YOUTH CENTER WORKING PROCEDURES AND RESPONSIBILITIES; AND APPROVAL OF A BUDGET ADJUSTMENT IN THE AMOUNT OF $106,121 FOR THE PARKS DIVISIONS EXPENDITURES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves the Parks and Recreation and Fayetteville Youth Center working procedures and responsibilities; and authorizes the Mayor and City Clerk to execute said procedures. A copy of the working procedures/responsibilities is attached hereto marked Exhibit "A' and made a part hereof. Section 2. A copy of the a budget adjustment in the amount of $106,121 by increasing Office Supplies, Acct. No. 1010 5200 5200 00, in the amount of $1,600; Public Notification, Acct. 1010 5200 5301 00, in the amount of $500; Travel& Training, Acct. No. 1010 5200 5304 00, in the amount of $2,400; Chemicals, Acct. No. 1010 5260 5204 00, in the amount of $20,575, Contract Services, Acct. No. 1010 5260 5315 00, in the amount of $7,880; Building & Grounds, Acct. No. 1010 5260 5400 00, in the amount $65,766; Minor Equipment, Acct. No. 1010 5260 5890 00, in the amount of $6,800; and Travel & Training, Acct. No. 1010 5220 5304 00, in the amount of $600 by decreasing Tournament Supplies & Awards, Acct. No. 1010 5220 5200 05, in the amount of $10,537; Transfer of Youth/Adult, Acct. No 1010 5220 5718 00, in the amount of $91,084 and Minor Equipment, Acct. No. 1010 5220 5890 00, in the amount of $4,500. A copy of the budget adjustment is attached hereto marked Exhibit "B" and made a part hereof. PASSED AND APPROVED this7ih day of March , 2000. APPROVE By: %''J2l- ATTEST: By: %4/ . A;r•=G°iJ;..f..3/- / Heather Woodruff, City 6erk red Hanna, Mayor • • RECREATION IN FAYETTEVILLE WORKING PROCEDURES AND RESPONSIBILITIES FOR THE CITY OF FAYETTEVILLE PARKS AND RECREATION DIVISION AND THE FAYETTEVILLE YOUTH CENTER fl oO WHEREAS, currently the City of Fayetteville Parks and Recreation Division (Parks and Rec) and the Fayetteville Youth Center (FYC) are both working under many verbal and assumed agreements; and, WHEREAS, increased communications and a new set of operating procedures will assist with the working relationship and will benefit both agencies and their operations; and, WHEREAS, Parks and Rec believes the goals of Parks and Rec and FYC would best be accomplished by defining and streamlining responsibilities and procedures; and, is therefore recommending the merging of facility and program management for all recreation offerings, thereby providing administrative accountability for all services provided to the citizens. NOW, THEREFORE, in order to define and improve the current working relationship between Parks and Rec and FYC, the following set of detailed operating procedures and responsibilities are hereby established. I. GOAL The goal of Parks and Rec and FYC is to work in cooperation to enhance the recreation facilities and programs offered in the City of Fayetteville. Parks and Rec and FYC must become partners in meeting the needs of the citizens of Fayetteville. II. FACILITIES MANAGEMENT A. FAYETTEVILLE YOUTH CENTER. FYC will be responsible for working with the Fayetteville School System to provide the staffing, programming, maintenance, promotion and development for the following facilities: Asbell Gymnasium, Holcomb Gymnasium, Vandergriff Gymnasium, and the Youth Center. FYC will assume responsibility for the hinng, evaluating and supervising of gymnasium supervisors and custodians at Holcomb, Asbell, and Vandergriff Gymnasiums. B. FAYETTEVILLE PARKS AND RECREATION. Parks and Rec will be responsible for providing or approving the staffing, programming, maintenance, promotion and development for the city and school parks, including the following facilities which are utilized for sports programming: Asbell Soccer/Softball Complex, Babe Ruth Baseball Complex, Gary Hampton Softball Complex, Lewis St. Soccer Complex, Walker BasebalUSoccer Complex, and the Wilson Softball Field. In addition, the Parks and Recreation Division will be responsible for working