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Home My WebLink About83-01 RESOLUTIONRESOLUTION NO. 83-01 A RESOLUTION APPROVING BID #01-34 TO THE LOW BIDDER PHOENIX RECYCLING IN THE AMOUNT OF FIFTY-NINE THOUSAND DOLLARS ($59,000.00) FOR THE PURCHASE OF PLASTIC GARBAGE BAGS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS* Section 1. That the City Council hereby Approves Bid #01-34 to the low bidder, Phoenix Recycling, in the amount of Fifty -Nine Thousand Dollars ($59,000.00) for the purchase of plastic garbage bags. PASSED AND APPROVED this ATTEST: By: 40-, iti/ai0d H ather Woodruff, City Cleric/ /9 day of June, 2001. APPROVED: By: DAN COODY, Mayo • NAME OF FILE: Resolution No. 83-01 CROSS REFERENCE: 06/19/01 Resolution No. 83-01 05/25/01 Exhibit "A" (Bid No. 01-34)(Phoenix Recycling and Dyna -Pak Corp) 06/07/01 Departmental Correspondence to Fayetteville City Council thru Dan Coody, Mayor, from Gary Dumas, Utility Services Director, regarding approval of Bid #01-34 for Plastic Garbage Bags and Bid Information 06/19/01 Staff Review Form 06/21/01 Departmental Correspondence to Gary Dumas, Utility Services Director, from Heather Woodruff, City Clerk NOTES: FAYETTEVIP[,E THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE • TO: Fayetteville City Council THRU: Dan Coody, Mayor FROM: Gary Dumas, Utility Services Director DATE: June 7, 2001 SUBJECT: Approval of Bid #01-34 for Plastic Garbage Bags Staff requests the approval of bid #01-34 to the lowest qualified bidder, Phoenix Recycling, in the amount of $59,000 for the purchase of plastic garbage bags to be used in the 2001 volume based program. Staff received two bids. The garbage bag supply from our previous bid #00-59 in the amount of $222,550 which was awarded in August 2000 has been depleted. We anticipate that the approval of bid #01-34 for 10,000 rolls of 33 gallon plastic garbage bags will sustain our supply until the end of year 2001. Staff will be making a decision on alternative containers for year 2002. Staff requests approval of bid #01-34. Purchase of these garbage bags are necessary to continue our volume based program. If you should have anv questions prior to this meeting, please contact me at 575-8330 at your convenience. 4. • WWI CITY OF FAYETTEVILLE 113 West Mountain Street Fayetteville, Arkansas 72701 Solid Waste Division (501) 444-3498 BID 06 01-34 DATE ISSUED: May 9, 2001 DATE & TIME OF OPENING: May 25, 2001 - 2:30 P.M. BUYER: Peggy Vice, Purchasing Manager, Room 306, (501) 575-8289 DELIVERY DATE: ASAP F.O.B.: Fayetteville, Arkansas ITEM DESCRIPTION BAGS PER ROLL ROLLS UNIT PRICE TOTAL PRICE 1. Plastic Garbage Bags, 33 gal. 45 10,000 $ 5 .90 $59,000.00 2. Plastic Recycling Bags, 20 gal. 26 5,000 $1 .30 $ 6.500.00 Tax $ 00.00 Total Bid Price: L65 500.00 EXECUTION OF BID - Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated. Unsigned bids will be rejected. Items marked * are mandatory for consideration. *NAME OF FIRM: Phoenix Recycling *BUSINESS ADDRESS: 35 Capers Way 'CITY: Pawleys Island *STATE: SC *ZIP29585 c a6ed •`VIV9t:6 LO-t-unf `•LL49 SLS LOS `sesuehuy `aTTtnallaAed :As was *PHONE: (643) 237-1711 *AUTHORIZED SIGNATURE. *TITLE: Vice President • *FAX: (643) 237-6724 1 i Age tddiftiMMOMPOr *FEDERAL TAX IDENTIFICATION NUMBER: 570936996 PLEASE NOTE: ALL ITEMS MARKED * ARE CONSIDERED MANDATORY REQUIREMENTS FOR CONSIDERATION OF BID FAILURE TO COMPLETE THESE ITEMS MAY RESULT IN REJECTION OF BID. q abed `•WV91:6 LO-L-unf `LL4g SLS L05 :sesueMJV 'aTITAailaAed :Ag Imes • • GENERAL SPECIFICATIONS PLASTIC GARBAGE BAGS FOR VOLUMETRIC WASTE COLLECTION General specification requirements are as follows for PLASTIC GARBAGE BAGS FOR VOLUMETRIC WASTE COLLECTION. These are MINIMUM SPECIFICATIONS ONLY and are not limited or restricted to the following. /ALL UPGRADE OR DOWNGRADE VARIATIONS/DEVIATIONS/SUBSTITUTIONS MUST BE CLEARLY ANNOTATED IN THE ABSENCE OF SUCH STATEMENTS, THE BID SHALL BE ACCEPTED AS IN STRICT COMPLIANCE WITH ALL TERMS, CONDITIONS, AND SPECIFICATIONSAND THE SUPPLIER SHALL BE HELD LIABLE. Alternates will be considered provided each Supplier clearly states on the face of his proposal exactly what he proposes to furnish and forwards necessary descriptive material which will clearly indicate the character of the article covered by his/her bid. All bids are subject to Staff analysis. All Units Bid shall show deviations to line item specifications on the "Minimum Specification" attached with referral to each item. Utilizing a copy of these specifications with variations "highlighted" and specifics noted is suggested. Fifteen (15) examples of your plastic garbage bag with examples of graphics and text shall accompany all bids. The City of Fayetteville reserves the right to accept the best bid for the City, and is not required to accept the lowest priced bid. The City also reserves the right to reject any or all bids and will be the sole judge of what comprises the best and most advantageous unit to meet the needs of the City. 1. GENERAL: It is the intent and purpose of these specifications to secure for the purchaser the necessary products which will be capable of performing in a safe, practical and efficient manner consistent with accepted commercial standards. MATERIALS AND WORKMANSHIP: All products, materials, and workmanship shall be of the highest grade in accordance with modern practices. S abed !Pint:6 lO-L-unr `lL4g SLS lOS `.sesuemJv 'aTTTAeneAed :Ag was • • MINIMUM SPECIFICATIONS PLASTIC GARBAGE BAGS 1. SCOPE: a. The scope of this section is to list the minimum acceptable features and performance specifications for plastic garbage bags fur volumetric waste collection. Bidders are to have thoroughly read and understood these specifications prior to bid submission. Bidder certification of its bid document signifies that bidder meets or exceeds all specifications. If the product being bid does not meet all specifications, the bidder must submit with bid, a separate page with a complete explanation of each variance. If not identified on such list, then that bid will be disqualified. 2. GENERAL: a. Estimated Quantity: 33 Gallon Garbage Bags - 450,000. Delivery to be made in full truck loads with a release schedule to be supplied by the City. b. Delivery: The shipment must occur within six (6) weeks of the official notification of the Bid Award. c. Substance: Bags are to be constructed of 75% prime, virgin linear low blend resin and 25% recycled content. d. Film Thickness: The gauge of the film used to fabricate plastic bags shall be a minimum of 1.2 mils in thickness. e. Film Strength: The film shall meet the strength to failure specification of film, folds, and seals specified in testing (h) below. f. Bag Dimension: The bag must measure 33" in width and 38" in height. 9 abed g. Bag Weight: The weight of 1,000 bags shall not be less than 98 pounds. h. Testing: We reserve the right to weigh and in other ways test random samples of any shipments received, and will refuse the entire shipment if the bags do not meet these minimal specifications. Dart Impact 120 Machine Direction Tear 175 Transverse Direction Tear 475 Load Capacity Lifted by drawtape Lifted by body of bag 50 lbs. 65 lbs. T. Rag Color: The plastic garbage bags shall be purple in color and non -transparent. Sample purple color to be provided by the City. `•YYV9l:6 to-L-unr °•1L49 SLS lO9 fSBSUBMJV `arrmallaAed :AB 1U99 L a6ed • • j. Bag Printing: Each bag must have one complete impression of artwork (100 square inches) printed one color. k. Packaging: As specified on front page. 33 Gallon size: 10,000 rolls @ 45 bags per roll. Each roll shall be placed in a clear plastic bag with appropriate closure. 1. Construction: Bags shall have a flat bottom seal. No side seams. Closure is to be of drawtape. m. Samples: Fifteen (15) samples with the above specifications must be provided with Bid.The City currently uses our purple can liners Samples should be on hand. n. References: Five (5) references by the bidder must be submitted of municipalities where successful bag programs are in progress using bags similar to those you are bidding. Seer:"Reference Appendix" !nvii :6 to-L-unr `it's SLS l09 'sesueMuv `aTTTAOfaAed :Ag lugs • • MINIMUM SPECIFICATIONS PLASTIC RECYCLING BAGS 1. SCOPE: a. The scope of this section is to list the minimum acceptable features and performance specifications for plastic recycling bags for apartment recycling collection. Bidders are to have thoroughly read and understood these specifications prior to bid submission. Bidder certification of its bid document signifies that bidder meets or exceeds all specifications. If the product being bid does not meet all specifications, the bidder must submit with bid, a separate page with a complete explanation of each variance. If not identified on such list, then that bid will be disqualified. GENERAL: a. Estimated Quantity: 20 Gallon Recycling Bags - 130,000. Delivery to be made in full truck loads with a release schedule to be supplied by the City. b. Delivery: The shipment must occur within six (6) weeks of the official notification of the Bid Award. c. Substance: Bags are to be constructed of 75% prime, virgin linear low blend resin and 25% recycled content. d. Film Thickness: The gauge of the film used to fabricate plastic bags shall be a minimum of 0.7 mils in thickness. e. Film Strength: The film shall meet the strength to failure specification of film, folds, and seals specified in testing (h) below. f. Testing: We reserve the right to weigh and in other ways test random samples of any shipments received, and will refuse the entire shipment if the bags do not meet these minimal specifications. Dart Impact 120 Machine Direction Tear 175 Transverse Direction Tear 475 Load Capacity Lifted by drawtape Lifted by body. of bag 50 lbs. 65 lbs. g. Bag Color: The plastic recycling bags shall be blue in color and transparent. Sample blue color to be provided by the City. h. Bag Printing: Each bag must have one complete impression of artwork (100 square inches) printed one color. r. Packaging: As specified on front page. 20 Gallon size: 5,000 rolls @ 26 bags per 8 068d •ntlLt:6 to-L-unr !itve 919 tog '.sesue>7ud 'aTtTAelleAed :Ag Imes Et/6 e6ed • • roll. Each roll shall be placed in a clear plastic bag with appropriate closure. 1. Construction: Bags shall have a flat bottom seal. No side seams. Closure is to be of drawtape. m. Samples: Fifteen (15) samples with the above specifications must be provided with Bid. The City currently uses our purple can liners. Samples should be on hand. n. References: Five (5) references by the bidder must be submitted of municipalities where successful bag programs are in progress using bags similar to those you are bidding. See "Reference Appendix" `•nvLt:6 Lo-L-unf `•LL7g SLS tog `.sesueMud 'eTTtAel4aAed :lig was • • CITY OF FAYETTEVILLE, ARKANSAS BID # 01-34 SPECIAL TERMS & CONDITIONS This request for bid is not to he construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay any costs incurred by the bidder in the preparation of this bid. 1. All bids shall be submitted on forms provided by the City with the item bid and the bid number stated on the face of the sealed envelope. Bidders MUST provide the City with their bids signed by an employee or officer having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. 2. Bidders shall include all applicable local, state, and federal tax in this bid. The responsibility of payment shall remain with the successful bidder. Tax amount MUST show as a separate item. 3. Bids received after the date and time set for receiving bids will NOT be considered. The City will NOT be responsible for misdirected bids. Vendor should call the Purchasing Office at (501) 575-8289 to insure receipt of their bid documents prior to opening date and time listed on the bid form 4. The City reserves the right to accept or reject any or all bids, waive formalities in the bidding and make a bid award deemed to be in the best interest of the City. The City shall be able to purchase more or less than the quantity indicated subject to availability of funds. 5. Time is specifically made of the essence of this contract and failure to deliver on or before the time specified in the contract may subject the contractor to the payment of damages in the amount of $500 per calendar day. 6. All bid prices shall be FOB Solid Waste Division, 1560 South Happy Hollow Road, Fayetteville, Arkansas, 72701, and shall include all labor, materials, overhead, profit, insurance, shipping, etc., to cover the furnishing of the unit(s) bid. 7. Manufacturers Warranty shall apply to each unit as specified. A copy ot'the applicable warranty MUST accompany the bid with any exception to the warranty clearly noted on the Bid Form. 8. Any exception to the requirements of the City of Fayetteville MUST be noted on the Bid Form. If products other than those described on the bid document are proposed, the bidder must include complete descnptive literature and technical specifications. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. 9. All items marked "MANDATORY REOUIREMENTS FOR CONSIDERATION OF BID" MUST be completed and returned with the bid or the bid may be considered an non- eiior 86ed !mit i:e lo-L-unr '•lL4g 919 WS `sesueMJV `eTTtAelloAed :Ag lueg • • responsive and rejected on that basis. 10. The bidder shall comply with all applicable Federal and Arkansas State Laws, the Charter and Ordinances of the city of Fayetteville, as amended, and all applicable rules and regulations promulgated by all local, state and national boards, bureaus and agencies. et/ LI 06ed •`WVLl:6 10-L-unr `.LL413 919 WS `.sesue)juV `eTTTnallaAed :Ag lu8S • • • ENVIRO-BAG A Division of Phoenix Recycling, Inc. Cl/Zl abed 35 Capers Way, Pawleys Tsland, South Carolina 29585 WARRANTY Warranty: ENVTRO-BAG® warrants that any and all Products sold to City of Fayetteville hereunder shall be free from defects in workmanship and materials for a period alone year from the delivery of such products to City of Fayetteville, provided that City of Fayetteville shall have reasonably inspected Products received and notified ENVIRO-BACr®® of any apparent defects within 90 days of receipt of shipment. Products delivered by ENVIRO-BAG® shall not he considered as defective if they are substantially in accordance with approved samples, specifications or drawings. RNV IRO -RAG® will replace, without charge any Product shown to he otherwise than as warranted. The warranty obligations hereunder shall not apply to any defects caused by normal wear and tear, neglect, misuse or other actions caused by the City of Fayetteville or any customer, agent, or representative of the City of Fayetteville. Except for its obligation to replace 'Products as set forth above, ENVIRO-BAG® shall have no other liability for defects in the Products under any theory, including contract, tort or equity except as expressly provide herein. ENVIRO-BAG® gives no other warranty; express or implied. in connection with products sold hereunder, including but not limited to the implied warranties of merchantability or fitness for a particular purpose. Mark A. Dancy Date Vice President, ENVIRO-BAG® Phone (843) 237-1711 FAX (843) 237-8724 fIlVel:6 to-L-unr `• 1L48 9L9 l05 `sesueHJv `3TTTnallaAed :Ag lua8 • • • ENVI RO-BAG` A Division of Phoenix Recycling, Inc. ELIEl a68d 35 Capers Way, Pawleys Island, South Carolina 29585 Reference Appendix - City of Binghamton 38 Holly Street Binghamton, NY 13901 Sunset Waste Services 2471 Wilshere Jenson, MI 49428 City of Columbia PO Box 7236 Columbia, MO 65205 Horsy County Solid Waste Authority PO Box 1664 Cnnway, SC 2952R City of Moberly 2300 North Morley Moberly, MO 65270 Phonc (843) 237-1711 PAX (843)237-8724 --VIVRE:6 to-L-unf —`LL4g SLS lOS !sesuej,iv 'eTTTAella/ied :lig ;Lias • STAFF REVIEW FORM XX AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Council meeting of June 19, 2001 • RECEIVED JUN 12 2001 CITY OF FAYETTEVILLE CITY CLERK'S OFFICE PROM: Gary Dumas Solid Waste Name Division Utility Services Department ACTION REQUESTED: Approval of bid #01-34 to the lowest bidder, Phoenix Recycling, for the purchase of plastic garbage bags to be used in the 2001 volume based program in the amount of $59,000. COST TO CITY: $59,000 $166,000 Cost of this request Category/Project Budget 5500-5020-5225.00 0 Account Number Funds Used to Date s!b i, 000 Project Number Remaining balance Sanitation Supplies Category/Project NAME Residential Collections Program Name Solid Waste Find BUDGET REVIEW: Budgeted Item Budget Coordinator Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: 7Accou&sieL_ Purchasing Officer Dale (c2111_6 Date GRANT AGENCY: ADA Coordinator Date dr cu te, 8 1 Internal/Auditor Date STAFF RECOMMENDATION: Division Head Date 41011IPP 4•70I . ! irector Da i l . , /,. .,. b/ I�///�irv�ji/c/e/ Di to LI —' " ' t Date Mayor Cross Reference New Item: Yes No Prey Ord/Res #: Orig Contract Date: 06-12—O1A1O:12 RCVD s F *STAFF REVIEW FORM 1 PAGE 2 Description Meeting Date Comments: Reference Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager Internal Auditor ADA Coordinator Grants Coordinator FAYETTEVItLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Gary Dumas, Utility Services Director From: Heather Woodruff, City Clerk Date• June 21, 2001 Attached is a copy of the resolution awarding Bid No. 01-34 to Phoenix Recycling. The originals will be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Auditor c • • STAFF REVIEW FORM XX AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Council meeting of June 19, 2001 FROM: Gary Dumas Name Solid Waste Utility Services Division Department ACTION REQUESTED: Approval of bid #01-34 to the lowest bidder, Phoenix Recycling, for the purchase of plastic garbage bags to be used in the 2001 volume based program in the amount of $59,000. COST TO CITY: $59,000 $166,000 Cost of this request Category/Project Budget 5500-5020-5225.00 Account Number Project Number Sanitation Supplies Category/Project NAME 0 Residential Collections Funds Used to Date Program Name $107,000 Solid Waste Remaining balance Fund BUDGET REVIEW: X Budgeted Item Budget Adjustment Attached Budget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: Accounting Manager Date GRANT AGENCY: City Attorney Date ADA Coordinator Date Purchasing Officer Date Internal Auditor Date STAFF RECOMMENDATION: Division Head Date Department Director Date Admin. Services Director Date Mayor Date Cross Reference New Item: Yee No Prev Ord/Res #: Orig Contract Date: St Fc (a