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HomeMy WebLinkAbout82-01 RESOLUTION• RESOLUTION NO. 82-01 A RESOLUTION AUTHORIZING THE CITY LANDSCAPE ADMINISTRATOR TO APPLY FOR AN URBAN AND COMMUNITY FORESTRY ASSISTANCE GRANT FROM THE ARKANSAS FORESTRY COMMISSION TO FUND TWO (2) WORKSHOPS ON TREE PRESERVATION DURING CONSTRUCTION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby Authorizes the City Landscape Administrator to apply for an Urban and Community Forestry Assistance Grant from the Arkansas Forestry Commission to fund two (2) workshops on Tree Preservation During Construction. t PASSED AND APPROVED this /f day of June, 2001. APPROVED: ATTEST: eather Woodruff, City Cler By • NAME OF FILE: Resolution No. 82-01 CROSS REFERENCE: 06/19/01 Resolution No. 82-01 06/07/01 Departmental Correspondence to Mayor Dan Coody from Kim Hesse, Landscape Administrator, regarding Grant Review 06/05/01 Urban and Community Forestry Assistance Grant Application 06/19/01 Staff Review Form (agenda request) Staff Review Form (grant review) 06/21/01 Departmental Correspondence to Kim Hesse, Landscape Administrator, from Heather Woodruff, City Clerk NOTES: FAYETTEWILLE • THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO Mayor Dan Coody FROM: Kim J. Hesse, Landscape Administrator DATE June 7, 2001 SUBJECT: Grant Review Included is a Grant Review form and a copy of the Urban and Community Forestry Assistance Grant application that is due in Little Rock June 15°. This is a federal grant funded by the Urban and Community Forestry Assistance Program and is administered by the Arkansas Forestry Commission. This is a matching grant with a maximum award of $10,000.00. I have prepared the grant to commission a professional that will assist me in the presentation of two "Tree Preservation During Construction" workshops. One workshop would be targeted toward builders and contractors and the other would be targeted toward engineers, architects, and developers. Both workshops would be provided by urban forestry professionals experienced in tree preservation techniques. These professionals will be asked to use local projects, utilize professionals in the area, and take advantage of current situations to aid and enhance the educational process. These two, four hour workshops will incur costs for professional fees, room rental, incidentals, and employee time. The scope of the project is described in the application which I urge you to review. If possible 1 would like to rush this through the process due to the fact that it is due in Little Rock Friday, June 15th . Please contact me at ext. 308 if you have questions, or need additional information. De Nth • • URBAN AND COMMUNITY FORESTRY ASSISTANCE GRANT APPLICATION for the presentation of Tree Preservation Workshops Submitted by: The City of Fayetteville June 5"', 2001 • G A FAYETTSVILLE r THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO Mayor Dan Coody FROM: Kim J. Hesse, Landscape Administrator DATE June 7, 2001 SUBJECT: Grant Review Included is a Grant Review form and a copy of the Urban and Community Forestry Assistance Grant application that is due in Little Rock June 15th. This is a federal grant funded by the Urban and Community Forestry Assistance Program and is administered by the. Arkansas Forestry Commission. This is a matching grant with a maximum award of $10,000.00. I have prepared the grant to commission a professional that will assist me in the presentation of two "Tree Preservation During Construction" workshops. One workshop would be targeted toward builders and contractors and the other would be targeted toward engineers, architects, and developers. Both workshops would be provided by urban forestry professionals experienced in tree preservation techniques. These professionals will be asked to use local projects, utilize professionals in the area, and take advantage of current situations to aid and enhance the educational process. These two, four hour workshops will incur costs for professional fees, room rental, incidentals, and employee time. The scope of the project is described in the application which I urge you to review. If possible I would like to rush this through the process due to the fact that it is due in Little Rock Friday, June 15`" Please contact me at ext. 308 if you have questions, or need additional information. "To exist as a nation, to prosper as a state, and to live as a people, we must have trees." • • June 4, 2001 Doug Akin, Urban Forester Arkansas Forestry Commission 3821 W. Roosevelt Road Little Rock, Arkansas 72204-6396 RE: Urban and Community Forestry Assistance Grant Dear Mr. Akin: Thank you for this opportunity to apply for the Urban and Community Forestry Assistance Grant. Since 1993, the City of Fayetteville has shown concern for the state of the existing urban forest through the existence of the Tree Preservation and Protection Ordinance. This year a diverse group of citizens are revising the Tree Preservation Ordinance to improve on it's clarity and credibility. Although the current and the revised versions of the ordinance require specific methods of protection for trees during construction, implementation of tree protection is difficult among a vast group of developers, designers and contractors. Specific knowledge of tree physiology is crucial for both those designing and building infrastructure, buildings, and amenities on developments. Innovative design and construction methods are often needed as developments are designed, reviewed by the city, and built for occupancy. As the administrator and inspector of this ordinance, I see the real need for continuing the education process in relation to preserving natural resources while developing for commercial, industrial, and residential growth. This grant is to request assistance to provide two workshops on preserving trees during construction. One workshop would be targeted toward builders and contractors and the other would be targeted toward engineers, architects, and developers. Both workshops would be provided by urban forestry professionals experienced in tree preservation techniques. These professionals will be asked to use local projects, utilize professionals in the area, and take advantage of current 'situations to aid and enhance the educational process. These two, four hour workshops will incur costs for professional fees, room rental, incidentals, and employee time. Any questions may be directed to the Tree and Landscape Division of the City of Fayetteville at 501-575-8308. Sincerely, Kim J. Hesse, RLA Landscape Administrator "l am myself and what is around me, and if / do not save it it shall not save me." Jose Ortegay GasseL • • Scope of Project The preservation of trees and other natural resources has become one of the hottest local planning and environmental issues. Within our own state of Arkansas we are seeing more communities incorporating tree preservation ordinances into the development process. Whether tree preservation initiatives come from the government, the developer, or from the community, the motivation for retaining trees is varied and encompasses economic, environmental, and social considerations. By their very nature, trees provide benefits and add value to developments. The ability of trees to improve and maintain the quality of water, soil, and air, and to remove pollutants from the air is well known Trees also provide shade and help lower temperatures during hot weather. Trees enrich people's lives and beautify landscapes. Preserving trees has positive effects on the image and attractiveness of the entire community. Although the concept of tree preservation sounds simple, anyone involved in the process knows that combining tree preservation with the installation of roads, utilities, and buildings is complicated. Designing for tree preservation means that trees are considered an integral feature of the project from the first stage of planning. The tree's physiology must be understood, concessions must be made during site design, and innovative construction techniques must be considered. From the beginning of the process to the end, tree preservation must be taken seriously. As the administrator and inspector for the city's tree preservation and protection ordinance, I see first hand that organization, planning, and communication are key. Many different designers and contractors are involved in the development of land and each must be aware of the preservation goals of the project. Knowing which trees to preserve and interpreting the construction plans and details for tree preservation is only a part of the process. Each professional, laborer, and inspector should have knowledge of how construction will effect a specific tree in order for preservation to be successful. As problems arise and adjustments are made in the field the aspects of tree preservation might be overlooked unless those involved in the decisions are aware of the construction and environmental impact to the trees. The City of Fayetteville has been on the forefront for developing and implementing tree preservation ordinances within the state. With the diverse social makeup of the community, preservation ofthe environment is always a concern. As the city encompasses revisions to our Tree Protection and Preservation Ordinance, knowledge of the ordinances specific requirements and general acceptance of tree preservation is the biggest hurdle in the planning process. Once a development is reviewed and accepted by the city, knowledge of how to protect trees dunng construction is the second hurdle. We lose as many or more trees from poor construction practices as we do from poor planning and design. It is a major goal of the city to educate the players of the development process how to be successful preserving trees. Thus a tree preservation workshop presented by the city is a major step in the right direction. • • Our plan is to tailor the workshops to issues and construction constraints common to Northwest Arkansas. By incorporating local projects, utilizing professionals in the area and taking advantage of current situations, participants will be more likely to take stock in what is presented. Two workshops would be provided; one workshop targeted towards the planning and design process with engineers, architects, landscape architects, and developers as the main participants, and one workshop targeted toward constructing around trees with builders and contractors as the participants. Although the primary focus of the workshops will be to inform local developers, design professionals, builders, and site contractors on tree preservation, key staff within the city's Public Works Division will be encouraged to attend Public Works crews will also have the opportunity to view necessary portions of the workshop since the city will have the sessions recorded on video tape. With the city's Community Access Channel opportunities, these workshops will be suggested for general viewing on the Fayetteville government channel providing a conduit for tree preservation information to reach the general public. And based on space and cost limitations, city officials from other communities around Northwest Arkansas would be invited to attend. The workshops would be free of charge to the participants and would be scheduled in the winter months which will result in a better attendance by the development community. I believe the Arkansas Urban Forestry Council and the Arkansas Forestry Commission will find this grant request meets many of the program objectives listed in the application. Please review the enclosed application favorably and feel free to contact me if additional information needed. Project manager Kim J. Hesse, RLA Landscape Administrator 501-575-8308 • 4 ti sJ+>,-- Lf a. 4. trey% v ei w! E' • cMtcitt, ) ys r 310 er • 2 ALN etot a�J . r, %,, p-1' D • • n The tree which moves some to tears of joy is in the eyes of others only a green thing which stands in the way But by the eye of a man of imagination, nature is imagination itself" William Blake PROPOSED PROJECT BUDGET • • Urban and Community Forestry Assistance Grant Proposal Budget By: The City of Fayetteville Personnel Professional Services Urban Forester Requested In -Kind Total 4,000.00 4,000.00 8,000.00 Salaries and Wages Landscape Administrator 500.00 500.00 17.00/hr @ 28hours City Staff 9 00/hr @ 8.00 hrs 100.00 100.00 Workshop Incidentals - Room Rental Snacks and Refreshments Copies and booklets Equipment 1,000.00 400.00 1,400.00 Total Expenditures 5,000.00 5,000.00 10,000.00 MEP A. 0 • c^7 rs' L S L 2 e��r"j, w Clot D 1 r „n nM e v 5✓F/ ,•xi^i; c .v2 -t, "In wilderness is the "A Preservation of the World Every tree sends its fibers forth in search of wild. The cities import it at any price...." Henry David Thoreau APPLICATION FORMS c` nICE , 5 ,0 ai nn • • APPLICATION FORM ARKANSAS FORESTRY COMMISSION U&CFP GRANT URBAN & COMMUNITY FORESTRY ASSISTANCE Applicant: City of Fayetteville Address: 113 TAT, Mn,rntnin Street Fayetteville, Ar. 72701 Contact perSon(s): Kim J. Hesse • Phone number(s): (Snt) sus -R inR Federal Employer ID No. (FEIN). 71-6018462 Brief description of project: To provide two tree preservation seminars targeted toward construction and design professionals. The two seminars; one for builders and contractors and one for engineers. architects and developers will support aspects of the city's revised tree preservation ordinance. roject timetable: Start September 7001 End Anril 2002 Projected total expenditures: $ 10,000 Federal Cost -Share requested: $ s nnn Non-federal share' $ 5,000 *Any printed material will contain a statement to the effect that funding was made possible by a grant from the USFS and the AFC. Printed material must also contain a non-discrimination statement. A sign may be placed near grant projects for a period of 6 months. (Signature of Authorized Contact Person) (Date) 11 • • GOVERNOR'S BRIEFING FORM STATE AGENCY: Arkansas Forestry Commission Contact: Patti Erwin Phone: (501) 442-8627 APPLICANT: City of Fayetteville Mayor: Pan Cody City/County: Pays rtevi 11 a Aldermen. Elected Officials: Robert Reynolds Cyrus Young Trent Trumho Karin Santos Brands "Phial Population (City): 58,047 / Washington CountyJudge: Jerry Hunton Other Officials: Randy Zurcher Boll Davis T.i nnel d Jordan Kit Williams - rity Attnrney Heather WnnArnff - City Merle Population (County): If not government agency identify members and/or agents of organization: Legislators (State Senator and Representatives): State Senator - David Malone State Representative - Jan Judy Control Number: (assigned by the AFC) Project Type: (assigned by the AFC) Scope of Project: (i.e. population served, purpose, economic impact, etc.) The ri ti >ens of layatteville unpulation 58 047 have voiced their support for the nreservatinn of natural resources through the enactment •of the Tree Protection and Preservation Ordinance and through open forum at city council and planning commission meetings. To reinforce the desire of the community to preserve trees in our growing city, continuing education on preservation during the planning, design, and construction process of development is crucial. This grant would assist in the costs incurred to provide two "trpe'`Preservatinn During Construction" seminars. One seminar would be targeted toward design professionals and one toward builders. Urban Forestry professionals would be contracted to present the seminar in conjunction with -the city. Estimated Total: $10;000 Local Funds: S 5.00n Federal Funds: $ 5,nn0 Project Timetable (dates): Start of project: August 2001 Advertisement for bids: September 2001 Project completed: April 2002 Number of jobs created or retained: N/A Other: 13 • APPLICATION FOR FEDERAL ASSISTANCE • OMB Approval No. 0348-0043 2. DATE SUBMITTED 6-14-n1 Applicant Identifier City of Fayetteville 1. TYPE OF SUBMISSION Application ❑ Construction O Non -Construction Preapplication ❑ Construction O Non -Construction 3. DATE RECEIVED BY STATE 4. DATE RECEIVED BY FEDERAL AGENCY State Application Identifier Arkansas Forestry Cnmm-' Federal Identifier 5. APPLICANT INFORMATION Legal Name: City of Fayetteville Address (give city, county, state, and zip code) Organizational Unit: Municipality 113 W. Mountain Street Fayetteville, Arkansas 72701 County - Washington Name and telephone number of the person .to matters involving this application (give area code) Kim J. Hesse (501) 575-8308 be contacted on EMPLOYER IDENTIFICATION NUMBER (EIN): 7 1 --- 6 0 1 8 4 6 2 8. TYPE OF APPLICATION: x New 1 I Continuation If Revision, enter appropriate letter(s) in box(es): A. Increase Award B. Decrease Award D. Decrease Duration Other (specify): Revision C. Increase Duration 7. TYPE OF APPLICANT: (enter appropriate letter in box) I c H. Independent School Dist. I. State Controlled Instal Higher Learning A. State B. County C. Municipal D. Township E. Interstate F. Intermunicipal G. Special District J. Private University K. Indian Tribe L. Individual M. Profit Organization N. Other (Specify): 9. NAME OF FEDERAL AGENCY: U.S. FOREST SERVICE 10 CATALOG OF FEDERAL DOMESTIC ASSISTANCE NO. TITLE: 1 0 COOPERATIVE FORESTRY 6 6 4 12 AREAS AFFECTED BY PROJECT (cities, counties, states, etc.) Fayetteville City Limits 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: Tree Preservation Workshops • 113 PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF: Start Date 9-01 Ending Date 4-02 a. Applicant • Third Congressional District b. Project: Same 15 ESTIMATED FUNDING: a. Federal b. Applicant c. State $ 1 n nnn $ 10,000 $ . 00 .00 . 00 d. e. Local Other .00 .00 f. 9. Program Income TOTAL $ 7n eon .00 .00 t5 AFRJCATE N SUR Fri- TO FEVEW BY STATE FXEOJFNE ORDER 12372 PROCESS? a.YES.1 ICATIOWAPRJCATION WAS MADE AVAJLA&ETOTHE STATE ORCER 12372 F 5 ORA" CCN: DATE b. NO. FROCjBPe flS NOT CticrgiED BY E0.12372 OR PROGRAM HAS NOT BEEN ATE.FOR RMtBV 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? Yes If "Yes," attached an No explanation X 18. TOME FEST OF MY Ig JOWtEDC£ AND EELEF, ALL DATA N 11 -FS AFRICAT1CNEFFEAFFUCATION APE TRUE AND CCITECT. T -E DOCUMENT HAS BEEN DULY ALFTFOR BY TFE GOV EFNN'G BODY OF 11-E AFFUCANT AND TFE ARTJCAMT WtL COMPLY WITH TFE ATTACHED ASSURANCES F IFE ASSISTANCE S AWARDED. I a. Typed Name of Authorized Representative l b. Title c. Telephone Number d. Signature of Authorized Representative e. Date Signed Authorized for Local Reproduction OMB Approval No. 0 A 112 a c 0 r 0 4- N N 0 0 c 0 Z Z '"-* CQ 0 LL F - w 0 0 • SECTION A - BUDGET SUMMARY a X0' CO a d > cc d `o Z '° 40. - I-- UUU 06 $ ) • ) N SECTION B - BUDGET CATEGORIES - N 0 'O 300 VVII O - 0 - CO N C C C O 40 Non -Federal (0 N O 0 0 O 1-1 N GRANT PROGRAM, FUNCTION OR ACTIVITY (1) (2) 1 131 1 (4) N O 0 %O 300 Ulf L snnn N C C v N O O 0 t N d'd S =:10.000 N N c c c 4000 5000 k. TOTALS (sum of 6i and 6j) S S $ SMO 7. Program Income 5 5 $ Estimated Unobligated Funds 0 d - N N LL :,-z-, Co 2 N 1, v IS 0 LL N N N Catalog of Federal Domestic Assistance Number (b) d l I C 6. Object Class Categories ITV C O m `d a 10 b. Fringe Benefits c. Travel d. Equipment N CO n 1) d f. Contractual g. Construction h. Other Total Direct Charges (sum of 6a -6h) j. Indirect Charges Grant Program Function. or Activity (a) C -. z N M I' 10 J 1- 0 F- nN ma N a= • u ✓ 0 Em 2 L L O .42 m a ay c d m N to o. 23 Remarks: SECTION F - OTHER BUDGET INFORMATION �~ (Attach additional Sheets if Necessary) ti • CD N :m. V• .. (a) Grant Program SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT 15 TOTAL (sum of lines 13 and 14) 14 Non -Federal INIF SECTION D - FORECASTED CASH NEEDS 112 TOTALS (sum of lines 8 - 11) '.-• 01 •° EUrban & Community Forestry Assistance (a) Grant Program SECTION C - NON-FEDERAL RESOURCES CD N N Total for 1st Year c T FUTURE FUNDING PERIODS (Years) 1st Quarter N t_n O 0 N f 5 0 Q o a L-. ic) Second 2nd Quarter (cl State N N (d) Third A N 3rd Quarter N N Id) Other Sources N nO _ T O C J N N 4th Quarter N O O N O O 0 1 lel TOTALS U.S. DEPARTMENT OF AGRICULTURE Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants' responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722-4733). Copies of the regulations may be obtained by contacting the Department of Agriculture aeency offering the proposed covered transaction. (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON NEXT PAGE) (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1) (b) of this certification; and (d) have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or Local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. • City of Fayetteville Organization Name PRJAward Number of Project Name Dan Coody, Mayor Name and Title of Authorized Representative Signature Date Form AD -1047 (2/S9) • OMB Approval No. 0348-0040 ASSURANCES — NON -CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. i. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§ 4728-4763) relating to prescribed standards for. merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a)Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; the applicant: (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (I) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and 0) the requirements of any other nondiscrimination statute(s) which may apply to the application. __ 7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 961-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. Will comply with the provisions of the Health Act (5 U.S.C. §§ 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§ 276a to 276a-7), the Copeland Act (40 U.S.C. § 276c and 18 U.S.C. §§ 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally assisted construction subagreements. Authorized for Local Reproduction Standard Form 424B (7-97) Prescribed by OMB Circular A-102