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Home My WebLink About81-01 RESOLUTION• • RESOLUTION NO. 81-01 A RESOLUTION TO APPROVE PAYMENT OF THE CITY'S 20% SHARE OF THE CONSTRUCTION COSTS FOR THE DOUBLE SPRINGS ROAD BRIDGE REPLACEMENT WHICH ARE NOW ESTIMATED TO BE $249,119.45, PLUS A PROJECT CONTINGENT AMOUNT OF $37,367.00 AND APPROVE A RELATED BUDGET ADJUSTMENT • WHEREAS, the City of Fayetteville has agreed by adopted Resolution 138-92 in September of 1992 to pay 20% of the cost to replace the Double Springs Bridge over Owl Creek; and WHEREAS, the City of Fayetteville reaffirms its commitment to pay its 20% share by Resolution 53-01 on April 17, 2001; and WHEREAS, the bids submitted to the Arkansas Highway Department exceed its cost estimate so that the City's share of the costs increased by $47,882.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS. Section 1. That the City Council authorizes the Mayor to pay the City's 20% share of the cost of the Double Springs Road bridge project in the amount of $249,119.45, plus a contingent amount of up to $37,367.00. Section 2. That the City Council approves a budget adjustment in the amount of $85,249.45 which is attached as Exhibit "A". PASSED and APPROVED this the 19th day of June, 2001. By: Heather , %� Bather Woodruff, City Clerk APPROVED: By: , �I_J/►� DAN COODY, Mayor/ City of Fayetteville, Arkansas Budget Adjustment Form EXHIBIT A . Budget Year 2001 Department: Division: Program: Public Works Engineering Sales Tax Capital Date Requested March 19, 2001 Adjustment # Project or Item Requested: $85,249 is requested in the Double Springs Road Bridge capital project. Project or Item Deleted: $85,249 from the Miscellaneous Drainage Improvements Project. Justification of this Increase: The additional funding is to cover the City's 20% cost share match of the revised actual bids of the project. Justification of this Decrease: Sufficient funding remains in project to meet objectives. • Increase Expen e (Decrease Revenue) Account Name Amount Account Number Project Number Bridge & Drainage Imprvs 85,249 4470 9470 5817 00 98036 20 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Bridge & Drainage Imprvs 85,249 4470 9470 5817 00 97041 40 Reaueste B Approval Signatures 2Zte T 4,— `f D/ Budge Afr ager Date Date Mayor Date Budget Office Use Only Type: A B C D Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log rn Blue Copy: Budget & Research / yellow Copy: Requester CADArA'FORMS.BA-AW MA o/o22.WKJ E. st Ac • NAME OF FILE: Resolution No. 81-01 • CROSS REFERENCE: Resolution 53-01; Resolution No. 138-92 06/19/01 Resolution No. 81-01 03/19/01 Exhibit "A" (Budget Adjustment Form) 03/27/01 Departmental Correspondence to Fayetteville City Council thru Dan Coody, Mayor, Don Bunn, Assistant PWD, Jim Beavers, City Engineer, from Side Norbash, Staff Engineer regarding Double Springs Road Bridge (AHTD Project) 20% Cost Sharing with the Highway Department 05/23/01 Letter to Mayor Coody from Robert Walters, Chief Engineer AHTD, regarding Owl Creek Str. & Apprs. Job 040152 04/17/01 Resolution No. 53-01 (cross reference) 09/15/01 Resolution No. 138-92 (cross reference) 06/19/01 Staff Review Form 06/21/01 Departmental Correspondence to Sid Norbash, Engineering, from Heather Woodruff, City Clerk NOTES: FAYETTEVILE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Fayetteville City Council Thru: Dan coody, Mayor Don Bunn, Assistant PWD Jim Beavers, City Enginee From: Sid Norbash, Staff Engineer Date: March 27, 2001 Re: Double Springs Rd. Bridge (ABM Project) 20% Cost Sharing with the Highway Department Per attached Resolution 53-01, the above referenced project is a Highway Department Project with 80%-20% cost share with the City of Fayetteville, This project includes a new bridge to replace the existing bridge over the Owl Creek, and some street improvements as well. On 10-19-2000, based on interim estimates, the Highway Department estimated the City's share for 20% to be $229,537 (see attached documents). On May 16, 2001 the Highway Department opened bids for this project, and the bid was over the Highway Department's estimate, which increases the City's share to $277,419.45 or $47,882 higher than the previous estimate. The City has made a deposit of $28,300 to the Highway Department to date. The Staff is requesting that the Council approve the following: (1) funding of this project in the estimated amount of $249,119.45 (2) the related budget adjustment in the amount of $85,249.45. (3) A project Contingency amount of $37,367 (15%). Please be advised that the actual final cost to the City could vary higher or lower, depending on the actual construction costs. SN/sn attachments ARIIINSAS STATE HIGHWS ,KCCE4egirt--I AND TRANSPORTATION DEPARTMENT CITY OF FAYETTEVILLE MAYOR'S OFFICE MAY 2 9 2001 Dan Flowers Director Telephone (501) 569-2000 The Honorable Dan Coody Mayor of Fayetteville 113 West Mountain Fayetteville, AR 72701 Dear Mayor Coody: May 23, 2001 P.O. Box 2261 Little Rock, Arkansas 72203-2261 Telefax (501) 569-2400 Re: Job 040152 F.A.P BRN-9142(1) Owl Creek Str. & Apprs. (Fayetteville) (S) Washington County Mobley Contractors, Inc. of Morrilton, Arkansas submitted the low bid of $1,017,174.25 for the referenced project at the Department's May 16, 2001 letting. The Arkansas State Highway Commission has tentatively accepted their proposal and will execute the contract upon receipt of the City's matching funds. The City's estimated share of costs for this project is calculated below. Preliminary Engineering (AHTD) $ Utilities Right -of -Way Construction Construction Engineering Totals Less Deposits Received City Share Remaining Total Cost 116,847.06 33,000.00 67,500.00 1,017,174.25 152,576.14 $ 1,387,097.45 Federal Share $ 93,478.00 26,400.00 54,000.00 813,739.00 122 061.00 $ 1,109,678.00 City Share $ 23,369.06 6,600.00 13,500.00 203,435.25 30,515.14 $ 277,419.45 28,300.00 $ 249,119.45 • • • The Honorable Dan Coody May 23, 2001 Page Two Your check for $249,119.45 (made payable to the Arkansas State Highway and Transportation Department) should be forwarded to this office as soon as possible. The contract will not be executed, and construction cannot begin, until your check is received. Submittal of these funds to the Department will be considered as your concurrence in the award of this contract. The Department will make every effort to assure the project is constructed in accordance with the plans and specifications, thereby minimizing the possibility of items being declared non -participating for federal funds. However, should any of the items be declared non -participating, the City would be responsible for 100% of their cost. Upon completion of the project, a statement will be prepared reflecting the final cost and respective matching shares. At that time, the City will be returned funds remaining over the deposit or billed for additional funds required. We look forward to working with the City to complete the proposed improvements. Should you have any questions or comments, please advise. Robert L. Walters Chief Engineer AB -27-2001 10:45 AHTD • • Job 040152, Owl Creek Str. & Apprs. (Fayetteville) (S) F.A.P. BRN-9142-(1) Cost Estimate Based on Revised Interim Estimate dated 02/09/01 (Project now includes a 100' X 28' Temporary Bridge and a 143' X 7' Retaining Wall at the City's pump station) Actual PE charges (thru 01/06/01) Estimated ROW Estimated Utilities Estimated Construction Estimated CENG (15%) Less Deposits by City Estimated Amount Due From City Iota( $ 106,437 42,000 62,000 815,000 122,250 $ 1,147,687 915015692b2i r.ua/ui Federal (80%1 $ 85,150 33,600 49,600 652,000 97,800 $ 918,150 City (20%1 21,287 8,400 12,400 163,000 24,450 $ 229,537 (28,300) $ 201,237 Bridge Length: 116 ft. Cross Section: 2 -11 ft. lanes, 8 ft. shoulders (38 ft. total width) New bridge will be raised approximately 8' from lowest point of the existing roadway Total length of bridge and approaches -1,500 ft. raw eait wtcl At bleu) ti)Ittewl (IA fie Yoyuxvt 'oat -it' Fax Nob 7671 �.� a7��llp�..�/ FT" . tth2„ �� Fes^ 4r " "" ro ' &ttttdJ ),Dopa co. maw • Kron. 569- a1'7-$5 -018 tit ., 40A 01 Fail • AHS 0 reeptaNls Coctac s Mg, F''raesk Vo-e.l {.a• 51x da•xec k• -•R 7a7 -b1 — a- aCI TOTAL P.01 •SOLUTION NO. 53-01 • A RESOLUTION TO APPROVE THE 20% COST SHARING OF THE DOUBLE SPRINGS ROAD BRIDGE OVER OWL CREEK AND TO APPROVE A BUDGE ADJUSTMENT OF $72,037.00 WHEREAS, the Board of Directors of Fayetteville agreed to pay its 20% share of the cost of construction of the Double Springs Road bridge over Owl Creek and designated this as its top priority bridge project by Resolution #138-92 on September 15,1992; and WHEREAS, the State Highway Department is now prepared to move forward and let contracts for the bridge at an estimated cost to the City of Fayetteville of $229,537. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYEITEVILLE, ARKANSAS: Section 1. The City Council hereby reaffirms its agreement to pay 20%_ of the construction costs for the Double Springs Road bridge over Owl Creek and authorizes the Mayor to pay such cost share to the Arkansas Highway Department. Section 2. The City Council hereby approves the Budget Adjustment in the amount of $72,037.00 for this project. The Budget Adjustment is attached hereto as Exhibit A. c:' . i iv?Neigiii AND APPROVED this /7 day of April, 2001. f• •<•J ATTEST: By: Heather Woodruff, City erk APPROVED: By /L% /. DAN COODY, gor if Rc • • • RESOLUTION NO. 138-92 A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY OF FAYETTEVILLE, ARKANSAS TO MATCH FEDERAL -AID BRIDGE REPLACEMENT AND REHABILITATION MONIES FOR THE BRIDGE ON DOUBLE SPRINGS ROAD OVER OWL CREEK. WHEREAS, the City of Fayetteville understands Federal -Aid Bridge Replacement and Rehabilitation funds are available for replacement or rehabilitation of eligible structures; and WHEREAS, the City has determined that the top priority bridge is on Double Springs Road over Owl Creek; and WHEREAS, the City understands that their matching portion of this project will be 20% of the total cost, and should the escrowed City matching funds be inadequate to cover the City's obligation, the Department may cause this deficiency to be withheld from the allotment of gasoline tax returnable to the City; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City of.Fayetteville will participate in accordance with its designated responsibility in this project. Section 2. The Mayor and City Clerk are hereby authorized and directed to execute all appropriate agreements and contracts necessary to expedite the construction of this bridge improvements on city streets. A copy of the agreement is attached hereto and made a part hereof. Section 3. The City of Fayetteville pledges its full support and hereby authorizes the Arkansas State Highway and Transportation Department to initiate action to construct this project. PASSED AND APPROVED this 15th day of September , 1992. APPROVED: B ATTEST: By Mayor c R • • STAFF REVIEW FORM _X_ AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of June 19. 2001 FROM: ' / Sid Norbash .KLr✓ Engineering Public Works Name Division Department ACTION REQUIRED: Doubie Springs Rd. Bridge Replacement Project. Approval of: (1) 20% funding of this AHTD project in the estimated amount of $249,119.45 (2) The related budget adjustment. (3) Project Contingency of $37,367 (15%). COST TO CITY: Double Springs Rd. $85.249.45 $201_..237 Bridge Replacement Cost of this Request Category/Project Budget Category/Project Name 4470-9470-5817-00 Account Number 98036 Project Number -0- Bridge and Drainage_Imprvts. Funds Used To Date Program Name $201.237 Sales Tax Remaining Balance Fund �7 : X Budgeted Item _X.. Budget Adjustment Attached Budget C dins r CEO Administrative Services Director CT/ EREVIEW: Accounting Manager GRANTING AGENCY: Date ADA Coordinator Date Cpty ttorney UQ Purchasing Officer 0 Date Internal Auditor Date 6 o Date STAFF RECOMMENDATION: Approval of funding, budget adjustment & Contingency. ision Head i.ula•V 4 Mayor a9-09-0/ Date Date' Cross ReferenrA New Item: Yes_ No X Prev Ord/Res #: 53-01 Orig Contract Date: 9-15-1992 6y4iu1Orig Contract# Date s • • Staff Review Form Description/ Double Springs Rd. Bridge Meeting Date 6-19-2001 Project Name 20% Funding for AHTD's Project Comments: Reference Comments: Budget Director Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor FAYETTEVI!LE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Sid Norbash, Engineering From: Heather Woodruff, City Clerk Date: June 21, 2001 Attached is a copy of the resolution approving the cost share agreement with the Arkansas Highway Department for the Double Springs Road Bridge Replacement. The original will be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Audit Steve Davis, Budget and Research