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Home My WebLink About80-01 RESOLUTION• • RESOLUTION NO. 80-01 A RESOLUTION TO APPROVE THE CONTRACT TO PURCHASE 1,500 SOCCER UNIFORMS FOR THE FALL/SPRING SOCCER SEASON FOR THE AMOUNT OF $21,125.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council approves the contract to purchase 1,500 soccer uniforms (shorts, shirts, and socks) for the Fall/Spring Soccer Season for the purchase price of $21,125.00 and authorizes the Mayor to sign this contract. PASSED and APPROVED this the 19th day of June, 2001. ATTEST. By:a ./cz eather Woodruff, City Cl rk APPROVED: By • NAME OF FILE: Resolution No. 80-01 CROSS REFERENCE: 06/19/01 Resolution No. 80-01 05/09/01 Bid #01-35 (SCORE, American Soccer Company) 05/29/01 Memo to Mayor Dan Coody and City Council thru Hugh Earnest, Urban Development Director, Connie Edmonston, Parks & Rec. Superintendent, from David Wright, Parks & Rec. Program Coordinator, regarding approval of purchase for Soccer Uniforms (Soccer Info) 05/17/01 Letter to City of Fayetteville from Simone Goergens, Sales Rep. From SCORE, regarding Bid proposal #01-35, Soccer Uniforms 05/29/01 Copy of Purchase Requisition 06/19/01 Staff Review Form 06/21/01 Departmental Correspondence to David Wright, Parks & Rec., from Heather Woodruff, City Clerk NOTES: Sent By: CITY OF FAY_PURCHASING. 5015758241; May -001 2:18PM; INVITATION TO 8ID Page 1 BID #— irAtrIS UED: 1 DATE AND TIME F OPENING: 01-35 1 May 9, 2001 1 May 25, 2001 at 11:30 a.m. ['BUYER: ------fl DATE REQUIRED: City of Fayetteville AR 130 DAYS ARO F . B. BUYER'S PH 6NE # GUARANTEED— DECVERYY b EE: ettevllle AR 1 (501) 575-8289 ITEM # DESCRIPTION QUANTITY Per Attached Specifications --T 1 2 3 Soccer Uniform Shirts Soccer Uniform Shorts Soccer Socks Please price without applicable taxes. Pricing must include delivery free on board to Fayetteville Parks and Recreation offices at 1455 Happy Hollow Road, Fayetteville, AR, 72701. Please state your delivery terms and schedule: Questions should be directed to Lindsay Waxier at 501/575-8369 RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: 1500 1500 1500 pair UNIT PRICE 70 7/11. alc1cys delivery UTSG „.4.{, 4v.a3TyCL+6 4 i3,sssx7 114 # io.23 yee411 4 6.90 A d„I4 $ 1.4-0 yeah I. a .92 AdJi 2.9a i- oc.ty' 4 DuyS l eCP e'� C vete Odin/lad ecd 1 I B;01'rcroauI -Cr ccviplt4e UN;�crtn se4 EXECUTION OF BID Upon signing this 8 d, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pert"nent information regarding the articles being bid on. and agree to fumish these articles at the prices stated. UNSI D NAME OF1FIRM: . C PHONE: 1 FEDERAL ID#: BIDS CO Rc2AniaerlcGitl Joccer Comp.(4 )6:16-777it I ys;9$ Lt 33 S' WILL BE BUSINESS DRESS: 11 CITY AND STATE: i ZIP: REJECTED 17.6E Avim hel•vy) S4 peel_ . 111 Iw11vldov CA ZI :4q AUJHORIZED SIG)11l�TURE: TIJL I �G I DATE: /10.14. e..jCzz.„...._.,. Sp _ c1 es I�cpfc.sevi,;o4ive OS -11-2001 ALI+ } i5,35sx y0411 4 10,362:s5 AduU # 012.5g yal 1, (BALI AAA 4 4 ia14.67 %1( A s Roo V., K F i S- r22 o t h i3• ti o 1. Post-Ir Fax Note 7671 la a 8 t LL All American Soccer Company,Inc.' uniforms are fully guaranteed against material and manufacturing defects. We make every effort to match colors as dose as possible. Sometimes in the dyeing process the shading may not be exact, therefore we cannot be responsible for mismatches. Terms & Conditions Conditions: All orders are subject to acceptance by American Soccer Co.' Sales and Credit Departments. All orders under $50.00 will have a service charge of $5.00. A deposit of 3096 to 5096 (depending on account status) and a written confirmation of the order by fax or mail is required. New Accounts: Balance due (.O.D. MONEY ORDER or CASHIER'S CHECK only. Non -Credit Accounts: Balance due C.O.D.,a company,personal or cashier's check will be accepted. Past Due Accounts: Any orders placed on a past due account will be sent out (.O.D. check/cash along with the past clue balance on that account. Also the account may be changed to (.O.D. terms permanently. You will be contacted by our Credit Department. Past due accounts will be charged at the rate al 1.596 per month (1896 per annum). Retumed Checks:A fee of $10.00 is charged. If for any reason a check is not paid by your bank, your pending orders will not be shipped and thereafter your account will be treated as a new account. Refusal of Shipment: If a shipment is refused, the customer will be charged for all freight and handling charges. A restocking charge of 1096 will be applied. Any further orders will be prepaid only. Prices: All prices are F.O.B. Wilmington, California. The current prices are the ones published in our most recent price list. Prices are subject to change without notice. Returns, Damages, Exchanges and Shortages: All claims and exchanges must be made within 10 days of receipt of goods. We will not accept returns for cash. However, we will be happy to exchange your return goods or apply the credit towards a future purchase. On exchanges the customer must pay all freight charges. Garments with numbers, logos or any other modifications may not be returned. We maintain the right to inspect returned merchandise to determine whether replacement or adjustment is valid. f• Sleeve With aims at your side, bend elbow slightly. Measure from the center of neck. (back) over the point of shoulder around elbow and down to the wrist. • Waist Measure at the height you prefer to wear your waistband, keep the tape loose but level. • Outseam Measure from top of the waistband to the bottom of the cuff. • Chest Measure around the widest part of the chescjust under the arms and around the shoulder blades, keep the tape firm and level. • Inseam Measure from the crotch to the bottom of the leg For shorts, measure from the crotch to where the shorts will end Sizing Uniforms Be sure to inspect your merchandise. The merchandise left the factory in perfect condition. No returns will be accepted without pdor authorization. Please state date of purchase, invoice number and reason. A Return Authorization Number (RAN) will be issued and must appear on all shipping labels. All returns must be shipped orepaid,no C.O.D. will be accepted. Any damaged goods may be returned, but must follow our Return Policy. General: A complete uniform set consists of a jersey, shorts and socks. All uniforms are packaged and labeled in team sets and boxed by division. Teams can be boxed individually for an additional charge. This Complete Package is a service SCORE is known for and choaches appreciate. As part of the Ready to Play service for our customers,SCORE uniforms may have sequential numbering from 2 to 20 (8" black or white according to our color combination chart) applied on back of jerseys at no extra cost. There is an additional charge of $1.00 for each number over 20,colored numbers are available for uniforms which are not on special promotion. Specific numbers are 51.00 each. Additional numbers applied to the front of jerseys or shorts are 51.00 per item. There is an extra 52.00 charge for long sleeves. For each additional "X" after XL there is an additional charge of 52.00. Custom logos are available for orders over 200 uniforms, a one time setup fee will be added to your order; camera ready artwork must be supplied by mail or e-mail. (no facsimiles) Samples: Samples of uniforms are available upon request, but are limited to stock on hand k and will be billed at current individual item prices. Samples are not returnable. Back Orders: Unless otherwise instructed, out of stock items will be automatically back ordered and shipped as soon as possible. Discounts: Volume discounts are available. Please call our Sales Department for further information. Discounts are void on past due invoices. The flying feet logo, PLAY ON', SCORE' and American Soccer' are registered trademarks of American Soccer Company, Inc.' Sizing Uniforms (Sleeves are average length on all sizes.) Adult Garment Sizes AS AM (hest 36"-38" 38" -40 - Waist 28"-30" 32"-34" Youth Garment Sizes YXS YS (hest 26"-28' 30"-32' Waist 18"-20" 20"-22" YM 32"-34" 22"-24" AL 40"-42" 36"-38" YL 34"-36" 24"-26" AXL 44 —46" 40 —42" Suggested sizes by Division / Age Group Division/Age Uniform Div 1/019 9A1,6AXL Div 2/U16 3AM,8AL,4AXI Div 3/014 3A5.SAM,4At Div 4/012 3Y1.9A5,3AM Div 5/U10 3YM.10YL, 2AS Div 6/118 SYS, 8YM, 2YL Div 7N6 12Y5, 3YA4 (YXS available for Div 7-U6) Goalkeeper AXL Al AM AS YL YM YS Socks King King King Regular Regular Youth Youth Ball 15 15 15 14 14 a3 a3 J 2 • Dear Soccer Enthusiast, SCORE. • Thank you for requesting our catalogs. SCORE', is a Factory Direct supplier, we sell directly to you, so you get the lowest possible prices, quick on-time delivery and personalized service. Our complete product line includes everything you need to be successful on the soccer field. SCORE specializes in team packaging, which means all uniforms are packed as individually marked teams and boxed by division, complete with player number and logos. Your order is packed "Ready to Play' and ready for easy distribution. SCORE, American Soccer Company, Inc.' is dedicated to the sport of soccer. When you call the SCORE factory, you are speaking directly to expertly trained, knowledgeable in-house Customer Service Representatives who are soccer lovers, just like you. So, give us a call today. Our mll free number is 1-800-626-7774. Again, thank you for your interest. /an /,/Wi0P7 7O-ev9 Customer Service Department o SCORE, American Soccer Company, Inc' American Soccer Company, Inc.' 726 East Anaheim Street, Wilmington CA 90744 (800) 626-7774 • FAX (800) 426-1222 • (310) 830-6161 • FAX (310) 835-6661 WEB: www.scoresports.com • EMAIL: sales@scoresports.com FAYETTEVII.LE THE CITY OF FAYETTEVILLE, ARKANSAS • To: Mayor Dan Coody and City Council Thru: Hugh Earnest, Urban Development Director C Connie Edmonston, Parks and Recreation Superintendentt�p �o From: David Wright, Parks and Recreation Program Coordinator & Date: May 29, 2001 Re: Approval of purchase for Soccer Uniforms The Parks and Recreation Division is seeking approval to purchase 1,500 soccer uniforms for the Fall/Spring Soccer Season. The total purchase will be $21,125. This price includes shirts, shorts, socks, numbering and Parks and Recreation logo on every uniform. The price of these soccer uniforms is covered in each participant's registration fee. For example, a child participating in the program pays between $45 to $75 to participate for a full year, depending on their age. The $13.95 per participant is built into each child's fee. The soccer fees also pays for soccer equipment, soccer personnel and miscellaneous expenses required to operate the program. In 2000, Fayetteville Parks and Recreation provided each soccer participant with a cotton T-shirt and a pair of soccer socks. It was the parent's responsibility to purchase matching team shorts. Last Fall, staff was presented with the idea to upgrade the soccer uniforms and provide each child with a matching pair of team shorts This idea was unanimously approved by our Youth Soccer Advisory Board. If you have any questions, please call Connie Edmonston at 444-3473, or David Wright at 444-3481. 113 WEST MOUNTAIN 72701 501 521-7700 FAX 501 575-8257 • • r ORE. May 171.11, 2001 To City of Fayette Purchasing Office, Room 306 113 W. Mountain St. Fayetteville, AR 72701 Re.: Bid proposal # 01-35, Soccer Uniforms 726 E. Anaheim Street Wilmington, CA 90744 Tel. 310.830.6161 Fax 310.835.6661 We submit to you our following Bid proposal for Soccer Uniforms, Bid # 01-35 per requested and attached specifications. Complete Uniforms Jerseys # 304, Shorts # 160 A and Socks # 800 including Numbering and League Logo on jerseys, shipping cost (UPS -Ground, 4 Day definite delivery). There will be a charge of $ 2.00 per box for individual Team boxing. Quantity 1500 1 A/vvi 0 /1-C Simone Goergens, Sales Representative Complete Uniform Youth $ 13.95 ea. Adult $ 15.45 ea L,i74,222S American Soccer Company, Inc.® www.scoresports.com • Email: sales@scoresports.com L Si G Approvals: Rash office use ®y) Mayor. Department Director. Purchasing Manager: Admin. Services Director: Budget Coordinator. Data Processing Mgr: Special Instructions: • Q O Requester: David Wright f7 2 D n N N Vendor #: RAgl CITY OF FAYETTEVILLE Purchase Requisition (not a purchase order) SHIPPING/HANDLING (Individual boxes for team uniforms Soccer Uniforms for 2000/2001 Season 0 co co n J. c 0 J 0o 1500 0c 03 c Q CO m Vendor Name: Score ea 4 cm 0 2.00 13.95 nC J N a' O O O 200.00 20,925.00 Extended con 1010.5210.5200.05 1010.5220.5200.05 Account Number: 'Requesters Employee#: 707 N S 'O 1 0 0 a m V 01 (FOB Point: Project/SubProject Number: m NCD J J A CO •/ O { y X W Q �� -< K N d. rr 0 P.O. Number. Requisition No.: notal: 21125.00 0.00 fAL: 21125.00 5 it j O R Expected Delivery Date: Date: 05/29/2001 y T m x 6 • X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW 1 STAFF REVIEW FORM • For the Fayetteville City Council meeting of June19,2001 FROM: David Wright Name Parks and Recreation Division Urban Development Department ACTION REQUIRED: Approval of purchase of soccer uniforms for 2001/2002 soccer season. COST TO CITY: SA21,t25 Cost of this Request 1n1n_g22n_52nms Account Number Project Number $ Z1,72.10 Category/Project Budget $ 1,3443 Funds Used To Date $ 2Z 386 Remaining Balance Tnurnamant SuppliaclAwardc Category/Project Name Ath I ntirclRarraa}inn Program Name flnnaral Fund BUDGET REVIEW: x Budgeted Item Budget Adjustment Attached 'Budget Manager Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: ccounting Manager Ajtorney WAR Purchasing Officer 514D/ Date Sli�p4 ate ADA Coordinator 5f3Llo1 Date GRANTING AGENCY: Date Date STAFF RECOMMENDATION: Approval of purchase iJ�%yam ivision Hea De d ment 1 irector ,in iative Se�ices D rector i� Mayor / d 53001 Date aatel D ttoo Date of soccer uniforms. Cross Reference New Item: Prev Ord/Res #: _ Orig Contract Date:_ Orig Contract Number: s • Description • • STAFF REVIEW FORM 2evft, 0' Seat Uric% Avec+ Meeting Date 1,-19.2/001 Comments: Reference Comments: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor Page 2 FAYET" �T'EVIAL THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: David Wright, Parks and Recreation From: Heather Woodruff, City Clerk Date: June 21, 2001 Attached is a copy of the resolution awarding Bid 01-35 for soccer uniforms to Score, American Soccer Company. The original will be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Audit M Ci