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Home My WebLink About76-01 RESOLUTION1 RESOLUTION NO. 76-01 A RESOLUTION AWARDING A CONTRACT TO DUNCAN AND ASSOCIATES IN THE AMOUNT OF FORTY-FIVE THOUSAND SEVEN HUNDRED TWENTY-FIVE DOLLARS ($45,725.00) TO CONDUCT PHASE II OF THE DEVELOPMENT IMPACT FEE STUDY FOR WATER, WASTEWATER TREATMENT, ROADS AND PARKS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby Awards a contract to Duncan and Associates in the amount of Forty -Five Thousand Seven Hundred Twenty -Five Dollars ($45,725.00) to conduct Phase H of the Development Impact Fee Study for water, wastewater treatment, roads and parks. Section 2. That the City Council authorizes the Mayor to sign such a contract with Duncan and Associates. PASSED AND APPROVED this C day of June, 2001. ATTEST: BY: t '( / r eather Woodruff, City Clerk APPROVED: By DAN COODY, Ma • • PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF FAYETTEVILLE AND DUNCAN ASSOCIATES This Professional Services Agreement is made as of June 4, , 2001, by and between the City of Fayetteville, a political subdivision of the State of Arkansas (City) and James Duncan and Associates, Inc., a professional corporation doing business as Duncan Associates located in Austin, Texas (Consultant). WHEREAS, City desires to engage Consultant to perform certain services relating to the development of impact fee reports, studies and ordinances. WHEREAS, the scope of services has been divided into two phases, and this contract covers Phase Two, which addresses the preparation of detailed impact fee studies for facilities selected in Phase One. NOW, THEREFORE, in consideration of the mutual covenants and conditions hereinafter provided, City and Consultant agree as follows. 1. Scope of Agreement. Consultant's relationship to City shall be that of independent contractor; at all times this relationship shall be governed by and be in strict compliance with the terms of this Professional Services Agreement. Professional Services. Consultant shall furnish services to City as set forth in Exhibit "A," which is attached hereto and incorporated herein by reference. 3. Deliverables and Schedule. Consultant shall begin its services promptly after receipt of an executed copy of this Agreement and will complete the services and deliverable pursuant to the schedule as set forth in Exhibit "13." Times for performance shall be extended for periods of delay resulting from circumstances over which Consultant has no control. 4. Compensation and Hourly Rates. For services provided by Consultant as described in Exhibit "A," City shall compensate Consultant based upon the completion of individual tasks and in accordance with the fee schedule outlined in Exhibit "C". Payment of each such invoice shall be due to Consultant within thirty (30) days of receipt by City. 5. Subcontracting. Any subcontractor relationships must first be approved by the City. Conflict of Interest. Consultant agrees that it has no interest and shall acquire no interest, direct or indirect, that would conflict in any manner with the performance of the services hereunder. Consultant further agrees that, in the performance of this Agreement, no person having any such interest shall be employed. 1 p s A • i 7. Termination. The obligation to provide further services under this Agreement may be terminated by either party upon written notice in the event of failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. In the event of any termination, Consultant will be paid for all services rendered to date of such termination. 8. Ownership of Documents. All documents prepared in the performance of this Agreement shall be delivered to City before final payment is made to Consultant. 9. Amendments. No amendments or modifications of this Agreement shall be valid unless in writing and signed by each of the parties to the Agr ement. 10. Venue. The laws of the State of Arkansas shall govern the construction and interpretation of this agreement. 11. Severability Any provision in this Agreement that is prohibited or unenforceable under state or federal law shall be ineffective to the extent of such prohibitions or unenforceability, without invalidating the remaining provisions hereof. Also, the non- enforcement of any provision by either party to this Agreement shall not constitute a waiver of that provision nor shall it effect the enforceability of that provision or the remainder of this Agreement. IN WITNESS WHEREOF, City and Consultant have caused this instrument to be signed by their respective duly authorized officers, all on the day and year first above written. ATTEST: JAME CAN AND ASSOCIATES, INC. ByA ames B. Duncan, President ATTEST: CITY OF ,;. YETTEVILLE %sem GL/ 4 By: 2 • • -Exhibit A SCOPE OF SERVICES The project has been divided into two phases. The earlier Phase One: "Policy Directions," reviewed the legal framework, reviewed local data and potential fees, and determined in conjunction with local officials the type of impact fee system that should be developed in the this second phase. This Phase Two will implement the policy directions provided by the City at the conclusion of Phase One. It entails the development of impact fees for water, wastewater and roads, as well as an update and revision of the City's existing park land dedication and fee -in -lieu requirements. PHASE TWO: IMPLEMENTATION Task 2.1: Draft Impact Fee Study Facilities to be included in the impact fee study include water transmission, distribution and storage facilities; wastewater collection and treatment plant facilities; arterial and collector roads, including City participation in the cost of state road improvements; and parks. The park component will be limited to updating the City's park land dedication requirements, as well as updating the fees paid in lieu of dedication. The first task will be to prepare a preliminary draft of the impact fee study for staff review. The impact fee study will include all of the elements mandated by statutory and constitutional requirements. These elements include an inventory of existing capital facilities; the cost of improvements required to remedy any existing service deficiencies; and the cost of improvements required to accommodate increased service demands. The impact fee studies will calculate the cost per service unit to provide new development with the existing or adopted level of service, as well as appropriate revenue credits to ensure that new development is not charged more than its proportionate share of the cost of new facilities. Each study will include a table that establishes the number of service units and amount of facility demand associated with different land use types Finally, the studies will include, for each of the facility types, a net unit cost schedule that represents the maximum impact fees that could be charged. DELIVERABLES: DRAFT IMPACT FEE STUDIES 3 • • Task 2.2: Local Review Meeting At least two weeks after delivery of the draft Impact Fee Study, Consultant will schedule a one - day meeting with City staff to present the draft Impact Fee Study and receive staff comments. We will also use this opportunity to meet with developer representatives or a stakeholder advisory committee. DELIVERABLE: LOCAL REVIEW MEETING (1 PERSON -DAY) Task 2.3: Final Impact Fee Study Following the local review meeting, we will prepare the final draft of the impact fee study. The final draft will reflect staff and advisory committee comments on the initial draft. The final draft of the study will be delivered in both original and digital format. It will be accompanied by a spreadsheet in Excel 97 or other format specified by the City that contains all of the impact fee calculations and can be used by staff to easily update the study. DELIVERABLE: FINAL IMPACT FEE STUDY Task 2.4: Public Participation In addition to the local review meeting in Task 2.2, key members of our team will be available to attend and participate in two additional meetings with City staff, a stakeholders advisory committee, Planning Commission, City Council, or the general public as desired by the City. Joint meetings or multiple meetings held on the same day will count as one meeting. The consultant team will prepare exhibits and handouts suitable for public meetings that illustrate and summarize the results and recommendations of the Phase Two: Implementation portion of the project. The meetings should be scheduled approximately two weeks after delivery of the documents to provide time for local review prior to the meetings. This task is limited to a maximum of two person -days of out-of-town consultant time. Team members will also be available for additional meetings on a time plus expense basis. DELIVERABLE: PUBLIC MEETINGS (Two PERSON -DAYS) 4 • Exhibit B PROJECT SCHEDULE • The schedule for the tasks outlined in the Scope of Services for Phase Two is illustrated in the following project schedule. 0 = draft deliverable ♦ = final deliverable * = meeting/presentation 5 Tasks 1 2" 34 4t` 'S 6. PHASE TWO: IMPLEMENTATION 2.1: Draft Impact Fee Study 2.2: Local Review Meeting 2.3: Final Impact Fee Study, 2.4: Public Participation * * * p •., ,-♦ 0 = draft deliverable ♦ = final deliverable * = meeting/presentation 5 • • Exhibit C CONSULTANT COMPENSATION The total cost of the professional services described in the accompanying proposal for Phase Two is $45,725 This lump -sum budget includes all direct and indirect expenses incurred by the consultant team in performing the services. The breakdown of project cost by task is presented below. The City will be billed monthly based on percent completion of individual tasks. Task Amount Task 2.1: Task 2.1a: Task 2.1b: Task 2.1c: Task 2.1d: Draft Impact Fee Study Roads Water Wastewater Park Land Dedication $9,785 $9,025 $9,025 $3,655 Task 2.1 Subtotal Task 2.2: Task 2.3: Task 2.4: Local Review Meeting Final Impact Fee Study Public Participation $31,490 $1,260 $9,975 $3,000 Total, Phase Two $45,725 Additional services beyond those specified in the accompanying Scope of Services may be negotiated or billed on a time and expense basis at the hourly rates provided on the Schedule of Professional Fees and Expenses. Extra meetings attended by one professional will be billed on a fixed -fee basis of $1,500 each, which includes all travel expenses. SCHEDULE OF PROFESSIONAL FEES AND EXPENSES Principal $125 Land Use Attorney Senior Associates Associates Billable Expenses: Overnight Mail Only 6 $150 $95 $75 • • PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF FAYETTEVILLE AND DUNCAN ASSOCIATES This Professional Services Agreement is made as of June , 2001, by and between the City of Fayetteville, a political subdivision of the State of Arkansas (City) and James Duncan and Associates, Inc., a professional corporation doing business as Duncan Associates located in Austin, Texas (Consultant). WHEREAS, City desires to engage Consultant to perform certain services relating to the development of impact fee reports, studies and ordinances. WHEREAS, the scope of services has been divided into two phases, and this contract covers Phase Two, which addresses the preparation of detailed impact fee studies for facilities selected in Phase One. NOW, THEREFORE, in consideration of the mutual covenants and conditions hereinafter provided, City and Consultant agree as follows. Scope of Agreement. Consultant's relationship to City shall be that of independent contractor; at all times this relationship shall be governed by and be in strict compliance with the terms of this Professional Services Agreement. 2. Professional Services. Consultant shall furnish services to City as set forth in Exhibit "A," which is attached hereto and incorporated herein by reference. 3. Deliverables and Schedule. Consultant shall begin its services promptly after receipt of an executed copy of this Agreement and will complete the services and deliverable pursuant to the schedule as set forth in Exhibit "B." Times for performance shall be extended for periods of delay resulting from circumstances over which Consultant has no control. 4. Compensation and Hourly Rates. For services provided by Consultant as described in Exhibit "A," City shall compensate Consultant based upon the completion of individual tasks and in accordance with the fee schedule outlined in Exhibit "C". Payment of each such invoice shall be due to Consultant within thirty (30) days of receipt by City. 5. Subcontracting. Any subcontractor relationships must first be approved by the City. 6. Conflict of Interest. Consultant agrees that it has no interest and shall acquire no interest, direct or indirect, that would conflict in any manner with the performance of the services hereunder. Consultant further agrees that, in the performance of this Agreement, no person having any such interest shall be employed. 1 • • 7. Termination. The obligation to provide further services under this Agreement may be terminated by either party upon written notice in the event of failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party In the event of any termination, Consultant will be paid for all services rendered to date of such termination. 8. Ownership of Documents. All documents prepared in the performance of this Agreement shall be delivered to City before final payment is made to Consultant. 9. Amendments. No amendments or modifications of this Agreement shall be valid unless in writing and signed by each of the parties to the Agreement. 10. Venue. The laws of the State of Arkansas shall govern the construction and interpretation of this agreement. 11. Severability. Any provision in this Agreement that is prohibited or unenforceable under state or federal law shall be ineffective to the extent of such prohibitions or unenforceability, without invalidating the remaining provisions hereof. Also, the non- enforcement of any provision by either party to this Agreement shall not constitute a waiver of that provision nor shall it effect the enforceability of that provision or the remainder of this Agreement. IN WITNESS WHEREOF, City and Consultant have caused this instrument to be signed by their respective duly authorized officers, all on the day and year first above written. ATTEST: JAMES DUNCAN AND ASSOCIATES, INC. By: James B. Duncan, President ATTEST: CITY OF FAYETTEVILLE By: 2 • • Exhibit A SCOPE OF SERVICES The project has been divided into two phases. The earlier Phase One: "Policy Directions," reviewed the legal framework, reviewed Local data and potential fees, and determined in conjunction with local officials the type of impact fee system that should be developed in the this second phase. This Phase Two will implement the policy directions provided by the City at the conclusion of Phase One. It entails the development of impact fees for water, wastewater and roads, as well as an update and revision of the City's existing park land dedication and fee -in -lieu requirements. PHASE TWO: IMPLEMENTATION Task 2.1: Draft Impact Fee Study Facilities to be included in the impact fee study include water transmission, distribution and storage facilities; wastewater collection and treatment plant facilities; arterial and collector roads, including City participation in the cost of state road improvements; and parks. The park component will be limited to updating the City's park land dedication requirements, as well as updating the fees paid in lieu of dedication. The first task will be to prepare a preliminary draft of the impact fee study for staff review. The impact fee study will include all of the elements mandated by statutory and constitutional requirements. These elements include an inventory of existing capital facilities; the cost of improvements required to remedy any existing service deficiencies; and the cost of improvements required to accommodate increased service demands. The impact fee studies will calculate the cost per service unit to provide new development with the existing or adopted level of service, as well as appropriate revenue credits to ensure that new development is not charged more than its proportionate share of the cost of new facilities. Each' study will include a table that establishes the number of service units and amount of facility demand associated with different land use types. Finally, the studies will include, for each of the facility types, a net unit cost schedule that represents the maximum impact fees that could be charged. DELIVERABLES: DRAFT IMPACT FEE STUDIES 3 • • Task 2.2: Local Review Meeting At least two weeks after delivery of the draft Impact Fee Study, Consultant will schedule a one - day meeting with City staff to present the draft Impact Fee Study and receive staff comments. We will also use this opportunity to meet with developer representatives or a stakeholder advisory committee. DELIVERABLE: LOCAL REVIEW MEETING (1 PERSON -DAY) Task 2.3: Final Impact Fee Study Following the local review meeting, we will prepare the final draft of the impact fee study. The final draft will reflect staff and advisory committee comments on the initial draft. The final draft of the study will be delivered in both original and digital format. It will be accompanied by a spreadsheet in Excel 97 or other format specified by the City that contains all of the impact fee calculations and can be used by staff to easily update the study. DELIVERABLE: FINAL IMPACT FEE STUDY Task 2.4: Public Participation In addition to the local review meeting in Task 2.2, key members of our team will be available to attend and participate in two additional meetings with City staff, a stakeholders advisory committee, Planning Commission, City Council, or the general public as desired by the City. Joint meetings or multiple meetings held on the same day will count as one meeting. The consultant team will prepare exhibits and handouts suitable for public meetings that illustrate and summarize the results and recommendations of the Phase Two: Implementation portion of the project. The meetings should be scheduled approximately two weeks after delivery of the documents to provide time for local review prior to the meetings. This task is limited to a maximum of two person -days of out-of-town consultant time. Team members will also be available for additional meetings on a time plus expense basis. DELIVERABLE: PUBLIC MEETINGS (Two PERSON -DAYS) 4 • • Exhibit B PROJECT SCHEDULE r The schedule for the tasks outlined in the Scope of Services for Phase Two is illustrated in the following project schedule. Tasks 1. 2 3 4 5 6 PHASE TWO: IMPLEMENTATION 2.1: Draft Impact Fee Study 2.2: Local Review Meeting 2.3: Final Impact Fee Study 2.4: Public Participation * * * 0 0 = draft deliverable ♦ = final deliverable * = meeting/presentation 5 • • PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF FAYETTEVILLE AND DUNCAN ASSOCIATES This Professional Services Agreement is made as of June , 2001, by and between the City of Fayetteville, a political subdivision of the State of Arkansas (City) and James Duncan and Associates, Inc., a professional corporation doing business as Duncan Associates located in Austin, Texas (Consultant). WHEREAS, City desires to engage Consultant to perform certain services relating to the development of impact fee reports, studies and ordinances. WHEREAS, the scope of services has been divided into two phases, and this contract covers Phase Two, which addresses the preparation of detailed impact fee studies for facilities selected in Phase One. NOW, THEREFORE, in consideration of the mutual covenants and conditions hereinafter provided, City and Consultant agree as follows. 1. Scope of Agreement. Consultant's relationship to City shall be that of independent contractor; at all times this relationship shall be governed by and be in strict compliance with the terms of this Professional Services Agreement. 2. Professional Services. Consultant shall furnish services to City as set forth in Exhibit "A," which is attached hereto and incorporated herein by reference. 3. Deliverables and Schedule. Consultant shall begin its services promptly after receipt of an executed copy of this Agreement and will complete the services and deliverable pursuant to the schedule as set forth in Exhibit "B." Times for performance shall be extended for periods of delay resulting from circumstances over which Consultant has no control. 4. Compensation and Hourly Rates. For services provided by Consultant as described in Exhibit "A," City shall compensate Consultant based upon the completion of individual tasks and in accordance with the fee schedule outlined in Exhibit "C". Payment of each such invoice shall be due to Consultant within thirty (30) days of receipt by City. 5. Subcontracting. Any subcontractor relationships must first be approved by the City. 6. Conflict of Interest. Consultant agrees that it has no interest and shall acquire no interest, direct or indirect, that would conflict in any manner with the performance of the services hereunder. Consultant further agrees that, in the performance of this Agreement, no person having any such interest shall be employed. 1 • • 7. Termination. The obligation to provide further services under this Agreement may be terminated by either party upon written notice in the event of failure by the other party to perform in accordance with the terns hereof through no fault of the terminating party. In the event of any termination, Consultant will be paid for all services rendered to date of such termination. 8. Ownership of Documents. All documents prepared in the performance of this Agreement shall be delivered to City before final payment is made to Consultant. 9. Amendments. No amendments or modifications of this Agreement shall be valid unless in writing and signed by each of the parties to the Agreement. 10. Venue. The laws of the State of Arkansas shall govern the construction and interpretation of this agreement. 11. Severability. Any provision in this Agreement that is prohibited or unenforceable under state or federal law shall be ineffective to the extent of such prohibitions or unenforceability, without invalidating the remaining provisions hereof. Also, the non- enforcement of any provision by either party to this Agreement shall not constitute a waiver of that provision nor shall it effect the enforceability of that provision or the remainder of this Agreement. IN WITNESS WHEREOF, City and Consultant have caused this instrument to be signed by their respective duly authorized officers, all on the day and year first above written. ATTEST: JAMES DUNCAN AND ASSOCIATES, INC. By: James B. Duncan, President ATTEST: CITY OF FAYETTEVILLE By: 2 • • Exhibit A SCOPE OF SERVICES The project has been divided into two phases. The earlier Phase One: "Policy Directions," reviewed the legal framework, reviewed local data and potential fees, and determined in conjunction with local officials the type of impact fee system that should be developed in the this second phase. This Phase Two will implement the policy directions provided by the City at the conclusion of Phase One. It entails the development of impact fees for water, wastewater and roads, as well as an update and revision of the City's existing park land dedication and fee -in -lieu requirements. PHASE TWO: IMPLEMENTATION Task 2.1: Draft Impact Fee Study Facilities to be included in the impact fee study include water transmission, distribution and storage facilities; wastewater collection and treatment plant facilities; arterial and collector roads, including City participation in the cost of state road improvements; and parks. The park component will be limited to updating the City's park land dedication requirements, as well as updating the fees paid in lieu of dedication. The first task will be to prepare a preliminary draft of the impact fee study for staff review. The impact fee study will include all of the elements mandated by statutory and constitutional requirements. These elements include an inventory of existing capital facilities; the cost of improvements required to remedy any existing service deficiencies; and the cost of improvements required to accommodate increased service demands. The impact fee studies will calculate the cost per service unit to provide new development with the existing or adopted level of service, as well as appropriate revenue credits to ensure that new development is not charged more than its proportionate share of the cost of new facilities. Each study will include a table that establishes the number of service units and amount of facility demand associated with different land use types. Finally, the studies will include, for each of the facility types, a net unit cost schedule that represents the maximum impact fees that could be charged. DELIVERABLES: DRAFT IMPACT FEE STUDIES 3 • • Task 2.2: Local Review Meeting At least two weeks after delivery of the draft Impact Fee Study, Consultant will schedule a one - day meeting with City staff to present the draft Impact Fee Study and receive staff comments. We will also use this opportunity to meet with developer representatives or a stakeholder advisory committee. DELIVERABLE: LOCAL REVIEW MEETING (1 PERSON -DAY) Task 2.3: Final Impact Fee Study Following the local review meeting, we will prepare the final draft of the impact fee study. The final draft will reflect staff and advisory committee comments on the initial draft. The final draft of the study will be delivered in both original and digital format. It will be accompanied by a spreadsheet in Excel 97 or other format specified by the City that contains all of the impact fee calculations and can be used by staff to easily update the study. DELIVERABLE: FINAL IMPACT FEE STUDY Task 2.4: Public Participation In addition to the local review meeting in Task 2.2, key members of our team will be available to attend and participate in two additional meetings with City staff, a stakeholders advisory committee, Planning Commission, City Council, or the general public as desired by the City. Joint meetings or multiple meetings held on the same day will count as one meeting. The consultant team will prepare exhibits and handouts suitable for public meetings that illustrate and summarize the results and recommendations of the Phase Two: Implementation portion of the project. The meetings should be scheduled approximately two weeks after delivery of the documents to provide time for local review prior to the meetings. This task is limited to a maximum of two person -days of out-of-town consultant time. Team members will also be available for additional meetings on a time plus expense basis. DELIVERABLE: PUBLIC MEETINGS (Two PERSON -DAYS) 4 Exhibit B PROJECT SCHEDULE The schedule for the tasks outlined in the Scope of Services for Phase Two is illustrated in the following project schedule. 0 = draft deliverable ♦ = final deliverable * = meeting/presentation 5 Tasks 1 2 3 4 5 6 PHASE TWO: IMPLEMENTATION 2.1: Draft Impact Fee Study 2.2: Local Review Meeting 2.3: Final Impact Fee Study 2.4: Public Participation * * it 0 0 = draft deliverable ♦ = final deliverable * = meeting/presentation 5 • • Exhibit C CONSULTANT COMPENSATION The total cost of the professional services described in the accompanying proposal for Phase Two is $45,725. This lump -sum budget includes all direct and indirect expenses incurred by the consultant team in performing the services. The breakdown of project cost by task is presented below. The City will be billed monthly based on percent completion of individual tasks. Task Amount Task 2.1: Draft Impact Fee Study Task 2.1a: Roads $9,785 Task 2.113: Water $9,025 Task 2.1c: Wastewater $9,025 Task 2.1d: Park Land Dedication $3,655 Task 2.1 Subtotal Task 2.2: Task 2.3: Task 2.4: Local Review Meeting Final Impact Fee Study Public Participation $31,490 $1,260 $9,975 $3,000 Total, Phase Two $45,725 Additional services beyond those specified in the accompanying Scope of Services may be negotiated or billed on a time and expense basis at the hourly rates provided on the Schedule of Professional Fees and Expenses. Extra meetings attended by one professional will be billed on a fixed -fee basis of $1,500 each, which includes all travel expenses. SCHEDULE OF PROFESSIONAL FEES AND EXPENSES Principal $125 Land Use Attorney $150 Senior Associates $95 Associates $75 Billable Expenses. Overnight Mail Only 6 CO 7 O) CA a 3 2 1 Instructions: same as above heri Metheney CITY OF FAYET Purchase Requisition (not a purchase order) 1 Vendor Name: 9608 James Duncan & Ass ea • i O O O O O O O O O O O O O O O O O O O O O $0.00 $15,705.00 --_-- FOB Point: Fayetteville, AR 4470-9470-5314-00 F I ' � • STAFF REVIEW FORM • X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of June 5, 2001. FROM: Tim Conklin Name Planning public Works Division Department ACTION REQUIRED: To approve a contract with Duncanand Associates to conduct phase2oftheDevelopmentImpact Fee Study for water, wastewater treatment and collection, roads, and parks. COST TO CITY: $45,725.00 Cost of this Request 5400-1820-5314-00 4470-9470-5314-00 Account Number 00008 Project Number $99,721 Development Impact Fee Study Category/Project Budget Category/Project Name $30,020 Funds Used To Date Program Name $69,701 ST/W&S Remaining Balance Fund BUDGET REVIEW: X Budgeted Item _ Budget Adjustment Attached scD Budget Ma/ager Administrative Services Director CONTRACT/GRAN /LEASE REVIEW: GRANTING AGENCY: ccounting Manager cit Purchasing Officer 513911y D )aLk,la SY:3/(°I Date Internal Audi r Date $5/34( D to ADA Coordinator Date Date 1 STAFF RECOMMENDATION: Staff recommends approval of the contract for phase 2 of the Impact Fee Study. Division Head Svid Depa ment Director Jr. -JV -62/ Date % Cross Reference -/-0! New Item: Yee Date Prev Ord/Res #: Admin.ftrative Services Director Date OM_ l 6��/ Orig Contract Date: Mayor /� (. Date Orig Contract Number: AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM • For the Fayetteville City Council meeting of June 5, 2001. FROM: Tim Conklin Name Planning public Works Division Department ACTION REQUIRED: To approve a contract with Duncanand Associates to conduct phase 2 ofthe Development Impact Fee Study for water, wastewater treatment and collection, roads, and parks. COST TO CITY: $To be available by Development Impact Fee Agenda Session Study Cost of this Request 4470-9470-5314-00 Account Number Project Number Category/Project Budget Category/Project Name Funds Used To Date Program Name Remaining Balance Fund BUDGET REVIEW: Budget Manager Budgeted Item _ Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:.. Accounting Manager Date Internal Auditor Date City Attorney Purchasing Officer Date Date ADA Coordinator Date STAFF RECOMMENDATION• Staff recommends approval of the contract for phase 2 of the Impact Division Head Sr -a - a/. Date Department Director Date Administrative Services Director Date Mayor Date Cross Reference New Item: Yes Prev Ord/Res #: Orig Contract Date: Orig Contract Number: FAYETTEVItLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Tim Conklin, Planning Director From: Heather Woodruff, City Clerk Date: June 25, 2001 be,? Attached is a copy of the resolution approving the contract with Duncan and Associates for Phase II of the Development Impact Fee Study. I am also returning the only original to you. Please return it to the City Clerk's office when the appropriate signatures have been obtained. The original will then be microfilmed and filed with the City Clerk. Your Purchase requisition has been forwarded to the Internal Auditor. cc: Nancy Smith, Internal Audit Z5-0 M Ci NAME OF FILE- Resolution No. 76-01 • CROSS REFERENCE: 06/05/01 Resolution No. 76-01 06/06/01 Professional Services Agreement between City of Fayetteville and Duncan Associates ($45,725) 05/31/01 Copy of Purchase Requisition 06/05/01 Staff Review Form 06/25/01 Departmental Correspondence to Tim Conklin, Planning Director, from Heather Woodruff, City Clerk NOTES: