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Home My WebLink About73-01 RESOLUTIONRESOLUTION NO. 73-01 A RESOLUTION APPROVING A CONTRACT AMENDMENT IN THE AMOUNT OF TWELVE THOUSAND DOLLARS ($12,000.00) WITH GARVER ENGINEERS IN CONNECTION WITH GEOTECHNICAL INVESTIGATIONS REQUIRED IN THE E.J. BALL LOT AND APPROVING A BUDGET ADJUSTMENT FOR SAME WHEREAS, preliminary geotechnical investigations have revealed subsurface voids in three (3) out of four (4) borings; and WHEREAS, the presence of these voids could limit construction options for current design and future planning for the proposed parking deck; and, WHEREAS, the E.J. Ball lot is approximately one-third larger than that originally proposed, increasing the required number of test borings from five (5) to eight (8); and, WHEREAS, information obtained by increasing boring depths by twenty feet (20') should reduce these limitations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby Approves a contract amendment in the amount of Twelve Thousand Dollars ($12,000.00) with Garver Engineers in connection with geotechnical investigations required in the E.J. Ball lot and approving a budget adjustment for same. Section 2. That the City Council authorizes the Mayor to sign such an amendment to the contract with Garver Engineers. PASSED AND APPROVED this r day of June, 2001. ATTEST: By: .// 4. eather Woodruff, City Cle k APPROVED: By: DAN COODY, Ma • • Garver, Inc. Engineers 3810 Front Street, Suite 10 Fayetteville, AR 72703 501-527-9100 FAX 501-527-9101 wvnv.garverinc.corn May 16, 2001 Mr. Don Bunn, P.E. Assistant Public Works Director City of Fayetteville 113 West Mountain Fayetteville, AR 72701 GARVERIENGINEERS Re: Fayetteville Municipal Parking Deck - Professional Engineering Services Contract Amendment No. 2 Dear Mr. Bunn: Please consider this our revised proposed Amendment No. 2 to our original contract for the Municipal Parking Deck Project dated November 21, 2000. This amendment will cover a warranted increase in our original $7,000 lump sum fee for geotechnical investigation services. This proposed increase is warranted for the following reasons. First, since the E.J. Ball lot is approximately one-third larger than the originally proposed lot, we needed to increase the number of test borings from five to eight. Second, rock discontinuities (voids) of varying thickness were encountered at depths of 33 to 37 feet in three of the four test borings accomplished to date. The presence of these voids, or solution cavities, could limit construction options for current design and future planning of the deck. Our experience with other projects in the general area of the site indicates the rock below the solution cavities is generally sound and strong. We recommend extending all eight of the test borings 20 feet into the unweathered shale, which would result in total boring depths of 60 to 70 feet. Information obtained from the deeper borings should reduce our limitations on construction options. In summary, your acceptance of this proposed amendment will increase our lump sum fee for geotechnical investigation services from $7,000 to $19,000. • We need to proceed with this work as soon as possible to avoid delaying the project. If this proposal is acceptable to you, please sign the three copies and return one copy to me. As always, we appreciate the opportunity to provide professional services to the City of Fayetteville and look forward to successful completion of this project. Please call me with any questions or comments. Thank you. Respectfully, GARVER 1 ENGINE RS rock Hoskins, P.E. Vice President / Project Manager Date: `- Approved by: cc: John Maguire Brentwood, TN • Fayetteville, AR • Huntsville, AL • Madison, MS • Little Rock, AR • Tulsa, OK fljTttevi11e of CORRESPDENCE • • DEPARTMENTAL May 14, 2001 To: Fayetteville City Council From: Don Bunn, Asst. Public Works Director Thru: Mayor Dan Coody John Maguire, Administrative Services Director Subject: Contract Amendment No. 2 Parking Deck Contract Garver Engineers Attached for your review and approval is a letter from Garver Engineers which constitutes Contract Amendment No. 2 in connection wth their Parking Deck Contract wth the City of Fayetteville. The request is to increase the geotechnical portion oftheir contract be $12,000.00, from $7,000.00 to $19,000.00. The geotechnical frm has done 4 borings so far on the property and have encountered voids on three (3) ofthem. Garver feels that additional borings are necessaryin order to better define the extent of the voids and to be in a better position to develop ;costs and design the boting requirements. Also, the original figure for geotechnical investigations was based on the smaller lot across from City Hall, not the larger E.J. Ball lot. It is the recommendation of the Staff that Contract Amendment No. 2 be approved for $12,000.00, and that the Council approve a budget adjustment. 410 City of Fayetteville, Arkansas • n \\\� Budget Adjustment Form - Budget Year 2001 Department: Sales Tax Capital Division: Other Capital Program: Parking Deck Date Requested May 22, 2001 Adjustment N Project or Item Requested: Additional funding is requested for the Parking Deck engineering contract. Project or Item Deleted: Funding for this adjustment is from the Plainview Avenue project. Justification of this Increase: The additional funds are requested to enable the engineer to perform additional geotechnical services on the proposed sites for the parking deck. Justification of this Decrease: The project is complete and the funds are not required. Increase Expen e (Decrease Revenue) Account Name Amount Account Number Project Number Engineering Services 2,149 4470 9470 5314 03 00064 1 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Street Improvements 2,149 4470 9470 5809 00 98031 1 Requested By Approval Signatures 7'3 h'l +.1/4-1 0 1 Date Date Date 7?/Z 7 Date 42-)70ate Budget Office Use Only Type: A B C D E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Bhre Copy: Budget & Research H: IBUDGETIPROJECTSIBud AdjIBA_20OJIPARK_DEC.WK4 c E t • Council Meeting of June 5, 2001 FROM Don Bunn Name AGENDA REQUEST FORM Public Works Admin Division • Mayor's Approval Public Works Department ACTION REQUIRED Approval of the proposed contract amendment in the amount of $12,000.00, and a budget adjustment. COST TO CITY $ $12,000.00 Cost of this Request 4470 9470 5314 02 Account Number 00064-1 Project Number BUDGET/CONTRACT REVIEW Budge Coordinator $ 280,609.00 Multi -Level Prk Deck Category/Project Budget Category/Project Name 270,758.00 Other Improvements Funds Used to Date Program Name $ 9 851.00 Sales Tax, Capital Funds Remaining Fund Category X Budgeted Item X Date GUSIoL12,E ^-, 5046/ Budget Adj. Attached Admin Services Director Date Accounting Manager J Date ADA Coordinator �A/�� 5/xs/( `� Cit At At ornev Date Internal Ijud�r 1 4 5 Sol Purchasing Officer Date Date 5%a.(o 1 Date STAFF RECOMMENDATION It is the recommendation of the Staff that the Council approve Contract Amendment No. 2 with Garver Engineers for $12,000. Staff recommends approval of a budget adjustment. Asst. Public Works Director D-•artment 1 ector arin ervices Di AA., _en 44 ctor Mayor 21 May, 01 Date Da 2.ash, Da e Cross Reference New Item: Yes No Prev Ord/Res # 158 00 Orig. Contract # 786 Date Orig. Contract Date 21 Nov, 01 05-24-01P02:28 RCVD • • RESOLUTION NO. A RESOLUTION APPROVING A CONTRACT AMENDMENT IN THE AMOUNT OF TWELVE THOUSAND DOLLARS ($12,000.00) WITH GARVER ENGINEERS IN CONNECTION WITH GEOTECHNICAL INVESTIGATIONS REQUIRED IN THE E.J. BALL LOT AND APPROVING A BUDGET ADJUSTMENT FOR SAME WHEREAS, preliminary geotechnical investigations have revealed subsurface voids in three (3) out of four (4) borings; and WHEREAS, the presence of these voids could limit construction options for current design and future planning for the proposed parking deck; and, WHEREAS, the E.J. Ball lot is approximately one-third larger than that originally proposed, increasing the required number of test borings from five (5) to eight (8); and, WHEREAS, information obtained by increasing boring depths by twenty feet (20') should reduce these limitations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby Approves a contract amendment in the amount of Twelve Thousand Dollars ($12,000.00) with Garver Engineers in connection with geotechnical investigations required in the E.J. Ball lot and approving a budget adjustment for same. Section 2. That the City Council authorizes the Mayor to sign such an amendment to the contract with Garver Engineers. PASSED AND APPROVED this ATTEST: By: Heather Woodruff, City Clerk day of June, 2001. Garver Inc ,a...._ AR T;)70 <s g, , co- mot 10 • • May 16, 2001 Mr. Don Bunn, P.E. Assistant Public Works Director City of Fayetteville 113 West Mountain Fayetteville, AR 72701 GARVERj ENGINEERS Re: Fayetteville Municipal Parking Deck - Professional Engineering Services Contract Amendment No. 2 Dear Mr. Bunn: Please consider this our revised proposed Amendment No. 2 to our original contract for the Municipal Parking Deck Project dated November 21, 2000. This amendment will cover a warranted increase in our original $7,000 lump sum fee for geotechnical investigation services. This proposed increase is warranted for the following reasons. First, since the E.J. Ball lot is approximately one-third larger than the originally proposed lot, we needed to increase the number of test borings from five to eight. Second, rock discontinuities (voids) of varying thickness were encountered at depths of 33 to 37 feet in three of the four test borings accomplished to date. The presence of these voids, or solution cavities, could limit construction options for current design and future planning of the deck. Our experience with other projects in the general area of the site indicates the rock below the solution cavities is generally sound and strong. We recommend extending all eight of the test borings 20 feet into the unweathered shale, which would result in total boring depths of 60 to 70 feet. Information obtained from the deeper borings should reduce our limitations on construction options. In summary, your acceptance of this proposed amendment will increase our lump sum fee for geotechnical investigation services from $7,000 to $19,000. We need to proceed with this work as soon as possible to avoid delaying the project. If this proposal is acceptable to you, please sign the three copies and return one copy to me. As always, we appreciate the opportunity to provide professional services to the City of Fayetteville and look forward to successful completion of this project. Please call me with any questions or comments. Thank you. Respectfully, GARVER 1 ENGINEERS rock Hoskins P E Vice President / Project Manager Date: Approved by: cc: John Maguire Brentwood Trl • Favelie•. ilFe AR • Huntsville. AL • Madison. MS • Little Rock. AR • Tulsa. OK • • COMMENT SHEET Project: Parking Deck Engineer/Contractor: Garver Engineers Notes to Reviewers: FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Don Bunn, Engineering From: Heather Woodruff, City Clerk Date: June 15, 2001 Attached is a copy of the resolution and signed contract amendment to the agreement with Garver Engineers. I am also returning two originals to you. The original will be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Audit • NAME OF FILE: Resolution No. 73-01 • CROSS REFERENCE: 06/05/01 Resolution No. 73-01 06/05/01 Professional Engineering Services Contract Amendment No. 2 with Garver Engineers in connection with Geotechnical Investigations required in the E. J. Ball Parking Lot and approving a Budget Adjustment 05/14/01 Departmental Memo to Fayetteville City Council from Don Bunn, Asst. Public Works Director, thru Mayor Dan Coody, John Maguire, Administrative Services Director, regarding Contract Amendment No. 2, Parking Deck Contract, Garver Engineers 05/22/01 Copy of Budget Adjustment Form 06/05/01 Agenda Request Form 06/15/01 Departmental Correspondence to Don Bunn, Engineering, from Heather Woodruff, City Clerk NOTES: