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HomeMy WebLinkAbout70-01 RESOLUTIONRESOLUTION NO. 70-01 A RESOLUTION APPROVING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE AND THE CITY OF JOHNSON, ARKANSAS TO GOVERN THE INSTALLATION, OPERATION AND MAINTENANCE OF A TRAFFIC CONTROL SIGNAL TO BE LOCATED AT THE INTERSECTION OF JOYCE BOULEVARD AND WILKERSON STREET IN THE CITY OF JOHNSON, ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby Approves an Interlocal Agreement between the City Of Fayetteville and the City Of Johnson, Arkansas to govern the installation, operation and maintenance of a traffic control signal. A copy of the agreement is attached hereto marked Exhibit "A" and made a part hereof. Section 2. That the City Council authorizes the Mayor to sign said Interlocal Agreement with the City Of Johnson, Arkansas. PASSED AND APPROVED this S day of June, 2001. ATTEST: By: gene() �J ' H at er Woodruff, City Clerk APPROVED: By: DAN COODY, Mayor • • RESOLUTION NO. A RESOLUTION APPROVING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE AND THE CITY OF JOHNSON, ARKANSAS TO GOVERN THE INSTALLATION, OPERATION AND MAINTENANCE OF A TRAFFIC CONTROL SIGNAL TO BE LOCATED AT THE INTERSECTION OF JOYCE BOULEVARD AND WILKERSON STREET IN THE CITY OF JOHNSON, ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby Approves an Interlocal Agreement between the City Of Fayetteville and the City Of Johnson, Arkansas to govern the installation, operation and maintenance of a traffic control signal. A copy of the agreement is attached hereto marked Exhibit "A" and made a part hereof. Section 2. That the City Council authorizes the Mayor to sign said Interlocal Agreement with the City Of Johnson, Arkansas. PASSED AND APPROVED this day of May, 2001. APPROVED: By: DAN COODY, Mayor ATTEST: By: Heather Woodruff, City Clerk • gragAXHIBoilT INTERLOCAL AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE AND THE CITY OF JOHNSON, ARKANSAS THIS AGREEMENT entered into this /9day of (lyt,L , 200/ , by and between the CITY OF FAYETTEVILLE, and t CITY OF JOHNSON, ARKANSAS; WHEREAS, the smooth and orderly flow of vehicular traffic is of mutual interest to the City of Fayetteville and the City of Johnson; and WHEREAS, in connection with the development of CMN Business Park, the City of Fayetteville collected certain monies for the express purpose of installing traffic control signals in and around the area of development; and WHEREAS, the intersection of Joyce Boulevard and Wilkerson Street where the signal is to be installed lies within the corporate limits of the City of Johnson. NOW, THEREFORE, IN CONSIDERATION of mutual promises of the parties contained herein and other good and valuable consideration, the parties agree as follows: Article I The City of Fayetteville agrees to install, operate, and maintain the above - referenced traffic signal at no cost to the City of Johnson. The City of Fayetteville shall retain ownership of the signal and be responsible for the payment of any utility charges related to its operation. The City of Fayetteville shall control the timing and coordination of the traffic signal as a part of its traffic control system, subject to the exceptional circumstances set forth in Article III below. Article II The City of Fayetteville shall hold harmless the City of Johnson during all times in which the City of Fayetteville controls the traffic signal, provided that nothing in this Agreement shall be construed to alter, limit or otherwise compromise that immunity afforded the City of Fayetteville or the City of Johnson under the Constitution and Statutes of the State of Arkansas. Ex Int Agl • • Article III The City of Fayetteville agrees to provide to the City of Johnson a key or combination required to access the traffic signal control panel for the sole purpose of allowing the alteration of the signal pattern in response to any emergency or public necessity. Article IV The City of Johnson shall hold harmless the City of Fayetteville during all times in which the City of Johnson controls the traffic signal, provided that nothing in this Agreement shall be construed to alter, limit or otherwise compromise that immunity afforded the City of Johnson or the City of Fayetteville under the Constitution and Statutes of the State of Arkansas. Article V This Agreement constitutes the entire understanding of the parties, and no modification or variation of the terms of this agreement shall be valid unless made in writing and signed by the duly authorized agents of the parties. IN WITNESS WHEREOF, the City of Fayetteville and the City of Johnson have executed this Agreement on or as of the date first written above. ATTEST: ASety Clerk ATTEST: City C CITY OF FAYETTEVILLE, ARKANSAS DAN COODY, Mal CITY OF JOHNSON, ARKANSAS RICHARD LONG, Mayor • • Exhibit C CONSULTANT COMPENSATION The total cost of the professional services described in the accompanying proposal for Phase Two is $45,725. This lump -sum budget includes all direct and indirect expenses incurred by the consultant team in performing the services. The breakdown of project cost by task is presented below. The City will be billed monthly based on percent completion of individual tasks. Task Amount Task 2.1: Task 2.1a: Task 2.1b: Task 2.1c: Task 2.1d: Draft Impact Fee Study Roads Water Wastewater Park Land Dedication $9,785 $9,025 $9,025 $3,655 Task 2.1 Subtotal Task 2.2: Task 2.3: Task 2.4: Local Review Meeting Final Impact Fee Study Public Participation $31,490 $1,260 $9,975 $3,000 Total, Phase Two $45,725 Additional services beyond those specified in the accompanying Scope of Services may be negotiated or billed on a time and expense basis at the hourly rates provided on the Schedule of Professional Fees and Expenses. Extra meetings attended by one professional will be billed on a fixed -fee basis of $1,500 each, which includes all travel expenses. SCHEDULE OF PROFESSIONAL FEES AND EXPENSES Principal $125 Land Use Attorney $150 Senior Associates Associates Billable Expenses: Overnight Mail Only 6 $95 $75 •ii )(HITT . I A F INTERLOCAL AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE AND THE CITY OF JOHNSON, ARKANSAS THIS AGREEMENT entered into this day of 20 by and between the CITY OF FAYETTEVILLE, and the CITY OF JOHNSON, ARKANSAS; WHEREAS, the smooth and orderly flow of vehicular traffic is of mutual interest to the City of Fayetteville and the City of Johnson; and WHEREAS, in connection with the development of CMN Business Park, the City of Fayetteville collected certain monies for the express purpose of installing traffic control signals in and around the area of development; and WHEREAS, the intersection of Joyce Boulevard and Wilkerson Street where the signal is to be installed lies within the corporate limits of the City of Johnson. NOW, THEREFORE, IN CONSIDERATION of mutual promises of the parties contained herein and other good and valuable consideration, the parties agree as follows: Article I The City of Fayetteville agrees to install, operate, and maintain the above - referenced traffic signal at no cost to the City of Johnson. The City of Fayetteville shall retain ownership of the signal and be responsible for the payment of any utility charges related to its operation. The City of Fayetteville shall control the timing and coordination of the traffic signal as a part of its traffic control system, subject to the exceptional circumstances set forth in Article III below. Article II The City of Fayetteville shall hold harmless the City of Johnson during all times in which the City of Fayetteville controls the traffic signal, provided that nothing in this Agreement shall be construed to alter, limit or otherwise compromise that immunity afforded the City of Fayetteville or the City of Johnson under the Constitution and Statutes of the State of Arkansas. • • Article III The City of Fayetteville agrees to provide to the City of Johnson a key or combination required to access the traffic signal control panel for the sole purpose of allowing the alteration of the signal pattern in response to any emergency or public necessity. Article IV The City of Johnson shall hold harmless the City of Fayetteville during all times in which the City of Johnson controls the traffic signal, provided that nothing in this Agreement shall be construed to alter, limit or otherwise compromise that immunity afforded the City of Johnson or the City of Fayetteville under the Constitution and Statutes of the State of Arkansas. Article V This Agreement constitutes the entire understanding of the parties, and no modification or variation of the terms of this agreement shall be valid unless made in writing and signed by the duly authorized agents of the parties IN WITNESS WHEREOF, the City of Fayetteville and the City of Johnson have executed this Agreement on or as of the date first written above. CITY OF FAYETTEVILLE, ARKANSAS DAN COODY, May ATTEST: City Clerk CITY OF JOHNSON, ARKANSAS RICHARD LONG, Mayor ATTEST: City Clerk FAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE • TO: ICU Williams, City Attorney FROM: Perry Franklin, Traffic Division Superintendent THRU: Don Bunn, Assistant Public Works Director DATE: April 24, 2001 SUBJECT: Interlocal Agreement (Traffic Signal) between the City of Fayetteville and the City of Johnson During the planning process, the City of Fayetteville required the CMN Business Park developer to make a contribution for the purchase of equipment for five future traffic signal installations. This money is being held in an escrow account. The City agreed to install these signals. The first traffic signal we are going to install is located at the intersection of Joyce Blvd. and Wilkerson. This intersection is located in the city of Johnson at the west end of Joyce Blvd. Since the intersection is not in the city of Fayetteville, before we install the traffic signal we need to execute an Interlocal Agreement between both entities. 1 have visited with Mayor Richard Long of Johnson and I believe we are in agreement about what should be included in the document other than the usual legal terminology. The following is a list of what we think should to be included: 1. The City of Fayetteville will install the traffic signal at no cost to the city of Johnson. 2. The City of Fayetteville will own, operate, and maintain the traffic signal at no cost to the City of Johnson. This will include all utility cost. 3. The City of Fayetteville will control all timing and coordination of the traffic signal with other traffic signals located in the area which are on our traffic signal system. 1 • • 4. The City of Fayetteville will hold the City of Johnson harmless during normal operation and at all times the traffic signal is being controlled by the City of Fayetteville. 5. The City of Johnson Police Department will have a key and access to the police panel located on the front door of the traffic signal cabinet. This access shall be for the sole purpose of manually controlling the traffic signal or placing the traffic signal in flash operation while working a traffic accident, during inclement weather or other emergency conditions. 6. The City of Johnson will hold the City of Fayetteville harmless at all times they have control of the traffic signal either manually or by placing the traffic signal in a flashing operation. These are the main points that we thought should be included. I have attached a copy of the August 30, 1996 Interlocal Agreement between the City of Fayetteville and the City of Johnson for bridge project #19630. If you need more information please give me a call at extension 228. This traffic signal will be the first project we do this summer and anything you can do to help expedite this agreement will be greatly appreciated. PLF/plf (attachment) • x Agenda Request _ Contract Review Grant Review STAFF REVIEW FORM • FOR THE FAYETTEVILLE CITY COUNCIL MEETING OF June 5. 2001 FROM: Parry Franklin Name Traffic Division P blit Sk,rk3 Department ACTION REQUESTED: Request approval of an Interlocal Agreement between the City of Fayetteville and City of Johnson for the installation and ownership of a traffic signal at Wilkerson & Joyce. COST TO THE CITY: $ -n- Cost of this request Account Number Project Number Category/Project Budget Category/Project Name Funds used to date Program Name Remaining Balance Fund BUDGET REVIEW• Budgeted Item Budget Adjustment Attached Budget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW GRANTING AGENCY: C'L F%Gl � r O.L.. 40/ Accounting Manager Date Inte Auditor 1 Date by y4/.G:.tt 5/0/ CCS(( Attgrfie a ADA Coordinator Date Purchasing Officer Date STAFF RECOMMENDATION: Recommend approval for the installation, coordination, maintenance, and ownership so that this intersection can be coordinated with other traffic signals on our signal system. 011, e. Divisi ayor nt .2110 \") 644v or st ;ti, Se / s Director iv Date , O/ it Date SI Fr FAYETTEVIt LE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Perry Franklin, Traffic From: Heather Woodruff, City Clerk Date: June 15, 2001 Attached is a copy of the resolution approving an interlocal agreement with the City of Johnson. I am returning the only original to you, please return it when the appropriate signatures have been obtained. The original will then be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Audit Steve Davis, Budget and Research De{ Me FAYETTEVItLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Perry Franklin, Traffic From: Heather Woodruff, City Clerk Date: June 26, 2001 Attached are two copies of the signed agreement with the City of Johnson regarding the traffic signal at Joyce and Wilkerson. The original will be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Audit D M • NAME OF FILE: Resolution No. 70-01 • CROSS REFERENCE: 06/05/01 Resolution No. 70-01 06/19/01 Exhibit "A" (Interlocal Agreement between the City of Fayetteville and the City of Johnson, Arkansas) 04/24/01 Departmental Correspondence to Kit Williams, City Attorney, from Perry Franklin, Traffic Division Superintendent, thru Don Bunn, Assistant PWD, regarding the Interlocal Agreement with the City of Johnson) 06/05/01 Staff Review Form 06/26/01 Departmental Correspondence to Perry Franklin, Traffic, from Heather Woodruff, City Clerk 06/15/01 Departmental Correspondence to Perry Franklin, Traffic from Heather Woodruff, City Clerk NOTES: