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Home My WebLink About60-01 RESOLUTIONRESOLUTION NO, 60-01 A RESOLUTION AUTHORIZING ADDITIONAL CITY PERSONAL FOR THE MAYOR'S ADMINISTRATION DIVISION, PARKS AND RECREATIONAL DIVISION, INSPECTIONS DIVISION AND URBAN DEVELOPMENT DEPARTMENT AND AUTHORIZING A BUDGET ADJUSTMENT OF $115,128.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of Fayetteville, Arkansas hereby authorizes the following additional city personnel to be hired as soon as available: a. Trails Administrator b. Grant Writer (Utilities Division Director) c. Information Desk Clerk d. Urban Development Secretary e. Increase from part to full time Property Inspector Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the current staff realignments as stated in the Departmental Correspondence from Mayor Dan Coody to the City Council dated April 11, 2001. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves the Budget Adjustment of $115,128.00 for these additional personnel positions. A copy of this Budget Adjustment is attached hereto as Exhibit A PASSED and APPROVED this the / day of May, 2001. tATEr ofr latc , * \y 4 „• 0 1' •41 iri ; f4 •\'':.°-1.1>..ai ; A w • ti c.b.• N‘ 60 laNGKAel( Efeather Woodruff, City CI rk APPROVED: DAN COODY, May City of Fayetteville, Arkansas Budget Adjustment Form EXHIBIT A - Budget Year 2001 Department: Division: Program: Various Various Various Date Requested May 1, 2001 Adjustment # Project or Item Requested: $115,128 to various accounts for the addition of four positions. Additional funding is also required for the Urban Development Director position which will take the place of the Assistant to the Mayor position. Project or Item Deleted: $91,001 from the General Fund Use of Fund Balance Account and accounts in the Economic Development Program. $24,127 from the Parks Development capital project. See attached. Justification of this Increase: The positions are needed to make the City Administration run more efficiently. Justification of this Decrease: Sufficient funding remains to comply with City Policy. Sufficient funding remains in project to finish the parking lot and drainage requirements. Increase Expen e (Decrease Revenue) Account Name Amount See Attached Schedule Account Name See Attached Schedule Account Number Decrease Expense (Increase Revenue) Amount Account Number Project Number Project Number Approval Signatures Date -I- ci-- udge anager Date Department Director Date Admin. Se ices Director Date Mayo Date Type.. A Date of Approval Budget Office Use Only c (tip )t6e Posted to General Ledger Posted to Project Accounting Entered in Category Log Blue Copy: Budget & Research / Yellow Copy: Requester (7) C:DATAIFORA1S BA-ADJiLlA 01012.WK4 Ex Bu Ad • NAME OF FILE: Resolution No. 60-01 CROSS REFERENCE: 05/01/01 Resolution No. 60-01 05/01/01 Exhibit "A" (Budget Adjustment) 04/11/01 Departmental Memo to Fayetteville City Council from Dan Coody, Mayor, regarding Approval of a Trails Administrator, a Grant Writer, an Information Desk Clerk, an Urban Development Secretary, a full-time upgrade of Property Inspector, and Several Position Realignments 05/01/01 Staff Review Form 05/09/01 Departmental Memo from City Clerk NOTES: FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • TO: Fayetteville City Council FROM: Dan Coody, Mayor DATE: April 11,2001 SUBJECT: Approval of a Trails Administrator, a Grant Writer, an Information Desk Clerk, an Urban Development Secretary, a full-time upgrade of Property Inspector, and Several Position Realignments. Approval is requested from City Council to add four and one-half positions and a budget adjustment for the 2001 budget year. The additional cost to the City for the remainder of 2001 will be $115,128. New Position Additions: The Trails Administrator position will be funded in the Parks Development Fund and will be located in the Parks & Recreation Division. This position will takeover the trail design/construction duties of the Sidewalk/Trails Coordinator to allow for greater emphasis to be placed on the separate areas which will result in increased productivity. The projected 2001 cost for this position is $24,127 with an annualized 2002 cost estimated to be $42,597. The Grant Writer position will be funded in General Fund and will be located in the Mayor's Administration Division. This position will concentrate on attaining new grants for the City which will hopefully reduce the amount of current expenditures by expediting the use of grant money. The projected 2001 cost for this position is $24,127 with an annualized 2002 cost estimated to be $42,597. The Information Desk Clerk position will be funded in General Fund and will be located in the Mayor's Administration Division. This position will be stationed at the information desk located in the front of the City Administration Building and will be responsible for assisting citizens as they come in the building. This position will also answer the City's main switchboard phone and will coordinate with the Public Affairs' staff in dealing with citizen requests. The projected 2001 cost for this position is $13,004 with an annualized 2002 cost estimated to be $23,305 The Urban Development Secretary position will be funded in General Fund and will be located in the Urban Development Department. This position will be responsible for assisting the Urban Development Director and the Mayor's staff. The projected 2001 cost for this position is $17,010 with an annualized 2002 cost estimated to be $28,128 0 2001 Full Time Equivalent (FTE) Employee Additions: C 0 r 0 " LO rt) 1- CO 0 (-55 " 0 2 z 0 0 Annual Salary_&_Benefits_Cost: • 0 LO N LO CD 0 0 0) CO CO N 0) LO 03 O. 0 r 0 CV C)NrN-r 05 6 co H CV 0 0.1 0 V' LC) CO CO CO 0 0 r- H or LO CO r r 0) 04 or H• 04 tiS 0 Ict in CO CO CO 0 0 N. r r r r 0 CO r CO r CD r Cil 04 0 r OD 01 CO 0 CO 0 r r LO r r 111 r) oi ro 0 0 V V CV co o 0 CO 0) 0) r CD CV 0 0 0) V N- 6 o6 04 CV 0 • • 0 r CD 03 0 0) CD CO CO t- r 0 0 LO CV 0) CV CV CO 6 or" cri R co' 000 LO CI CV N. C) r CV 0 004 0) 0) CO cci r C6 C6 CV 0 CO 0 V' OD N 0 IT 0 0) V r (5) 0 V r CO r OD 0 C•i. N. 05 C5 or 0 • • CO 0 V N. CO 0 0 V' LC) 0) V r .0- 0) 0 V r r CO 0 CO- C5 ni or 0 CO ni CV (- or co 0 0 0 CV 0 r V V c- m 03 V N.- r 0) CV _ r IC 0 IDT - CO 0.1 CO CY) CO 0 ✓ V CO <L) CO N- CO or. 0 6 H CD CV CO CO N. CO 0 ✓ V CO CD CO N- CO V. 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V CV r 0000 0000 000 r r 0000 0000 000 • r r 0000 000 ✓ CV r - 0 co 0 LO Total Funding Required $ 0 0 • co 0 0 0 '5 0 0 CD 3 o 3 (4 0 (D co C 90 C Lei 0 .13'4 Q° -0V in ig 0 - Cil sCDc c m -o -o a 3 CD OCD CD 0 0000 0000 0000 0000 0000 -.L -L CPI 03 CO -1 -4 CP N) CD 0 0 CO C7) CO CO 0 0 CO 0 r0 • a H 0 x>Eli 7 71 CO iill -1 73 > 7 = 7 11 ra 2, CD 0 H CD -ft 3 11) 3 5 CP - 2 cal CD 3 — co — co (1, 2 co CI (73 al 40 a) ....oppcs ...? D LC) a 2 S' ,51° iti R Is 0 0) 0 CO CO 0 0 CO CD CD ID 0 CD cD CD 0 = co 0 ci. CO NJ "-4 la) cc) -1•3 Cs- Zs) -0) -1 ) -4 CO 0. N) CO -1 NJ C71 0 - CD 0 Fir CO --- co co co CO .P. 0 CO V CO 0) N7 CD 60 ra 8 -0 -a).- -1 CD -1 CD b a .11. 5.0 ct) M-1 1[0)-1 <, , " cn •-• o 5 73 9 H -L " CO 0 0 1)• OCO(D-LCOCOO (73 -) ...-... -1 (0 -' CD -1 N.) -‘ 0 CO 0) -I. CO DJ CT) rii8 m 3: 11 ai 3§ 5 i 0 . Fii 8 a •-z 0 0 co co o a 0 5 cl rn 3 Z -0' co 8 > co ' ro co IV CO -1 CO -co -L - � a ca (G) -) 0 0 -) ca (D 0 0 al -L 0 0 al 0 V N03 0 N3 u1 0 0 0 0 0 CO 0 Cs) °CI -7 01 N) 3a) - -Z.13 0 -a -7 CO 01 0 -1 CD CO 03 CD NJ b --4 -N7 b N.1 0 ea -L 0 a -1 -a a) 0 -L co N.) 60 --(13 Ut 0 0 0 0 0 07 0 0 V IP- -co w vc-0J tt tt2 -k -L CD (0-s -• -03 0) -CD b CD CD 0) OP V 03 V (0 • k CO (71 CD 2001 Full Time Equivalent (FTE) Employee Additions: (continued) • The Property and Sign Inspector position is requested to be upgraded from part-time to full-time status. The upgrade will be funded in General Fund and is currently located in the Inspection Division. The duties of the two Property and Sign Inspector positions after the upgrade will be separated into two separate positions allowing for equal enforcement of signs and property. This position being upgraded will be responsible for enforcing property inspections due to increased demand. Current Staff Position Realignments: In addition to the four and one-half positions listed above, a budget adjustment is requested to fund the newly created position of Urban Development Director. This position will be funded in General Fund and will replace the Assistant to the Mayor position. The Urban Development Director will be responsible for the management of the Parks & Recreation, Planning, Community Development, Cable Administration, and Public Lands Maintenance Divisions. The projected 2001 cost of $42,766 for this position will be offset by $22,651 for the elimination of the Assistant to the Mayor position for a total cost of $20,115. The additional 2002 cost over what is currently budgeted is estimated to be $27,385. Also, two Staff Assistant positions have been added to work in the Public Affairs Office. These positions will be funded in General Fund and will be budgeted in the Mayor's Administration Division. They will be replacing the Economic Development Analyst and Economic Development Secretary positions. The two positions will concentrate their efforts on Neighborhood Groups and citizen questions and requests. The projected 2001 cost of $52,186 for these two positions will be offset by $55,601 for the elimination of the two Economic Development positions. The additional 2002 cost over what is currently budgeted is estimated to be a cost savings of $3,415. Cost Summary: The table below highlights the 2001 partial year expense for each individual position and compares it to the estimated 2002 full year expense. For 2002, the total cost to the City for adding and realigning current positions will be $179,671. Position Title 2001 Partial Expense 2002 Full Year Expense Trails Administrator $ 24,127 $ 42,597 Grant Writer 24,127 42,597 Information Desk Clerk 13,004 23,305 Urban Development Director 42,766 76,359 Urban Development Secretary 17,010 28,128 Property Inspector (Full Time) 33,353 33,353 Staff Assistant 26,093 31,478 • • Position Title 2001 Partial Expense 2002 Full Year Expense Staff Assistant 26,093 31,478 Assistant to the Mayor (22,651) (48,974) Economic Development Analyst (23,144) (35,000) Economic Development Secretary (32,457) (32,457) Property & Sign Inspector (Part Time) (13,193) (13,193) Total $ 115,128 $ 179,671 • 0 STAFF REVIEW FORM X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of May 1, 2001 FROM: Dan Coody Name Mayor's Administration General Government Division Department ACTION REQUIRED: A resolution authorizing additional personnel for the Mayor's Administration Division, the Parks & Recreation Division, the Inspections Division, and the Urban Development Department. Also, approval of an attached Budget Adjustment is also requested to cover the City's 2001 cost of $115,128. COST TO CITY: $115,128.00 0.00 Cost of this Request Category/Project Budget Category/Project Name Various 0.00 Various Account Number Project Number Funds Used To Date Program Name 0.00 General/Parks Dev. Remaining Balance Fund BUDGET REVIEW: Budgeted Item X Budget Adjustment Attached eC(;%" Budget M ger Administrative Services Director CON T/GPANT/LEASEREVIEW: GRANTING AGENCY dAcc4et- 9-abtittL (11/6/0/ au e-cni it/ 027/01 Accounting Manager Date Internal A itor Date h [274/42fr2j--- _ #0, Atto ey Date Da ADA Coordinator \jitLR 9 11 1 101 Purchasing Officer Date Grant Coordinator Date STAFF RECOMMENDATION: Staff recommends approval of resolution and attached budget adjustment. Division Head Date Cross Reference New Item: Yes No D •a tmen D rectcc ilf.bit I 4 LI A L s Idll A . 4 MAW 4 Mayor Director 417it, atel 0 f Dat ei/1 Date Prey Ord/Res IS: Orig Contract Date: Orig Contract Number: S/!AFF REVIEW FORM - Page 2 Description Additional Personnel Requests Meeting Date May 1, 2001 Comments: Reference Comments: Budget Manager Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor Grants Coordinator FAYETTEVItLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Dan Coody, Mayor From: Heather Woodruff, City Clerk Date: May 9, 2001 Attached is a copy of the resolution authorizing additional personnel and a budget adjustment. The original will be microfilmed and filed with the City Clerk. cc: Steve Davis, Budget and Research Don Bailey, Personnel Nancy Smith, Internal Auditor