HomeMy WebLinkAbout57-01 RESOLUTIONRESOLUTION NO. 57_01
A RESOLUTION APPROVING A GRANT APPLICATION
TO THE ARKANSAS DEPARTMENT OF AERONAUTICS
FOR REHABILITATION OF AIRPORT HANGERS AND
A BUDGET ADJUSTMENT IN THE AMOUNT OF $187,317.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of Fayetteville hereby applies and
requests a grant be made to the City of Fayetteville from the Arkansas
Department of Aeronautics for a 50/50 grant for rehabilitation of the city's
airport hangers.
Section 2. That the City Council authorizes a Budget Adjustment in the
amount of $187,317,00 as outlined in Exhibit A.
PASSED and APPROVED this 1 day of May, 2001.
lc
• j
Ng
Afnete
Heather Woodruff, City Clerk
APPROVED:
City of Fayetteville, Arkansas
Budget Adjustment Form
EXHIBIT A
_ Budget Year
2001
Department:
Division:
Program:
Economic Development
Airport
Capital Expenditures
Date Requested
March 30, 2001
Adjustment #
Project or Item Requested:
$186,317 is requested in the Building &
Grounds Maintenance account for the cost
of the Airport Hangar Rehabilitation
capital project.
Project or Item Deleted:
To recognize $93,158 in State Grant
Revenue, $30,000 from the T -Hangar Unit
capital project, $50,000 from the Pavement
Maintenance capital project, and to use
$13,159 in the Airport Use of Fund Balance.
Justification of this Increase:
This grant project will provide for the
maintenance and rehabilitation of airport
hangars.
Justification of this Decrease:
The Arkansas Department of Aeronautics
providing 50% of the project cost as a
grant.
Sufficient funding remains
meet 2001 objectives.
Sufficient funding remains
with City Policy.
is
in projects to
to comply
Account Name
Building & Grounds Maint.
Account Name
Increase Expen e (Decrease Revenue)
Amount
186,317
Account Number
5550 3960
5400 00
Decrease Expense (Increase Revenue)
Amount
State Grants 93,158
Building Costs 30,000
Bld & Grounds Maint. 50,000
Use of Fund Balance 13,159
Account Number
5550
5550
5550
5550
0955 6805
3960
3960
0955
5804
5400
4999
00
00
00
99
Project Number
01037 1
Project Number
01037 1
98056 1
95047 1
• Approval Signatures
Gum EY1,,z,
RequesedBy
4-4 3-0
Date
/ 3 a
Date
Budge Manager
Department Director
Admin. rvices Director
May ri
Date
te
Type: A
Date of Approval
Buclpt0flicellseOnly
BCDE
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Blue Copy: Budget & Research / Yellow Copy: Requester
C:IDATATORMSBA-ADI,BA 01011.WK4
•
NAME OF FILE: Resolution No. 57-01
•
CROSS REFERENCE:
05/01/01
Resolution No. 57-01
03/30/01
Exhibit "A" (Budget Adjustment)
04/02/01
Departmental Memo to Dan Coody, Mayor, from Alett Little thru Staff
Review Committee regarding Grant Application and Budget Adjustment
05/01/01
Staff Review Form
05/09/01
Departmental Memo from City Clerk
NOTES:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO:
FROM:
THRU:
DATE:
SUBJECT:
Background:
Purpose:
Dan Coody, Mayor
Alett Little, Airport Manager / Economic Development Coordinator Ai
Staff Review Committee
April 2, 2001
Grant Application and Budget Adjustment
The Arkansas Department of Aeronautics recently added a new classification of grant
funding for Terminal Buildings, T -hangars, and Hangars construction or renovation.
Terms of the grant are a 50/50% split of project costs.
Airport administration is interested in pursuing this new funding opportunity in order to
refurbish the exteriors of two large old hangars which are currently in deteriorated
condition. Also, we propose to bring interior lighting up to standard at the Arkansas
Aviation Technology Center. Extenor parking area lighting on each of the three
buildings, is also included in the project.
The interior lighting work is concentrated in the Arkansas Aviation Technology
Center school for aircraft repair and maintenance. A recent FAA FAR 147
inspection cited the lighting problem as an area of concern. A letter from the
AA TC concerning the matter is included for your interest. AA TC currently leases
the two buildings at 4248 S School Ave and 4240 S School Ave. (A map is
attached for your information).
Renovation of the two aging hangers North of 4248 S School, will coincide with the
construction of a new hangar to the North, which is being developed for a corporate
tenant. The exteriors of the old hangars are in poor condition. The siding has rusted
through along the bottom edges, and some structural members have begun to be affected
by corrosion. The siding has been patched in a number of areas, which is both unsightly
and prone to leaking. The roofs on both hangars leak. Hangar doors are un -insulated, and
tenants have complained of exceptionally high heating and cooling costs, $1,000/month
and higher in some cases. The proposed renovation work on the existing hangars will
extend their usable life for at least 25 years, increase energy efficiency, and provide a
uniform and pleasing appearance for all the hangars situated in the area.
Budget Considerations: A budget adjustment is needed to carry out this project. The attached
budget adjustment includes a 15% project contingency amount.
Staff Recommendation: Airport staff recommends review of the application for funding, and
approval of a budget adjustment.
•
ARKANSAS DEPARTMENT OF AERONAUTICS
APPLICATION FOR STATE AIRPORT AID
ill
tteve
The County of Faye , herein called "Sponsor",
here.y makes application to the Arkansas Department of Aeronautics for SI
funds pursuant to Act 733 of 1977, for the purpose of aiding in financin(
project for the development of a municipal airport located in the City o-
fayetteville Arkansas, Washington County.
Date of Request: March 29,2001
Name of Airport: Fayetteville Municipal Airport / Drake Field
Name and address of City/County Commission sponsoring request:
City of Fayetteville Person to Contact about project:
113 West Mountain St James Nicholson, Financial Coord
Fayetteville, AR 72701 4500 S School Ave, Suite F
Phone/Fax Number: Phone/Fax Number:501-718-7643
Name and address of Engineering Firm (If Applicable):
Contact Person:
501-718-7646
Phone/Fax Number:
Describe the work to be accomplished: Renovation /
rehabilitation of
two
existing commercial hangars, including;inerior lighting,sidihg,
entry, masonry, painting, and other repairs as recruited
roofing, insulation,
•
State and Local Project Costs:
Please indicate: XX 50-50% Match
75-25% Match
90-10% Match
Total
Local
Local
State
Cost of Project
Share/Funds
Share/In-kind
Share
$162,015
81,007
81;007
Federal AIP Projects:
Atal Cost of Project
Federal Share (90%)
Local Share (5%)
State Share
4PState Airport Aid Application
Page Two
Provide the information listed below as it applies to your project:
Funds:
Source of Funds
Local funding: Municipal funds
State funding: Arkansas Department of Aeronautics
Source of In -Kind Services
Estimate starting date of project: May 2001
Estimate completion date of project: August,2001
Project will be for: New Airport Existing Airport XX
Is land to be leased or purchased?
No
Description of land and cost per acre:
Provide the Federal AX? Grant Number (AIP Projects Only)
N/A
State Representatives for your area:
State Senator David Malone
State Representative Bill Pritchard - District 8
•
• State Airport Aid Allkication
Page Three
The sponsor agrees to furnish the Arkansas Department of Aeronautics a col
of the legal instrument affecting use of the property for an airport. In
application for a new landing site or expansion of existing facility, the
FAA Form 7480.1, Notice of Landing Area Proposal, must be approved by FAA
before review for grant can be made by the state.
•
No land purchased with State Grant Funds
State Commission approval. All requests
will be considered on an individual case
No airport accepting State Grant funding
Lease.
may be sold or disposed of withot
for sale or disposal of property
basis.
may issue an Exclusive Rights
All applications for navigational aids (such as NDB & ILS) must have FAA
site approval before a state grant can be approved.
All Grant applications involving Federal Airport Improvement Program (Al?)
funding must be accompanied by the approved FAA application.
If this project is approved by the Arkansas Department of Aeronautics, ant
is accepted by the sponsor, it is agreed that all developments and
construction shall meet standard FAA construction practices as outlined ir
the specifications of this agreement. Runways, Taxiways, Parking Ramps,
etc. shall have a base and a thickness that.withaccomodate the weight of
aircraft expected to operate at this airport.
All grant applicants (City and/or .county).are.totally. responsible for
compliance with all Federall.State County.and,city.Laws,'Statutes,
Ordinancesi.12L1122i_llegulations, and%.Executive-Orders-yconcerning%contracts
i
and purchases for which this grant s approved and issued. All grant
appl cants must submit -wItrtheir applications a completed Contract and
Grail Disclosure and ceiEfliZaTiin Form. (Form 7-1 - Pages 1 & al
It is understood and agreed that should the sponsor fail to start this
project within three (3) months of the Arkansas Department of Aeronautics'
date of acceptance, that this grant is null and void.
It is also agreed that this project, except FAA funded projects, shall be
completed within one year from the date of acceptance of this graht by the
Arkansas Department of Aeronautics. Applications for extension will be
entertained if circumstances beyond the sponsor's control occur.
Funds will be disbursed according to Department procedures and final
inspection of completed project. (See Instruction page)
IN WITNESS WHEREOF, the sponsor has caused this Appleication for cate
Airport Aid to be duly executed in its naMe, this `rtu-day offla;C
ANW 20Q1
City of Fayetteville, Arkansas
1 NAe,4nsor
Authorized Signature
Alett Little, Airport Manager
Title
Proposed State share (x 50%)
Total proposed project cost
• SQ= 100 sq ft
Misc. electrical / plumbing
sight Fixtures - 1,000 watt
Stone masonry portico pillars - landside
Stone masonry wainscote - landside
Construct covered portico - landside entrance
Replace Entry doors
Replace hangar door gaskets
Lave Gutter / downspout
Soffit replace - SE & NE Corners
Miscellaneous structural repair - W & N walls
Replace wall insulation
Ferrous metal painting - door supports
Insulate Hangar Doors
Elastomeric roof coating
Replace Metal siding/trim
Roof Hugger system- replace roof
Materials & Installation
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QTY
i 4230 S School Ave
1 Old Tyson Hangar
30,423
60,847
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867
486
5,908
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Grand Totals: I
162,014.72
81,007.36
L
'IAMOUNT
Preliminary Estimates
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Mark Simmons,
Chaimerm
Dennis Anderson,
Via Chairman
Budcfr Phlmt,
Seartary
Kes
Treasurer
Direaors:
Richard Daniel
Burton Elliott
David Hasa=
GM°, M fCg,
Executive Director
Dean Schant
Marketing Direaor
Mike Kratchmer,
Tel:logical Director
Date: 28 March, 2001
To: Alett Little
Fayetteville Municipal Airport
4500 South School Avenue, Suite F
Fayetteville, AR 72701
From: Michael D. ICratchmer, Technical Director
Arkansas Aviation Technologies Center
4248 South School Avenue
Fayetteville, Arkansas 72701
Dear Alett:
We have been working together to get the lighting problem in our spaces corrected
and we are pleased with the progress thus far However, on 15 and 16 March the
FAA visited our school for our 2nd annual FAR 147 inspection and noted the deficient
lighting in the facility.
In the out -briefing after the inspection the FAA inspector cited the lighting problem as
an "area of concern". This means that a formal "Letter of Findings" will include
facility lighting as something that must be corrected. It will also include a time frame
for deficiency resolution (usually 30 days from receipt of the letter).
As of today that letter has not been received. When it is I will forward a copy to you
immediately. Thank you for your help in this matter.
Respectfully,
AI frtietar 1111111
chael D. ICratchmer
Technical Director
Cc: Greg McCoy
4248 S. School - Fayetteville, AR 72701
Phone: (501) 443-2283 - Fax (501) 443-2266
The Arkansas Aviation Technologies Center is an equal oNsorami0 / efinsrative adion oganization
•
•
•
•
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411
STAFF REVIEW FORM
X AGENDA REQUEST
CONTRACT REVIEW
X GRANT REVIEW
For the Fayetteville City Council meeting of May 1, 2001
FROM:
Alett Little
Name
Airport Economic Development
Division Department
ACTION REQUIRED:
Review and approval of a grant application to the Arkansas Department of Aeronautics
for the rehabilitation of airport hangars. The terms of the grant are a 50%/50%
°split of project costs. The estimated cost of the project is $162,015 with 15%
contingency added ($24,302) making the entire cost of the project $186,317. Approval
of an attached Budget Adjustment is also requested to cover the City's matching
share of $93,159.
COST TO CITY:
$186,317 (Expense) -
$(93,158) (Revenue)
Cost of this Request
5550-3960-5400-00
Account Number
01037-1
Project Number
0.00 Hangar
Rehabilitation
Category/Project Budget
0.00
Funds Used To Date
0.00
Remaining Balance
Category/Project Name
Airport Capital Exp
Program Name
Airport
Fund
BUD REVIEW:
-Budget Mn
er
Budgeted Item X
Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASEREVIEW:
.404s_ La_
ccounting Manager
y Attor ey
4 IN
Purchasing Officer
GRANTINGAGENCY: Ark. Dept. of Aeronautics
Vh2/67 0.-1-424.. 46/0/
Date InternalAuditor Date
1164411
19ate ADA Coordinator Date
4112%6
Date Grant Coordinator Date
STAFF RECOMMENDATION:
ivi ion Head
CI
Department DI ector
Administrative Services Director
Mayor
Airport staff recommends approval of grant application
and attached budget adjustment.
Date
,deo
Date
Date
Cross Reference
New Item: Yes No
Prey Ord/Res #:
Orig Contract Date:
Orig Contract Number:
04-13-01PO4:j;
C‘/I)
STAFF REVIEW FORM - Page 2
Description Airport Hangar Rehabilitation Grant Meeting Date May 1, 2001
Comments: Reference Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
Grants Coordinator
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Alett Little, Economic Development Director
From: Heather Woodruff, City Clerk
Date: May 9, 2001
Attached is a copy of the resolution approving a grant application for the Arkansas Department
of Aeronautics for rehabilitation of airport hangars and a budget adjustment. The original will be
microfilmed and filed with the City Clerk.
cc: Nancy Smith, Internal Audit
Steve Davis, Budget and Research