HomeMy WebLinkAbout51-01 RESOLUTIONRESOLUTION NO. 51-01
A RESOLUTION AWARDING BID 01-25 TO CINTAS
CORPORATION AND APPROVING A CONTRACT
BETWEEN THE CITY OF FAYETTEVILLE AND SAME TO
PROVIDE UNIFORMS FOR CERTAIN CITY EMPLOYEES
FOR THE REMAINDER OF CALENDAR YEAR 2001
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council hereby Awards Bid 01-25 to Cintas
Corporation and Approves a Contract between The City of Fayetteville and same
to provide uniforms for certain city employees for the remainder of calendar year
2001.
Section 2. That the City Council hereby authorizes the mayor to sign
such a Contract with Cintas Corporation.
PASSED AND APPROVED this /2 day of April, 2001.
ATTEST:
z /1,rt 41r
GI -leather Woodruff, City Cl
APPROVED:
By
•
NAME OF FILE: Resolution No. 51-01
•
CROSS REFERENCE:
04/17/01
Resolution No. 51-01
04/18/01
Contract with Cintas (Standard Uniform Rental)
04/18/01
New Customer Fact Sheet
Addendum to City of Fayetteville Agreement with Cintas Corporation
03/30/01
Departmental Memo to Mayor Dan Coody & City Council thru John
Maguire from Peggy Vice regarding Bid 01-25 Uniforms
03/30/01
Bid Information
04/17/01
Staff Review Form
04/24/01
Departmental Correspondence to Peggy Vice, Purchasing from Heather
Woodruff, City Clerk
NOTES:
RESOLUTION NO.
A RESOLUTION AWARDING BID 01-25 TO CINTAS CORPORATION AND
APPROVING A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE
AND SAME TO PROVIDE UNIFORMS FOR CERTAIN CITY EMPLOYEES
FOR THE REMAINDER OF CALENDAR YEAR 2001.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS•
Section 1. That the City Council hereby Awards Bid 01-25 to Cintas Corporation and
Approves a Contract between The City of Fayetteville and same to provide uniforms for
certain city employees for the remainder of calendar year 2001.
Section 2. That the City Council hereby authori the Mayor to sign such a Contract
with Cintas Corporation.
ATTEST:
By:
PASSED AND APPROVED t
day of April, 2001.
czr:
DAN COODY, Mayor
Heather Woodruff, City Clerk
OVED:
Renewal
Page 2 of 2
ciNrAs
STANDARD UNIFORM RENTAL
Customer City Of Fayettevilte
•
Customer No
Date
H -I9- 01
Phone
575-- sQes
Address 11'14 Mount al n City Faye t t evilte State AR
The undersigned (hereinafter called "CUSTOMER") orders from CINTAS CORPORATION or any of its subsidiaries (hereiZniap0fte7r2ca7lled1
"COMPANY") a Rental Garment Service for all of the Customer's garment rental requirements during the term of this agreement, at the
prices and upon the conditions, as outlined below:
employees to be fumished
employees to be fumished
employees to be fumished
employees to be fumished
employees to be furnished
changes of
changes of
IIIIIIII changes of
changes of
changes of
fear'
- per week
cc/4i per week
'e.r.a per week
per week
per week
@ 3. 4,0 per person per week
@ c24 20 per person per week
45) .21 Us per person per week
@ ... -7 e) per person per week
@ per person per week
All garments will be cleaned and maintained by the Company. Any garments that require replacement due to normal wear will be
replaced by the Company at no charge to the Customer.
Unless specified otherwise, the garments supplied under this agreement are not flame retardant or acid resistant and contain no
special flame retardant or acid resistant features. They are not designed for use in areas of flammability risk or where contact with
hazardous materials is possible. Flame retardant and acid resistant garments are 'available from Company on request. Customer
warrants that none of the employees for whom garments are supplied pursuant to this agreement require flame retardant or acid resistant
clothing.
Customer agrees to notify Company, in writing, of any hazardous materials that may be picked up by Company in the soiled garments
or other textiles serviced under this agreement. In no case will hazardous materials be present to the extent that they may be harmful to
Company's employees.
The weekly service charge for any individual leaving the employ of the Customer can be terminated, but only after all garments issued
to that individual, or the value of same, have been retumed to the Company. All garments remain the property of the Company. In the
event of rental items being lost, stolen, or destroyed by fire, acid, paint, gross neglect, or otherwise, the Customer will pay for said rental
items at the following rates:
REPLACEMENT VALUE
ITEM Slitee—T-wwe I o VALUE .35 ITEM 3 5 Coffcc Mat VALUE
ITEM 'JO" tfn.JC VALUE 17.00
ITEM ALuE 27.;o
47; - - - - • Elr;r:TZ
•
75.00
ITEM ZZ !lag
ITEM Satre Toe“..13
VALUE 15.00
VALUE .85
•
p uri
• • 1.• " • ••
fthc afliOuiit uI LIiG 1111.1aclbW in Dia Guic,uiiva, Ilse tiidex fur die pre US twelve momn or %.
Customer hereby agrees to indemnify and hold the Company harmless from any claims arising out of or associated with the use of the
product, including any claims allegedly arising from defects.
The Company guarantees to deliver the highest quality textile rental service at all times. Any complaints about the quality of the
service which have not been taken care of in the normal course of business must be sent by registered letter to the Company's General
Manager. If the Company then fails to resolve any material complaint in a reasonable period of time, the Customer may terminate this
agreement provided all rental items are paid for at the rates listed above as replacement values or retumed to the Company in good and
usable condition.
Additional employees and products may be added to this agreement upon written or verbal request of the Customer. In the event of
cancellation of this service agreement by the Customer prior to the termination date, other than for failure of the Company to perform
under its guarantee, the Customer will pay the greater of 50% of the weekly service charge per week for the unexpired term, or buyback
all the garments and other products in inventory at the rates listed above as replacement value.
The Customer certifies that the Company is in no way infringing upon any existing contract between the Customer and any other
uniform rental service.
36 ct,sys A .R.11
Terms of Payment: 10th E.O.M. or C.O.D. Firm CIfl Of Fayette lle
Accepted by 5610.6.... By
CINTAS LOCATION NO C165 Please Print
Name & Title
580 N Monitor Rd, Springdale, AR
72764
R-032-5 (REV. 1/97) Form Distribution: (1) White -Customer (2) Canary -Office (3) Pink -Corporate Office
Renewal
Page 1 of 2 All Contract Ps
ciNrAs •
119, 121, 123, 159
177, 658, 1790, 1794
Customer No 1795, 1796 & 2778
STANDARD UNIFORM RENTAL Date
Customer City Of Fayetteville Phone 75-- 8°7S 7
Address 113 W. Mountain AR
City Fayetteville zip 72701
State
The undersigned (hereinafter called "CUSTOMER") orders from CINTAS CORPORATION or any of its subsidiaries (hereinafter called
"COMPANY") a Rental Garment Service for all of the Customers garment rental requirements during the term of this agreement, at the
prices and upon the conditions, as outlined below:
Any employees to be furnished 5+ '10
changes of shicoeatnton
per week 0 C ao
4per person per week
Ats employees to be fumished 2 changes of acket per week @ • 56 per person per week
Al_jiyemployees to be fumished 2 changes of S tY per week 0 • Sp per person per week
P1(•%1 employees to be furnished 4 I-% changes of .514 /cPc
j ah per week ift) 4 30 per person per week
Sat_ employees to be fumished <I changes of S lei / 4,til per week @ LI. St per person per week
All garments will be cleaned and maintained by the Company. Any garments that require replacement due to normal wear will be
replaced by the Company at no charge to the Customer.
Unless specified otherwise, the garments supplied under this agreement are not flame retardant or acid resistant and contain no
special flame retardant or acid resistant features. They are not designed for use in areas of flammability risk or where contact with
hazardous materials is possible. Flame retardant and acid resistant garments are available from Company on request. Customer
warrants that none of the employees for whom garments are supplied pursuant to this agreement require flame retardant or acid resistant
clothing.
Customer agrees to notify Company, in writing, of any hazardous materials that may be picked up by Company in the soiled garments
or other textiles serviced under this agreement. In no case will hazardous materials be present to the extent that they may be harmful to
Company's employees.
The weekly service charge for any individual leaving the employ of the Customer can be terminated, but only after all garments issued
to that individual, or the value of same, have been retumed to the Company. All garments remain the property of the Company. In the
event of rental items being lost, stolen, or destroyed by fire, acid, paint, gross neglect, or otherwise, the Customer will pay for said rental
items at the following rates:
REPLACEMENT VALUE
ITEM Shirt VALUE 14.00 ITEM 35 SLLctpeL Mcit VALUE 75.00
ITEM Cotton Jean VALUE 19.00 ITEM lIpLLd 3uau 3CLvJLLC vAlu!.
ITEM Jacket VALUE 23.00 ITEM Ittazdtbft333±11ctttt_
St lish Jacket 24.00
— •1•11•11/.1111.11thiJ•111110/111111M111111111111•161,J81.11.11I 1
•
• • •
• • • •• • • •
•
•
Customer hereby agrees to indemnify and hold the Company harmless from any claims arising out of or associated with the use of the
product, including any claims allegedly arising from defects.
The Company guarantees to deliver the highest quality textile rental service at all limes. Any complaints about the quality of the
service which have not been taken care of in the normal course of business must be sent by registered letter to the Company's General
Manager. If the Company then fails to resolve any material complaint in a reasonable period of time, the Customer may terminate this
agreement provided all rental items are paid for at the rates listed above as replacement values or retumed to the Company in good and
usable condition.
Additional employees and products may be added to this agreement upon written or verbal request of the Customer. In the event of
cancellation of this service agreement by the Customer prior to the termination date, other than for failure of the Company to perform
under its guarantee, the Customer will pay the greater of 50% of the weekly service charge per week for the unexpired term, or buyback
all the garments and other products in inventory at the rates listed above as replacement value.
The Customer certifies that the Company is in no way infringing upon any existing contract between the Customer and any other
uniform rental service.
n 0 racy .5 A RT 151
By A!4:jayette
ecoevil
Terms of Payment 10th E.O.M. or C.O.D. Firm C
Accepted by #6,24.-avv 4
CINTAS LOCATION NO 065 Please Print
Name & Title
SRO N Monitor Rd, Springdal e, AR
7 2 7 64
R-032-5 (REV. 1/97) Forrn Distribution: (1) White -Customer (2) Canary -Office (3) Pink -Corporate Office
NE.CUSTOMER FACT SHEET•
Customer: Clk-/ rsc. rayelicuvlie
Yes
Contact:
fe3syy g re
Phone:
N/A This New Customer Fact Sheet amends and supplements the Service Agreement between Cintas and Customer. The additional
charges listed below are subject to adjustment by Cintas.
CREDIT/BILLING
O 0
0
COD Terms Explained Service Charge if Amount Due is Carried to Following Week)
Credit Terms Explained —Charge Payments Due 10 Days After End of Month
Ta.x Exempt Number 30 ao-st 3 0 C4-xr faert 0-c 6A.00,-ce
Even Billing Explained
MISCELLANEOUS
Weekly Nlinirn.tun Charge Explained /week
Nlake-Up Charge Explained (After Installation) Tgf—Y per garment 6
Seasonal Sleeve Change Cost Explained Add'I. $ _____I3r change per week.S.; t.7.) 11 4 Ur^ /4 5a
EnvironmentaVDelivery Charge Explained /00 9er /P per change per week.
Lost or Damaged Charges Explained (Refer to Service Agreement for Listing of Charges for Garments)
Size Change Policy: Customer agrees to have employees measured by a Cintas representative using garment "size sarnples".
A charge of $ per garment will be assessed for employees size changed within 4 weeks of
installation.
BULK BILLING PROCEDURE
ITEM DESCRIPTION WKLY CHG UR
Air Freshener
Hand Soap
Mops
Scraper/Comfort Spring
Walk -off Mats
taree ri-e
VEPA Regulations prohibit (40 CFR 261,262) the transport of textiles bearing free liquid. Shop towels may not be used to clean up oil
or solvent sp'lls. Appropriate shop towel container in place at S MSDS sheets received.
PROGRAM ITEMS
Shirt Color: /1/ey/Irr— Pant Color: COlion 01/1
Uniform Co ors Appropriate Based on Soil Conditions
O 0
o 0
0
EMBLEM DESCRIPTION
Emblem Style: Name -Script
Emblem Color: Name:
Emblem Charges Explained: Name: $
Custom Emblems: Embroidered:
Custom Emblem Charges Explained:
Jacket Color: 1:7 6
Company -Script: /Block:
Company:
Pac h Script Company: t
Other:
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
VArtwork Charge for LogoMat $125.00
SPECIAL INSTRUCTIONS
Special Cut Garments Explained? (+30% premium for 3XL+, 48W+, all LJ's, 19:+)
Uniform Storage: Lockers: each per week, Laundry Lock-up:
Company PaieVEmployee Paid/Split Program What % Enrollment Agrecme
Birthday
Referrals:
Each when
Other:
each
Ordering:
Color Script Block Proknit
Navy
Grey
Brown
Green
Red
Burgundy
0200
0300
0500
0400
0800
1298
1398
1598
1498
1898
BK.2098
BK3098
BK2898
BK0698
each per week.
Yes No
Prepared by: Customer Signature:
Date: Liik-40/
•
ciNrAse
4 THE UNITOPM PEOPLE .'
ADDENDUM TO CITY OF FAYETTEVILLE
This agreement between the City of Fayetteville and Cintas
Corporation will take effect upon the signing of the agreement through
December 31, 2001, and is renewable for five (5) consecutive one-year
terms after December 31, 2001.
Increases are negotiable through the City of Fayetteville Purchasing
Office, not to exceed 2% per year.
This agreement between the City of Fayetteville and Cintas
Corporation is renewable subject to the availability of City of Fayetteville
funds on an annual basis.
City of Fayetteville Repres
Ive
Cintas Corporation Representative
Cintas Corporation 580 N. Monitor Road RO. Box 149 Springdale, AR 72765-0149 Office: 501.751.7934 Fax: 501.751.6537 www.cintas.com
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
TO: Mayor Dan Coody & City Council
THRU: John Maguire
FROM: Peggy Vice "() kJ:C(2
DATE: March 30, 2001
SUBJECT: Bid 01-25 Uniforms
Staff recommends award of bid and approval of contract with low bidder Cintas Corporation to
provide uniforms. The contract is for the remainder of 2001 and is renewable for five years
based on availability of budget. Cintas is the current provider. Uniforms are currently worn by
personnel in Street, Meter, Building Maintenance, Traffic, Fleet, Airport, Parks & Recreation,
Water/Sewer, Sidewalk & Trails and Sanitation & Recycling.
A copy of the bid tabulation is attached for your review. Bids were sent out to eight uniform
companies and six companies submitted bids. The low bidder was determined by factoring in all
items. The 6% of invoice versus $1.00 per invoice from Cintas and price difference in the name
and division tags were the determining factor between Cintas and Ameripride.
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•
Sent:By: CITY OF FAY -PURCHASING; 41, 5015758241;
City of Fayetteville
Bid 01-25
Uniform Rental
Feb -2806 4:30PM; Page 3
Std 65/35 Poly Cotton Blend Shirt w/nocket Std 65/35 Poly Cotton Blend Shirt w/pkt
W/ 100% Cotton Jean W/ Std 65/35 Poly Cotton Blend Pant
Weekly Rental
Weekly Rental
22 Shirts & 11 Pants 5.20 22 Shirts & 11 Pants 5.20
11 Shirts & 11 Pants 4.50
18 Shins & 9 Pants 4.30
9 Shirts & 9 Pants 3.60 9 Shirts & 9 Pants
11 Shirts & 11 Pants 4.50
18 Shirts & 9 Pants 4.30
100°A, Cotton Jean Stil Poly Cotton
Blend Pant
Weekly Rental Weeklv Rental
11 Pants Only 2.70 11 Pants Only 2.70
9 Pants Only 2.16 9 Pants Only 2.16
Poly Cotton Blend Jackets
Lined Service Tacket or Lined Sport Jacket
Weekly Rental Weekly Rental
2 Jackets .50 2 Jackets .50
3.60
Std 65/35 Poly Cotton
Blend Shirt w/Docket
Weekly Rental
22 Shirts Only 3.40
11 Shirts Only 2.70
9 Shirts Only 2.16
Dress Uniform Shirt
w/pocket
11Shirts 2.70
•
SentCITY OF FAY -PURCHASING; 0 5015758241;
Additional Charges
Name/Emblem Charge
City Division/Emblem Charge
Energy/Pollution Charge
Delivery Charge
Other Charges not listed
Please Specify: Makeup
Number of days until Startup
Restocking Charge
Size Change Charge
Repair Fee/Charge
Replacement Charges
(Attach list if different for each type of clothing)
Feb -2846 4:30PM; Page 4
.75 /ea
1.25 /ea
1.00 /ea
0 /ea
.80 /ea
21 /days
0 /ea
0 /ea
0 /ea
/ea
Increase for renewal of contract:
Proposed delivery
schedule: city of Fayetteville Water,
serviced on Wednesdays. Sanitation,
% Per Year 2%
Water Meter, Sewer and Airport will be
Recycling, Park Maintenance, Traffic Shop,
Fleet. Street Department, Sidewalk & Trails and Building Department will be
serviced on Thursdays. During a holiday, Cintas will notify each department and
put notices up when their service will be, two weeks prior to delivery.
Submitted By:
Bidder. 0ev....+•-$1/4"--..
Telephone: 1:st '15t nto4 3 4
Fax: SZA -1St- LS3 n
Address. SIO J,Vre\ tht -17th
By: Title:
Bidder understands that specific quantities are unknown at this time. A list of divisions currently
utilizing uniforms is attached.
•
•
ciNrits.
LOST/REPLACEMENT PRICES -City of Fayetteville
65% Polyeter/35% Cotton Shirts
Long Sleeve $14.00
Short Sleeve $14.00
65% Polyster/35% Cotton Pants
Work Pant $17.00
100% Cotton Jean
$19.00
Oxford Button Down Executive Style Shirt
$17.00
Perma Lined Sport Jacket
$24.00
Lined Service Jacket
$23.00
Cintas Corporation 580 N. Monitor Road Springdale, AR 72764 Office: 501-751.7934 Fax: 501.751.6537 www.cintas-corp.com
-Sent L314,: CITY OF FAY -PURCHASING; 40 5015758241;
City of Fayetteville
Bid 01-25
Uniform Rental
Feb-284ii 4:30PM; Page 6/9
Yes or No
1. Are replacements of worn garments provided free of charge? Yes
2. Are repairs provided free of charge? Yes
3. Are size changes provided free of charge? Yes
4. Is there one specific "Customer Service Representative"
that will receive and respond to customer phone calls. Yes, Trained & Certified
Please list at least three references with contact names and phone numbers that you are currently
servicing in the Fayetteville/Springdale area with approximately the same number of empluyees
as the City of Fayetteville.
City of Fayetteville
Uniforms
REQUEST FOR BID
01-25
To be considered, written bids must be received by March 12th, 2001 no later than
11:00 a.m. in the format set forth in the accompanying documents. A non-responsive
or incomplete bid will not be considered. Bids received after this deadline will not be
considered. Bids should be hand delivered or mailed to the following address:
City of Fayetteville
Attn: Peggy Vice
Purchasing Division
113 West Mountain Street
Fayetteville, AR 72701
Telephone: (501) 575-8289
Fax: (501) 575-8257
The outside of the envelope must be clearly marked with the bid name and number.
1. It shall be clearly understood that any costs incurred by the bidder in responding
to this request for bid is at the bidder's own risk and expense as a cost of doing
business, and the City is not liable for reimbursement to the bidder for any
expense so incurred, regardless of whether or not the bid is accepted.
2. Any inquiries or requests for explanation in regard to the City's requirements
should be made to the above listed number. The names of any persons or firms
submitting questions, clarifications, or requests will not be disclosed until after
the deadline for submitting.
3. Any conditions or expectation on the part of the bidder for performance by the
City must be set forth in the bid.
4. At the discretion of the City, one or more bidders may be asked for more detailed
information before final award is made.
5. The City will not be responsible for misdirected bids. Bidders should call the
Purchasing Office at (501) 575-8289 to insure receipt of their bid documents
prior to opening time and date listed above.
6. Bidders must provide the City with their bid signed by a person having legal
authority to submit bids on behalf of the bidder.
•
City of Fayetteville
Bid 01-25
Uniform Rental
Std 65/35 Poly Cotton Blend Shirt w/pocket
W/ 100% Cotton Jean
Weekly Rental
22 Shirts & 11 Pants
11 Shirts & 11 Pants
18 Shirts & 9 Pants
9 Shirts & 9 Pants
100% Cotton Jean
Weekly Rental
11 Pants Only
9 Pants Only
Std Poly Cotton
Blend Pant
Weekly Rental
11 Pants Only
9 Pants Only
•
Std 65/35 Poly Cotton Blend Shirt w/pkt
W/ Std 65/35 Poly Cotton Blend Pant
Weekly Rental
22 Shirts & 11 Pants
11 Shirts & 11 Pants
18 Shirts & 9 Pants
9 Shirts & 9 Pants
Poly Cotton Blend Jackets
Lined Service Jacket or Lined Sport Jacket
Weekly Rental Weekly Rental
2 Jackets 2 Jackets
Std 65/35 Poly Cotton
Blend Shirt w/pocket
Weekly Rental
22 Shirts Only
11 Shirts Only
9 Shirts Only
Dress Uniform Shirt
w/pocket
11Shirts
Additional Charges
Name/Emblem Charge /ea
City Division/Emblem Charge /ea
Energy/Pollution Charge /ea
Delivery Charge /ea
Other Charges not listed
Please Specify: /ea
Number of days until Startup /days
Restocking Charge /ea
Size Change Charge /ea
Repair Fee/Charge /ea
Replacement Charges /ea
(Attach list if different for each type of clothing)
Increase for renewal of contract: % Per Year
Proposed delivery
schedule:
Submitted By:
Bidder.
Telephone:
Address:
Fax:
By: Title:
Bidder understands that specific quantities are unknown at this time. A list of divisions currently
utilizing uniforms is attached.
Division
Meter
Building Maintenance
Traffic
Fleet
Airport
Parks & Recreation
Street
Water/Sewer
Sidewalk & Trails
Sanitation & Recycling
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List of Divisions Currently Utilizing Uniforms
Division Address
1475 Cato Springs Road
115 N Church
1455 Happy Hollow Road
1525 Happy Hollow Road
4500 South School
1455 Happy Hollow Road
1525 Happy Hollow Road
1475 Cato Springs Road
1525 Happy Hollow Road
1560 S Happy Hollow Rd
Number of
Employees
17
12
4
12
1
15
27
44
2
43
City of Fayetteville
Bid 01-25
Uniform Rental
1. Are replacements of worn garments provided free of charge?
2. Are repairs provided free of charge?
3. Are size changes provided free of charge?
4. Is there one specific "Customer Service Representative"
that will receive and respond to customer phone calls.
Yes or No
Please list at least three references with contact names and phone numbers that you are currently
servicing in the Fayetteville/Springdale area with approximately the same number of employees
as the City of Fayetteville.
City of Fayetteville
Fayetteville, AR
501/575-8289
Bid 01-25
Uniforms
Change Item #8 to read:
8. Bidder guarantees firm and fixed pricing for the first full year of the term, the City may
consider annual adjustment of prices and fees limited to an annual adjustment of prices
and fees for the remaining terms. This adjustment must be requested in writing not -less -
than sixty days prior to the end of the then current term.
PEGGY VICE
PURCHASING MANAGER
City of Fayetteville, Arkansas
Uniform Bid
Bid No. 01-25
1. All bids shall be submitted on forms provided by the City.
2. Bidders shall not include state or local sales tax in their bid.
3. Bids received after the date and time set for receiving bids will not be considered.
4. The City reserves the right to accept or reject any or all bids, waive formalities in the
bidding and make a bid award deemed to be in the best interest of the City which may
consist of accepting or rejecting a portion of the bid as submitted.
5. The City shall be able to adjust the weekly quantities, number of changes, sizes, points of
deliveries, colors and exercise any other standard commercial option as may be available
in a contract of this type with proper notification to the vendor.
6. Each bidder shall state on the face of the bid form the proposed delivery schedules for
each location. (Day of the week, with Holiday provisions)
7. The awarded bid price for each item shall remain good and firm for a period of one (1)
year from the date of the contract The City will reserve the option to renew the contract
for four (4) additional one (1) year periods.
8. Bidder guarantees firm and fixed pricing for the entire term, or any extensions thereto,
however, the City may consider annual adjustment of prices and fees limited to an annual
adjustment of prices and fees. This adjustment must be requested in writing not -less -than
sixty days prior to the end of the then current term.
9. All bid prices shall be FOB each point of delivery as specified in the bid form.
10. All merchandise furnished shall be sufficiently serviceable to meet accepted commercial
standards. Cleaning, maintenance and replacement schedules at the responsibility of the
Vendor shall be completed on a weekly basis. Replacement of buttons, zippers, and
necessary repairs and mending will be completed within 2 weeks of notification.
Whenever questions regarding standards of quality of merchandise arise, they shall be
settled prior to the next delivery by mutual agreement of the Department/Division Head
or their designee and the vendor or his representative.
11. Replacement of non -repairable, worn or improperly sized merchandise will be completed
within two weeks of notification.
12. Provision of paragraph 10 & 11 shall be considered as normal wear and shall be
maintained by the vendor at no charge to the City.