HomeMy WebLinkAbout37-01 RESOLUTION• •
RESOLUTION NO. 37-01
A RESOLUTION APPROVING AMENDMENT #1 FOR
CONSTRUCTION MANAGEMENT OF MOVING THE
CITY WATER MAIN FROM THE TWO EXISTING BRIDGES
ON HIGHWAY 45 OVER THE WHITE RIVER TO THE
TWO NEW BRIDGES OVER THE WHITE RIVER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council hereby approves Amendment #1 to an
engineering contract with McClelland Consulting Engineers, Inc. in the amount of
$29,920.00 plus a 15% contingency of $4,488.00 for construction management of the
moving of the City's water main from the old bridges to the new bridges over the White
River on Highway 45. A copy of the amendment is attached hereto and made a part
hereof, Exhibit "A".
t It rp4SSED AND APPROVED this F.C-Pday of March, 2001.
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ATTEST
By:
4
eather Woodruff, City Clerk
APPROVED:
By:
DAN COODY, Mayo
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EXHIBIT A Ai sst
AMENDMENT NO. 1 TO
AGREEMENT FOR ENGINEERING SERVICES
CITY OF FAYETTEVILLE
CONSTRUCTION PHASE SERVICES
FOR HIGHWAY 45 EAST WATER MAIN RELOCATION
The Agreement listed above and dated May 2, 2000 did not include Construction Phase
services for the water main project. This Amendment to the Agreement is hereby made for that
purpose.
ARTICLE 1, SCOPE REVISIONS
The Scope of Work is amended to include; construction observation services for a full
time resident observer to be on site while pipe is being installed, contract administration services
to include routine progress pay estimates, change orders, preconstruction conference and
progress conference participation, and contract close out services, including record documents.
Specific services shall include the following:
1) Coordinate and conduct a preconstruction conference.
2) Provide a resident construction observer, whose duties and responsibilities shall be as
follows:
a) Provide full-time, resident inspection of the construction to observe the progress
and quality of the work executed by the contractor to determine if such work is in
accordance with the contract documents.
b) Endeavor to guard the OWNER against defects and deficiencies in such work.
c) Maintain a daily diary which shall be open for inspection by the OWNER in
which the following shall be recorded in indelible ink:
(1) Work performed.
(2) Number of men and equipment with detailed description of equipment
used in such work.
(3) Defects and deficiencies in such work, if not corrected by the
contractor.
(4) Weather conditions.
d) Submit a copy of the daily logs for each week to the OWNER no later than
Monday of the following week.
e) Verify that the contractor is:
(1) Using construction methods and materials in accordance with the
specifications.
(2) Constructing water lines within the easements provided.
(3) Constructing water mains in compliance with specifications (especially
depth of cover and acceptable bedding and backfill materials) before
initial backfilling is performed.
FY002255/Amendment I.doc
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0 Advise the contractor when the work performed is not meeting the conditions set
forth in subsection (e) above. The contractor shall be instructed to correct any
observed deficiencies and/or instructed to stop work, as appropriate. Records
will be made of the observation, the discussion, and the actions taken. If the
contractor continues without satisfactory corrective action, the OWNER will be
notified immediately, so that appropriate action under the OWNER's contract
with the contractor can be taken.
3) The Engineer and resident construction observer will endeavor to protect the
OWNER against defects and deficiencies in the work of the Contractor. However,
the Engineer and Construction Observer cannot guarantee the performance of the
Contractor, nor be responsible for the actual supervision of construction operations of
for the safety measures that the Contractor takes or should take.
4) Provide plan interpretation, review material submittals, and provide general contract
administration.
5) Review the contractor's monthly pay request and provide a recommendation on it the
OWNER.
6) Prepare contract change orders if needed.
7) Conduct three (3) status and progress meetings with contractor durmg course of the
construction period.
8) Conduct final inspection and make recommendations to OWNER regarding approval
of work.
9) Prepare post construction documents and provide to OWNER including summary of
quality control tests, bacteriological test reports and record drawings as provided by
contractor.
ARTICLE 2, FEE REVISIONS
The Fees and Payments established in the Agreement are amended to include
compensation for Construction Phase services as listed in Appendix "C" and as follows:
1) "Construction" phase services not to exceed: $26,450.00
2) Fixed fee for "Construction" services: $3,470.00
3) "ENGINEERING" contract amendment amount
for "Construction" phase services not to exceed: $29,920.00
ARTICLE 3, TIME OF PERFORMANCE
The construction documents provide for a two phase construction project, as follows:
1) Phase 1, water main outside the Highway Right of Way, to be completed while the
bridge is being constructed. A 75 calendar day period is allowed for this phase.
2) Phase 2, water main inside the Highway Right of Way and attached to the bridge, to
be completed immediately after the bridge construction is complete. A 30 calendar
day period is allowed for this phase.
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Time of performance is therefore dependent upon the completion of the bridge construction
by the Highway Department's contractor. The ENGINEER shall perform his services as
necessary to comply with these constraints and to minimize overall project delays The
ENGINEER shall provide Record Drawings within 60 days of construction completion.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be duly executed
as of the date and year first herein written.
FOR THE CITY OF FAYE 1 1 EVILLE
By:
Date:,/c/// %
FOR McCLELLAND CONSULTING ENGINEERS, INC. �/-
ATTEST: ���>L/�� `�! "j " 4/44
Date:
Liles/
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AMENDMENT NO. 1
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APPENDIX "C"
Basis for Payments to the "ENGINEER"
Water Main at Highway 45 Bridge
A. "Construction" Phase Services
CLisT•17(4tntiairftm
.
Tat 1.n fariit,
1=:;trrrc:,
Principal Engineer
Project Manger
Structural Engineer
Registered Surveyor
Computer Technician
Construction Observer
Chief Draftsman
Senior Draftsman
Junior Draftsman
Clerical
6 hours
54 hours
8 hours
4 hours
6 hours
420 hours
2 hours
16 hours
4 hours
4 hours
$41.11/hr.
$29.94/hr.
$29.94/hr.
$14.44/hr.
$18.03/hr.
$19.25/hr.
$16.50/hr.
$13.50/hr.
$9.75/hr.
$12.00/hr.
Direct Labor
Non Office Overhead at 138%
Subtotal
Fixed Fee
Subtotal
Direct Costs
TOTAL
4
$246.66
$1,616.76
$239.52
$57.76
$108.18
$8,190.00
$33.00
$216.00
$39.00
$48.00
$10,794.88
$14.896.93
$25,691.81
$3.470.00
$29,161.81
$758.19,
$29,920.00
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NAME OF FILE. Resolution No. 37-01
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CROSS REFERENCE:
03/30/01
Resolution No. 37-01
05/02/00
Exhibit "A" (Amendment No. 1 to Agreement for Engineering Services)
02/22/01
Departmental Memo to Fay. City Council thru Dan Coody, Mayor, Don
Bunn and Jim Beavers from Sid Norbash regarding White River Bridge -
Highway 45 E. Water Main Relocation Amendment #1 to the
Engineering Contract
Vicinity Map
03/20/01
Staff Review Form
04/03/01
Departmental Memo from City Clerk
NOTES:
FAYETTEVIPi,E
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
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To: Fayetteville City Council
Thru: Dan coody, Mayor ���
Don Bunn, Assistant PWD
Jim Beavers, City Engineer L ',y
From: Sid Norbash, Staff Engineerrjo,✓"
Date: February 22, 2001
Re: White River Bridge - Highway 45 E. Water Main Relocation
Amendment #1 to the Engineering Contract
The above referenced project is a Highway Department Project under
construction. City of Fayetteville has a water main that is
attached to the two bridges at the present time. Since there will
be two new bridges constructed and the old bridges to be taken
down, the water main has to be relocated to the new bridges.
McClelland Consulting Engineers, Inc. Was selected to perform the
design and bidding phase of this project, as the first phase of
their contract.
Attached please find the Amendment #1 to the existing engineering
contract with McClelland Consulting Engineers, to provide the
construction management for this project, as the second phase of
their contract. The cost of this agreement to the City will be
$29,920.00.
The Staff is requesting the Council approve the following:
(1) Approval of the Amendment #1, for a not to exceed amount of
$29,920.
(2) Approval of $4,488 (15%)Project Contingency to cover unexpected
expenses subject to the approval of the Mayor.
SN/sn
attachments: vicinity map
Amendment
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PROJECT LOCATION
WASHINGT N COUNTY
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STAFF REVIEW FORM
_X— AGENDA REQUEST
_X___ CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of March 20, 2001
FROM:
Sid Norbash A'AN.7 Engineering Public Warks
Name Division Department
ACTION REQUIRED: Approval of the Amendment #1 to the Engineering Contract
with McClelland Consulting Engineers, Inc. For the White River Bridge -
Highway 45 E. Water Main Relocation Project. Also approval of 15% ($4,488
Project Contingency.
COST TO CITY:
$34,408
($29.920 +9.988 Contg
Cost of this Request
a $ F*oc(^
Category/Project
5400-5600-5808-00
Account Number
00038-10
Project Number
$ vl/q (u3
Funds Used To Date
$ $(;35$=
White River Bridge -Water Line Relo.
Budget Category/Project Name
Water Improvements
Program Name
Water $ Sewer
Remaining Balance Fund
BUDGET
4 iia1
X Budgeted Item
Budge Coordinator
Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
GRANTING AGENCY:
% I CG SL 4.rrr///c///4 024,
Accoun ng M nageADA Coordinator Date
tyAttorn
WIAX
Purchasing Officer
"elf wt4A1LALLa�aslo
Auditor Date
ate Interna
a bl
Date
STAFF RECOMMENDATION: Approval of the Amendment
1,444 -
Division Head
D artmen
C
Director
4-
A iniStrate Services Director
Mayor
07/2t//2/
Dat
)722, S, O
Dat
Date
#1 with McClelland
Cross Reference
Engineers.
New Item: Yes_ No X
Prev Ord/Res #: g 5 Sa-w•
Orig Contract Date:
Orig Contract
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Staff Review Form
Description/ White River Bridge Hwy 45 E. Meeting Date 2-20-2001
Project Name Water Line Relocation
Comments: Reference Comments:
Budget Director
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
i
FAYETTEVI&E
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
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To: Sid Norbash, Engineering
From: Heather Woodruff, City Clerk
Date: April 3, 2001
Attached is a copy of the resolution approving the amendment to the construction contract with
McClelland Engineering I am also returning two originals to you. The original will be
microfilmed and filed with the City Clerk.
cc: Nancy Smith, Internal Audit