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HomeMy WebLinkAbout35-01 RESOLUTION1 • RESOLUTION NO. 35-01 • A RESOLUTION AUTHORIZING ACCEPTANCE OF BIDS FOR CONSTRUCTION MATERIALS AND SERVICES • WHEREAS, the City of Fayetteville placed for bids various construction materials and services needed in 2001 and received appropriate, legal bids for these materials and services; and WHEREAS, these low bids should be approved and the contracts awarded. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby accepts the attached bids for the amount stated and to the bidder (as also shows below): Curb & Gutter Red Hillside Gravel Portland Cement De-icing Rock Salt Thermoplastic Pavement Marking AC -20 Asphalt Oil SS -1 Asphalt Oil Ready Mix Concrete Aggregate Asphalt Jerry D. Sweetser, Inc. Les Rogers, Inc. Tune Trucking Company Morton Salt Company Time Striping, Inc. National Oil & Supply, Inc. Ergon Asphalt & Emulsion Tune Concrete Company APAC Arkansas, McChnton/Anchor Division APAC Arkansas, McChnton/Anchor Division i E i PASSED AND APPROVED this AW19Sfjftr'`� By: eather Woodruff, City Qe k day of March, 2001. APPROVED: DAN COODY, Mayor By: • NAME OF FILE: Resolution No. 35-01 • CROSS REFERENCE: 03/20/01 Resolution No. 35-01 02/23/01 Departmental Memo to Fayetteville City Council thru Dan Coody, Mayor, from Don Bunn and Randy Allen regarding 2001 Bid Awards for Materials 03/01/01 Staff Review Form 04/03/01 Departmental Memo from City Clerk NOTES: FAYETTEVIPI.E THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • TO: Fayetteville City Council THRU: Dan Coody, Mayor FROM: Don Bunn, Assistant Public Works Director Randy Allen, Street Superintendent DATE: February 23, 2001 SUBJECT: 2001 Bid Awards for Materials Qi Bids have been opened for construction materials utilized by the Street Division and other divisions of the City for the fiscal year 2001. The results of those bids are attached and this memo has staff's award recommendations. The curb and gutter bid only had one bidder and should be awarded to Jerry D. Sweetser, Inc. The red hillside gravel bid only had one bidder and should be awarded to Les Rogers, Inc. The de-icing salt bid only had one bidder and should be awarded to Morton Salt. The portland cement bid had two bidders and should be awarded to Tune Concrete Company. The hot -applied thermoplastic pavement marking bid had two bidders and should be awarded to Time Striping, Inc. The asphalt oil bid had three bidders with one line item (AC -30) having no bids and it will not be re -bid. Item #2 (AC -20) only had one bid and should be awarded to National Oil & Supply, Inc. Item #3 only had one bid and should be awarded to Ergon Asphalt & Emulsion. Item #4 only had one bidder but will not be awarded. The ready -mix concrete bid had three bidders and should be awarded to the low bidder Tune Concrete Company. The asphalt and aggregate bid had three bidders for the aggregate and one bidder for the asphalt. The bid should be awarded to the low bidder on aggregate and the only bidder on asphalt, APAC Arkansas, McClinton Anchor Division. The topsoil bid had no bidders and will be quoted on an as needed basis. z STAFF REVIEW FORM X Agenda Request Contract Review _ Grant Review For the Fayetteville City Council meeting of March 20, 2001. FROM: Tim Conklin Planning Public Works Name Division Department ACTION REQUESTED: To approve a resolution allowing a lesser dedication of right- of-way than required by the Master Street Plan for LS 01-4.00: Lot Split (Mary Pauline Reed Trust, pp 640),submitted by David E. Lashley on behalf of Mary Pauline Reed Trust for property located at 2283 S. School. The property is zoned C-2, Thoroughfare Commercial and contains approximately 3.01 acres. The request is to split into two tracts of 2.49 acres and 0.51 acres. COST TO CITY: so Cost of this request Account Number Project Number Category/Project Budget Category/Project Name Funds used to date Program Name Remaining balance Fund BUDGET REVIEW: Budgeted Item Budget Adjustment Attached Budget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: Ac nting Manager Date ADA Coordinator Date %-6%-0/ City Attot ey Date Internal Auditor Date Purchasing Officer Date STAFF RECOMMENDATION: Staff recommended that the right-of-way dedication be waived with regards to compliance with Master Street Plan requirements. Planning Commission voted 7-0-0, to approve the requested lot split contingent upon the City Council accepting a lesser dedication of right-of-way for the future extension of School Street through the property (54' instead of 55'). This is requested in order to accommodate an existing building that is encroaching on the right-of-way required by the Master Street Plan. ��rriL Division Head Department Director Administrative Services Director Mayor 3- 5 -vi Date Cross Reference Date New Item: Yes Date Prev Ord/Res#: Date Oric Contract Date: FAQ TEVI• LLIE THE CITY OF FAYETTEVILI ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Tim Conklin, Planning From: Heather Woodruff, City Clerk Date: April 3, 2001 Attached is a copy of the resolution authorizing lesser dedication of right-of-way as required by Master Street Plan for Large Scale Development. The original will be microfilmed and filed with the City Clerk. cc: Ed Connell, Engineering Scott Caldwell, Info. Tech. John Goodard, Info Tech. I.UUSLIUCLIUU 111431. A. 3. Page 6 • CITY OF FAYETTEVILLE, VITA • N TO : ARKANSAS . Janua DATE ISSUED: 19 2001 'A Februa EAND 5 2001at11:00 IM 0 •PENI a m. • B 2001-2 D • BUYER. City of Fayetteville, AR 1 130 DATE DAYS REQUIRED: ARO F O. Fayetteville, B AR 1 1 BUYER'S (501) PHONE 575-8289 # 1 GUARANTEED DELIVERY DATE ITEM # DESCRIPTION I QUANTITY UNIT PRICE TOTAL 1 2 3 Price Formed (per Price Placed (per Price sidewalk. (per Restrictions bid attached attached attached must per linear curb per linear curb per square be noted: specifications) & specifications) specifications) or & gutter. exceptions foot gutter. foot foot of Hand- of Machine- of to the ESTIMATED 1000. loo. 2000. 8.35 16,700.00 7.35 7,350.00 4 55 455.00 TOTAL: 24505.00 Upon set pertinent at the forth signing in this information prices stated. this bid Bid, proposal, regarding the bidder including the certifies articles EXECUTION specifications, that they being OF have terms bid on, BID read and and agree and standard agree to fumish to the conditions, these requirements articles and UNSIGNED BIDS WILL REJECTED BE NAME JERRY OF FIRM: D. SWEETSER, INC. 1 PHONE 443-3026 1 TAX PERMIT: BUSINESS 590 WEST ADDRESS: PO'LA• CITY FAYETTEVILLE AND STATE: AR ZIP' 72703 AUT / �'SI FERENCE ' •TURE: TITLE: PRESIDENT DATE* 02-02-01 ARKAN-•• : P' REQUESTED: x) YES ( ) NO • • OF FAYETTEVILLE, INVITATION TO ARKANSAS BID CITY 2001-2 January DATE ISSUED: 19, 2001 DATE February AND TIME 5, 2001 OF at 11:00 OPENING: a m. BUYER' City of Fayetteville, AR 1 130 DATE REQUIRED. DAYS ARO F. O. B Fayetteville, AR BUYER'S (501) 575-8289 PHONE # GUARANTEED DELIVERY DATE: ITEM # DESCRIPTION QUANTITY UNIT PRICE TOTAL 1 2 3 Price per linear Formed curb (per attached Price per linear Placed curb (per attached Price per square sidewalk. (per attached Restrictions bid must be & or noted: & specifications) specifications) specifications) exceptions gutter. foot of gutter. foot of foot of Hand- Machine- to the ESTIMATED 1000. 100. 2000. 8.35 16,700.00 7.35 7,350.00 4.55 455.00 TOTAL: 24505.00 Upon set pertinent at the signing forth in this information prices this Bid, the bid proposal, regarding stated. bidder including certifies the articles EXECUTION specifications, that they being bid OF have terms on, BID read and and agree and agree standard to furnish to the conditions, requirements and these articles UNSIGNED BIDS WILL REJECTED BE NAME OF JERRY D. FIRM: SWEETSER, INC. 1 PHONE: 443-3026 1 TAX PERMIT: BUSINESS 590 WEST ADDRESS: PO'LA- CITY FAYF,TTEVILLE AND STATE: AR ZIP' 72703 AUTH E SI 4 • TURE: TITLE: PRESIDENT DATE. 02-02-01 ARKAN-" = P FERENCE REQUESTED: (X) YES ( ) NO Lonstrucfton Mat. A. 3. Page 8 INVITATION TO BID BID # 2001-6 January DATE ISSUED: 19, 2001 DATE February AND TIME 2, 2001 at OF 11:00 OPENING: a.m. BUYER: City of Fayetteville, AR 1 DATE 1 30 REQUIRED: DAYS ARO F. O. B. Fayetteville, AR BUYER'S (501) PHONE 575-8289 # GUARANTEED DELIVERY DATE: ITEM # DESCRIPTION QUANTITY UNIT PRICE TOTAL 1 2 2 Red Delivery Please report Location /71-5 Hillside Price submit for the of 71 J, matenal: Gravel - per copy material /w( - per Cubic of soil being Cubic Yard analysis bid. iP.M-art; Yard 2. II Z.2 5- .Z (PS , 5 ,{ . SO No Amount : If City will load Is there RESTRICTIONS TO erne of Fayetteville there be our trucks? a loading THE BID Onter5 equipment charge? OR MUST cks up at the site EXCEPTIONS BE NOTED: m to • Yes Yes—No ✓ fit "1-o b.€. 7 I Cggecb6 ect in aye Pr G /c--- Upon forth information stated. signing in this bid regarding this Bid, proposal, the including the articles bidder certifies being EXECUTION that they specifications, bid on, OF have terms and agrees BID read and and standard to furnish agree conditions, these to the articles requirements and pertinent at the prices set UNSIGNED BIDS WILL REJECTED BE NAME L Cs OF g FIRM: 0720-5 rt– t- Dcd C , PHONE: C / 7 3g730 /U TAX 67 PERMIT: to 3 - 7Z -Od 1 BUSINESS 1SSS114am,'cbr ADDRESS: / CITY F AND STATE: etfr(e"die/Jr ZIP: 72.7d AUTHORIZED . SIGNATURE: TITLE(: 4CS:J�t. & DATE: /-3/-d ARKANSA PREFERENCE REQUESTED: (o)-1 YES ( ) NO INVITATION TO BID BID 2001-6 # DATE January ISSUED: 19, 2001 DATE AND TIME OF February 2, 2001 at 11:00 OPENING: a.m. BUYER. City of Fayetteville, AR 1 DATE REQUIRED: 1 30 DAYS ARO F. O. B. Fayetteville, AR 1 BUYER'S 1 (501) PHONE # 575-8289 1 GUARANTEED DELIVERY DATE: ITEM # DESCRIPTION QUANTITY UNIT PRICE TOTAL 1 Red Hillside Gravel - per Cubic Yard 2- J,1 5 LA 5- 2 2 Delivery Price - per Cubic Yard 2 . SD ,2, 5 Please submit copy of soil analysis report for the material being bid. Location of material: /�- //e5 /% fcJee ng t�r. �PEc / ; If City of Fayetteville will there be equipment load our trucks? picks up, at the site to Yes No Is there a loading charge? Yes No ✓ Amount : RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: Crr(.ers m f y 5.75.7The fie ea+oh.e.- Yey!((ei el Upon forth information stated. signing in this bid regarding EXECUTION OF BID this Bid, the bidder certifies that they have read and agree to the requirements set proposal, including specifications, terms and standard conditions, and pertinent the articles being bid on, and agrees to furnish these articles at the prices NAME OF FIRM: PHONE. TAX PERMIT: t UNSIGNED L65 12Ot74.ie5 w C-t elif3�f/30 7d e Y° 3 - %z -Od BIDS WILL BE REJECTED BUSINESS 1 ADDRESS: 555 WY-04,44 /,, c dr CITY AND Tiyet&ifie STATEN r ZIP' 71 Z& ( AUTHORIZED SIGNATURE. TITL : DATE: KANSA REFERENCE REQUESTED: (s iYES ( ) NO Sent By: CITY OF FAY-PURCHASING; !WE ay: CM Ur rAY-NUHCHASINU; 5015756241; INVITATION TO BID 2001-7 uvEr— City of Fayetteville F. O.B Fayetteville, AR Jan -30.01 9:58AM; Page 2 DATE ISSUED: rDAT AND TIME OF OPENING: January 19 2001 February 2, 2001 at 11:00 a m. 1 DATE REQUIRED: AR 1 30 DAYS ARO I ITEM # I BUYER'S PHONE # I GUARANTEED DELIVERY -DATE: 1 (501) 575-8289 1 2 Abrasives -L5 (Grit) 3 1 314"Concrete Aggregate i " 4 3/4" Concrete Aggregate 5 Class 7 Base (S8-2) . 6 FIR Material 7 Surge Pile (8" Minus) 8 Rip Rap (Sized Rock) 9 Shot Rock 10 Superpave 11 TY -2 HM SURF -LS 12 TY -3 HM SURF -LS 13 TY -2 HM SURF -SS 14 TY -3 HM SURF -SS 15 Premix -Coarse 16 HM Base (Black Base) 17 TY -1 HM Binder 18 TY -2 HM Binder 19 Delivery price to City of Fayetteville Corporate City Limits RESTRICTIONS OR EXCEPTIONS DESCRIPTION Coarse Lime TO THE BID MUST BE NOTED: Y ;'•�- G� �y t 1,r1e-zs T our-fsC r LI C-1 19 rl'1 - • QUANTITY -1 UNIT PRICE TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TOTAL 3 a 3.15 * tl EXE TI r N OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to fumish these articles at the prices stated. ' i fir Lc..nr.{ 5) UNSIGNED BIDS WILL BE REJECTED IL . NAMED RM: 1 PHONE: 1j0 , TAX PERMIT: BUSINESS ADDRE S 1, I CITY AND STATE: P.0 13:1(p 4 - ri-N);11 is AUTHORIZED SIGNATURE. TITLE: J 3 1I 140 g -"72 -Cal Lousrrucrou mar. A. 3. Page 12 (-PURCHASING; 5015758241; Feb - 1 2:17PM; 2001-5 INVITATION TO BID DATE ISSUED: D 1 1 January 19, 2001 February 2, 2001, at 11:00 a M. BATE REOUIRtD: 30 DAYS A 0 of Fatteville, AR Fa-tteville AR r. IB 1(50115758289 1 • ->:•`1` —i 1 Portland Cement (Type 1) Cement to be delivered to City of Fayetteville Shop Yard at 1525 S. Happy Hollow Road in full truckload ties. Annual 2001 Bid. Please indicate if quantities affect prices. RESTRICTIONS OR EXCEPTIONS TO THE BIO MUST BE NOTED: rpt" CtA-e .I Qr i c tic.t SS (pp- 1649 _9 -359 `— • 1.. 1 •• • Page 2/3 e QUANTITY UNIT -14110E T41`/([ 1 Ton $34QO Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal. including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. I NAME OFTfkt1: UNSIGNED BIDS WILL BE REJECTED c' - Tun Tui' �,�cgy Cc BUSINESS ADDRESS: A 041ED 611 I s.0 UTHaNATURE: ONE: 501 I ED. D#: 44)._- 31 51 1 1 I - 01it3q 149 CITY AND STATE. ZIP: TITLE: DATE- Sent By: CITY OF FAY -PURCHASING; • 5015758241; Feb -2,1 2:17PM; Page 2/3 INVITATION TO BID 1—BID # DATE ISSUED: 2001-5 January 19, 2001 Crty of Fayetteville, AR Fa-tteviUe AR501 575 8289 ( ` ' DESC iPTION _ - February 2, 2001, at 11:00 a m. bATE REQUIRED: 30 DAYS A 0 •- 1 Portland Cement (Type 1) Cement to be delivered to City of fayettevUle Shop Yard at 1525 S. Happy Hollow Road In full truckload hulas. Annual 2001 Bid. Please indicate if quantities affect pdces- RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: 5 6-tti•t .I Qr Ems -1 S S (Pi. V149-9 I aLY0 IA Vr 1 S u r r trtnr 111 — as ._! • .1.. - 1- i • z I Ton $ $.2.00 1 e 16 ata moo - I -1 Upon signing this Sid, the bidder certifies that they have read and agree to the requirements sat forth In this bid proposal, Including specifications, terms and standard conditions, and pertinent Information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. UNSIGNED BIDS WILL BE REJECTED ,.1 Ifi .s BUSIN 11 • 1 • UTH 1. SS AD a- • ES • S e NATURE: HONE: 5p I FE►S. •` . - 8154 '11- 0'17/ 3ci CITYAND STATE ZIP:co 13-1-kitTIo 13 -1 -kit I i -r Ar DA G 4. . .Sn( t.s tl cyr Sent By: CITY OF FAV -PURCHASING; 5015758241; Feb -2 2:17PM; Page 3/3 INVITATION TO BID 81D # 2001-5 January DATE ISSUED: 19, 2001 -AND DATE February 2, TIME 2001, OF at 11:00 OPENING: a m. BUYER:- City of Fayetteville, AR DATE REQUIRED: 1 30 DAYS ARO F. Fayetteville, O. e AR 1 1 BUYER'S (501) PHONE # 575-8289 GUAR' AO' ' NTE LIVE ea�.. DATE - # S ESCRIPTION •UA Tr UNIT PRICE 1 TOTAL Portland Cement Cement to be delivered Fayetteville Shop Happy Hollow Road 2001 Bid. Please indicate if prices. /Vo RESTRICTIONS THE BID MUST Pm (Type j�Ton to City of Yard at 1525 S. in full truckload quantities affect OR EXCEPTIONS BE NOTED: 1n, Zilla 1 quantities. Annual TO Upon forth information stated. signing In this bid regarding this proposal, Bid, the bidder including the articles certifies specifications, being EXECUTION bid that on, they OP have terms and agrees BID read and and standard to fumish agree conditions, these to the articles requirements and pertinent at the set prices NAME OF FIRM:!! /e / [ "ton/007G 1 PHONE: fG-PW3`bQ FED. at7295 ID#: �/&% UNSIGNED BIDS WILL BE REJECTED e%eO9 UESSADDRE !, /Y. /�S ve CITY --7��� / AND /S'd STA e et E: ZIP - 'c//7, , AUT. • - IZED SI • TURE: TIT DATE: Construction Mat. - INVITATION TO BID A. 3. Page 15 January DATE ISSUED: 192001 DATE February AND 5, TIME 2001, OF at 11:00 OPENING: a m. BID # 2001-8 BUYER City of Fayetteville, AR DATE REQUIRED: 30 DAYS ARO F. Fayetteville, 0. B. AR 1 1 BUYER'S (501) PHONE 575-8289 # GUARANTEED DELIVERY DATE ITEM # DESCRIPTION QUANTITY UNIT PRICE TOTAL 1 2 3 4 5 6 (Blue for * lay current Hot White Hot Each Hot Each. Hot Emblems Hot Handicap Hot 4" Parking All down RESTRICTIONS TO THE Truck Applied Applied Applied Applied Background pavement or Hand AHTD Yellow procedures BID Applied - Emblems Thermoplastic Thermoplastic Thermoplastic Each. Thermoplastic Spaces Applied MUST (4") marking specifications. OR Thermoplastic - w/White - - Thermoplastic per BE per linear Each. linear material must EXCEPTIONS NOTED. meet foot. Arrows - Words - Railroad • Emblem) foot. and (estimate as as as as as 45,000 needed needed needed needed needed If only) - 301./'/J y00, DO /00.00 A50.00 750. 00 x00.00 / , 00 Upon forth information stated. signing in this bid regarding this Bid, proposal, the the bidder including articles certifies being specifications, EXECUTION bid that OF they have terms on, and agrees BID and read to and standard furnish agree conditions, these to the articles requirements and pertinent at the pnces set UNSIGNED BIDS WILL REJECTED NAME OF FIRM: 67,-p; ac. 1 501-'7-07 PHONE: 'FED. 0117x75-79-0OAo.t I D#:7/ -o60 93 Y 4 Time BE BUSINESS P D. //�� box ADDRESS: /,)„j(, CITY V41 AND STATE: bu re' ZIP. 740 .54 AUTHORIZED P' SIGNATURE: TITLE: DATE: 1 w INVITATION TO BID DATE January ISSUED: 19, 2001 DATE February AND 5, TIME 2001, OF at OPENING: 11:00 a.m. BID 2001-8 #1 BUYER. City of Fayetteville, AR 1 1 30 DATE REQUIRED: DAYS ARO F 0. B. Fayetteville, AR 1 1 BUYER'S (501) PHONE 575-8289 # GUARANTEED DELIVERY DATE. ITEM # DESCRIPTION QUANTITY UNIT PRICE TOTAL 1 2 3 4 5 6 Hot White Hot Each Hot Each. Hot Emblems Hot Handicap (Blue Hot for * lay current RESTRICTIONS TO Truck Applied Applied Applied Applied 4" Parking All pavement down THE or Yellow Background Hand procedures AHTD BID Applied - Emblems Each. Spaces Thermoplastic Thermoplastic Thermoplastic Thermoplastic Applied specifications. MUST (4") marking Thermoplastic OR w/White - per - Thermoplastic - per BE Each. linear material must EXCEPTIONS NOTED: linear Arrows Words Railroad Emblem) meet foot. - - - foot. and (estimate 45,000 as as as as as needed needed needed needed needed If only) - 3a / t.Ta2. dO 100.00 /5 0 , 00 750 . 00 c% 00, 00 / , 00 Upon signing forth in this bid information regarding stated. this proposal, Bid, the the including bidder articles certifies being EXECUTION that specifications, bid OF BID they have read terms and on, and agrees to standard and furnish agree these conditions, to the articles requirements and at pertinent the set prices 1 sok'Y7r-074 PHONE. FED. o /l7r75— ID#:'7/-o66 79-OOAo 73 Si 3 t UNSIGNED BIDS WILL BE REJECTED NAME OF sy-r.p FIRM: inQ Enc. / me BUSINESS P. O. Q box ANDRE J)%. 6: 3% CITY V4e) AND STATE. bu IT n ZIP' -711.n& AUTHORIZED Kc P SIGNATURE:` - nt,;•y TITLE: 0i✓ Mang etoZ/�5/0, DATE'