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Home My WebLink About30-01 RESOLUTION• • RESOLUTION NO. 3d -Oi A RESOLUTION AUTHORIZING PAYMENT"' OF LOST PARKING SPACE REVENUE, FROM JULY 1 THROUGH DECEMBER 31, 2000, IN CONJUNCTION WITH THE TOWN CENTER CONSTRUCTION TO BEKKA DEVELOPMENT IN THE AMOUNT OF $3,230.00 AND APPROVING A BUDGET ADJUSTMENT OF $6,400.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby authorizes payment of lost parking space revenue from July 1 through December 31, 2000, in conjunction with the Town Center construction to Bekka Development in the amount of $3 230.00. A copy of the invoice is attached hereto marked Exhibit "A" and made a part hereof. Section 2. That the City Council hereby approves a budget adjustment in the amount of $6,400.00 to pay for the currently due $3,2300.00, plus future lost parking space rental through the end of construction of the town center. A copy of the budget adjustment is attached hereto marked as Exhibit "B" and made a part hereof. PASSED AND APPROVED this (Q day of March, 2001. By: eather Woodruff, City Clerk APPROVED: By: 1 BEKKA. DEVELOPMIIT CO. One West Mountain Street Fayetteville, AR 72701 BILL TO City of Fayetteville 113 W. Mountain Fayetteville, AR 72701 Bekka Parking 4111 C. 8. Page 3 Invoice DATE INVOICE NO. 2/21/2001: 2933 EXHIBIT A m 2 gal L 1 P.O. NO. TERMS MONTH Net on receipt 1 DESCRIPTION AMOUNT Unrecovered parking costs 7/00-12/00 3,230.00 Total $3,230.00 m 2 gal L 1 PARKING COSTS FOR 32 SPACES T $35.00 EACH ACTUAL COSTS RECOVERED $ 1,120.00 $1,120.00 $1,120.00 $ 450.00 $ 500.00 $ 475.00 UNRECOVERED COSTS; I.E., $ 670.00 $ 620.00 $ 645.00 LOSSES $1,120.00 $1,120.00 $ 705.00 $ 680.00 $ 415.00 $ 440.00 31,120.00 $ 6,720.00 $ 680.00 $ 3,490.00 $ 440.00 $ 3,230.00 Parking age 4 411 BEKKA DEVELOPMENT CO. PARKING PROFIT AND LOSS SCHEDULE JULY 2000 through December 2000 • DATE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL 2000 2000 2000 2000 2000 2000 ea •City of Fayetteville, Arkansas Budget Adjustment Form Bekka Parking C. 8. Page 5 Budget Year 2001 Department: Division: Program: General Government Town Center Construction Town Center Construction Date Requested March 6, 2001 Adjustment # EXHIBIT 8 Project or Item Requested: Funding of $11,776 for the settlement with Bekka Development for legal fee reimbursement and for parking space lost revenue. Project or Item Deleted: None. Recognition of Interest income. Justification of this Increase: The request is to fund the claim submitted by Bekka Development. Justification of this Decrease: Sufficient cash and investments exist to fund this request. Increase Expen e (Decrease Revenue) Account Name Amount Account Number Project Number Legal Services 8,546 5600 9600 5314 01 Rent 3,230 5600 9600 5308 00 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Interest -CMT -A&P Transf 11,776 5600 0960 6708 98 Approval Signatures Requested By Date Budget Manager Date Department Director Admin. Services Director Mayor Date Date Date Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log E Blue Copy: Budget & Research / Yellow Copy: Requester C: DATA'FORMSBA-AN BA OIOOJ.WKJ Bekka Parking C. 8. Page 6 4140 RESOLUTION NO. 85-00 A RESOLUTION AUTHORIZING PAYMENT OF LOST PARKING SPACE REVENUE, THROUGH JUNE 2000, IN CONJUNCTION\ WITH THE TOWN CENTER TO/BEKKA DEVELOPMENT\IN THE AMOUNT OF $6,135. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVTLLE, ARKANSAS• Section 1. That the City Council hereby authorizes payment of lost parking space revenue, through June 2000, in conjunction with the Town Center to Bekka Development m the amount of 56,135 A copy of the invoice isattached hereto marked Exhibit "A" and made a part hereof. APPROVED this 20th day \ of June . 2000. APPRO I /By: a. . ATTEST: By: eather Woodruff, City'Cler • • NAME OF FILE- Resolution No. 30-01 CROSS REFERENCE: Resolution No. 85-00 03/06/01 Resolution No. 30-01 02/21/01 Exhibit "A" (Copy of Bekka Development Co. Invoice No. 2933) 03/06/01 Exhibit "B" (Copy of Budget Adjustment) 06/20/00 Copy of Resolution No. 85-00 02/22/01 Memo to City Council from Mayor Dan Coody regarding Bekka Development Co. - Parking Cost 03/06/01 Staff Review Form NOTES: • RESOLUTION NO. 85-00 MI CR 1:7, A RESOLUTION AUTHORIZING PAYMENT OF LOST PARKING: SPACE REVENUE, THROUGH JUNE 2000, IN CONJUNCTION WITH THE TOWN CENTER TO BEKKA DEVELOPMENT IN THE AMOUNT OF 36,135. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby authorizes payment of lost 'parking space revenue, through June 2000, in conjunction with the Town Center to Bekka Development in the amount of 56,135. A copy of the invoice is attached hereto marked Exhibit "A" and made a part hereof AND APPROVED this 2,Qt day of June . 2000. APPRO KITES By. �6i�� rd... eather Woodruff ,City Cl • ekka Parking . 8. Page 2 r ATEASLE ITT OF FAYETTEVILLE, ARKANSAS • . To: City Council c. Co From: Mayor Dan Coody Date: February 22, 2001 Subject: Bekka Development Co. - Parking Cost Bekka Development Co. is requesting reimbursement for revenue shortfall on their rental parking spaces. Their invoice number 2933, dated February 21, sets out the costs as follows: Parking Costs - 7/00 thru 12/00 $3.230.00 City Council previously authonzed payment of parking cost to Bekka Development with resolution number 85-00. This request is for authorization for the invoice presented and authorization to reimburse for future invoices presented for parking revenue lost through June 30, 2001 or the opening of the parking area in the Town Center set aside for Bekka Development whichever is later. 113 WEST MOUNTAIN 72701 601-21-7700 SO- xx AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW 41/1! STAFF REVIEW FORM 9 For the Fayetteville City Council meeting of March 6, 2001 FROM: Bekka Parking C. 8. Page 1 Manor Coody Mayor General Goverment Name Division ACTION REQUIRED: Consideration of a claim by Bekka Development for lost parking space revenue in conjunction with the Town Center. If the claim is approved, approval of a budget adjustment to fund the approved claim is also requested. Department COST TO CITY: $3,230.00 19,152.00 Services & Charges Cost of this Request Category/project Budget 4 Category/Project Name 5600-9600-5308-00 4 5,002.00 Account Number Project Number BUDGET REVIEW:' Funds Used To Date Program Name 14,150.00 Remaining Balance Town Center Fund get Manager Budgeted Item X Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: i2'15� Aterd,,c3 " .Accounting Manager Date City Attorney Purchasing Officer STAFF RECOMMENDATION: Administrative Services Director GRANTING AGENCY: Internal Auditor Date Date ADA Coordinator Date Date Division Head Department Director Administrative Services Director Mayor Date Date Date Date Cross Reference New Item: Yes No Prev Ord/Res #: Orig Contract Date: Orig Contract Number: s F Iekka Parking 8. Page 2 �TEt t E j'L-�iL' 1 1�1 L ;ITT OF FAYETTEVILLE, ARKANSAS • To: City Council From: Mayor Dan Coody Date: February 22, 2001 Subject:, Bekka Development Co. - Parking Cost Bekka Development Co. is requesting reimbursement for revenue shortfall on their rental parking spaces. Their invoice number 2933, dated February 21, sets out the costs as follows: Parking Costs - 7/00 thru 12/00 $_3230.00 City Council previously authorized payment of parking cost to Bekka Development with resolution number 85-00. This request is for authorization for the invoice presented and authorization to reimburse for future invoices presented for parking revenue lost through June 30, 2001 or the opening of the parking area in the Town Center set aside for Bekka Development whichever is later. 113 WEST MOUNTAIN 72701 501-521-7700 FAX 501576.5257 • • 51-01 RESOLUTION NO. -12-94-4 A RESOLUTION AUTHORIZING PAYMENT OF THE LEGAL EXPENSES OF BEKKA DEVELOPMENT CORPORATION RELATED TO THE TOWN CENTER SUIT IN THE AMOUNT OF $8,545.35. BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council hereby authorizes payment of the legal expenses of Bekka Development Corporation related to its defense of the Town Center suit in the amount of $8,545.35. A copy of the invoice is attached hereto marked Exhibit "A" and made a part hereof and a copy of the adjusted budget is attached hereto marked as Exhibit "B" and made a part hereof. PASSED AND APPROVED thi .,; rr/ rC,� ATTEST: By: �/� d 9 eather Woo ff, City Cle day of March, 2001. APPROVED: By: L24 aJ DAN COODY, May. • • BEKKA DEVELOPMENT CO. One West Mountain Street Fayetteville, AR 72701 BILL TO City of Fayetteville 113 W Mountain Fayetteville, AR 72701 • Invoice DATE INVOICE NO. 7/27/2000 2561 EXHIBIT A E E It P.O. NO. TERMS MONTH Net on receipt DESCRIPTION AMOUNT Legal Costs-Davis,Cox & Wright 8/99-5/00 8,545.35 rn X 00 Total $8,545.35 E E It • • • • Davis, Cox & Wright PLC Customer Balance Detail Type Date Num Bekka Corp. Williams, et al v city of Fayettv & Bekka Invoice Invoice Invoice Invoice Invoice Invoice Invoice Invoice Invoice Invoice 8/31/99 9/30/99 10/26/99 11/29/99 12/30/99 1/31/00 2/29/00 3/30/00 4/27/00 5/31/00 1474 1655 1813 1998 2212 2361 2525 2722 2892 Account Class 2021 -A/R 2021 -A/R 2021 -A/R 2021 -A/R 2021 -A/R 2021 -A/R 2021 -A/R 2021 -A/R 2021 -A/R WJB WJB WJB WJB WJB WJB WJB WJB WJB • Amount 811.50 836.00 1,012.40 480.00 2,670.25 1,220.20 450.00 345.00 585.00 135.00 R8 545.35 City of Fayetteville, Arkansas laBudget Adjustment Form DCKKR rarxtng C. 8: Page 5 Budget Year 2001 Department: Division: Program: General Government Town Center Construction Town Center Construction Date Requested March 6, 2001 Adjustment 1! EXHIBIT B Project or Item Requested: Funding of $11,776 for the settlement with Bekka Devellopment for legal fee reimbursement and for parking space lost revenue. Project or Item Deleted: None. Recognition of Interest income. Justification of this Increase: The request is to fund the claim submitted by Bekka Development. Justification of this Decrease: Sufficient cash and investments exist to fund this request. Account Name Increase Expense (Decrease Revenue) Amount • Account Number Legal,Services 8,546 Rent 3,230 Account Name • interest -CMT -A&P Transf 5600 9600 5314 01 5600 9600 Decrease Expense (Increase Revenue) Amount 11,776 5308 00 Account Number • 5600 0960 6706 98 Project Number Project Number Approval Signatures Requested By Date 3ud Date' 3epertment Director. \drain. Servi Date Director Date Aayor Date Blue Copy: Budget & Research / Yellow Copy: Requester Budget Office Use Only Type: A B. C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log E 0 00WFORMSBAaw&._Of00/.WKJ L E F • NAME OF FILE: Resolution No. 31-01 • CROSS REFERENCE: 03/06/01 Resolution No. 31-01 07/27/00 Exhibit "A" (Copy of Bekka Development Co. Invoice No. 2561) 03/06/01 Exhibit "B" (Copy of Budget Adjustment) 03/02/01 Departmental Memo to Dan Coody, Mayor, and Fay. City Council from Kit Williams regarding Bekka Development Corporation's request for legal expenses and lost parking revenue 06/09/01 Departmental Memo to Fred Hanna, Mayor and Fay. City Council from Jerry E. Rose regarding Bekka claims for legal expenses and lost parking 06/27/00 Letter to Mayor Hanna from John Bradberry, Bekka Development Co. 10/22/98 Lease Agreement between Bekka Development Company and City of Fayetteville 03/06/01 Staff Review Form NOTES: FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS • DEPARTMENTAL CORRESPONDENCE To: Dan Coody, Mayor Fayetteville City Council From: Kit Williams, City Attorney Date: March 2, 2001 Re: Bekka Development Corporation's request for legal expenses and lost parking revenue I have reviewed previous correspondence from Brian Swam (August 5, 1999), City Attorney Jerry E Rose (June 9, 2000), and John Bradberry (May 25, 2000) concerning the parking and attorney fee requests. I have also reviewed the contract of October 22, 1998 between the City and Bekka Development Corporation. Initially, I would like to say that I agree with Jerry Rose's analysis of the City's obligations. Indeed, I believe the City was very generous in its interpretation of Section 14A of the contract, concerning parking during construction. However, this was probably the understood intent of the contract as shown m correspondence by Mr Brian Swain and the subsequent contract which secured 27 parking spaces at a lot as close as possible to Bekka's building and for its exclusive use at our cost on August 25, 1999. However, as Jerry stated in his letter: "The lease does not say nor was it intended to say that if Bekka couldn't convmce its tenants that they should pay for the use of the alternate parking that the City would compensate Bekka D M • • this claim you're more than welcome to but I can't think of any legal obligation to do so on this one." The City Council then decided to pay the bill submitted by Bekka, and this Council can choose to do so again. The previous City Council turned down Bekka Development Company's request for its $8,411.00 legal bill related to the Town Center Lawsuit. This is apparently a second request for these expenses. Jerry Rose and I are again in agreement that even the broad language of the contract does not legally obligate the City to pay these attorney fees. However I believe you can legally decide to pay some or all of this amount. I encourage the City Council to read Jerry Rose's correspondence to Mayor Hanna of June 9, 2000 on this issue. • Respectfully, Kit Williams City Attorney F X Y& FTE JE/ fl•L J& LEGAL DEPARTMENT CITY ATTORNEY DIVISION LAGAYLE D.MCCARTY ASST. CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE • JERRY E. ROSE, CITY ATTORNEY To: Fred Hanna, Mayor Fayetteville City Council From: Jerry E. Rose, City Attorney Lh Date: June 9, 2000 Re: Bekka claims for legal expenses and lost parking John Bradberry's letter dated May 25, 2000 asks for the City to pay attorney fees and lost parking revenue under the terms of Bekka's lease dated October 22, 1998 which is attached as part of the agenda packet. I thought these comments may be of some assistance to you in your decision. Attorney fees: Since the filing of what is commonly referred to as the Town Center lawsuit in mid -1999, I have been asked by Bekka on a number of occasions as to what my position was on paying Bekka's attorney fees incurred as a result of their being named a party to the suit. I can recall two conversations with Dianne Boyd and one with Jack Butt. On every occasion I expressed my belief that the City was not legally obligated under the terms of the lease to pay Bekka's attomey fees, but that I thought that the City Council may well feel that in fairness they should pay some or all of those fees and I encouraged them to make a claim. I do not believe that attorney fees for Bekka's defense of the Town Center suit are covered under the lease agreement. Bekka is accused in the suit of entering into an illegal contract with the City and the suit seeks to void Bekkas lease and requests Bekka refund the money paid under the terms of the lease. I don't think that fits under the lease provisions which are cited by Bekka because I don't t:;lieve the defense of the suit is directly or indirectly associated with the leased premises. Instead I believe it is associated with the money Bekka received for the lease which has no relationship whatever with the leased premises. For what it's worth, I readily concede that reasonable legal minds may differ. I also readily concede that Bekka's defense assisted the City in its position and that Jack Butt's able and highly competent legal skills were welcomed by all who supported the City's position. Accordingly, I would have no objections to the City resolving this matter by paying this claim. I just want you to know want you to know that I don't believe you are legally obligated to. Remember that this case is likely to be appealed and I assume more attorney fees may be incurred by Bekka as a result. • • D M • • • ,• • • Page 2 Mayor/City Council June 9, 2000 2. Lost Parking Revenues: I recall talking to Dianne Boyd and John Bradberry about the City providing alternate parking to Bekka without any additional clause in the lease. I also recall that we were not sure we could find such alternate parking and told Bekka that if they could find altemate parkmg that the City may compensate them for that cost. I have no memory of nor do I believe there was a discussion of any compensation that was to be made to Bekka under any circumstances for loss of parking revenue. Section 14A of the lease provides that the City pay for relocating and providing parkmg. We've done that by providing Bekka altemate parking. The lease does not say nor was it intended to say that if Bekka couldn't convince its tenants that they should pay for the use of the alternate parking that the City would compensate Bekka for a loss of revenue. Again, if you wish to settle this claim you're more than welcome to but I can't think of any legal obligation to do so on this one. • /cbp If I can provide anything further, just let me know. RFktrl BDC JUL 2 8 2000 BEKKA DEVELOPMENT C'.°F MAYOR'S- t-^ O EXECUTIVE SQUARE, ONE WEST MOUNTAIN, FAYETTEVILLE, AR 72701 (501) 442-7672 FAX (501) 442-4580 June 27, 2000 City of Fayetteville Attn: Hon Fred Hanna, Mayor 113 W. Mountain Fayetteville, AR 72701 Dear Mayor Hanna: In accordance with our lease agreement and further to my letter of May 25, 2000, we are submitting an updated invoice for legal fees related to the leased premises. As you may have heard, Judge Gunn denied our motion for the plaintiff in the Town Center Lawsuit to pay defendant legal fees. Please remit promptly to: Bekka Development Company One West Mountain Fayetteville, AR 72701 Thank you for your attention to this matter. John Bradberry Vice President-Bekka Development Co. cc: Mr E G Bradberry, President Bekka Development Co. Mrs. Dianne Boyd, Secretary Bekka Development Co. L Jc B LEASE AGREEMENT Agreement made this ' day of i , 1998, by and between BEKKA • Development Company, an Arkansas Corporation, with offices at One West Mountain Street, Fayetteville, Arkansas 72701, (hereinafter called "Lessor"), and the City of Fayetteville, Arkansas, a municipal corporation, with offices at 113 West Mountain Street, Fayetteville, Arkansas 72701, (hereinafter called "Lessee"). WHEREAS, the City of Fayetteville desires to revitalize its Downtown by building a Town Center with a Plaza connected to the Fayetteville Square; and, WHEREAS, BEKKA Development Company is also interested in revitalizing Downtown Fayetteville; and, WHEREAS, BEKKA Development Company recognizes that its property is much more valuable than indicated by the terms of this Lease Agreement; nevertheless, is willing to lease the hereinafter described property, under the terms and conditions specified herein; and, WHEREAS, the plans contemplate the conversion of an entire tract of Lessor's property to use as an entrance plaza to the Town Center, which may materially and adversely impact Lessor's adjacent developed lots to the east and west of the intended plaza, and will preclude integrated development of Lessor's combined tracts fronting the Fayetteville Square; and, WHEREAS, while the City could exercise its power of eminent domain to acquire Lessor's • property, both parties wish to avoid the uncertainties and potential expense of condemnation proceedings, as well as the threat such proceedings could hold for either the project itself or the value to Lessor of this and its adjacent lots. NOW, THEREFORE, IN CONSIDERATION of the rents, promises, recitals and mutual covenants contained herein, the Lessor and Lessee hereby agree as follows: 1. LEASED PREMISES. Lessor hereby lets, leases and demises unto Lessee, without representations as to physical condition or suitability, subject to the terms and conditions contained herein, the following described property situated in Washington County, Arkansas: Lots Two (2) and Three (3) in Block Thirty (30) in the Original Plat of the Town (now City) of Fayetteville, Arkansas, and part of Lot 4 West of Lot 3 to the existing walkway edge, a distance of approximately 15'. To have and hold said premises unto the said Lessee for and during the term herein stated, subject to the covenants, terms and conditions contained herein. 2. TERM. This lease shall commence upon the effective date hereof and shall extend for a term of twenty-five (25) years. Lessee shall have the option to extend said lease in five (5) year increments, on an Evergreen basis, rent to continue as set forth in paragraph 7, if Lessee is not in default. It is the specific intent of the parties that this lease be one of perpetual renewal at the option • of the Lessee so long as Lessee is not in default. , / • 3. DESIGN. Lessor agrees to allow Lessee to construct a Town Plaza in substantially the same design as shown in the architectural drawing attached hereto as Exhibit "A". Before and after initial construction, any substantial changes to the design as shown in Exhibit "A", must be approved by the Lessor in writing prior to construction. Lessor shall not unreasonably withhold such approval. 4. ASSIGNMENT. Lessee shall not assign this lease or sublet the leased premises or any part thereof without prior written consent of the Lessor. 5. POSSESSION. Lessee may take possession of the leased premises when Lessor has given•final approval of Lessee's plans for the improvements to be made to the Leased Premises as set forth in paragraph 3 above and, when a construction contract for the Town Center Project, which will be located south of the Leased Premises, has been entered into. 6. COSTS, UTILITIES AND LIABILITY. All costs, utilities, and liability of and for the plaza and connecting areas, steps, and tie ins shall be borne by the Lessee. 7. RENT. As partial consideration, in addition to the terms, conditions and covenants hereof, Lessee agrees to pay Lessor the sum of one hundred twenty thousand dollars ($120,000.00) upon possession and one dollar ($1.00) per year during the term or any extended terms, hereof. 8. TAXES. Lessee shall pay any and all ad valorem taxes, fees and assessments levied •against said premises during the term of this lease; including, but not limited to, real estate taxes, personal property taxes, sales taxes and off-street parking district taxes. 9. PARKING. Lessee shall at no cost to the Lessor provide and maintain a paved area adjacent to the Executive Square Office Building, underneath the Town Plaza, sufficient to accommodate 32 parking spaces. Said area shall be for the exclusive use of the Lessor and/or Lessor's Tenants and guests; however, when not in use by Lessor, said spaces may be utilized by the Lessee for public purposes. Lessee shall provide and maintain reasonable access which is satisfactory to the Lessor from the parking area provided to Lessor hereunder, to the premises to the east and west of the Leased Premises; and shall provide and maintain lighting, ventilation and upkeep of said parking area in a manner which is satisfactory to Lessor. 10. USE. Lessee shall use the Leased Premises for the purpose of building and operating a Town Plaza, which shall be the entrance from the south side of the Fayetteville Square to the Town Center, and for no other purpose or purposes without the written consent of Lessor. 11. DEFAULT. Lessor may declare a default by Lessee upon the following: A. Lessee failing to pay any installment of rent and the failure continues for a period of 60 days after written notice to the Lessee. B. Failure to comply with any other terms of this Lease Agreement, and not curing • such failure within 60 days after written notice to the Lessee. 12. REMEDIES. Upon the occurrence of any default by the Lessee, which is not timely cured after written notice, Lessor may terminate this Lease Agreement and immediately enter upon • ;• and take possession of the leased premises. Pursuit of said remedy shall not preclude pursuit of any • other remedies herein provided, or provided by law. No waiver by Lessor or any violation or breach of any portion hereof shall be deemed or construed to constitute a waiver of any other violation or breach of the same or otherwise. Lessee shall pay any and all costs and expenses resulting from an event of default hereunder or incurred in the collection of any past due balances hereunder, including reasonable attorney fees, whether said attorney is in-house or not, and whether or not suit is brought. 13. CONTINUING OBLIGATIONS. Lessee shall bear all cost and expenses, directly or indirectly associated with the Leased Premises, including, but not limited to, any and all improvements, maintenance, up -keep, lighting, utilities, insurance, accidents, taxes, fees, assessments, cleaning, snow removal and trash removal, and shall defend, indemnify and hold Lessor harmless therefore. Lessee shall maintain the Leased Premises in a clean, attractive, healthful condition, and in accordance with all laws and ordinances. Lessee's obligations under this agreement shall continue and shall survive the expiration or termination hereof, until all obligations of the Lessee incurred hereunder have been met. Nothing herein is to be interpreted or intended as a waiver of the tort immunity granted Lessee under the law of the State of Arkansas. 14. MISCELLANEOUS PROVISIONS. A. Lessee shall pay any and all costs and expenses associated with, directly or indirectly, the removing, relocating, replacing, providing, etc., any and all utilities, electrical service, heating and air-conditioning, water, sewer, steps, entrances, driveways, parking, etc., to or for the • Leased Premises. Said removal, relocations, etc., shall be subject to Lessor's prior approval and shall be done with minimum disruption of services. B. Lessee shall provide and maintain reasonable access from the Leased Premises (plaza and parking) to the premises east and west of the Leased Premises, to Lessor's satisfaction, including at least three (3) walkways from the plaza to the premises located to the west of the Leased Premises. C. The rent provided in this lease shall not be used directly or indirectly in determining fair market value in any subsequent condemnation action regarding this property. D. All risk and loss to the Leased Premises during the term or any extended terms hereof shall be borne by Lessee. E. Upon termination of the lease, Lessee shall continue to provide Lessor reasonable ingress and egress to and from the Leased Premises across Lessee's property lying south of the Leased Premises. Said access is currently being afforded by a driveway/alley along the south edge of the Leased Premises from both East and Block Streets. F. Lessee shall provide, at no cost to Lessor, during the term and any extended tertrt hereof, reasonable space for trash/garbage disposal and pickup for use by Lessor and the occupants of the premises lying east and west of the Leased Premises. 15. SUCCESSION. This lease agreement shall inure to the benefit of and be binding upon • the parties hereto and their respective heirs, successors and permitted assigns. • 16. SEVERABILITY. Each provision of this lease agreement is severable from all other provisions. In the event any court of competent jurisdiction determines that any provision is invalid or unenforceable for any reason, all remaining provisions shall remain in full force and effect and shall be construed to best effectuate the intent of the parties. 17. INTERPRETATION. This Lease Agreement shall be deemed to have been made under and shall be governed by the laws of the State of Arkansas in all respects, including without limitation, matters of construction, validity, performance and venue. Venue of any legal actions shall be in Washington County, Arkansas and the parties specifically waive any and all other. 18. AUTHORIZATION. The persons executing this agreement covenant and represent that they are duly authorized and empowered to do so on behalf of the party they purport to represent. 19. LIABILITY. Lessor shall not be liable to Lessee or any other party, person, or entity for damage, injury or loss of any kind arising from or associated with the Leased Premises, directly or indirectly, and Lessee shall defend, indemnify and hold Lessor and its officers, agents, employees, directors, and shareholders harmless therefrom. The Lessee shall be liable for any and all damages from their construction, development, and use of the Leased Premises. Nothing herein is to be interpreted or intended as a waiver of the tort immunity granted Lessee under the Law of the State of Arkansas. • 20. TIME OF ESSENCE. Time shall be of the essence in this Lease Agreement. 21. ALL RIGHTS NOT SPECIFIED. All rights not specifically granted under this Lease shall remain with the Lessor. 22. ENTIRE AGREEMENT. This Lease Agreement including Exhibit "A" contains the entire agreement of both parties hereto, and no other oral or written agreement shall be binding on the parties hereto. This Lease Agreement supersedes all prior agreements, contracts, and understanding of any kind between the parties relating to the subject matter hereof. IN WITNESS "EREOF, the parties hereto have hereunto set their hands and seals on this day of del �d�t , 1998. LESSOR: BEKKA An Arka By: CO. t!I LESSEE: CITY OF FAYETTEVILLE, ARKANSAS A Municipal Corporation 7 By: L^s Fred anna, Mayor ATTEST: Hther Woodruff, City Clerk Pr � • STAFF REVIEW FORM • X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW G, Zoo/ For the Fayetteville City Council meeting of , John Maguire Administration Name Division Department ACTION REQUIRED: Consideration of a claim by Bekka Development for legal expenses in conjunction with the Town Center. A claim for parking rental revenue was approved at the June 20, 2000 meeting of the Fayetteville City Council. If the claim is approved, approval of a budget adjustment to fund the approved claim is also requested. COST TO CITY: $8,545.35 Cost of this Request 5600-9600-5314-01 Account Number Project Number Category/Project Budget Services and Charge Category/Project Name 400/ Town Center Funds Used To Date Program Name Remaining Balance Budgeted Item Fund x Budget Adjustment Attached Administrative Services CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: b Acco ing Man er to ADA Coordinator Date z23 n a(�apl I 'rney y Attoate Internal Au for Date l Purchasing Officer Date Grant Officer Date STAFF RECOMMENDATION: D bisio�� Da t7iiDe artment Dire or D e O Admin. s Directo Date May/r , Date Cross Reference New Item: Yes No Prev Ord/Res it Orig Contract Date: 0 STAFF REVIEW FORM • Page 2 Description Meeting Comments: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor Grants Offcier Reference Comments: Reference Comments: Reference Comments: Reference Comments: Reference Comments: Reference Comments: Reference Comments: a Resolution 32-01 This number was missed when numbering resolutions RESOLUTION NO. 33-01 A RESOLUTION IN SUPPORT OF THE APRIL 28, 2001 FAYETTEVILLE CREEK CLEANUP. WHEREAS, a considerable amount of pollution has been documented along Scull Creek and other creeks in Fayetteville, and WHEREAS, the Fayetteville Urban Resources Stream Team has planned its Second Annual Fayetteville Creek Clean Up on Scull Creek for Saturday, April 28, 2001, and WHEREAS, several departments and societies within the University of Arkansas system, the Arkansas Stream Team Program, Arkansas Game and Fish, Arkansas Environmental Education Association, 4 County Solid Waste District, Washington County Cooperative Extension Service, Arkansas State Sierra Club, Ozark Headwaters Group Sierra Club, and the Fayetteville Environmental Concerns Committee have each lent their support to this creek cleanup effort, and WHEREAS, the quality of water in Fayetteville's urban streams and creeks have a direct impact on public health, recreation and property values, and WHEREAS, the City Council of the City of Fayetteville and many citizens of Fayetteville would like to enc ourage the restoration of Fayetteville's natural waterways and riparian zones, WHEREAS, urban creeks can serve as living laboratories for hands-on environmental education, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The City of Fayetteville hereby states its support of the Second Annual Fayetteville Creek Clean Up and encourages all citizens to take part in this effort. This support will include: A. Providing solid waste roll -off dumpsters and other needed equipment within reason, and B. Staffing one or more informational booths in the Clean Up's Educational Resources Area which feature the City of Fayetteville's efforts to encourage environmentally responsible practices, and C. Continued efforts to educate Fayetteville Citizens and to encourage multiple uses of Fayetteville's urban streams, including 1) Installing signage at each creek crossing saying which creek flows there; 2) Initiating an Adopt -A -Creek program with city residents and/or groups; 3) Working with the University of Arkansas and FURST to produce a hydrology map that would illustrate wetlands areas, creeks, multi -use trails and parks on one side and environmental educational information on the back; 4) Establish multi -use trails along creeks and streams; 5) Installing trash cans and recycling bins along creek -side multi -use trails as the trails are developed; 6) Initiating a public advertising campaign in the local media educating citizens about City of Fayetteville environmental programs (recycling/parks/tree & landscaping/trails/creeks, etc.) 7) Establish a citizen's hotline to report dumping, contamination and/or public health related concerns, as they pertain to urban creek issues (as in sewage overflows or hazardous waste spills). PASSED AND APPROVED this day of`r, 2001. ATTEST: APPROVED: 1 1 By: Heather Woodruff, City Clef NAME OF FILE: Resolution No. 33-01 CROSS REFERENCE: 03/20/01 I Resolution No. 33-01 03/26/01 1 Departmental Memo from City Clerk NOTES: FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE ./To: Cheryl Zotti, Solid Waste From: Heather Woodruff, City Clerk Date: March 26, 2001 Attached is a copy of the resolution supporting the April 28, 2001 creek clean up. The original will be microfilmed and filed with the City Clerk. • a RESOLUTION NO. 34-01 A RESOLUTION AUTHORIZING LESSER DEDICATION OF RIGHT OF WAY AS REQUIRED BY MASTER STREET PLAN FOR LARGE SCALE DEVELOPMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby authorizes a lesser dedication of right of way than required by the Master Street Plan for Large Scale Development (LS) 01-4.00 Lot Split by the Mary Pauline Reed Trust for property located at 2282 S. School Street. The lesser dedication is necessary because the existing building encroaches upon what would be the required dedication of right of way which shall be adjusted so that the building does not encroach upon the city's right of way. %• Fia1 PASSED AND APPROVED this �2 day of March, 2001. APPROVED: By: Woo Bather druff, City Clerk 0 L/ NAME OF FILE: Resolution No. 34-01 CROSS REFERENCE: 03/20/01 Resolution No. 34-01 02/26/01 Planning Commission Minutes (Pages 3-10) 02/06/01 Blew & Associates (Surveyors) (survey sheet) 02/22/01 Planning Division Correspondence 02/20/01 Departmental Memo to Planning Commission from Chuck Rutherford regarding Sidewalk Requirement 02/22/01 Letter to Sara Edwards, Planning Division, from David E. Lashley 03/20/01 Staff Review Form 04/03/01 Departmental Memo from City Clerk NOTES: RE&EIVEO MAR 292001 ic±a . cJ7'O/ DAVID E. LASHLEY, TRUSTEE MARY PAULINE REED TRUST 111 N. CHURECH AVE. FAYETTEVILLE, AR 72701 Ms. Heather Woodruff, City Clerk Fayetteville City Council 113 W. Mountain St. Fayetteville, Ar 72701 L) Re: Mary Pauline Reed Trust �1 Lot Split -2283 S. School (LS 01-4.00) l:::, Dear Ms. Woodruff: I was told that I should write to you regardi g a matter for the Council to consider. I am very naive about this matter but having met with the Subdivision Committee and the Planning Com- mission, each time learning a little more about my dilemna. When Mary Pauline Reed died August 8, 2000, as Trustee I assumed the responsibility of managing and disposing of her property. The leasee of the shop builing was interested in buying the building he was leasing, but he didn't want to purchase all of the property which included two houses on an adjoining 2.5 acres. The advice I received was that I needed to apply for a lot split, which required that I survey the property to make the divison. I met with the Subdivision Committee of the Planning Commission. I was totally uninformed about the requirements of the ordinances applicable to this matter. I learned a lot from the meeting with the committee, but I was still not completely sure of what was to be done. I then met with the Planning Commission, and by the time I presented my request for waivers of the right-of-way dedication and the sidewalk requirements as well, I think the conclusion based on staff recommendations and interpretaion of the ordinances was already determined. After that meeting, I conluded that the only option I had was to appeal to the City Council for waivers from the right-of-way dedication and sidewalk requirements. I planned to appear on March the 20th at the Council Meeting, but I had a family emer- gency and needed to leave town. I found out when talking with Vice -Mayor, Bob Davis, and Tim Conklin that the only item to be considered was the right-of-way waiver, nothing on the sidewalk matter. 1 I was also advised that the time for appealing the action of the Planning Commission had expired. I had no idea that there was this requirement. I am still somewhat confused about what exact- ly the sidewalk requirements will be. My understanding is that when I file deeds for transfer, I will then learn what c,p�Qw I will have to pay. I need to know before that. R FCEI'd MFR 7. 1 2PU; CIT' C .....IEVILLE CITY CLERKS OFFICE • The reason I am at this point is because I wish to dispose of the property to someone who wants it, will keep it in repair, and use it. The buyer interested in the garage building and one-half of an acre(less the right -of way dedication) has left me with the need to seek a "lot split" in order to sell him the one-half acre. Now comes the City and requires a deed for approximately fifteen feet off the front of the property. In addition, a sidewalk has to be built, and an extension to a culvert or bridge. But this requires a waiver because the fifteen feet would take part of the building and the sidewalk would also go through the building. The irony of the whole matter is that this is not necessary, if I do nothing or if I sell the property in total. That means to me that I am being penalized for trying to make the property use- able, even though no change in the improvements on the propety are anticipated except for maintenance and repairs. A building permit would be required, if changes were to be made. As I understand the recommendation of the Planning Commission/Staff is that I will have to provide a sidewalk ac - cross the front of both parcels if split, deed the fifteen feet off the front, and provide a sewer easement. If I do nothing and leave the property as is, this is not required. In fact, if I sell the whole piece -of property, it is not required. If you were in my place, would you accept these requirements? You may be asking at this point, what do you want us to do? Well, at the very least, relief from requiring construction of a sidewalk or contribution of cash until the 2.5 acre lot is sold, and that the City build the culvert for drainage as well as make the determination of sewer requirements. It seems inappropriate to build a sidewalk for 245 feet when there is no other sidewalk along this street/highway. It also seems inappropriate that the taking is not compensated for by the City. Whatever you do, I will need to reconsider my options and hope that my decision is responsible in discharging my position of trust. Yours very truly, Davi E. Lash1 Trustee, Mary Paul- ine Reed Trust Li ?n Planning Commission February 26, 2001 Page 3 New Business: LS 01-4.00: Lot Split (Reed Trust, pp 640) was submitted by David E. Lashley on behalf of Mary Pauline Reed Trust for property located at 2283 S. School. The property is zoned C-2, Thoroughfare Commercial and contains approximately 3.01 acres. The request is to split into two tracts of 2.49 acres and 0.51 acres. Odom: That brings us to new business tonight and the first item that we have under new business is a Lot Split. This was submitted by David E. Lashley on behalf of Mary Pauline Reed Trust for property located at 2283 S. School. The property is zoned C- 2, Thoroughfare Commercial and contains approximately 3.01 acres. The request is to split into two tracts of 2.49 acres and 0.51 acres. Staff's recommendation is for approval subject to six conditions of approval. Staff, do we have a signed Condition of Approval? Conklin: No, we do not. Odom: Do we have any further conditions of approval? Conklin: There are no additional conditions. Odom: I'll ask the applicant to please come forward. Lashly: Chairman Odom and Commissioners, I think you have a copy of my letter of request. I think you have anything that I would want to say about this. PUBLIC COMMENT: Odom: Okay. As far as that goes, let's do public comment and then we'll bring it back for questions and so forth. I'd ask if there is any member of the audience that would like to address us on this lot split request, please come forward at this time. Please state your name for the record and then your comments. Reynolds: My name is Ray Reynolds, I'm an attorney here in Fayetteville. I represent John and Cindy Meares. There may be something attached to your information that came from the Subdivision Committee down below. I don't know if there is or not. I'm not here to speak in opposition of the lot split. My clients basically will be in favor of doing the lot split. They just want to go on record saying there is a discrepancy between the north and south lines of the boundaries as far as the Meares property is concerned and Planning Commission February 26, 2001 Page 4 what the trust property owns. I realize this is not the proper forum to do anything about it but I just want to go on the record simply as I talked to Conrad before so if I didn't come here, somebody wouldn't say you should have gone to the Planning Commission and had them look at it before you went on. This is more or less " cover yourself up" kind of stuff to make sure we've done what we were supposed to do. We do not oppose the lot split in any way, shape or form, my clients don't. They just want to alert you, it may well be a result that there may be some kind of lot line adjustment that may have to be done later on. So, I just want to go on record as letting you all know that's out there for whatever it's worth. I will answer any questions that you have. I don't expect that there will be any but that's my only purpose in being here. Odom: Staff, do you have any comment with regard to that issue, we see that occasionally. Conklin: With regard to when there is a dispute between property lines based on surveys, that's something that is a civil matter that the two landowners have to work out between them or through the courts. Odom: That's is something that his client can be protected later on, there is nothing that we need to do to address that tonight. Conklin: That is correct. Odom: There is no reason that we can't hear the lot split because of that issue? Conklin: The property is zoned C-2 with regard to minimum lot area and frontage requirements, there are none so even if there has to be a property line adjustment it should not impact this lot split request tonight. Odom: Thank you Ray. Reynolds: Thank you. COMMISSION DISCUSSION: Odom: Would any other member of the audience like to address us on this lot split request? Seeing none, I'll bring it back to the applicant. Mr. Lashly, come on back up here for questions and comment. The first question I have is, whether or not you've had the opportunity to review the six conditions of approval and whether or not you are in agreement with those? Planning Commission February 26, 2001 Page 5 Lashly: I have reviewed the conditions and I have requested a waiver from the setback requirements and some exception because of the small tract that will be affected, the half acre. It just wouldn't be appropriate to try to build a sidewalk there. I thought the staff had looked at that and I thought we were going to get more information on that. That's the only thing I have. Odom: You don't agree with the sidewalk and you are asking for a waiver of that provision? Lashly: Yes. I understand where you are coming from. My only purpose is to try to get the property in somebody's hands that can use it or develop it or do something. Right now it's being occupied by people who are passing through and it's difficult to keep them out of there. Somebody needs to protect the property. Odom: Staff do you want to comment on the sidewalk requirement? Conklin: Sure. We do have Chuck Rutherford here, our Sidewalk and Trails Coordinator. On page 1.4 he did send us a memo with a recommendation on that. It basically states, "Sidewalk and Trails Division is currently moving forward with an ordinance that will allow the City to collect money instead of a required sidewalk. The money would be used to construct a sidewalk where it would function better for the citizens of Fayetteville. At present, at this location, one of the existing buildings will be in the new right-of-way. Because of the present conditions at the location of this lot split I recommend collecting the money instead of requiring the sidewalk to be built. If this ordinance does not receive City Council approval, then this lot split will need to come back to the Subdivision Committee." Basically, what we are saying tonight is we do have an ordinance in the works to allow a person splitting property to contribute money in lieu of actually constructing that sidewalk and that's our recommendation. If the City Council doesn't pass that ordinance, we'll bring this issue back to Subdivision Committee to deal with this issue. Odom: What kind of money are we talking about? Conklin: I'll let Chuck Rutherford answer that question. Odom: Chuck, do you want to come up to the podium please? Rutherford: The cost will be figured out at the time that the ordinance is passed and if they want to go through with this lot split, it will be somewhere in the neighborhood of $3 per square foot, six foot sidewalk for the length of the two properties. C Planning Commission February 26, 2001 Page 6 Odom: Do you not already have that calculation? Rutherford: I didn't prepare a calculation tonight. I was under the assumption that this was agreeable by the clients. Odom: That's not what we were hearing just a second ago. David, can you comment on that or are your clients agreeable to paying the sidewalk fee as opposed to building the sidewalk, without even knowing what it is? Lashly: The buyer that I have for the half acre lot says he will do that. On the other property, I don't have a buyer so I don't know. The estate is very limited in funds so the property would have to be disposed of before any money could be put up. I'm kind of in a quandary to where I go from here. If it was $3 per square foot, I think the frontage was 175 square feet, times six, times three, whatever that is would be the cost. That probably would figure out about $3,000. That's where I am. I realize, from talking with the Subcommittee, that you have to do what you have to do but I need to protect my deceased client as much as I can on the property. I'll just leave it in your hands unless you have a question for the surveyor that's here or the buyer that's here, who wants the half acre lot with the building on it, where the sidewalk would have to go, if it had to be built. MOTION: Hoffman: At Subdivision Committee and later at agenda session we did tour the property and Mr. Rutherford explained to us how this ordinance would possibly work, should it be passed. It's my understanding that regardless of if you sell this lot, by splitting the lots, if you sell the lot normally you would have to provide a sidewalk now and this is a way, a compromise, to defray that cost onto the buyer. The plat can't be finalized until the City passes that ordinance anyway. There is a little bit of lead time there for you. I don't think that it's advisable for the Planning Commission to be waiving sidewalk requirements on major thoroughfares but, it's quite obvious that at the commercial building that's existing there, it would be infeasible to put a sidewalk in front of it because there is already a concrete paved area there anyway. When you do get a buyer and they develop the property, that would a requirement that they would have to follow anyway. So, I think I would like to move for approval of this item based on all staff comments and just making sure that you understand that this contribution in lieu of putting the sidewalk in is not an immediate requirement and you do have the right to come back and have it reheard should the ordinance not pass. So, I'll just go ahead and move for approval. Planning Commission February 26, 2001 Page 7 Odom: Sure. Come on up. You are the buyer, is that right? Dramis: Yes. I'm John Dramis and I've been in the commercial building for about six years. We don't, as a buyer, don't have a problem with putting the money in the fund for the ordinance but I think David's problem he is running into is the property next door. He doesn't have anybody to buy that at this time. Is it possible for us to get the lot split with the understanding that we'll put in the money to the fund from our part and then the future buyer on the other property put it up later. Will it hold up the split, this money put in funds for the residence, the other half. Odom: I don't think the split is going to be held up. I think the split is going to authorized and if there is a problem, you can come back. Dramis: Does money need to be in for both properties before the split is authorized? Odom: I think you can go ahead and grant the lot split. I don't know of a way for us to require that the lot split... Tim, help me out here. There is no definite ordinance. Conklin: There isn't. What we were suggesting is, if they would like to see if that ordinance will pass that they be given an opportunity to put the money up. Our Staff Engineer here has done the calculations, it's about $5,000 for the entire tract. Typically for a lot split, as these properties are subdivided, we get the sidewalk built now. In the past we've had some developers, Commissioners concerned about building sidewalks where there isn't a lot of pedestrian activity and that it might be better to look at ways of collecting the money and using the money in areas that would benefit areas where there would be more pedestrian activity. I look at it as either/or. You build the sidewalk or you put the money up to the City, not waiving that requirement. I think your options here tonight are, if you don't want to see if that ordinance is going to work, require the sidewalk be built within the right-of-way along School Street and have that coordinated with our Sidewalk and Trails Coordinator. If you want to see if that will work, pass it with this condition and if for some reason we can't work that ordinance out at City Council, have him come back to Subdivision Committee and let Subdivision Committee deal with that issue. I'm very hesitant of waiving the requirement for a sidewalk. Odom: You know there is certainly some uncertainty but the uncertainty is really out of our hands because we are passing this contingent upon the City Council taking some action. Dramis: We will get a conditional lot split as long as we are willing to put the money into the fund if that was approved? Planning Commission February 26, 2001 Page 8 Odom: If that's approved, yes. Conklin: If that's approved, we'll set up an escrow account here at the City that will be interest bearing. Dramis: My question is, would money for both properties at one time have to be put in or could the one part be put in and wait for a buyer on the other piece of property, when it's sold, to put his or her money into that other piece? Conklin: We would need to have the money for both tracts. When you do create the deed, transferring ownership of that property to you, that will leave the remainder as a parcel already. Therefore, we need both to make sure that we don't let that fall through the cracks. We'll go on to condition number two when you are ready. Bunch: Tim, is there any way to defer payment on the larger of the two lots contingent on the sale and that it would be paid at that time, it would be part of the transaction? Conklin: We have no way of tracking land sales, property sales in Fayetteville. Property is sold every day here in Fayetteville and it does not come through the Planning office. When I talk about existing property that hasn't had a lot split on it or subdivision, it's impossible to track that. Odom: Staff, did you want to comment on item number two? Conklin: Yes, condition number two, there will be a waiver of right-of-way dedication along School Street. That is classified as a principal arterial, it requires 55 feet from centerline. As we already stated, there is an existing building that would be encroached by this right-of-way. That will also have to go to the City Council and City Council will have to accept a lesser dedication of right-of-way. Staff is in support of that waiver. Hoffman: My motion is to include the waiver because if the building is torn down and a new building permit is applied for, at that time the right-of-way will be required. Odom: We have a motion. Do we have a second for the motion? Shackelford: I'll second. Bunch: I have a question for Ron Petrie on the sewer. We have a letter from David Lashly saying the sewer has been connected but it doesn't resolve the question of whether the I Planning Commission February 26, 2001 Page 9 sewer was connected across 71 or whether it went across the back lot and acquired an easement. Has that been clarified to your satisfaction? Petrie: No sir. That's one thing that will still have to be worked out before Planning can sign that lot split. Cantrell: I was there when they checked it. I'm Pam Cantrell, the business manager at Dramis. There is a lot behind this subdivision and it's connected back there on two separate lines basically where we want the lot split. Petrie: Okay. That's basic information. We knew it went into the sewer station. We just know if the one house to the north went directly into it or whether it connected to these other houses. Cantrell: No, they aren't connected. There should be a letter there from the City. Petrie: Right but it did not strictly verify that. I can get with Paul Mitchell, that's who it came from. Cantrell: Yes, I was there when they did it. Petrie: That will just need to be verified before Planning will stamp this split. Bunch: The question I have is, do we have an easement on this if it crosses the property that is being split off, are we required to have an easement and should we have that entered into the record or would it be part of the standard conditions to take care of that? Petrie: It is mentioned in the conditions and I believe they do show a private easement. It's shown about midway on the northern boundary, there is a small private easement that goes over to the northern tract. That has been added. The one thing I would like added to the final plat that's filed is them showing the separate service line going to the northern tract. Just to insure that it is in that private easement that's shown. Odom: Ron, are you able to do that as a part of condition number six? Petrie: Yes sir. Hoffman: I was under the impression that this item number four covered that. 0 Planning Commission February 26, 2001 Page 10 Marr: Question for Commissioner Hoffman, who made the motion, exactly what is the motion as related to condition number one. Is it taking money in lieu or is it requiring the sidewalk? Hoffman: It's either/or. It's up to the applicant whether or not they would like to construct a sidewalk. I would imagine, to take it one step further, that the applicant with the commercial building could put up money in lieu if that's an option available to him and that the unsold lot, if need be, could actually construct a sidewalk and meet our ordinances should that pass City Council. There is going to be a period of time that they will have to wait before the plat can be filed if they choose to exercise the money in lieu of option. Marr: But the requirement itself is that either money or sidewalk goes? It's not a waiver? Hoffman: No. The only waiver I'm intending on is number two with that right-of-way dedication. Marr: Thank you. Odom: Any further discussion? Call the roll. ROLL CALL: Upon roll call LS 01-4.00 is approved by a unanimous vote of 7-0-0. OEW & ASSOCIATE SURVEYORS FRANK W. BLEW, JR., R.L.S. 133.78' S89. 3909"W Tf x--x—x— L NW CORNER LOT •5 • FOUND I IRON / y I I FOUND IRON NE CORNER lI LOT •5 0.50' it' 0.65 AC.± RE ID IRON 4I'2 \\\\ ALEN FOUND 5.20' N89. 3109'W 146.7' SW CORNER LOT •6 SURVEYED FOR: John & Cindy Meares EXISTING LEGAL DESCRIPTION: 01-11 SCALE:1"-40' `41'32'�w 60' SHOP (C 60' _..N88. 46'15"E._...._........ _ ......2/ DASHED LINE N89 50'54"( 248.66' DATE: HOUSE gravel drive //,\� vch r0 —' i )cl e U O H . a h 2 SaA February' 6 ; 2001-' "' � � 4e' Part of the Northwest Quarter (NW}) of the Northeast Quarter (NE}) of Section Twenty Eight (28), Township Sixteen (16) North of Range Thirty (30) West, described as follows: Beginning at a point which is 1 rod South and 12 rods East of the Northwest corner of said 40 acre tract, and running thence South 15 degrees West 403 1/4 feet for a'place of beginning, and running thence South 15 degrees West 149.67 feet,'tl>,ence East 258 feet, thence North 14 degrees East parallel with and 30 feet equi-distant from the centerline of U.S. Highway No. 71, 89.61 feet, thence North 77 degrees West 253 feet to the place of beginning. RECOMMENDATION: A NEW LEGAL DESCRIPTION OF ACTUAL PROPERTY SHOULD BE PREPARED. 02/22/2001- 09._39 501442873 DAVID -E LASHLEY --PAGE 01 DAVID E.-LASHLEY ►UaLIC ACCOUNTANT III NORM CHURCH A VCNUC PAVCTTCVILLW. ARKANIAS 72701 TCLEPHONE 442•!731 —February-22,-2001 Sara Edwards, Development Coordinator ^ City of Fayetteville Planning DiviEC EIU EDsion --1I3 W. Mountain St. Fayetteville, AR 72701 FEB 22 2001 -- Re: Lot --Split 01-4.00 (Reed Trust) PLANNING DIV. Dear Ms. Edwards .In response_to-your._request—of--February-2-1st-,--I-.am—herewith--articulating my understanding of the considerations and results contemplated in the Subdivision Committer meeting. Further, I will express my concern regard- ing the recommendation of the Subdivision Committee. We were asked to confirm that the property is connected to the city's sewer system. By a_letterreceived_from-Paul Mitchell -attached herewith,-ve-have verified that the sewer is connected. The singular purpose for requesting a lot split is to sell -part of the property -to-an interested -buyer, -John =Dr-amus.-who-has-been-renting-the garage building. As -Trustee, I am -comma -red -to to conclude--theeaffairs of the late -Mary --Pauline Reed Estate. This property and a small bank account are the remaining assets in the estate. I wxpressed my-concer_t0-the_Suhdivision-Committee-__chat I...:thought-the require- ments for a ten. foot_greenspace--and-the-construct-ion of a six foot sidewalk as well as the additional dedication of fifteen feet of right of way on School _—Street,_vere_excessa.ve_.for-the half-acre-lot--with--the building -within four- -teen feet from the -street.--The-property--is-located-in-a-depressed market area of the City and there is limited marketability. Therefore, I am se: ng_relief from those spsific_tequirements_in_asking for, an exception sir:waiver from--the-right of —way -dedication,---- Because of the --Yacetiori of--the'-buil-ding-and. the potential sidewalk -location, and the lack of connecting sidewalks on either end of the property, it seems inappropriate - -- ------ __[o_-construct.a-s.�dewalk at=this-_time_-and-I-am-also—requesting a waiver of this requirement. I plan to be at the Planning Commission on February 26th. It would be very helpful to me to Ilav€: an agenda and time -frame for my appearance at the meet- ing. 4D2Vi very-truly, E. Lashley zE. n, ri CL10 t.AOoc ki I /-j i C-2-- - 1-1 U- 1 p Subject F C-2 r`-- r c2 Li7 C-2 / R-1 R-1 -rJ Ls01-2.s'L- N Streets 4 Zoning Districts ,\ i / 'fl) 1/�Tt iYuQ "llL"1 Ii lit ( i"" " "' i vuI VtrtJ l•/�i,. J ¼ 1 1 -JJ (Vi/ V n)U .LJU I C11 .• r i. rgsi n� V .z♦ • n{ 'f.[ r.:._-.{ _ Master _i; s,[t.��b•.ii':^ii"vii5 _ac • it A1 / COLLECTOR S FREEWAY/EXPRESSWAY • MINOR ARTERIAL 1,CiIPriL AR 1 GRIto L A /nNC'RI ] THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Planning Commission From: Chuck Rutherford, Sidewalk & Trails Coordinator Date: February 20, 2001 Subject: Sidewalk Requirement ( Lot Split @ 2283 S. School Ave. ) The Sidewalk & Trails Division is currently moving forward with an ordinance that would allow the City to collect money instead of a required sidewalk. The money would be used to construct sidewalk where it would function better for the citizens of Fayetteville at the present. At this location one of the existing buildings will be in the new right-of-way. Because of the present conditions at the location of this lot split I recommend collecting the money instead of requiring the sidewalk to be built. If this ordinance does not receive City Council approval then this lot split will need to come back to the Subdivision Committee. S LS 01-4.00 Page I PC Meeting of 26 Feb 01 FAYETTEVILLE THE CITY OF FAYETTEV ILLE, ARKANSAS Reed Trust Lot Split 113 W. Mountain St. Fayetteville, AR 72701 TO: Fayetteville Planning Commission Members n/g� THRU: Tim Conklin, City Planner AI �l FROM: Sara Edwards, Ron Petrie P.E. eo2 DATE: February 22, 2001 Project: LS 01-4.00: Lot Split (Reed Trust, pp 640) was submitted by David E. Lashley on behalf of Mary Pauline Reed Trust for property located at 2283 S. School. The property is zoned C-2, Thoroughfare Commercial and contains approximately 3.01 acres. The request is to split into two tracts of 2.49 acres and 0.51 acres. Findings: This property is located approximately 500 feet south of the Cato Springs Road and School Avenue intersection. Due to the current C-2 zoning there are no minimum frontage requirements. Currently, three structures exist on the property. One on the northern proposed lot and two on the southern proposed lot. Recommendation: Approval subject to the six (6) conditions listed below. Conditions of Approval: Sidewalk construction in accordance with current standards to include a six foot sidewalk with a ten foot greenspace prior to stamping and filing lot split. The applicant is requesting to contribute money in lieu of the required sidewalk. (See recommendation from Chuck Rutherford) 2. Pursuant to the Master Street Plan, 55 feet of right-of-way from Centerline is required to be dedicated on School Street. The applicant is unable to dedicate the 55 feet along the entire tract due to location of a structure. Lesser dedications of the Master Street Plan are required to obtain City Council approval. 3. Dedication of right of way along School Avenue shall be by warranty deed. 4. All existing structures on both tracts shall be connected to the public system prior to lot split approval. In addition, the existing structure on the northern tract must connect directly into the public sewer system and the service line contained entirely on the northern tract or a private easement provided on the southern tract. 5. Plat Review and Subdivision comments (to include written staff comments mailed to the I LS 01-4.00 Page 2 applicant or his representative, and all comments from utility representatives - AR Western Gas, SWBT, Ozarks, SWEPCO, Cox Communications) 6. Staff approval of final detailed plans, specifications and calculations (where applicable) for grading, drainage, water, sewer, fire protection, streets (public and private), sidewalks, parking lot(s) and tree preservation. The information submitted for the plat review process was reviewed for general concept only. All public improvements are subject to additional review and approval. All improvements shall comply with City's current requirements. Background: The proposed Lot Split was reviewed at the January 31, 2001 Technical Plat review and the February 15, 2001 Subdivision Committee meeting. Discussion at the Subdivision Committee meeting included right of way dedication requirements, sidewalk improvements, and the sewer service situation. The Subdivision Committee forwarded the Lot Split to the full Planning Commission "subject to the four staff conditions for the full Planning Commission to consider the lesser dedication of right-of-way on the Master Street Plan and to also consider making a plat notation that should the money in lieu of sidewalk ordinance be passed by the City Council and become an ordinance that be an option available to this applicant." INFRASTRUCTURE: a) Water is existing along School Avenue. b) Sanitary sewer is available. c) Streets. Not applicable. d) Grading and Drainage. Not applicable. PLANNING COMMISSION ACTION: yes Required Approved Denied Date: Comments: LS OI -4.00 Page 3 CITY COUNCIL ACTION: Yes Required Approved Denied Date: /I The "CONDITIONS OF APPROVAL", beginning on page one of this report, are accepted in total without exception by the entity requesting approval of this development item. by title LJ I a RESOLUTION NO. 35-01 A RESOLUTION AUTHORIZING ACCEPTANCE OF BIDS FOR CONSTRUCTION MATERIALS AND SERVICES WHEREAS, the City of Fayetteville placed for bids various construction materials and services needed in 2001 and received appropriate, legal bids for these materials and services; and WHEREAS, these low bids should be approved and the contracts awarded. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby accepts the attached bids for the amount stated and to the bidder (as also shows below): Curb & Gutter Red Hillside Gravel Portland Cement De-icing Rock Salt Thermoplastic Pavement Marking AC -20 Asphalt Oil SS -1 Asphalt Oil Ready Mix Concrete Aggregate Asphalt Jerry D. Sweetser, Inc. Les Rogers, Inc. Tune Trucking Company Morton Salt Company Time Striping, Inc. National Oil & Supply, Inc. Ergon Asphalt & Emulsion Tune Concrete Company APAC Arkansas, McClinton/Anchor Division APAC Arkansas, McClinton/Anchor Division PASSED AND APPROVED this , day of March, 2001. • emu% L //i/,.. se• NAME OF FILE: Resolution No. 35-01 CROSS REFERENCE: 03/20/01 Resolution No. 35-01 02/23/01 Departmental Memo to Fayetteville City Council thru Dan Coody, Mayor, from Don Bunn and Randy Allen regarding 2001 Bid Awards for Materials 03/01/01 Staff Review Form 04/03/01 Departmental Memo from City Clerk FAYETTEVIEL.E • THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Fayetteville City Council THRU: Dan Coody, Mayor FROM: Don Bunn, Assistant Public Works Director Randy Allen, Street Superintendent iea DATE: February 23, 2001 SUBJECT: 2001 Bid Awards for Materials Bids have been opened for construction materials utilized by the Street Division and other divisions of the City for the fiscal year 2001. The results of those bids are attached and this memo has staff's award recommendations. The curb and gutter bid only had one bidder and should be awarded to Jerry D. Sweetser, Inc. The red hillside gravel bid only had one bidder and should be awarded to Les Rogers, Inc. The de-icing salt bid only had one bidder and should be awarded to Morton Salt. The portland cement bid had two bidders and should be awarded to Tune Concrete Company. The hot -applied thermoplastic pavement marking bid had two bidders and should be awarded to Time Striping, Inc. The asphalt oil bid had three bidders with one line item (AC -30) having no bids and it will not be re -bid. Item #2 (AC -20) only had one bid and should be awarded to National Oil & Supply, Inc. Item #3 only had one bid and should be awarded to Ergon Asphalt & Emulsion. Item #4 only had one bidder but will not be awarded. The ready -mix concrete bid had three bidders and should be awarded to the low bidder Tune Concrete Company. The asphalt and aggregate bid had three bidders for the aggregate and one bidder for the asphalt. The bid should be awarded to the low bidder on aggregate and the only bidder on asphalt, APAC Arkansas, McClinton Anchor Division. The topsoil bid had no bidders and will be quoted on an as needed basis. STAFF REVIEW FORM X Agenda Request Contract Review Grant Review For the Fayetteville City Council meeting of March 20, 2001. FROM: Tim Conklin Name Planning Division Public Works Department ACTION REQUESTED: To approve a resolution allowing a lesser dedication of right- of-way than required by the Master Street Plan for LS 01-4.00: Lot Split (Mary Pauline Reed Trust, pp 640),submitted by David E. Lashley on behalf of Mary Pauline Reed Trust for property located at 2283 S. School. The property is zoned C-2, Thoroughfare Commercial and contains approximately 3.01 acres. The request is to split into two tracts of 2.49 acres and 0.51 acres. COST TO CITY: Cost of this request Category/Project Budget Category/Project Name Account Number Funds used to date Program Name Project Number Remaining balance Fund BUDGET REVIEW: Budgeted Item Budget Adjustment Attached Budget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: Ac nting Manager Date ADA Coordinator Date � ai City o ney Date Internal Auditor Date Purchasing Officer Date STAFF RECOMMENDATION: Staff recommended that the right-of-way dedication be waived with regards to compliance with Master Street Plan requirements. Planning Commission voted 7-0-0, to approve the requested lot split contingent upon the City Council accepting a lesser dedication of right-of-way for the future extension of School Street through the property (54' instead of 55'). This is requested in order to accommodate an existing building that is encroaching on the right-of-way required by the Master Street Plan. �^ - 5- vl Cross Reference Division Head Date Department Director Date Administrative Services Date Director New Item: Yes Prey Ord/Res#: Mayor Date Oria Contract Date: FAYETTEVI LLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Tim Conklin, Planning From: Heather Woodruff, City Clerk Date: April 3, 2001 Attached is a copy of the resolution authorizing lesser dedication of right-of-way as required by Master Street Plan for Large Scale Development. The original will be microfilmed and filed with the City Clerk. cc: Ed Connell, Engineering Scott Caldwell, Info. Tech. John Goodard, Info. Tech. LI 0 m m C, O N a J n p O N O O C a G J N N 4f V 0 4I E9) II / N N H O c f. 0 3 t,OUSU UCuvu lvtat. A. 3. Page 6 r • INVITATION TO B CITY OF FAYETTEVILLE, ARKANSAS DATE ISSUED: DATE AND TIME OP OPENING: January 19 2001 February 5 2001 at 11:00 a.m. BID # 2001-2 BUYER: I DATE REQUIRED: City of Fayetteville, AR 130 DAYS ARO F. O. B. BUYER'S PHONE # I GUARANTEED DELIVERY DATE: Fayetteville, AR (501) 575-8289 ITEM # I DESCRIPTION I QUANTITY UNIT PR CE TOTA 1 2 3 Price per linear foot of Hand- Formed curb & gutter. (per attached specifications) Price per linear foot of Machine- Placed curb & gutter. (per attached specifications) Price per square foot of sidewalk. (per attached specifications) Restrictions or exceptions to the bid must be noted: ESTIMATED 2000. 1000. 100. 8.35 16,700.00 7.35 7,350.00 4.55 455.00 TOTAL: 24505.00 EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated. UNSIGNED NAME OF FIRM: JERRY D. SWEETSER, INC. I PHONE: I 443-3026 TAX PERMIT: BIDS WILL BE REJECTED BUSINESS ADDRESS: 590 WEST PO LA CITY AND STATE: FAYETTEVILLE AR ZIP: 72703 AUT E SI TURE: TITLE: PRESIDENT DATE: 02-02-01 ARKAN P FERENCE REQUESTS : X S O INVITATION TO BID CITY OF FAYETTEVILLE, ARKANSAS BID # DATE ISSUED: DATE AND TIME OF OPEN NG: 2001-2 January 19 2001 February 5 2001 at 11:00 a.m. BUYER: DATE REQUIRED: City of Fayetteville, AR 130 DAYS ARO F. O. B. I BUYER'S PHONE # I GUARANTEED DELIVERY DATE: Fayetteville, AR (501) 575-8289 ITEM # DESCRIPTION I QUANTITY UNIT PRICE TOTAL 1 Price per linear foot of Hand- ESTIMATED 20 0 0 . 8.35 16,700.00 Formed curb & gutter. (per attached specifications) 2 Price per linear foot of Machine- 1000. 7.35 7,350.00 Placed curb & gutter. (per attached specifications) 3 Price per square foot of 100. 4.55 455.00 sidewalk. (per attached specifications) TOTAL: 24505.00 Restrictions or exceptions to the bid must be noted: EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated. NAME OF FIRM: I PHONE: I TAX PERMIT: UNSIGNED JERRY D. SWEETSER, INC. 443-3026 BIDS BUSINESS ADDRESS: CITY AND STATE: ZIP: WILL BE REJECTED 590 WEST PO LA FAYETTEVILLE AR 72703 AUT E SI TURE: TITLE: DATE: PRESIDENT 02-02-01 ARKAN P FERENCE REQUESTED: X YES NO m m z O �a FA v m n 0 rn m 0 r r a m c� 2 r construction Mat. A. 3. Page 8 INVITATION TO BID BID # DATE ISSUED: DATE AND TIME OF OPENING: 2001-6 January 19 2001 February 2 2001 at 11:00 a.m. BUYER: DATE REQUIRED: City of Fayetteville, AR I 30 DAYS ARO F. O. B I BUYER'S PHONE # GUARANTEED DELIVERY DATE: Fayetteville, AR (501) 575-8289 ITEM # I DESCRIPTION QUANTITY UNIT PRICE I TOTAL 1 Red Hillside Gravel - per Cubic Yard .2. LAS 2 Delivery Price - per Cubic Yard 2. S D 2 ('5 Please submit copy of soil analysis report for the material being bid. Location of material: hA j 14 //w( , ( -�• 7t; If City of Fayetteville picks up, will there be equipment at the site to load our trucks? Yes_'No Is there a loading charge? Yes_No Amount: RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. NAME OF FIRM: I PHONE: I TAX PERMIT: UNSIGNED Les O -*'5imic , W3 /3D /U(b'O 3 - %Z-Od BIDS BUSINESS A DRESS: CITY AND STATE: ZIP: WILL BE REJECTED I S5$ £i/2y&A , tf 7Q. 6f{cd,!/e,gr �L zU AUTHORIZED SIGNATURE: TITLE: ` L DATE: Y (or24s- KANSAREFERENCE REQESTED: YES O INVITATION TO BID BID # DATE ISSUED: DATE AND TIME OF OPENING: 2001-6 January 19 2001 February 2 2001 at 11:00 a.m. BUYER: I DATE REQUIRED: City of Fayetteville, AR I 30 DAYS ARO F. O. B. I BUYER'S PHONE # I GUARANTEED DELIVERY DATE: Fayetteville, AR (501) 575-8289 ITEM # I DESCRIPTION I QUANTITY I UNIT PRICE I TOTAL 1 Red Hillside Gravel - per Cubic Yard 2 LAS 2 Delivery Price - per Cubic Yard 2 • ry 2. fps Please submit copy of soil analysis report for the material being bid. Location of material: (61ee4n E If City of Fayettevillepicks up, will there be equipment at the site to load our trucks? Yes_"No Is there a loading charge? Yes _No_ Amount: RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: .,,. a Or.°'s s m 0- vbe. e eat EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. NAME OF FIRM: PHONE: I TAX PERMIT: UNSIGNED L -e5 RO,2r5 C' '1'13g730 /v Yv 3 ` 7Z-° BIDS BUSINESS A DRESS: CITY AND STATE: ZIP: WILL BE / REJECTED l S 55 �!/�ctG/m P/' Ili GGfed:</e r 71 ZD AUTHORIZED SIGNATURE: TITL : DATE: AflKANSA REFERENCE REQUESTED: YES NO Sent By: CITY OF FAY -PURCHASING; . 5015758241; Feb -2 - 1 2:16PM; Page 1 m z a8 S m i e. mpp 2 C' % y it 0 s a'� 1♦p 10 y m m z o V� Y �ni tly: UIIY OF FAY-VUHUHASINU; 5015758241; Jan -30-01 9:58AM; Page 2 INVITATION TO BID DATE ISSUED: DATE AND TIME OF OPENING: iI. 2001-7 January 19, 2001 February 2, 2001 at 11:00 a.m. BU4EJ DATE REQUIRED: • _City of Fa_eetttevil_le, AR _ 130 DAYS ARO O. B. 1 BUYER'S PH # GUARAN I tED DELIVER DATE: I Fayetteville AR X501) 575-8289 I ITEM # I DESCRIPTION I QUANTITY UNIT PRICE I TOTAL 1 Coarse Lime TON - ' 2 Abrasives -LS (Grit) TON • 3 1 Wl4' Concrete Aggregate I" TON 4 3/4" Concrete Aggregate TON • 5 Class 7 Base (SB-2) TON — i 6 FIR Material TON • 7 Surge Pile (8" Minus) TON — 8 Rip Rap (Sized Rock) TON - 9 Shot Rock TON _ 10 Superpave TON 11 TY-2 HM SURF -LS TON 12 TY-3 HM SURF -LS TON _____- 13 TY-2 HM SURF -SS TON -- 14 fl' -3 HM SURF -SS TON — 15 Premix -Coarse TON 16 HM Base (Black Base) TON — 17 TY-1 HM Binder TON — • 18 TY-2 HM Binder TON — 19 Delivery price to City of Fayetteville TON Co rate C' Limits RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: Y �'�luci,9 flI . 1 Lrnd — EXECUTIdnN OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. NAMED ��N PHONE; J TAX PERMIT: UNSIGNED \tAflY I_ 11 rc• a -78&8 -'7.2 -Cie/ BIDS BUSINESS ADDRESS: I CITY AND STATE: ZIP: WILL BE REJECTED Q. �l 1_,t AUTHORIZED SIGNATURE TITLE: DATE: I ♦.unstruction lviat. A. 3. Page 12 (-PURCHASING; 5015758241; Feb- 1 2:17PM; Page 2/3 INVITATION TO BID Portland Cement (Type 1) Cement to be delivered to City of Fayetteville Shop Yard at 1525 S. Happy Hollow Road In full truddoed quantdes. Annual 2001 Bid. Please indicate It quantities affect prices. RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: Ton 11 sg:?_a 1.&:.00',—c, Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth In this bid proposal. WKluding spedt)cations, terms and standard conditions, and pertinent Information regarding the articles being bid on, and agrees to furnish these amides at the pilots 501 UNSIGNED BIDS WILL BE REJECTED J -I- Sent By: CITY OF FAY -PURCHASING; 5015758241; Feb -2 1 2:17PM; Page 2/3U. INVITATION TO BID I Portland Cement (type 1) Ton Cement to be delivered to City of FayettevVle Shop Yard at 1$25 S. Happy Hollow Road In full truckload ties. Annual 2001 Bid. g 2..00 s x_1,OO. Please indicate If quantities affect Prices. RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: 11 UNSIGNED BIDS WILL BE REJECTED TURE: 501 .;jj4 Sent By: CITY OF FAY -PURCHASING; 5015758241; Feb -22-1 2:17PM; Page 3/3 INVITATION TO BID BID # 2001-5 DATE ISSUED: D N T F NIN : January 19 2001 February 2 2001 at 11:00 a.m. BUYER: 1DATE REQUIRED: City of Fayetteville, AR 1 30 DAYS ARC F. O. B. I BUYER'S PHONE # Fa ettevllle AR (501) 575-8289 I GIJAR NT E: # t3ECRIPTION U 'NJ UNITPRIE I T At 1 Portland Cement (Type )f Ton %q7 Cement to be delivered to City of Fayetteville Shop Yard at 1525 S. Happy Hollow Road in full truckload quantities. Annual 2001 Bid. Please indi�c�aQte if quantities affect prices. 7O RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: • EXECUTION BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth In this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. NAME OF M: I PHONE:.I : UNSIGNED REJECTED 4ac44n AU IZED SI TURE: CITY YAAN STA E: ZIP: /Q/Sd c-- Till_: DATE: n m z O 5 O z m C) 0- 0 D O z z m m u u O O w (.w !T b a o 0 0 0 H H N N O U O O o O S O M M O O N O 0 ._.._.___ VIat. 6 Hot 4" Hand Applied Thermoplastic for Parking Spaces - per linear foot. * All pavement marking material and as needed 1, 0O lay down procedures must meet current AHTD specifications. RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. NAME OF FIRM: PHONE: IFED. ID#:77--o60 %3 Y UNSIGNED %/ C 5rrQ,So/-Y7r-Ot p y 5 -7f -00A BIDS BUSINESS ADDRESS: CITY AND STATE: ZIP: WILL BE REJECTED P.O. k5OX J)%3 v Veit) bum 74t5' V fl)anaapt I//o/ INVITATION TO BID DATE ISSUED: DATE AND TIME OF OPENING: BID # 2001-8 January 19 2001 February 5 2001 at 11:00 a.m. BUYER: I DATE REQUIRED: City of Fayetteville, AR I 30 DAYS ARO F. O. B. I BUYER'S PHONE # I GUARANTEED DELIVERY DATE: Fayetteville, AR (501) 575-8289 ITEM # I DESCRIPTION I QUANTITY I UNIT PRICE j TOTAL 1 Hot Truck Applied Thermoplastic White or Yellow (4") - per linear foot. 45,000 If (estimate only) - Da LYE, DO 2 Hot Applied Thermoplastic Arrows - Each as needed /00.00 3 Hot Applied Thermoplastic Words - Each. as needed ISO -00 Construction Mat. A- i_ Paoe 1R a INVITATION TO BID BID # 2001-4 DATE ISSUED: January 19, 2001 DATE AND TIME OF OPENING: February 2, 2001, at 11:00 a.m. BUYER: City of Fayetteville, AR I DATE REQUIRED: 30 DAYS ARO O. B Fayetteville, I BUYER'S PHONE # AR (501) 575-8289 I GUARANTEED DELIVERY DATE: ITEM # I DESCRIPTION QUANTITY UNIT PRICE I TOTAL 1 2 3 4 AC -30 AC -20 SS -1 PRIME PRICES SHOULD REFLECT DELIVERY TO FAYETTEVILLE ALL PRODUCTS MUST COMPLY WITH ASTM, AASHTO, AND BE CERTIFIED w/STATE OF ARKANSAS RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: GALLON GALLON GALLON GALLON /t0 -A) au, /St/1 YO /ltd -tip d- 6, EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. UNSIGNED BIDS WILL BE REJECTED NAME OF FIRM: th/7/ o/!Bz e1 j Jf ( z,, BUSINESS ADDRESS: v /S kt 9ls"e., S7• AUTHORIZED SIGNATURE: !XX I PHONE: I FED. I /-d -G61z '/9O7 72 V c CITY AND STATE: ZIP: TITLE: DATE: /ter,, g. '/3/ D P#40NAL IL & SUPPLY Co., Inc. P.O. BOX 94S SPRINGFIELD, MISSOURI 65601 PHONE (417) 866-6622 January 31, 2001 City of Fayetteville, AR Purchasing Office 113 W. Mountain St. Fayetteville, AR 72701 National Oil respectfully offers the following quote. For City of Fayetteville, Arkansas: (501)575-8289 DELIVERED PRICE 5% ,j0 (per ton) DELIVERY: Freight is based on minimum loads of 5,000 gallons, and our price includes 2 free hours unloading time, the excess time will be $50.00 per hour. If a pump is requested, there will be $50.00 CHARGE. National Oil offers road consulting and an Emergency Response Team, should the need arise. Product left on trailer will not be credited back and a pump off charge will be $50.00. SPECIFICATIONS: Complies with ASTM, AASHTO and is certified with the State of Arkansas; FREE - 800-678-6622, to place your order. Dispatch available 24 hours a day, CREDIT TERMS: Net 30 days after date of delivery, invoices over 30 days will be assessed a service charge of one and one-half percent per month or 18% per annum. All accounts and contracts are payable at National Oil & Supply Co., Inc., P.O. Box 948, Springfield, MO., 65801-0948. These quoted prices are firm until December 31, 2001 - if accepted within 14 days. Sincerely, David Regehr- Sales Indushial DistibutorAsphalts-Fuel Oils -Diesel Fuels-Gasolines-Lubricants-Molasses INVITATION TO BID BID # DATE ISSUED: DATE AND TIME OF OPENING: 2001-4 January 19, 2001 February 2, 2001 at 11:00 a.m. BUYER: I DATE REQUIRED: City of Fayetteville, AR I 30 DAYS ARO F. O. B. I BUYER'S PHONE # GUARANTEED DELIVERY DATE: Fayetteville, AR (501) 575-8289 ITEM # I DESCRIPTION I QUANTITY I UNIT PRICE I TOTAL 1 AC -30 GALLON /U0 -Ad 2 AC -20 GALLON JSY Id o, 3 SS -1 GALLON 4/d -l3,70 4 PRIME GALLON 4/ar L3) PRICES SHOULD REFLECT DELIVERY TO FAYETTEVILLE ALL PRODUCTS MUST COMPLY WITH ASTM, AASHTO, AND BE CERTIFIED w/STATE OF ARKANSAE RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. NAME OF FIRM: I PHONE: I FED. ID# � / � pp l—daa UNSIGNED /U/9//v/76'LOil df 10.1+2 -66 2 q5'OG4v 92'x° BIDS BUSINESS ADDRESS: CITY AND STATE: ZIP: WILL BE REJECTED ,23'/S 'Z j.j'?nrne SiS�n{r/r/ < o Gfld ? AUTHORIZED SIGNATURE: TITLE: DATE: Construction lvtat, I ; 4.1f rn A. 3. Page 20 INVITATION TO BID low. I/VL 1. , 1 AC -30 GALLON 2 AC -20 GALLON 3 SS -1 GALLON 4 PRIME GALLON PRICES SHOULD REFLECT DELIVERY TO FAYETTEVILLE ALL PRODUCTS MUST COMPLY WITH ASTM, AASHTO, AND BE CERTIFIED w/STATE OF ARKANS, RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: I /2 hrS. unIoa -1'1 rhc. after -}Pico 44S/kr- f eMii.r ray e G ncx.ro a. No 1i« No 3;d .7 Sc' No (; -••--'J.,vJ. 'Jr DIU Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. AME OF FIRM: PHONE: D. UNSIGNED Ec 01i 5724834 (04- -O(2(,41 1 BIDS BUSINESS ADDRESS: CITY AND STATE: WILL BE ZIP: REJECTED 20S S R+r por ( Rc. /t' fi. N tas4,, , T x 75 45.5. Al ITWnD17rn oar.,..-.....- ! re& r a I iI I +20ot JAN. 29. 2001 1:43PM NO. 1962 Y. 4 INVITATION TO BID DATE ISSUED: DATE AND TIME OF OPENING: ;January19. 2001 February 2 2001 at 11:00 a.m. WJF�B�UYF.R:DATE REQUIRED: City of Fayetteville, AR 30 DAYS ARO F. O. B. BYE PHONE # GUARANTEEDDELIVERY DATE: Fayetteville, AR 501 575-8289 ITEM # DESCRIPTION I QUANTITY I UNIT PRICE TOTAL I AC -30 GALLON NO 1J r o 2 AC -20 GALLON NO 13i • 8 7 S'(o 3 SS -1 GALLON 4 PRIME GALLON No [3k1 PRICES SHOULD REFLECT DELIVERY TO FAYETTEVILLE ALL PRODUCTS MUST COMPLY WITH ASTM. AASHTO, AND BE CERTIFIED w/STATE OF ARKANSA RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: Vt krs. unload -V rv.e aft -t-1c.4 $ 9 S/ k r of ebtUrw5 e C-Ltc�,Y�g • EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. UNSIGNED ME OF FIRM: E17 Ot .) Ase uh} d C/nau5i0Ngo3572 PHONE: IFED. 1O* x834 (O4 —OG(O(O41 1 BIDS WILL BE REJECTED BUSINESS ADDRESS: 209 R-(rpor f ( �A/UTHORIIZ1EDDL- SIGNATURE COW CITY AND STATE: ptf.Pfeasa.f Tx TITLE; rt Icc• I"1a#10.c EDATE: a INVITATION TO BID DATE ISSUED: DATE AND TIME OF OPENING: January 19 2001 February 2, 2001, at 11:00 a.m. BID # 2001-4 BUYER: I DATE REQUIRED: City of Fayetteville, AR I 30 DAYS ARO F. O. B. BUYER'S PHONE # Fayetteville, AR (501) 575-8289 GUARANTEED DELIVERY DATE: ITEM # I DESCRIPTION QUANTITY I UNIT PRICE I TOTAL 1 2 3 4 AC -30 AC -20 SS -1 PRIME PRICES SHOULD REFLECT DELIVERY TO FAYETTEVILLE ALL PRODUCTS MUST COMPLY WITH ASTM, AASHTO, AND BE CERTIFIED w/STATE OF ARKANSAE RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: Prires dn nnt include anplicable GALLON GALLON GALLON GALLON sales en $22.50 barge. Delivered 1.156 tax. 2hrs. free unloading time per half hour demurrage. Freight subject tn fuel EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. NAME OF FIRM: LION OIL COMPANY I PHONE: 70-864-133 I FED. ID# 74-2358146 UNSIGNED BIDS WILL BE REJECTED BUSINESS ADDRESS: 1000 MCHENRY ST. '_ - CITY AND STATE: EL DORADO, AR. ZIP: 71730 AUTHORIZED, SIGNATURE: TITLE: AREA SALES MANAGER DATE: 1-30-01 l W„J\, Ybt,VL 1,14L. A. 3. Page 10 INVITATION TO BID BID # I DATE ISSUED: I DATE AND TIME OF OPENING: 2001-3 I January 19, 2001 I February 2, 2001 at 11:00 a.m. BUYER: I DATE REQUIRED: City of Fayetteville, AR I 30 DAYS ARO F. O. B I BUYER'S PHONE # f GUARANTEED DELIVERY DATE: Fayetteville, AR (501) 575-8289 ITEM # I DESCRIPTION I QUANTITY I UNIT PRICE I TOTAL 1 DE-ICING SALT TON $54.75/ton $21,900.00 Dump truck delivery Medium crushed rock salt for de-icing roads. Estimate usage to be approximately 400 tons per year. Bid is for the years 2001 and 2002. Please indicate if quantities affect prices. Prices quoted herein are firm frDm September 2001 thru May 2001 Specification sheet enclosed RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: UNLESS SPECtRE I OTHERWISE IN YOUR PROPOSAL, ALL RICES QUOTED HEREIN ARE SUBJECT TO ACCEPTANCE WITHIN 30 DAYS AND SFjj Ii. BE DEEMED0 HAVE BEEN _ F BY THE END THAT PERIOD, NO AWARD HAS NEE 30 DAYS EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. NAME OF FIRM: I PHONE: I FED. ID#: For ordering 36-4140798 UNSIGNED Morton S alt 903/962-421b BIDS BUSINESS ADDRESS: CITY AND STATE: WILL BE 100 N. Riverside Plaza REJECTED Chicago, IL 60606-1597 Chicago, IL AUT ORIZE (GNAT TITLE: Assistant GovernmenEF Michael T anager u i 1 I. INVITATION TO BID BID # I DATE ISSUED: I DATE AND TIME OF OPENING: 2001-3 I January 19 2001 I February 2 2001 at 11:00 a.m. BUYER: DATE REQUIRED: City of Fayetteville, AR I 30 DAYS ARO F. O. B. I BUYER'S PHONE # I GUARANTEED DELIVERY DATE: Fayetteville, AR (501) 575-8289 ITEM # I DESCRIPTION I QUANTITY I UNIT PRICE I TOTAL 1 DE-ICING SALT TON $54.75/ton $21,900.00 Dump truck delivery Medium crushed rock salt for de-icing roads. Estimate usage to be approximately 400 tons per year. Bid is for the years 2001 and 2002. Please indicate if quantities affect prices. Prices quoted herein are firm from September 001 thru May 2001 Specification sheet enclosed RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: ARE AES BJJECT TO L F 30 DAYS AND SH AUTOMATICALLY IF, 6Y THE END 0 AWARD HAS BEE OTHERWISE IN YOUR ACCEPTQUOTED WHTMIN N LL BE DEEMED 0 HAVE BEEN WITHDRA THAT PERIOD. NO MADE. YS EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. NAME OF FIRM: I PHONE: I FED. ID#: For ordering 36-4140798 UNSIGNED Morton S alt 903/962-421 BIDS BUSINESS ADDRESS: CITY AND STATE: ZIP: WILL BE REJECTED 100 N. Riverside Plaza Chicago, IL 60606-1597 Chicago, IL 60606-1597 AUT ORIZE IGNAT TITLE: DATE: Assistant Government Business 1/30/01 Michael .J. STManager U INVITATION TO BID DATE ISSUED: DATE AND TIME OF OPENING: January 19 2001 February 2.2001 at 11:00 a.m. BID # 2001-7 BUYER: j DATE REQUIRED: City of Fayetteville, AR I 30 DAYS ARO F. O. B. I BUYER'S PHONE # Fayetteville, AR (501) 575-8289 I GUARANTEED DELIVERY DATE: ITEM # I DESCRIPTION I QUANTITY UNIT PRICE I TOTAL 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 I Coarse Lime Abrasives -LS (Grit) 1 1/4" Concrete Aggregate 3/4" Concrete Aggregate Class 7 Base (SB-2) Fill Material Surge Pile (8" Minus) Rip Rap (Sized Rock) Shot Rock Superpave TY-2 HM SURF -LS TY-3 HM SURF -LS TY-2 HM SURF -SS TY-3 HM SURF -SS Premix -Coarse HM Base (Black Base) TY-1 HM Binder TY-2 HM Binder Delivery price to City of Fayetteville Corporate City Limits I TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON )} I -r rJ,t 3ti G;'1� rr�n�}S Rq P See fl0/Ton RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. NAME OF FIRM: MAC —ArL'snl Z c.. hkChnian- L r I PHONE: I TAX PERMIT: — Jqo- )y6°I UNSIGNED BIDS WILL BE REJECTED BUSINESS ADDRESS: P.o• $ x 13Q6 1 1� a'io' N Piek c $}. CITY AND STATE: pp -ih LI)o / I� ZIP: AUTHORIZED SIGNATURE: TITLE: '� i { DATE: Oa of of ILAI tl/; I IC. Sa Aa+4Ck,A PrI«. 5tiCe�- INVITATION TO BID DATE ISSUED: DATE AND TIME OF OPENING: January 19 2001 February 2 2001 at 11:00 a.m. BID # 2001-7 BUYER: DATE REQUIRED: City of Fayetteville, AR 30 DAYS ARO F. O. B. I BUYER'S PHONE # Fayetteville, AR (501) 575-8289 j GUARANTEED DELIVERY DATE: ITEM # I DESCRIPTION I QUANTITY UNIT PRICE I TOTAL 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Coarse Lime Abrasives -LS (Grit) 1 1/4" Concrete Aggregate 3/4" Concrete Aggregate Class 7 Base (SB-2) Fill Material Surge Pile (8" Minus) Rip Rap (Sized Rock) Shot Rock Superpave TY-2 HM SURF -LS TY-3 HM SURF -LS TV -2 HM SURF -SS TY-3 HM SURF -SS Premix -Coarse HM Base (Black Base) TY-1 HM Binder TY-2 HM Binder Delivery price to City of Fayetteville Corporate City Limits TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON H.#I to En,�crn C:4 Lin'" ��r<�hdt R'.P R4f AS 6.1 2 Au.L4c -. fJ,GS/Tn s�cr/rem #a,qs/Tn RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. NAME OF FIRM: I AfAL AFE+nce:, .oc. )lntlwr Q; v; PHONE: I 5$1-330O TAX PERMIT: - J99 UNSIGNED BIDS WILL BE REJECTED __M_ _ BUSINESS ADDRESS: P.O. &ox ISV] ''4o 'N UGG Sdr<r.} CITY AND STATE: 1. ea4ev1�C Mc. ZIP: —, AUT ORIZED SIGNATURE: TITLE: 11, DATE- OZ O! — rVes+ �rk �ac'I'+ *- eC • INVITATION TO BID DATE ISSUED: DATE AND TIME OF OPENING: January 191 2001 February 2, 2001 at 11:00 a.m. BID # 2001-7 BUYER: j DATE REQUIRED: City of Fayetteville, AR 30 DAYS ARC F. O. B. I BUYER'S PHONE # Fayetteville, AR (501) 575-8289 I GUARANTEED DELIVERY DATE: ITEM # I DESCRIPTION I QUANTITY UNIT PRICE TOTAL 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Coarse Lime Abrasives -LS (Grit) 1 1/4" Concrete Aggregate 3/4" Concrete Aggregate Class 7 Base (SB-2) Fill Material Surge Pile (8" Minus) Rip Rap (Sized Rock) Shot Rock Superpave TY-2 HM SURF -LS TY-3 HM SURF -LS TY-2 HM SURF -SS TY-3 HM SURF -SS Premix -Coarse HM Base (Black Base) TY-1 HM Binder TY-2 HM Binder Delivery price to City of Fayetteville Corporate City Limits I TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON I TD sue.+J, C;4y L;in'+s ee Mt,cke4 4a.ls/ ron $3,IS1TOn 3�.4s/T� RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: Al r+c R•,f W A wl EXECUTION OF BI Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. UNSIGNED NAME QF FIRM: APRs Ar nsis ,i . &c1;4f4— An4r Q.✓isien PHONE: Sfl'33O° TAX PERMIT: 5f— )ci0 ' BIDS WILL BE REJECTED BUSINESS ADDRESS: P.o. Z 136-1 8L -k SL CITY AND STATE: �� c��ev e ZIP: �a�Da AUTHOR ED SIGNATURE: TITLE: i DATE: eZ of Construction Mat. 10tL Fa.'J;+v )t See AFL L L Arl« Sheet A. 3. Page 30 INVITATION TO BID DATE ISSUED: DATE AND TIME OF OPENING: January 19 2001 February 2 2001 at 11:00 a.m. BID # 2001-7 BUYER: I DATE REQUIRED: City of Fayetteville, AR I 30 DAYS ARO F. O. B. I BUYER'S PHONE # Fayetteville, AR (501) 575-8289 I GUARANTEED DELIVERY DATE: ITEM # I DESCRIPTION I QUANTITY UNIT PRICE TOTAL 1 2 3 4 5 6 . 7 8 9 10 11 12 13 14 15 16 17 18 19 Coarse Lime Abrasives -LS (Grit) 11/4" Concrete Aggregate 314" Concrete Aggregate Class 7 Base (SB-2) Fill Material Surge Pile (8" Minus) Rip Rap (Sized Rock) Shot Rock Superpave TY-2 HM SURF -LS TV -3 HM SURF -LS TY-2 HM SURF -SS TY-3 HM SURF -SS Premix -Coarse HM Base (Black Base) TY-1 HM Binder TY-2 HM Binder Delivery price to City of Fayetteville Corporate City Limits TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON ii Tc LIh S ee batch n $3,1`; Iron $a,9r/rn RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: A.+t R f Rat A _ EXECUTION OF BI Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. UNSIGNED NAME QF FIRM I hP R�anii ;PX. rlcCli�M— n4or Oh4c;Sn PHONE: I Sfl'3300 TAX PERMIT: 61- )40' )y6cl BIDS WILL BE REJECTED BUSINESS ADDRESS: P•o• 6+Y I6-1 '4oAL SI�.k St. CITY AND STATE: ZIP: AUTHOR ED SIGNATURE: TITLE: i DATE: tn/a H.44sv.%IC rac, I,T 7" JL2 r19Twth/ r vn"' Construction Mat. •INVITATION TO BID A. 3. Page DATE ISSUED: DATE AND TIME OF OPENING: January 19 2001 February 2, 2001 at 11:00 a.m. BID # '001-7 BUYER: I DATE REQUIRED: City of Fayetteville, AR 30 DAYS ARO F. O. B I BUYER'S PHONE # Fayetteville, AR (501) 575-8289 GUARANTEED DELIVERY DATE: ITEM # p DESCRIPTION I QUANTITY UNIT PRICE I TOTAL 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Coarse Lime Abrasives -LS (Grit) 1 1/4" Concrete Aggregate 3/4" Concrete Aggregate Class 7 Base (SB-2) Fill Material Surge Pile (8" Minus) Rip Rap (Sized Rock) Shot Rock Superpave TV -2 HM SURF -LS TY-3 HM SURF -LS TY-2 HM SURF -SS TY-3 HM SURF -SS Premix -Coarse HM Base (Black Base) TY-1 HM Binder TY-2 HM Binder Delivery price to City of Fayetteville CorporateCorporateCityLimits I TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON Hwy l to 1 s3crn C oly R',P1 R41 I,pw e tssper/-TTew, fa•l�/le.'1 RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. UNSIGNED NAME OF FIRM: MAc. Akwnts,inc, n Lr ;v;c;cn PHONE: I 531-11oa TAX PERMIT: 56-144 - lq( l BIDS WILL BE REJECTED BUSINESS ADDRESS: P.O. &ox Isbl ?4o 'N tLk 5dr<c1 CITY AND STATE: �� ca�ev 1)c kt ZIP: an i7oa AUT ORIZED SIGNATURE: • TITLE: DATE: OZ o! 31 APAC-Arkansas • McClinton Anchor • CITY OF FAYETTEVILLE PRODUCT PRICE LIST - F.O.B. PLANT FOR YEAR 2001 Material Description AG Lime Fine Lime Coarse Lime Fill Material Class 7 Base (SB-2) Misc. Base (Non -spec base) Crusher Run (Small, non -spec base) 11/2" Conc. Aggregate 11/4" Conc. Aggregate I" Conc. Rock 3/4" Conc. Rock 8" Surge Rock B -Stone Rip Rap Shot Rock CL I Seal Chips 5/S" Chips (LS) CL 2 Seal Chips 1/2" Chips (LS) CL 4 Seal Chips Waste Material Abrasives (LS) Grit Block Chat I 1/2" Filter Rock I I/S" Filter Rock Material WEST Code FORK 90107 $6.15 0107b $6.15 90507 $3.25 90907 $1.65 91507 $5.65 91707 $4.90 91907 $7.65 95307 $5.15 95707 $10.25 95907 $3.90 96307 $8.75 96507 $9.25 92307 $8.15 96907 $11.25 97107 $3.90 97307 $5.15 97707 $7.15 2107a $6.40 Material Code SHARPS 90905 $1.50 91505 $4.55 91705 $4.30 91905 $7.65 95505 $5.00 95705 $10.00 95905 $3.65 92305 $7.40 97105 53.65 8305a $6.30 2105a $6.30 Material Code HINDSVILLE $5.90 90508 $4.90 91508 $5.05 9170S 53.90 94108 $6.65 94308 $6.65 94508 $6.65 94908 56.90 95508 $4.90 95708 $10.00 95908 53.65 96303 55.15 93608 $7.00 96508 $S.65 92308 $7.40 96908 £10.90 97108 £3.65 97308 $4.90 97708 56.75 8308a $6.25 2108A $6.25 PLEASE NOTE: I.) PLEASE SEE AGGREGATE ORDERING NOTES ON BACK PAGE. 2.) Please call the numbers listed below for material orders and haul rates: West Fork Aggregate - (501) 443-2331 or Asphalt (501) 839-8514 Sharps Aggregate -(501)756-8866 or Asphalt (501) 756-2881 Hindsville Aggregate or Asphalt - (501) 789-2230 or (501) 756-2232 3.) Sales tax at each location: West Fork - 5.625% Sharps - 5.625%. Hindsville - 5.625% THANK YOU FOR YOUR BUSINESS!!! APAC-Arkansas • McClinton Anchor fo CITY OF FAYETTEVILLE PRODUCT PRICE LIST - F.O.B. PLANT FOR YEAR 2001 Material Description Type 2 Surface (LS) 93' AHTD Type 2 Surface (LS) 96' AHTD Type 3 Surface (LS) 93' AHTD Type 3 Surface (LS) 96AHTD Premix- MC250 - 96' AHTD Type I Surface (SS) 93' AHTD Type 2 Surface (SS) 93' AHTD Type 2 Surface (SS) 96' AHTD Type 3 Surface (SS) 96' AHTD Type I Binder 93' AHTD Type 2 Binder 93' AHTD Type 2 Binder 96' AHTD Base (Black Base) 93' AHTD Superpave Surface-(PG64-22) Superpave Surface-(PG64-22) (Non -Spec) Ty 3 LS Commercial Mix (Non -Spec) Ty 3 LS Commercial Mix Material WEST Code FORK SHARPS **HINDSVILLE 44420 $23.06 NO BID NO BID 4404? NO BID $24.96 I NO BID 45420 I NO BID $23.70 NO BID 45042 $21.61 NO BID NO BID 46581 $27.00 $27.00 J 4;421 $24.55 $24.96 NO BID 44421 NO BID $?4.37 NO BID 44043 $23.01 $25.22I I NO BID 45043 $24.79I $25.08 NO BID 41420 $21.22 $20.94 NO BID 42420 $21.49 I $20.76 NO BID 42041 NO BID $20.93 NO BID 40420 $19.55 $20.43 NO BID 6040 28.37 27.73 NO BID NO BID NO BID $2 9042 65041 I $_1__ S23.04 NO BID 65040 NO BID NO BID $21.69 PLEASE NOTE: ** As we get AHTD approved mix designs we will notify you with a new price sheet showing the approved mix along with the corresponding price. I.) PLEASE SEE ASPHALT ORDERING NOTES ON BACK PACE. 2.) Please call the numbers listed below for material orders and haul rates: West Fork Aggregate - (501) 443-2331 or Asphalt (501) 839-8514 Avoca Aggregate -(50)636-I 0 I t! or Asphalt (501) 636-8329 Hindsville Aggregate or Asphalt- (501)789-2230 or (501)7562232 THANK YOU FOR YOUR BUSINESS!!!! INVITATION TO BID BID # DATE ISSUED: DATE AND TIME OF OPENING: 2001-1 January 19 2001 February 2, 2001 at 11:00 a.m. BUYER: I DATE REQUIRED: City of Fayetteville, AR I 30 DAYS ARO F. O. B. I BUYER'S PHONE # I GUARANTEED DELIVERY DATE: Fayetteville, AR (501) 575-8289 ITEM # I DESCRIPTION I QUANTITY I UNIT PRICE I TOTAL 1 3000 PSI, 1 1/4" Max. Aggregate Size, p° 4" Slump - per Cubic Yard. per c.j • 55 2 3500 PSI, 1 1/4" Max. Aggregate Size, o0 4" Slump -per Cubic Yard. Per C.5. 5 3 4000 PSI, 1 1/4" Max. Aggregate Size, eo 4"Slump-per Cubic Yard. Per CJ. 5q — 4 5000 PSI, 1 1/4" Max. Aggregate Size, 4" Slump - per Cubic Yard. per c j , (p( oa 5 1% Calcium Chloride Admixture - c.y. Per C' • J a — 6 2% Calcium Chloride Admixture - c.y. °= er C.. 7 Air entraining Admixture - per c.y. PG 8 Hot Water - per c.y. a °-0 9 3/4" Rock - per c.y. Per C per c•j. 10 Exposed Aggregate - per c.y. er C 11 Flowable Fill - per c.y. to —° MINIMUM BILLED AMOUNT: a CUJ3Cauto rd3 PRICE OF DELIVERY MUST BE INCLUDED IN CUBIC YARD PRICE. RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. NAME OF FIRM: I PHONE: I FED. ID# ) UNSIGNED jl'iiA- CorritneCnncreTc. � -9S'-iS '13- loa3_►yy BIDS BUSINESS ADDRESS: CITY AND STATE: ZIP: WILL BE PC Box Sot aen{onville ) AR gala REJECTED UT RIZED SIGNATURE: TITLE: DATE: 6enero 1 manct er I _ a_lol a Fr INVITATION TO BID DATE ISSUED: DATE AND TIME OF OPENING: January 19 2001 February 2 2001 at 11:00 a.m. BID # 2001-1 BUYER: I DATE REQUIRED: City of Fayetteville, AR I 30 DAYS ARO F. O. B. I BUYER'S PHONE # I Fayetteville, AR (501) 575-8289 GUARANTEED DELIVERY DATE: ITEM # I DESCRIPTION I QUANTITY I UNIT PRICE I TOTAL 1 2 3 4 5 6 7 8 9 10 11 3000 PSI, 1 1/4" Max. Aggregate Size, 4" Slump - per Cubic Yard. 3500 PSI, 1 1/4" Max. Aggregate Size, 4" Slump - per Cubic Yard. 4000 PSI, 1 1/4" Max. Aggregate Size, 4" Slump - per Cubic Yard. 5000 PSI, 1 1/4" Max. Aggregate Size, 4" Slump - per Cubic Yard. 1% Calcium Chloride Admixture - c.y. 2% Calcium Chloride Admixture - c.y. Air entraining Admixture - per c.y. Hot Water - per c.y. 3/4" Rock - per c.y. Exposed Aggregate - per c.y. 5/00 Flowable Fill - per c.y. /, 3, 10 55. 1 . 0 , G o O , _.30 Z, tsp soc 3 m:eJ I MINIMUM BILLED AMOUNT: d�/A of ± �JyA .&S1OWG.o ('e t' I c PRICE OF DELIVERY MUST BE INCLUDED IN CUBIC YARD PRICE. RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. I FED. ID# UNSIGNED NAME OF FIRM: Ia PHONE: SolI`O BIDS REJECTED BUSINESS Q�ADDRESS: P , , Eo CITY AND STATE: O)% ZIP: 1 j ! 7�f -1 AUTHORIZED SIGNAT RE: TITLE. gyp[ DATE: I v\5TiI INVITATION TO BID BID # DATE ISSUED: DATE AND TIME OF OPENING: 2001-1 January 19, 2001 February 2 2001 at 11:00 a.m. BUYER: I DATE REQUIRED: City of Fayetteville, AR I 30 DAYS ARO F. O. B. I BUYER'S PHONE # GUARANTEED DELIVERY DATE: Fayetteville, AR (501) 575-8289 ITEM # I DESCRIPTION QUANTITY I UNIT PRICE I TOTAL 1 3000 PSI, 1 1/4" Max. Aggregate Size, 4" Slump - per Cubic Yard. `� 2 3500 PSI, 1 1/4" Max. Aggregate Size, 4" Slump - per Cubic Yardfcs 3 4000 PSI, 1 1/4" Max. Aggregate Size, • 4" Slump - per Cubic Yard. 4 5000 PSI, 1 1/4" Max. Aggregate Size, 4" Slump - per Cubic Yard. 5 5 1% Calcium Chloride Admixture - c.y. s • 6 2% Calcium Chloride Admixture - c.y. $ 7 Air entraining Admixture - per c.y. 8 Hot Water - per c.y. I, 9 3/4" Rock - per c.y. I 10 Exposed Aggregate - per c.y. ___ PSi - S so 11 Plowable Fill - per c.y. MINIMUM BILLED AMOUNT: C i✓iCArca PRICE OF DELIVERY MUST BE INCLUDED IN CUBIC YARD PRICE. RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. NAME OF FIRM: I PHONE: FED. ID# UNSIGNED - -ong g IL., BIDS BUSINESS ADDRESS: CITY AND STATE: ZIP: WILL BE REJECTED I ;liflcn AUTHORIZED SIGNATURE: TITL : DATE: JAA Ai1 S-lflI Construction Mat. A. 3. Page 23 INVITATIONTO BID BID # DATE ISSUED: DATE AND TIME OF OPENING: 2001-1 January 19, 2001 February 2, 2001 at 11:00 a.m. BUYER: DATE REQUIRED: City of Fayetteville, AR I 30 DAYS ARO F. O. B. I BUYER'S PHONE # GUARANTEED DELIVERY DATE: Fayetteville, AR (501) 575-8289 ITEM # I DESCRIPTION QUANTITY I UNIT PRICE I TOTAL 1 3000 PSI, 1 1/4" Max. Aggregate Size, 4" Slump - per Cubic Yard. 2 3500 PSI, 1 1/4" Max. Aggregate Size, 4" Slump - per Cubic Yard: S - 3 4000 PSI, 1 1/4" Max. Aggregate Size, 4" Slump - per Cubic Yard. 4 5000 PSI, 1 1/4" Max. Aggregate Size, 4" Slump - per Cubic Yard. S - 5 1% Calcium Chloride Admixture - c.y. $ 6 2% Calcium Chloride Admixture - c.y. $ 7 Air entraining Admixture - per c.y. 8 Hot Water - per c.y. 9 3/4" Rock - per c.y. 10 Exposed Aggregate - per c.y. 3CCC S— - s so 11 Flowable Fill - per c.y. MINIMUM BILLED AMOUNT: C LI rca PRICE OF DELIVERY MUST BE INCLUDED IN CUBIC YARD PRICE. RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. . NAME OF FIRM: PHONE: 70� FED. ID# UNSIGNED - - O t<I BIDS BUSINESS ADDRESS: CITY AND STATE: ZIP: WILL BE REJECTED v AUTHORIZED SIGNATURE: TITL : DATE: INVITATION TO BID 2001 at 11:00 of 1 I Coarse Lime I ION 2 Abrasives -LS (Grit) TON 3 1 1/4" Concrete Aggregate TON 4 3/4" Concrete Aggregate TON 5 Class 7 Base (SB-2) TON 6 Fill Material TON 7 Surge Pile (8" Minus) TON 8 Rip Rap (Sized Rock) TON 9 Shot Rock TON 10 Superpave TON 11 TV -2 HM SURF -LS TON 12 TV -3 HM SURF -LS TON 13 TY-2 HM SURF -SS TON 14 TY-3 HM SURF -SS TON 15 Premix -Coarse TON 16 HM Base (Black Base) TON 17 TY-1 HM Binder TON 18 TY-2 HM Binder TON 19 Delivery price to City of Fayetteville TON Corporate City Limits TO THE BID MUST BE NOTED: 26' /✓ of !ownsh, a. PS s of �ow�sh.p Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices UNSIGNED BIDS WILL BE REJECTED NAME OF FIRM: Rogers Grp Inc'751-&3913 I PHONE: I TAX PERMIT: 3'Y/933 BUSINESS ADDRESS: CITY AND STATE: ZIP: yffo N�,, o2b y C 7�Z-7t/S AUTHORIZED SIGNATURE: TITLE: DATE: INVITATION TO BID INVITATION TO BID SATE ISSUED: DATE ISSUED: DATE AND TIME OF OPENING: DATE AND OF OPENING: BID # BID 2001-8 2001-8 J 19 2001 January 19 2001 February 5 2001 a11t00 a.m. Februa 5 2001 at 11:00 a.m. BUYER: RED: DATE REQUIRED: City of Fa etlevilie AR of Fa etteville AR 30 DAYS ARO 30 ARO F.O. BUYER'S PHONE # F. O. B. PHONE # DELIVERY DATE: GUARANTEED DELIVERY Fayetteville, AR(501) 5]68289 Fa etteville AR575-8289 # ITEM 4 DESCRIPTION QUANTITY QUANTITY UNIT PRICE UNIT T TOTAL 1 1 Hot Truck Applied Thermoplastic Hot Truck White or Yellow (4") -per linear foot. White or - per linear foot. 45,000 If If (estimate only) (estimate only) ,35 35 2 2 Hot Applied Thermoplastic Arrows - Hot - Each Each as needed as 45.00 45.00 3 3 Hot Applied Thermoplastic Words - Hot Thermoplastic - Each, Each. needed as needed 150.00 150.00 4 Hot Thermoplastic Railroad Hot Applied Thermoplastic Railroad - Each. Emblems -Each. as neetled as needed 350.00 350.00 5 5 Hot Applietl Thermoplastic Applied Thermoplastic - Each. Handicap Emblems -Each. as needed z�� 250.00 (Blue Background wANNfe Emblem) (Blue w/White Emblem) 6 6 Hot 4" HanG Applied Thermoplastic Hot Hand Applied Thermoplastic 50 for Parking Spaces -per linear foot. Parking - per linear foot. as needed as needed All pavement marking material and * All pavement marking material and lay down procedures must meet lay must meet AHTD specifications. current AHTD specifications. RESTRICTIONS OR EXCEPTIONS RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: TO THE BID MUST BE NOTED: T OF BID EXECUTION OF BID Upon signing this the that they have agree to requirements set Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set in this including terms pertinent forth in this bid proposal, including specifications, terms and standard conditions, and pertinent the being on, agrees to furnish these articles at the prices information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. stated. FED. ID#: FED. D NAME OF FIRM: NA F FIR PH PHONE: FPIIJJNIIE� INC. FALC0NITE, INC. 91&/ 918/ UNSIGNED UNSIGNED dba ADVANCED WARNINGS dba 682-0039 682-0039 31-1490949 31-1490949 BIDS BIDS BUSINESS ADDRESS: BUSINESS ADDRESS: CITY AND STATE: CITY AND STATE: ZIP: WILL BE WILL P.0.B0X 1911 P,0. BOX 1911 MUSKWEE, OK MUSK0CFE� OK 74402 14402 REJECTED REJECTED T AUTH IZED NATURE: AUTH IZED NATURE: TITLE: TITLE: DATE: DATE: OPERATIONS MANAGER 2/1/01 2/1/01 I O, o O N O W C C C C C C C C C C C C C C C C C C C N V V y 0 V O O p p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 F- - C OI tO N 69 l0 N j U a 000o 0 U E ~F 2 N^ w n W CDN E mCd U `. C 69 436369 43S63 SS4q&464 W W N69 e W W • lL N ae.. 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LL LL LL LL N U d d .(D N NY y N U, O J v d N » D D m e a=U U is m 'c J >U oar °=va no m ti :% N N= m m EL S S S x x to x x E co (5- - V :i¢rcioiLu) u)U m a 2 `o m u) U 2 .� t r NM V to (D 1�OoOr NM V NtO Mm > I 0 O o O W r r r r r r r r r r T N L O O = rn Y r urn 'm a O S r City of Fayetteville Agenda Attachment Schedule of Funds Available for Ready -Mix Concrete, Asphalt and Related Materials, Limestone Products, Hillside, Thermoplastic Striping and Curb Ramps. Account # Account / Project Name Project # Amount 4470-9470-5809.00 In -House Pavement Improvements 97022 $1,097,000 4470-9470-5814.00 In -House Sidewalk Improvements 96041 $315,000 2100-4120-5215.00 Hot Mix Asphalt & Gravel Operations $153,500 5400-4310-5216.00 Construction Materials Operations $75,000 5400- 410-5216.00 Construction Materials Operations $28,750 5400-5620-5216.00 Construction Materials Operations $12,000 Total Funds Available $1,681,250 Funds Committed / Used $264,299 Funds Remaining $1,416,951 Funds committed include labor and equipment for the In -House paving program of $50,000 and $214,299 respectively. P STAFF REVIEW FORM X AGENDA REQUEST _CONTRACT REVIEW GRANT REVIEW Council Randy Allen Name Street Division Public Works Department ACTION REQUIRED: Award of bids for construction materials utilized by various divisions of the City. $1,416,951 Cost of this request 4470-9470-5809.00 Account Number $1,681,250 Category/Project Budget $264,299 Funds Used to Date In -House Pavement Imp. Category/Project Name N/A Program Name 97022 $1,416,951 Sales Tax Capital Project Number Remaining Balance Fund DGET R W: Budgeted Item _Budget Adjustment Attached udoet Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: alas?/_0/ �D to Dat Date Date D to at /4©/ Date Coordinator Internal Auditor Cross Reference New Item: YES NO Prev Ord/Res #: Orig. Contract Date: Orig. Contract Number: Date Date S • Page 2 STAFF REVIEW FORM Description: Award of Bids for Construction Materials Comments: Reference Comments: Budget Coordinator: Accounting Manager: City Attorney: Purchasing Officer: ADA Coordinator: Internal Auditor: Meeting Date: 03/06/2001 FAYETTEVI LLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Randy Allen, Street Superintendent From: Heather Woodruff, City Clerk Date: April 3, 2001 Attached is a copy of the resolution accepting bids for construction materials and services. The original will be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Audit