HomeMy WebLinkAbout28-01 RESOLUTIONr
RESOLUTION NO. 28-01
A RESOLUTION APPROVING A BUDGET ADJUSTMENT INCREASING THE
COST SHARE WITH MCDONALD'S INC. FOR WIDENING JOYCE BOULEVARD
AND INSTALLING DRAINAGE IMPROVEMENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS•
Section 1. That the City Council hereby approves a budget adjustment by
increasing its Cost -Share agreement for Joyce Boulevard drainage improvements,
Account number 4470-9470-5817.00 in the amount of $179,095.00 and its Cost -Share
agreement for Joyce Boulevard widening, Account number 4470-9470-5809.00 in the
amount of $19,420.00.
t P Y E ftPASSED AND APPROVED this a day of C/44 , 2001.
ATTEST:
By
Heather Woodruff, City Crefic
APPROVED:
By:
NAME OF FILE. Resolution No. 28-01
•
CROSS REFERENCE:
03/20/01
Resolution No. 28-01
02/16/01
Departmental Memo to Dan Coody, Mayor, thru Don Bunn and Jim
Beavers from Ron Petrie regarding the proposed change order
Vicinity Map
Construction Drawing
Cost -Share Agreement
03/06/01
Staff Review Form
03/26/01
Departmental Memo from City Clerk
NOTES:
FAYETTEVIPI.E •
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Mr. Dan Coody, Mayor
Thru: Don Bunn, Asst. PW Director
Jim Beavers, City Engineer
From: Ron Petrie, Staff Engineer e
Date: February 16, 2001
Re: Proposed Change Order in the amount of $108,500.00 for the Cost Share with
McDonald's Incorporated for the widening of Joyce Boulevard and the installation of a
storm pipe from Simmon's Bank to the west side of Mall Lane and to the south side of
Joyce Boulevard.
The City Council approved a cost -share with the McDonald's Corporation in the amount of
$90,015.00 at the September 5, 2000 Council Meeting to widen Joyce Boulevard and install
additional storm pipes. Attached is the original memo sent to Mayor Hanna that explains the
scope of the cost -share. The amount of the original request was based upon an estimate provided
by McDonald's from a preliminary design. Since this cost -share was approved by the Council,
these improvements have been designed and bids have been received from Contractors. In
addition, the design required an additional 192 feet of storm pipe that will have to be installed
across Joyce Boulevard. The following prices were submitted by the low bidder, Dean Crowder
Construction:
City $168,257.00
Developer $ 65,827.00
Total $234,084.00
Therefore, an additional $108,500.00 is requested for this project. This amount was determined
as follows:
City's Portion $168,257.00
Engineering Fees $ 16,110.00 (Includes Inspection)
Sub -Total $184,367.00
Less Previously Approved $ 90,015.00
Sub -Total $ 94,352.20
15% Contingency $ 14,148.00
Total Additional Funds Requested $108,500.00
Mayor Dan Coody
February 16, 2001
Page Two (2)
Based upon the information provided by the Budget & Research Division, there is a remaining
balance of $448,614.00 in the Miscellaneous Drainage Improvement Account.
The final costs to the City will be based upon actual costs as documented by the McDonald's
Corporation subject to review by the City and may, or may not exceed the Developer's
estimate. However, the City's share will not exceed the estimated costs without additional
authorization.
Enclosures:
Original Memo to Mayor Hanna (Dated August 18, 2000)
Staff Review Form
Vicinity Map
Construction Drawing
Revised Cost -Share Agreement
Construction Bids
Revised Purchase Requisition
FAYETTEVIeLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Mr. Fred Hanna, Mayor
Thru: Charles Venable, PW Director
Jim Beavers, City Engineer
From: Ron Petrie, Staff Engineer 1
Date: August 18, 2000
Re: Proposed Cost -Share in the amount of $90,015.00 with McDonald's Incorporated for the
widening of Joyce Boulevard and the installation of a storm pipe from Simmon's Bank to
the west side of Mall Lane.
A McDonald's Restaurant was approved at the July 24, 2000 Planning Commission Meeting to
be located at the northeast corner of the Joyce Boulevard/ Mall Lane intersection. To be
consistent with previous approved projects along Joyce Boulevard, McDonalds was required to
widen Joyce Boulevard approximately 12 feet and construct a 48" storm pipe along the project
frontage. If this required widening was constructed, a narrow gap of approximately 183 feet
from the east side of the McDonald's site to the west side of the Simmon's Bank development
would remain. It is the Engineenng Division's recommendation that this portion of Joyce
Boulevard be widened at the same time as the portion adjacent to the McDonald's development
is widened in order to alleviate this gap.
Therefore, upon the recommendation of the Engineering Division, the City is requested to cost -
share with McDonald's to widen approximately 400 feet of Joyce Boulevard and extend a 48"
storm pipe approximately 520 feet from the Simmon's Bank development to the west side of
Mall Lane. The McDonald's Corporation has estimated the costs (with a 10% contingency) for
this construction to be as follows:
City $ 90,015.00
Developer $ 70,140.00
_ Total. 8160,455.00
Based upon the information provided by the Budget & Research Division, there is a remaining
balance of $396,184.00 in the Street and Drainage Improvement Cost Share Accounts.
• •
Mayor Fred Hanna
August 18, 2000
Page Two (2)
The final costs to the City will be based upon actual costs as documented by the McDonald's
Corporation subject to review by the City and may, or may not exceed the Developer's
estimate. However, the City's share will not exceed the estimated costs without additional
authorization.
Enclosures:
Vicinity Map
Construction Drawing
Cost -Share Agreement & Cost Estimates from McDonald's Corporation
Purchase Requisition
Vendor Request Form
c
02/16/2001 14:26 FAX 405 945 1243 MCDON'ALD-S OKC • Q002/002
•
Fayetteville, AR
NEC Joyce BIvdMLa Lane Blvd.
LC: 003-0136
Agreement
This shall serve as a formal agreement between the McDonald's Corporation ("McDonald's"), the
developers of the McDonald's Restaurant to be located at the northeast corner of the Joyce Street and Mall
Lane intersection in Fayetteville, Arkansas, and the City of Fayetteville ("City") in order for the City of
Fayetteville to participate in a cost share to widen Joyce Street and install a storm pipe from Simmons Bank
to the west side of Mall Lane.
The City agrees to pay the actual documented construction costs and Engineering Costs for the
aforementioned construction pursuant to the site plan attached hereto as Exhibit "A" and made a part hereof
up to a maximum City cost of $198,515.00 as was estimated by McDonald's and pursuant to the estimate
as attached hereto as Exhibit "B" ("Estimate"). McDonald's agrees to provide the necessary and normal
project management, inspection and testing as necessary for a complete and accepted storm sewer line and
appurtenances.
It is understood that the contract for construction is between McDonald's and their contractor and engineer
and that the City has no contractual obligation with either the contractor or engineer. The City's only
obligation shall be to participate in a cost share, with McDonald's pursuant to the terms of the Agreement,
said costs not -to -exceed the amount of $198,515.00 pursuant to the Estimate.
If the future and actual bid prices exceed the Estimate, the cost -share agreement shall be re-evaluated and
re -approved by the Mayor and/or City Council as appropriate prior to construction. Said re-evaluation and
approval by the City shall occur within 15 days of receipt of said increased bid.
It is further understood that upon acceptance of the storm pipe extension, McDonald's will provide to the
City, a copy of any and all invoices(s) from the contractor and/or engineer and a completed lien waiver
executed by the contractor. The City shall make payment to McDonald's within thirty (30) days after
receipt of said invoices(s).
This is a request for approval of a cost share only. The Mayor and/or City Council will not consider the
proposed cost share for approval without a formal agreement signed in advance by an authorized
representative of your company. This Agreement is contingent upon the City, by way of the City Council,
hearing the presentation for this project on March 6, 2001. The City will support the efforts of McDonald's
to complete the storm pipe extension, and not unduly delay the work through the permitting or inspection
process. McDonald's shall not proceed with the proposed construction extension unless/until the proposed
costs share is approved by the Mayor and/or City Council and the signed agreement is furnished to
McDonald's.
This Agreement shall supercede the Agreement dated September 6, 2001.
If you agree with these provisions, please sign the three original agreements in the space provided and
return to the City or your Engineer. Should you need any additional information please call Ron Petrie at
(501) 575-8206.
Approved City of Fay 3 ille
Dan Coody, Mayor
—5 440
Date Date
McDonald'sCo
Coration Authorized Representative
eod3»/Lu4do,✓ ,nevi 2o,,,c
SNtOIDepN<ga\USLECAL1midwatbkJho¢utm3-0136'Agreement-draft 1-8-E-m.doc
•
•
JAN -16-2001 TUE 04:05 PM L ISURNING
1. McClinton -Anchor
2. Dean Crowder
3. Shady Grove Excavating
4. L.R. Mourning Co.
Total of2&4
AREA 1
90067
FAX NO, +++• P, 02
Off -Site Utility Construction
McDonald's • Joyce Blvd
Fayetteville, AR
AREA2
95591
( 52625 ( 45000
40325 54800
1 c
19582 , 20827
1.,
(72207
65827
}DI)ITtoNgL EoGIOCERiNG f-ys WILL F'ot_.row
UNDep, )AiAT Cove✓.
Beg AGuu g , %" tc DorYi! Ds. CogrbRA-norJ
.14c-08-2000 FRI 03:15 PM L illbURNING
12/o7/00 o6:44 PAX
FAX NO, +++•
Dean Crowder Construction, Inc.. BID
594 SAL 21st Street, Bentonville, AR 72712
Phone (501) 273-504
FAX (501) 273-0S74
PMosuML suwflltA t
L.R. MOURNING CO.
year
PAtt
.12.7-00
gBMA„C
MCOONALDS
MY, STAR MUM!' 00oe
LITTLE ROCK(, AR
MCW1147. O,c.Meo,
SAND CREED
FAYETTEVILLE
TIo r1ANI
11+00
Mot
MAUHEW KARPOFF
AREA 1
• FURNISH AND INSTALL 48" COMP.
▪ REMOVE EXISTING 16" AND 24" CMP
' REMOVE CURB INLET.
• REMOVE CURD
• REMOVE AND REPLACE WITH A MINIMUM OF 24" OF SELECT FILL ON STREET.
TOTAL._ »..._ ..»AAAA•
AREA 2
• FURNISH AND INSTALL 24" CMP, 18" CMP AND 48• COMP.
• CONSTRUCT GRATED INLET. CURB INLET AND JCT BOXES.
• RECONSTRUCT CURB INLET.
TOTAL......._. _._...»..........:. ..AAAA...»...._.._...,...........
,.H ..............................i M.... I.,
AREA 3
' REMOVE 18" CMP.
• REMOVE 16" RCP ANO PLUG HOLE.
• FURNISH AND INSTALL 16" AND 48" RCP.
• REMOVE AND REPLACE CURB AND SIDEWALK
• REMOVE CURB INLET.
• CONSTRUCT CURB INLETS AND JCT. BOXES.
• PATCH STREET.
TOTAL »_ ...»AAAA »,..........»...........
a•'st-qo..!o b... r...
DEC 0 2000
L. I
IN
L' :If:(i CO.
�,..�.
Delo of Proposal t2' h -a 0 Suwnitted $y
$52, 425.00
SKIMP
$45,000.00
$65,000.00
Date of Acceptance Accepted By '
UNLESS NOTED, PRICE DOES NOT INCLUDE THE FOLLOWING ITEMSt ROCK EXCAVATION - UNDERCUT AN0 RLL
BACK OF UNSTABLE MATERIAL - DENSITY TESTING • ADEQ (NPOES I PERMIT
600 Q]
ONO S.07VNOU°W MI 966 SOP XVd WIT 000Z/1i/ZI
02/16/2001 11:11 FAX 405 945 1243 McDONALD'S OI(C
McDonald's
Mr. Ron Petrie — P.E.
City of Fayeteville Engineer
City of Fayetteville, Arkansas
113 West Mountain 72701
IJ 002
McDonald's Corporation
3817 N.W. Expressway
Suite 920
Oklahoma City, Oklahoma 73112-1490
405/948-1562
Fax: 405/945-1240
February 16, 2001
Re: Revised Engineering Fees — McDonald's at Joyce Blvd. & Mall Ave.
Dear Mr. Petrie:
The revised engineering fees for areas 1 & 3 on the above mentioned project are as follows:
Additional engineering fees for construction document production $1,282.11
Engineering inspection fees for construction
$7.388.69
TOTAL: $8,670.80
Please don't hesitate to call me at (405) 945-1230 if you have any questions.
Sincerely
McDonald's Corporation
Ben Aguirre
Project Manager
Cc: File
Tim Sorey — Sand Creek Engineering
Attachments;
STAFF REVIEW FORM
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of March 6, 2001
FROM:
Ty
Re Re•
Ron Petrie Engineering Public Works P"ok
Name Divicinn Department
ACTION REQUIRED: Approval of a change order to a cost share with McDonald's Corporation in the amount of
$108,500.00 for the widening of Joyce Boulevard and the associated drainage improvements.
COST TO CITY:
$ 108,500.00
Cost of this Request
4470-9470-5817-00
Account Number
97041-0020
Project Number
$ 557,344.00
Category/Project Budget
$ 108,730.00
Funds Used To Date
$ 448,614.00
Remaining Balance
Drainage Improvements
Category/Project Name
Cost Share
Program Name
Sales Tax
Fund
BUDGET REVIEW:
udget anager
X Budgeted Item
''`/o/
Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
• cc•un ng ' ana
torne
1,s
Purchasing Officer
atei
to
alalibl
Date
GRANTING AGENCY:
110i
nterna nterna .u.ltor Date
ADA Coordinator
Grants Coordinator
Date
Date
STAFF RECOMMENDATION: Approval of a change order in the amount of $108,500.00 for the above described
construction.
Cross Reference
New Item: Yes x No _
Prev Ord/Res #: 4270
Orig Contract Date:
Orig Contract Number:
• 0
Page 2
STAFF REVIEW FORM
Description Joyce Street Widening & Drainage Improvements Cost Share Meeting Date March 6, 2001
Comments: Reference Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
Internal Auditor
ADA Coordinator
Grants Coordinator
FAYETTEVIPLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Ron Petrie, Engineering
From: Heather Woodruff, City Clerk
Date: March 26, 2001
Attached is a copy of the resolution approving the budget adjustment for the cost share with
McDonald's Inc. The original will be microfilmed and filed with the City Clerk.
Your purchase requisition has been forwarded to the Internal Auditor.
cc: Nancy Smith, Internal Auditor