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HomeMy WebLinkAbout21-01 RESOLUTION• • RESOLUTION NO. 21-01 A RESOLUTION APPROVING A BUDGET ADJUSTMENT TO ACCEPT THE LOCAL LAW ENFORCEMENT BLOCK GRANT FOR 2000. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That a budget adjustment is hereby approved to accept the Local Law Enforcement Block Grant for 2000. The funds will be used to purchase laptop computers and software for the School Resource Officer Program. A copy of the budget adjustment is attached hereto as Exhibit "A" and made a part hereof. = PASSEp,• AND APPROVED this 20th day of February , 2001. c .. l' ATTEST: B APPROVED: ;Valk By: C gal 1� Heather Woo f, City Clerk Charles D. Coody, May • NAME OF FILE: Resolution No. 21-01 CROSS REFERENCE: 02/20/01 Resolution No. 21-01 02/06/01 Exhibit "A" (Budget Adjustment) 02/08/01 Memo to Dan Coody, Mayor, from Richard Watson, Chief of Police regarding Acceptance of the 2000 Local Law Enforcement Block Grant 02/20/01 Staff Review Form 03/26/01 Departmental Memo from City Clerk NOTES: Budget Year 2001 City of Fayetteville, Arkansas EXHIBIT A • Budget Adjustment Form Date Requested Adjustment # Department: Police Division: Police Program: Capital lmprovements CPJ06/2001 Project or Item R quested: Funds to accept the Local Law Enforcement Block Grant for 2000. These funds will be used to purchase laptop computers and software for the School Resource Officer Program. The matching funds of $3,471 is included in the PC/Terminal Upgrade Project. Project or Item Deleted: None Justification of this Increase: This grant will provide laptops and software so officers can correspondence, Power Point class presentations and police reports without having down time at the station. Justification of this Decrease: The remaing budget for P.C./Terminal- Police Upgrade/Replacement will address current needs. Software Increase Expense (Decrease Revenue) Account Name Amount Account Number Project Number 12706 4470 9470 5209 00 98023 Minor Equipment 22000 4470 9470 5890 00 98023 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Minor Equipment Federal Grants 3471 4470 9470 5890 00 98023 -31235 4470 0947 4309 00 98023 Approval Signatures Reque ed Date 2-��0� Bu pet t oor• mator Date Department Director Date Admin. ccs Directo IP/SA 41119.1 Mayor Date D to Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Blue Copy: Budge: & Research / Yellow Copy: Requester E FAYE'PTEVI LLE • THE CITY OF FAYETTEVILLE, ARKANSAS POLICE DEPARTMENT TO: Dan Coody, Mayor FROM: Richard Watson, Chief of Police jeaLer,„- DATE: February 08, 2001 RE. Acceptance of the 2000 Local Law Enforcement Block Grant Attached is copy of the award of the 2000 Local Law Enforcement Block Grant (LLEBG) in the amount of $31,235.00. The city of Fayetteville has been receiving block grants since 1987, these grants are calculated based upon population and UCR statistics. This grant will be used to purchase personal computers, office software and field reporting software for all of our school resource officers. By assigned each officer a lap top they will be able to complete correspondence, complete lesson plans and file police reports in a more efficient manner. If you have any questions, please call me at extension 510. FAYETTEVILLE POLICE DEPARTMENT P.O. BOX 1988 FAYETTEVILLE, ARKANSAS 72702-1988 (DELIVERIES) POLICE: 100-A WEST ROCK STREET 72701 JAIL: 140-A WEST ROCK STREET 72701 PHONE: 501-587-3555 FAX: 501-587-3522 • • U.S. DEPARTMENT OF JUSTICE AWARD PAGE 1 OF 5 OFFICE OF JUSTICE PROGRAMS ��\\\\\• }}}'''jjj•�����i� OJP © WA OJJDP x GRANT COOPERATIVE AGREEMENT •. ' • HIS NU OVC � CHECK APPROPRIATE BOX 1. GRANTEE NAME AND ADDRESS (Including Zip Code) Fayetteville Cty 113 W. Mountain SL Fayetteville, AR 72701-0113 4. AWARD NUMBER: 20000 -LB -BX -1858 5. PROJECT PERIOD: FROM 10/01/1999 TO 09/30/2001 BUDGET PERIOD: FROM 10/01/1999 TO 09/3012001 IA. GRANTEE IRSNENDOR NO. 716018462 6. AWARD DATE 09/30/2000 7. ACTION 2. SUBGRANTEE NAME AND ADDRESS (Including Zip Cade) 8. SUPPLEMENT NUMBER x Initial 1 I Supplemental 2A. SUBGRANTEE IRS/VENDOR NO. 9. PREVIOUS AWARD AMOUNT 30.00 3. PROJECT TTILE Local Law Enforcement Block Gtmts 10. AMOUNT OF THIS AWARD S31,235 I I. TOTAL AWARD 531,235 12. SPECIAL CONDITIONS (Check, ifapplitable) X THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED 4 PAGES 13. STATUTORY AUTHORITY FOR GRANT ❑TITLE 1 OF TIS OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968. 42 US C 3701 ET SEQ., AS AMENDED TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974 n 42 US.C. 5601, ET. SEQ. AS AMENDED VICTIMS OF CRIME ACT OF 1984, 42 U.S.C. 10601, ET. SEQ., PUBLIC LAW 98-473, AS AMENDED Ix1 OTHER (Specify): DepartmentsDepartmentsofCommerce, Justice, and State, the Judiciary, and Related Agencies Appmpnations Act, l 2000 (pub. L. No. 106-113) 14. FUTURE FISCAL YEAR(S) SUPPORT: SECOND YEARS BUDGET PERIOD: WA AMOUNT OF FUNDS: WA TYPE OF FUNDS THIRD YEAR'S BUDGET PERIOD: WA AMOUNT OF FUNDS: N/A TYPE OF FUNDS: 15. METHOD OF PAYMENT THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT YES X NO AGENCY APPROVAL GRANTEE ACCEPTANCE 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Dan Coady • • Mavor 16. TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL Nancy E. Gist, Director Bunau ofJusuce Assistance 19. SIGNATURE OF AUTHORIZED GRANTEE 19A. DATE 17. SIGNATURE OF APPROVING 0J11 OFFICIAL /:-.....8.-sr...--) 7 £ — S..3 (_ AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND BUD. DIV. YEAR CODE ACE OFC. REG. SUB. POMS 21.118M14 LI00U03358 X B U 80 00 00 OJP FORM 40002 (REV. 587) PREVIOUS EDITIONS ARE OBSOLETE • • U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OW © BTA n ant* aS • ND OVC CHECK APPROPRIATE BOX AWARD CONTINUATION SHEET GRANT e COOPERATIVE AGREEMENT PAGE 2 OF 5 PROJECT NUMBER: 2000 -L& -BX -1858 AWARD DATE 09/30/2000 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient agrees to comply with the organizational audit requirements of OMB Circular, A-133, Audits of States, Local Governments and Non -Profit Organizations, as further described in OJP's Financial Guide, Chapter 19. 3 The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR 42.302), that is approved by the Office of Civil Rights, is a violation of its Certified Assurances and may result in funds from the award being frozen, until such time as the recipient is in compliance. 4. The recipient agrees that federal funds under this award will be used to supplement but not supplant state or local funds, pursuant to section I01(g) of H.R 728 104th Cong. (1995). 5, The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20) days prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or government's expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analysis.) "This project was supported by Gram No. 2000 -LB -BX -1858 awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." 6. The recipient agrees to provide information required for any national evaluation conducted by the U.S. Department of Justice. 7. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and/or support personnel, as described in the applicable purpose area of Subpart A section 101(a)(2) of H.R- 728, 104th Cong. (1995), that the recipient unit of local government will achieve a net gain in the number of law enforcement officers who perform non -administrative public safety service. If the funds am used for the hiring and employing of new, additional law enforcement officers and/or support personnel, the unit of local government will establish procedures to give members of the Armed Forces who, on or after October 1, 1990, were or are selected for involuntary separation (as described in section 1141 of Title 10, United States Code), approved for separation under section 1174a or 1175 of such title, or retired pursuant to the authority provided under section 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law 102-484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or support personnel. OW FORM 4000/2 (REV. 587) PREVIOUS EDmONS ARE OBSOLETE • l • • U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OJP BJA n OJJDP • BIS x NU • OVC CHECK APPROPRIATE BOX AWARD CONTINUATION SHEET H GRANT COOPERATIVE AGREEMENT' PAGE 3 OF 5 PROJECT' NUMBER: 2006LB-BX-1858 AWARD DATE 09/30/2000 SPECIAL CONDITIONS CONTINUED 8. The recipient agrees this award document constitutes the obligation of federal funds for use by the recipient in execution of the program or project covered by the award. Such obligation may be terminated without further cause if the recipient fails to affirm its timely utilization of the award by accepting the award and special conditions within 45 calendar days from the date of award. 9. The recipient agrees to submit the Request for Drawdown via the Internet system within 90 calendar days from the date of award, or to have all funds deobligated for redistribution during the next funding cycle. l0, The recipient agrees to one 24 month obligation and expenditure period, as established at the approval of the Request for Drawdown. All funds must be expended by the end of this 24 month period with no exceptions. 11. The recipient is required to establish a trust fund account This fund may not be used to pay debts incurred by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to obligate and expend the grant fiords in the trust fiord (including any interest earned) during the 24 month period. Grant funds (including any interest earned) not expended by the end of the 24 month period must be returned to the Office of the Comptroller (OC) by the end of the 27th month, along with the final submission of the Financial Status Report (SF -269A). 12. The recipient agrees to submit semiannual progress reports via the Internet system for the life of the grant. Reports are due within 45 calendar days after the end of the reporting periods, which are June 30 and December 31. 13. The recipient agrees, if funds are used for enhancing security, that the unit of local government - - (a) has an adequate process to assess the impact of any enhancement of a school security measure, that is undertaken under subparagraph (B) of section 101(a)(2), on the incidence of crime in the geographic arra where the enhancement is undertaken; (b) will conduct such an assessment with respect to each such enhancement; and, (c) will submit to the Bureau of Justice Assistance (BJA) an annual assessment report via the Internet system. 14. The recipient agrees to comply with 28 CFR Part 23 if federal funds are used to support Criminal Intelligence Systems. OW FORM 4000/2 (REV. 587) PREVIOUS EDITIONS ARE OBSOLETE U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OJP x BJA n OJJDP BIS NU ovc CHECK APPROPRIATE 130% AWARD CONTINUATION SHEET GRANT e COOPERATIVE AGREEMENT PAGE 4 OF 5 PROJECT NUMBER: 2000 -LB -BX -1858 AWARD DATE 09/30,2000 SPECIAL CONDITIONS CONTINUED 15. The recipient agrees to assist BJA in complying with the National Environmental Policy Act (NEPA) and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by -the recipient or by a subrecipient Accordingly, prior to obligating grant funds, the recipient agrees to first determine if any of the following activities will be related to the use of the grant funds. The recipient understands that this special condition applies to its following new activities, whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order to use these grant fiords, this special condition must first be met. The activities covered by this special condition are: 1. New construction;2. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100 -year flood plain;3. A renovation, lease, or any proposed use ofa building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and,4. Implementation ofa new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments. Application of This Special Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipient's existing programs or activities that will be funded with these grant funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA ofa national or program environmental assessment of that funded program or activity. 16. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement For a list of State Information Technology Points of Contact, go to http://www.ojp.usdoj.gov/ec/states.htm l7. The recipient agrees to provide and expend a 10 percent cash match (calculated as 1/9 of the federal award amount) before the end of the 24 month obligation and expenditure period. The recipient is reminded that the matching funds are auditable under Special Condition #2 and will be binding to the recipient. OJP FORM 40082 (REV. 587) PREVIOUS EDITIONS ARE OBSOLETE • • U.S. DEPARTMENT OF RISME OFFICE OF JUSTICE PROGRAMS OJP BJA n OJJDP BIS NIJ OVC x CHECK APPROPRIATE BOX AWARD CONTINUATION SHEET GRANT x COOPERATIVE AGREEMENT PAGE 5 OF 5 PROJECT NUMBER: 2000 -LB -BX -1858 AWARD DATE 09/302010 SPECIAL CONDITIONS CONTINUED 18. The recipient agrees that prior to the obligation or expenditure of any LLEBG finds, at least one (1) public hearing will be held regarding the proposed use(s) of the grant funds. The recipient must also provide verification to BJA, via the Internet system, of the public hearing. At the hearing, persons shall be given an opportunity to provide written and oral views to the recipient on the proposed use(s) of the grant funds. The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation. The recipient may not request a drawdown of funds until these requirements are met and the formal budget allocations are adopted by the recipient. 19. The recipient agrees that prior to the obligation or expenditure of any LLEBG funds, a previously designated or newly established advisory board will meet to discuss the proposed use(s) of the grant funds. The recipient will designate the advisory board to make nonbinding recommendations on the use(s) of funds under the LLEBG Program. Membership on the advisory board must include a representative from the following, though it may be broader: a) the local police department or sheriffs department; b) the local prosecutor's office; c) the local court system; d) the local school system; and, e) a local nonprofit, educational, religious, or community group active in crime prevention or drug use prevention or treatment. The recipient may not request a drawdown of funds until these requirements are met and the formal budget allocations are adopted by the recipient. 20. The recipient has certified it is not in compliance with the Public Safety Officers' Health Benefits Provision of the Departments of Commerce, Justice, and State, the Judiciary, and Related Agencies Appropriations Act, 2000 (Pub. L. No. 106-113). Therefore, the recipient will receive not more than 90 percent of the eligible award amount (or, if less than the eligible amount was requested, of that amount). This provision makes no allowances for a unit of local government to come into compliance during the life of the grant; consequently BJA will not consider requests to adjust the adjusted award amount. OSP FORM 40002 (REV. 587) PREVIOUS EDITIONS ARE OBSOLETE STAFF REVIEW FORM X AGENDA REQUEST CONTRACT REVIEW X GRANT REVIEW For the Fayetteville City Council meeting of /%3 /0 ow/ FROM: Richard L. Watson Police Name Division Police Department ACTION REQUIRED: Review 2000 Local Law Enforcement Block Grant. Approve budget adjustment accepting the grant COST TO CITY: $34,706.00 Cost of this Request 4470-9470-5890.00 Account Number 98023 Project Number 16,260.00 PC/Terminal replacement Category/Project Budget Category/Project Name 0.00 Capital Improvements Funds Used To Date Program Name 16,260.00 Capital Improvements Remaining Balance Fund BUDGET REVIEW: Budget t Ffanageer Budgeted Item X Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: Purchasing Office /� b Date GRANTING AGENCY: in an -Lit internal Auditor 1114. 4,10! Date DateADJ��oprrdinator Date O& II 01 DateGrants Coordinator Date STAFF RECOMMENDATION: Accept grant award and approve budget adjustment Date Cross Reference Z.'8 / New Item: Yes No ayor " Date 1 Page 1 Prev Ord/Res #: Orig Contract Date: s F FAYETTEVIrLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Richard Watson, Chief of Police From: Heather Woodruff, City Clerk Date: March 26, 2001 Attached is a copy of the resolution approving the budget adjustment for the local law enforcement block grant. The original will be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Audit Steve Davis, Budget and Research