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Home My WebLink About20-01 RESOLUTION• • RESOLUTION NO. 20-01 A RESOLUTION AUTHORIZING ADDITIONAL PERSONNEL FOR THE ENGINEERING DIVISION AND THE CITY CLERK/TREASURER DIVISION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That two new positions, Staff Engineer and Project Construction Inspector, are hereby approved for the Engineering Division; and one new position, Senior Secretary, is approved for the City Clerk/Treasurer Division. 1 •, PP SSE»`AND APPROVED this 20th day of February , 2001. , I , 46 r APPROVED: (VOAaexl AO gad ATTEST: By: lalAXite Heather WoCity By: Charles D. Coody, Mayor0 NAME OF FILE: Resolution No. 20-01 CROSS REFERENCE: 02/20/01 Resolution No. 20-01 02/07/01 Departmental Memo to Mayor Coody & City Council thru Don Bunn from Heather Woodruff and Jim Beavers regarding approval of an additional engineering position, an additional public construction inspector position and a senior secretary position. 02/20/01 Staff Review Form 03/07/01 Departmental Memo from City Clerk NOTES: RESOLUTION NO. 20-01 A RESOLUTION AUTHORIZING ADDITIONAL PERSONNEL FOR THE ENGINEERING DIVISION AND THE CITY CLERIC/TREASURER DIVISION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS• Section 1. That two new positions, Staff Engineer and Project Construction Inspector, are hereby approved for the Engineering Division; and one new position, Senior Secretary, is approved for the City Clerk/Treasurer Division. Pt& SE,D`'AND APPROVED this 20th day of February , 2001. ;/ f. /fir APPROVED: ATTEST: By: Ac/ l Heather Woodruff-, City erk By: (00)261,4 d Charles D. Coody Mayor FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • • TO: Mayor Coody and City Council THRU: Don Bunn, Assistant Public Works Director FROM: Heather Woodruff, City Clerk Jim Beavers, City Engineers � DATE: February 7, 2001 i SUBJECT: Approval of an Additional Engineering Position, an Additional Public Construction Inspector Position and a Senior Secretary Position Approval is requested from City Council to add three positions for the 2001 budget year. The additional cost to the City (above the cost to be charged to projects or rearranged from contract services) associated with each of these positions should be minimal. The additional engineering position and the additional public construction inspector cost will be charged to capital projects. The City either contracts with an engineering firm to provide project design services and project inspection services or the work is performed in house by City staff. The cost of engineering services and project inspection services are funded in the capital project. Adding staff to perform more work in house should enable the City to contract the more complicated projects that require expertise that would be cost prohibitive for the City to have on staff. These positions would be in the Engineering Division. The Senior Secretary position is requested to enable the City to bring the work of updating our Code of Ordinance books. Currently, the City contracts this service with an outside publishing company. The last revision to the Code of Ordinance books was made in 1998 for ordinances adopted through July 15, 1997. The cost of this position would be offset, in part, by the planned expenditure for updating services. The position is proposed to be funded in General Fund in the City Clerk/Treasurer Division. The table below lists the cost of each of these additional positions. Position Title Staff Engineer (9 months) Project Construction Inspector (9 months) Senior Secretary (10 months) Personnel Services 41,829 26,517 28,056 Materials & Supplies 0 0 0 Services & Charges 0 6,550 0 Capital 5,200 3,900 3,700 Total 47,029 36,967 31,756 • FAYETTEVWLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • TO: Mayor Coody and City Council THRU: Don Bunn, Assistant Public Works Director FROM: Heather Woodruff, City Clerk Jim Beavers, City EngineerL,,m DATE: February 7, 2001 ��` SUBJECT: Approval of an Additional Engineering Position, an Additional Public Construction Inspector Position and a Senior Secretary Position Approval is requested from City Council to add three positions for the 2001 budget year. The additional cost to the City (above the cost to be charged to projects or rearranged from contract services) associated with each of these positions should be minimal. The additional engineering position and the additional public construction inspector cost will be charged to capital projects. The City either contracts with an engineering firm to provide project design services and project inspection services or the work is performed in house by City staff. The cost of engineering services and project inspection services are funded in the capital project. Adding staff to perform more work in house should enable the City to contract the more complicated projects that require expertise that would be cost prohibitive for the City to have on staff. These positions would be in the Engineering Division. The Senior Secretary position is requested to enable the City to bring the work of updating our Code of Ordinance books. Currently, the City contracts this service with an outside publishing company. The last revision to the Code of Ordinance books was made in 1998 for ordinances adopted through July 15, 1997. The cost of this position would be offset, in part, by the planned expenditure for updating services. The position is proposed to be funded in General Fund in the City Clerk/Treasurer Division. The table below lists the cost of each of these additional positions. Position Title Staff Engineer (9 months) Project Construction Inspector (9 months) Senior Secretary (10 months) Personnel Services 41,829 26,517 28,056 Materials & Supplies 0 0 0 Services & Charges 0 6,550 0 Capital 5,200 3,900 3,700 Total 47,029 36,967 31,756 IIISTAFF REVIEW FORM XX AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of February 20, 2001 FROM: Heather Woodruff Jim Beavers Name City Clerk Engineering Division General Government Public Works Department ACTION REQUIRED: Engineering Division A resolution authorizing additional and the City Clerk/Treasurer Division. S7A Rail_ personnel for the /rog COST TO CITY: $83,996.00 31,756.00 Cost of this Request various Account Number N/A N/A Project Number 760,127.00 206,300.00 Category/Project Budget 64,589.00 18,573.00 Funds Used To Date 695,538.00 187,727.00 Remaining Balance Category/Project Name Engineering City Clerk Program Name General Fund General Fund Fund BUDGET REVIEW Budget Manager Budgeted Item Budget Adjustment Attached Tor Reaim41 fr ck-os o � LcirCS. Administrative Services Director CONTRACT/G /LEASE REVIEW: Acc•untng M ag �Attton P - Purchasing Officer 07A/0/ Date 2 7-°I Date a-1 t\ Date GRANTING AGENCY: Internal,yuditor l• ADA Coordinator Grant Coordinator t2i Date Date Date STAFF RECOMMENDATION: Staff recommends approval of onti D vision H ad e-• 1 irectox , •mi, -- ra iv-/. LILL( Las ervices Director Mayor I a2�o9/ Date e resolution. Cross Reference New Item: Yes No Prev Ord/Res if: Orig Contract Date: Orig Contract Number: SrFF REVIEW FORM - Page 2• Description Additional Personnel - Engineering and City Clerk Comments: Budget Manager Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor Grants Coordinator Reference Comments: Date • XX AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM • For the Fayetteville City Council meeting of February 20, 2001 FROM: Heather Woodruff Jim Beavers Name City Clerk Engineering Division General Government Public Works Department ACTION REQUIRED: A resolution authorizing additional personnel for the Engineering Division and the City Clerk/Treasurer Division. COST TO CITY: $83,996.00 31,756.00 Cost of this Request various Account Number N/A N/A Project Number 760,127.00 206,300.00 Category/Project Budget 64,589.00 18,573.00 Funds Used To Date 695,538.00 187,727.00 Remaining Balance Category/Project Name Engineering City Clerk Program Name General Fund General Fund Fund BUDGET REVIEW:p Budget Manager Budgeted Item 0 / i4ANrAl (ar-J-oa o1 -N. o7 L�Asv{s, Administrative Services Budget Adjustment Attached Director CONTRACT/G REVIEW: ACC :1:01:11,40_212 Purchasing Officer 0740449/ Date 2 -7-u1 Date a -1-o\ Date GRANTING AGENCY: Internal uditor ADA Coordinator Grant Coordinator Date Date Date STAFF RECOMMENDATION: Staff recommends D vision Head iliii . I . II: 4.1444 rrector -ra4. -� L it: . I.A i ervices Director Mayor 02107/o / Da e at D te hi Date approval of resolution. Cross Reference New Item: Yes No Prev Ord/Res #: Orig Contract Date: Orig Contract Number: S AFF REVIEW FORM - Page 2 Description Additional Personnel - Engineering and City Clerk Comments: Budget Manager Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor Grants Coordinator Reference Comments: Date FAYETTEVIZLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE i To: Jim Beavers, Engineering From: Heather Woodruff, City Clerk Date: March 7, 2001 Attached is a copy of the resolution authorizing additional personnel for the Engineering Division and the City Clerk's office. The original will be microfilmed and filed with the City Clerk's office cc: Nancy Smith, Internal Audit Steve Davis, Budget and Research FAYETTEVIPLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Jim Beavers, Engineering From: Heather Woodruff, City Clerk Date: March 7, 2001 Attached is a copy of the resolution authorizing additional personnel for the Engineering Division and the City Clerk's office. The original will be microfilmed and filed with the City Clerk's office. cc: Nancy Smith, Internal Audit Steve Davis, Budget and Research