HomeMy WebLinkAbout159-01 RESOLUTIONRESOLUTION NO. 199-01
A RESOLUTION APPROVING THE PURCHASE OF ONE
HUNDRED FIFTY (150) SMITH & WESSON MODEL 4006TSW
HANDGUNS IN THE AMOUNT OF SEVENTY THOUSAND
TWENTY-SEVEN DOLLARS AND EIGHTY CENTS ($70,027.80)
AFTER TRADE-IN OF USED WEAPONS FROM POLICE SUPPLY
D/B/A CRUISER TECH OF TULSA, OKLAHOMA AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
FIFTY-FOUR THOUSAND TWELVE DOLLARS ($54,012.00) FOR
SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council hereby approves the purchase of One
Hundred Fifty (150) Smith & Wesson Model 4006TSW handguns in the amount
of Seventy Thousand Twenty -Seven Dollars And Eighty Cents ($70,027.80) after
trade-in of used weapons from Police Supply d/ b/ a Cruiser Tech Of Tulsa,
Oklahoma.
Section 2. That the City Council hereby approves a Budget Adjustment in
the amount of Fifty -Four Thousand Twelve Dollars ($54,012.00) for same.
PASSED and APPROVED this 4th day of December, 2001.
4
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By: ifg
APPROVED:
By
ATHER WOODRUFF, Ci Clerk
DAN COODY, May
NAME OF FILE:
CROSS REFERENCE:
Resolution No. 159-01
12/04/01
Resolution No. 159-01
11/15/01
Copy of Budget Adjustment Form
11/08/01
Bid Tabulation (Bid #01-53)
11/15/01
Copy of the Purchase Requisition
11/16/01
Departmental Correspondence to Mayor Coody from Richard L Watson,
Chief of Police, regarding Handgun Replacement Purchase
12/04/01
Staff Review Form
12/06/01
Memo to Richard L. Watson, Police Department, from Heather
Woodruff, City Clerk
NOTES:
•
City of Fayetteville, Arkansas
Budget Adjustment Form
RES. 1 59- 01
Budget Year
2001
Department:
Division:
Program:
Police
Capital Improvements
Police Handgun Replacement
Date Requested
11/15/2001
Adjustment #
Project or Item Requested:
Funds to complete the purchase 0( 150 Smith and
Wesson Model 4006TSW per bid #01-53.
Project or Item Deleted:
Balance of project 99016 Emergency Generator $ 40,531.00
Balance of project 00021 Specialized Police Eq. $12,631.00
Balance of project 99023 Office Partitions $ 850.00
COPY ,
Justification of this Increase:
The Department had planned to trade-in an additional
130 guns. These guns had been forfeited to the
Fayetteville Police Department over the past few years
After requesting the City Attorney verify the legality of
trading in these guns it was determined that it was not
within the limits of Arkansas State Law. Therefore this
budget adjustment became necessary.
Justification of this Decrease:
The generator was replaced in Decemeber of 2000. The
balance was to add additional circuits to be supplied by the
emergency generator when the electricty is off. This will be
rebudgeted in future years. The Specialized Police
Equipment will be purchased with 2002 Capital funds. The
office partition project is complete.
Account Name
Increase Expen e (Decrease Revenue)
Amount Account Number
Minor Equipment 54,012
Account Name
Fixed Assets
Fixed Assets
Fixed Assets
4470 9470
Project Number
5890 00 99017
Decrease Expense (Increase Revenue)
Amount
40,531
850
12.631
Account Number Project Number
4470E - 44/0 5801 00 99016
4470 9470 5801 00 99023
4470 9470 5801 00 00021
Approval Signatures
Requested By
Mayor
Date
- —
Date
Date
0 1
D te
Date
Budget Office Use Only
Type: A B C D E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Blue Copy: Budget & Research / Yellow Copy: Requester
Opened 11/8/2001 at 2:00 p.m.
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Subtotal: WI: 2.50
Tax: $3,485.30
TOTAL: $70 027.80
Extension:
510
Project/SubProject
Number:
99017/011
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Vendor Name:
Cruiser Tech
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1
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
MEMORANDUM
TO: Mayor Dan Coody
FROM: Richard L. Watson, Chief of Policeeafither
DATE: November 16, 2001
SUBJECT: Handgun Replacement Purchase
Attached you will find a request for the City Council to
award a bid and approve a budget adjustment regarding the purchase
of replacement handguns for our police officers.
The handguns our officers currently carry were put into
service in 1991 and the model is no longer manufactured. Because
of the age of the weapons and the number of practice rounds shot
through these weapons, they have begun to have various parts fail.
Our department's armorers have been keeping the guns repaired, but
replacement parts are increasingly hard to find.
This project was planned through the CIP and monies were
allocated. We are trading -in 145 department owned weapons at a
value of $ 35,450 to help offset the purchase price of
$ 101,992.50. We had hoped to also trade-in some previously
forfeited weapons as a further cost savings, but were unable to do
so because current State law prevents that.
The Budget Adjustment is accomplished by changing the scope
of the generator project to only include the replacement of the
generator. The addition of circuits that receive emergency power
will be re -budgeted in future years. The items that would have
been purchased through the Specialized Police Equipment project
will be postponed until the 2002 Capital budget. The office
partition project is complete and these funds are available. The
purchase of replacement handguns takes priority over the
postponement of these other projects.
Thank you for your consideration of this project. If you
have any questions please give me a call.
MEMORANDUM
TO: Mayor Dan Coody
FROM: Richard L. Watson, Chief of Police
DATE: November 16, 2001
SUBJECT: Handgun Replacement Purchase
Attached you will find a request for the City Council to
award a bid and approve a budget adjustment regarding the purchase
of replacement handguns for our police officers.
The handguns our officers currently carry were put into
service in 1991 and the model is no longer manufactured. Because
of the age of the weapons and the number of practice rounds shot
through these weapons, they have begun to have various parts fail.
Our department's armorers have been keeping the guns repaired, but
replacement parts are increasingly hard to find.
This project was planned through the CIP and monies were
allocated. We are trading -in 145 department owned weapons at a
value of $ 35,450 to help offset the purchase price of
$ 101,992.50. We had hoped to also trade-in some previously
forfeited weapons as a further cost savings, but were unable to do
so because current State law prevents that.
The Budget Adjustment is accomplished by changing the scope
of the generator project to only include the replacement of the
generator. The addition of circuits that receive emergency power
will be re -budgeted in future years. The items that would have
been purchased through the Specialized Police Equipment project
will be postponed until the 2002 Capital budget. The office
partition project is complete and these funds are available. The
purchase of replacement handguns takes priority over the
postponement of these other projects.
Thank you for your consideration of this project. If you
have any questions please give me a call.
STAFF REVIEW FORM
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of December 4, 2001
FROM:
Richard L. Watson Police Police
Name Division Department
ACTION REQUIRED: Accept bid 01-53 to purchase 150 Smith and Wesson Model 4006TSW less
the trade-in of City owned guns and adopt a budget adjustment. The low bidder was
Police Supply DBA Cruiser Tech of Tulsa, Oklahoma.
COST TO CITY:
$70,027.80
Cost of this Request
4470-9470-5890.00
Account Number
99017
Project Number
$8,539.00
Category/Project Budget
$0.00
Funds Used To Date
$8,539.00
Remaining Balance
Handgun Replacement
Category/Project Name
Police Improvements
Program Name
Sales Tax Capital
Improvement
Fund
BUDGET REVIEW:
X Budgeted Item X
Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
)97..kAa
LYWAdt/
Acc unting Ma ager „i) ' Date
GRANTING AGENCY:
cLut ct-dy
SWfl
Internal Adtlitor
/6411/
City At rney DateAD Co4/dinator
Purchasing Officer
Date
DateGrants Coordinator
II//(o/OI
Date
Date
STAFF RECOMMENDATION: Award bid 01-53 for the purchase 150 Smith & Wesson Model
4006STW to Police Supply DBA Cruiser Tech with trade-in of City guns as listed on the
bid and approve the budget adjustment.
Division Head
42Juu‘al
Depar ment 1. re to
Admin tra ive ervicc Director
Date
f/ -,'h -o/
Date
// a
Page 1
Cross Reference
New Item: Yes No
Prey Ord/Res if:
Orig Contract Date:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Richard L. Watson, Police Department
From: Heather Woodruff, City Clerk
Date: December 6, 2001
Please find attached a copy of Resolution No. 159-01 approving the purchase of one hundred
Fifty Smith & Wesson Model 4006TSW Handguns. The original will be microfilmed and filed
with the City Clerk.
Your budget adjustment form has been forwarded to the Budget & Research Division.
Your purchase requisition has been forwarded to the Internal Audit Division.
cc: Nancy Smith, Internal Audit
Steve Davis, Budget & Research
010 03
Update
Document
Reference
RES
Date
12042001
23tof Fayetteville
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SMITH & WESSON MODEL HANDGUNS
12/11/2001
9:02:21
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Date for Cont/Referred:
Name Referred to
RES. 159-01
PURCHASE
150
SMITH & WESSON
4006TSW
HANDGUNS
$70,027.80
POLICE SUPPLY
CRUISER TECH
TULSA, OKLAHOMA
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