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Home My WebLink About154-01 RESOLUTIONRESOLUTION NO, 154-01 1 A RESOLUTION APPROVING A COST -SHARE WITH ST. JOSEPH'S CATHOLIC CHURCH IN AN AMOUNT NOT TO EXCEED SIXTY ONE THOUSAND TWO HUNDRED DOLLARS ($61,200.00) FOR THE PURPOSE OF WIDENING THE WEST SIDE OF STARR DRIVE AND MAKING THE ASSOCIATED DRAINAGE IMPROVEMENTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves a cost -share with St. Joseph's Catholic Church in an amount not to exceed Sixty One Thousand Two Hundred Dollars ($61,200.00) for the purpose of widening the west side of Starr Drive and making the associated drainage improvements. PASSED and APPROVED this 20th day of November, 2001. APPROVED: By: TH ' W • ODRUFF, 'fty Clerk DAN COODY, May, NAME OF FILE: CROSS REFERENCE: Resolution No. 154-01 r 11/20/01 Resolution No. 154-01 Agreement with St. Joseph's Catholic Church 11/27/01 Departmental Correspondence to Mayor Coody & Greg Boettcher, Public Works Director, from Kit Williams, City Attorney, regarding Starr Drive Cost -Share 11/26/01 Departmental Correspondence to Greg Boettcher, Public Works Director, from Ron Petrie, Staff Engineer, regarding Starr Drive Improvements Cost -Share Signed Agreements 11/01/01 Engineering Division Correspondence to Mayor Coody, thru Greg Boettcher, PW Director, Jim Beavers, City Engineer, from Ron Petrie, Staff Engineer, regarding Proposed Cost -Share with St. Joseph's Catholic Church for the widening of Starr Drive to Local Street Standards, plus enclosures 11/20/01 Staff Review Form 11/27/01 Memo to Ron Petrie, Engineering Division, from Heather Woodruff, City Clerk NOTES: ORIGINAL • AGREEMENT Res. I54 -or This shall serve as a formal agreement between the St. Joseph Catholic Church and the City of Fayetteville in order for the City of Fayetteville to participate in a cost share to widen and improve Starr Drive to Local Street Standards. The City agrees to pay the actual documented construction costs and Engineering Costs for the afore mentioned construction up to a maximum City cost of $61,200.00 as was bid by Nabholz Construction Corporation. St. Joseph Catholic Church agrees to provide the necessary and normal project management, inspection and testing as necessary for a complete and accepted street widening and appurtenances. It is understood that the contract for construction is between the St. Joseph Catholic Church and their Contractor & Engineer and that the City has no contractual obligation with either the Contractor and Engineer. The City's only obligation shall be to participate in a cost share not -to - exceed amount of $61,200.00 maximum cost to the City. If the future and actual construction prices exceed the estimate furnished by your Engineer, then the cost -share agreement shall be required to be reevaluated and re -approved by the Mayor and/or City Council as appropriate prior to construction • It is further understood that upon acceptance of the w' m rm sinra e t s p p er�ct�igron,�t. �'oseph Catholic Church will provide, to the City, a copy of the invoice(s) from the Contractor and a completed lien waiver executed by the Contractor. The City will strive to make payment to St. Joseph Catholic Church within thirty (30) days after receipt of the invoice(s) but cannot guarantee the thirty day schedule. Please note that this is a request for approval of a cost share only. The Mayor and/or City Council will not consider the proposed cost share for approval without a formal agreement signed in advance by an authorized representative of your organization. Please do not proceed with the proposed construction unless/until the proposed cost share is approved by the Mayor and/or City Council and the signed agreement furnished to you. If you agree with these provisions, please sign the three original agreements in the space provided and return to the City or your Engineer. Should you need any additional information please call Ron Petrie at (501) 575-8206. Approved City of Fa fi Ile Dan Coody, Mayor /// /o( 3; �. Ua St. Joseph Catholic Church Representative Date Date A FAYETTEV?LLE THE CITY OF FAYETTEVILLE, ARKANSAS KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE s LEGAL DEPARTMENT TO: Dan Coody, Mayor Greg Boettcher, Public Works Director FROM: Kit Williams, City Attorney DATE. November 27, 2001 RE: Starr Drive Cost -Share Both the Mayor and the representative of St. Joseph Catholic Church should initial the correction in the agreement. The Mayor can sign this contract since it appears to comply with an approved Resolution passed by the City Council at the last meeting. Me Gr II FAYE Ti°T E LL THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE RECF VE® NUV 2001 TO: Greg Boettcher, Public Works Director FROM: Ron Petrie, Staff Engineer air DATE: November 26, 2001 RE• Stan Drive Improvements Cost -Share Signed Agreements Attached are two (2) copies of the signed agreements with the St. Joseph Catholic Church in order for the City to cost -share to improve Starr Drive. If everything is to your satisfaction, please forward these to the Mayor for his signature. • • FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS ENGINEERING DIVISION CORRESPONDENCE TO: THRU: FROM: DATE: SUBJECT: 113 W. Mountain St. Fayetteville, AR 72701 Telephone: 501-575-8264 Dan Coody, Mayor Greg Boettcher, Public Works Director Jim Beavers, City Engineer Ron Petrie, Staff Engineer 107 November 1, 2001 Proposed Cost -Share in the amount of $61,200.00 with St. Joseph Catholic Church for the widening of Starr Drive to Local Street Standards. The St. Joseph Catholic Church was approved at the September 11, 2000 Planning Commission Meeting to be located on Starr Drive to the south of Cherokee Drive. The Planning Commission required the following offsite improvements to Starr Drive be made as part of the development approval: 1. Adjacent to the site, the east side of Starr Drive will be widened to 14' with curb & gutter including the removal and replacement of the existing subgrade. 2. To the north of the site in the County, the street will be overlayed and widened to County Standards. 3. Purchase or obtain sufficient right-of-way for the above improvements. The only portion of Starr Drive that will not be improved is the west side of the street opposite of the proposed site. Although this portion of the street was previously a chip & seal County Road, it is now located entirely within the City Limits. At this time, the street and the street subgrade is deteriorating at a rapid pace. Therefore, upon the recommendation of the Engineering Division, the City is requested to cost - share with St. Joseph Catholic Church to widen the west side of the street in addition to the east side. These improvements will require the removal & replacement of approximately 450 L.F. of road surface & streetrenbgrade, install curb & gutter, and install underground storm pipes to replace the open ditch. Construction Costs to widen the west side of Starr Drive to Local Street Standards have been received from St. Joseph Catholic Church's Engineer. The following are actual contract bid prices for these improvements: • • Mayor Dan Coody Page Two (2) November 1, 2001 Street Paving & Miscellaneous Improvements Drainage Improvements on the west side of Starr Drive Subgrade Replacement TOTAL CONSTRUCTION COSTS Engineering & Construction Inspection 10%(+/-) Contingency COST OF POSSIBLE COST -SHARE $ 28,734.00 $ 18,304.00 $ 6,083.00 $ 53,121.00 $ 2,500.00 $ 5,579.00 $ 61,200.00 Based upon the information provided by the Budget & Research Division, a budget adjustment will be proposed at the November 6, 2001 City Council Meeting to accommodate this proposed project. The final costs to the City will be based upon actual costs as documented by the St. Joseph Catholic Church subject to review by the City and may, or may not exceed the bid price. However, the City's share will not exceed $61,200.00 without additional authorization. Enclosures: Vicinity Map Construction Drawing Cost -Share Agreement Bid Prices from Nabholz Construction Corporation Purchase Requisition Vendor Request Form • • LSD00-22.00 - St. Josephs Church - One Mile Diameter w 1400 0 1400 Feet Planning Commission September 11. 2000 r cnnn.n n rn,.nh • I.. ; Wwin UM It CMITO• MOO St NISI Y ,*m - AfMOm IDa -.-'7 nyY1 MO0 , LOT w W MOO1 1 Y. 1 W. 10.1an MAO norral.11 Y TO IDC 1O1 JN NIV W \l✓-• • • On m•1 #• Tr' Rio -aO .1.611.0.10.000 Nm Lot d Lan - \m1 ern.* d OL TW Y num ▪ O ACNQ1l OM) N F.Pitt/ FRE$043-KA1.FFMAs 8 FI EN ROE P10. 501 464 9748 • • Sep. 01 2000 09:16AM PS z 0 0 W U) 0 0 W W 0C U) cvoa 2L'nss xio anrIZOsN O 0 0 0 Planning Commission September 11. 2000 V-I-1t.-ddUL 17:13 NiBHLLZ CONSTRUCTION • 1 Nabholz Construction Corporation PO Box 277, Rogers, AR 72757 Phone 101.631.5310 Fax 901.131-0116 15 -Oct -01 Mr. Ron Shelby HigM.Jadaon.Aeeooiat a.PA PO Boor 745 Rogers, AR 72757 Riit St Josephs Wick Church Fayetteville, Manes Job Number 021345 (WA Latter of Approved 03C ,SDE ONLY Starr Road Improvements per mind CM Dry 0.16-01 Dear Ron: 1 50. 631 0286 F.02,05 Please' rewire( the edtached: Spreadsheet breakdown and robed eketchee This LOA represents an amount of 5471038 and a time extension In the amount of 0 calendar days - TMs proposal Is for wdtbn acceptance by the date of 19Cd-01 and is subject to esalstlon theraatbf. Should you egra wAth the attsohed, Pleat indicate your acceptance by signing below end retuning to the office. Ona signed, this doaonent fears a direct part of the Contract Respectfully submitted, NabpeRtConaudion Corporation Stave L Mandell Project Manager, VP Date: /0 ' /S'C HtghtJaclaon.Aeeodatn.PA St Joseph! Catholic Church Date: Date: cr. Randy Hall wAttteehrnem LOA Fib N 03C WEiwhdtaahment OCT -15-c001 17:13 DATE: 10 -Oct -01 TIME: 10:10 AM .....v. aaatan♦ NUMBER • r414BHOLZ CONSTRUCTION 1 50. 63: 0286 P. 03/05 LOA / 03C WEST SIDE MO LOA DwaK4on !Oro' Rnd Iib oar iMoN1 PROJECT W{ME: !t JomMstCal A alai PROJEOT LOCATION: F.yst, Adman ARCHITECTS PROPOSAL DATE""a'""""""'"" ARCHITECT: ttalidaonAnoaiab.PA E$T.DURATIONAlprts 13 601791.30: 46,020 BUSS RISK RATE.: DS 110.033 month ITEM DESCRIPTION w4^.— 0511012, 0 1; 11101 JOB 0: 021348 BLDG SOFT % OF TOTAL COST TOTAL 1000 2000 2030 2100 2100 2640 1400 aawdtrwM DEMO AND SITE PREPARATION STORM DRAINAGE 6E0400 PAVING .WEST mobs New OHIO to SONS PAWING•WESTrow aim OMOObSN1A CURWOUTTER TEnn14G • SUBTOTAL SUBCONTRACT BONDS SUBTOTAL BUILDERS RISK INSURANCE OWNER PROTECTIVE INSURANCE GENERAL LIABILITY INSURANCE SUBTOTAL PRF 6 PAYMNT BONG PREMIUM SUBTOTAL TOTAL BIO COST Fw asoOSig 61bwnIncbd Work Fw an 91bew*wad Work FM on Ont6ad souk SS,O 11004 SOD 0 17,120 4.030 600 0 0 0118 0.311 0n1 CLOD 037 OD9 0.01 000 0.00 ODQ 000 0.00 0.03 000 000 0.00 ODD 000 000 ODD ODO 000 0.00 0.00 ODD 000 000 0.00 000 7.44% M.61% 1103% DID% 38A1% SST% 123% 000% OLIO% 000% 000% ODA 000% 000% 000% ODD16 040% 040% 000% ODD% 0.00% 0.00% 0.00% ODI% 0.00% 000% 0.00% 0.00% OM% 0.00% ODO 0.001. 000 0.00% ODO 0.00% 000 000% 000 0.00% 000 0.00% 000 0.00% 000 0.00% 000 000% 000 000% eta MILII am Mit aaeur+a 44,000 056 83.71% 0 0.00 44,000 055 49 0.00 3e 000 148 000 4.313 0.90 423 0.01 0.00 44.730 008 9e 000 0.06 0.00 1.01 2704 0 147,030 0.21% 93.71% 0.10% 0.06% 031% 94.21% 090% 95.11% 021% 4.®% -0.00% 100.00% • Ur_I-10-4001 1x:14 rw8IiCLZ CONSTRICTION • • Nabholz Construction Corporation PO Box 277, Ropers, AR 72757 Phoma 501• BS 5300 Fix 601-631.0266 15 -Oct -01 Mr. Ron Shelby F lghtJ$caon.Artodarea.PA PO Ban 748 Revere, AR 72757 Re: St. Joseph's Catholic Church Fayetteville, Manses Job Number 021346 (LOA Letter of Agin 09 U Undercut Addle 38 AND/OR 3C, as required Dear Ron: 1 50: 631 0286 P 84.0 0.`. Please review the attached: Spreadehs.t brsaldorm and raised sketches. This LOA represents an amount of $6,083 and a time edensfon in the amount of 0 calendar days This proposal Is tor written aeaptenoe by the date of 110-0c4-01 and is sutnjat to escalation therealhr, Should you agree with the sflaceed, please kidkde yes aooeptenoe by stgning below and rsturntrg to the office. Once signed, this document forme a direct part of the Contract ReepsctNh' submitted, Na cion Corporation Jtc Steve L Marshall Project Manager, VP Date: /40 7 So. HIghtJeckeon.AmodeteSPA St Joaephle Catholic Church Date. Date: oo: Randy Hall wfaGaohment LOA Fla a 03 U wfattachmerd OCT -15-2001 17:14 DATE 16-0d-01 , TAME: 1148AM NUMBER • 14d3140-2 CONSTRUCTION LOA IP LOA Dation PROJECT NAME: PROJECT LOCATION: ARONDICT8 PROPOSAL OA ARCHITECT; £BT.DUMTIOIUnaOw 10217a130: BUILDERS RISK RATES: 05 U Undnat AM a 31:1 ANDIOR 3C, as SL Amish% CSE* Chaah haft Mantes • 1 50: 631 0286 P.05,'05 T...."'"'...e.».." HIOI5,21maA to .PA 13 4SXO 09 910,00 maim ITEM DESORPTION JOBB 011346 BLDG SOFT %OF TOTAL COST TOTAL 2000 2t UNDERCUT • IF REQUIRED 14 TEBTINO SUBTOTAL SUBCONTRACT BONDS SUBTOTAL BUILDERS RISK NSURANCE OWNER PROTECTIVE INSURANCE OENERAL LWBILTIY INSURANCE SUBTOTAL PERF & PAYMNT BONO PREMIUM SUBTOTAL TOTAL BID COST Fre MAN Sihoatrafd Wok Pm on Suka,t dod Wolk Fr on rated mirk 5,40 300 012 69.76% 0.01 42311 0.00 0.00% 0.00 0006 0.00 000% 0.00 CUM 000 000% 0.00 0.00% 0.00 0006 0.00 OM% O00 000% 0.00 000% 0.00 0.006 0.00 0.00% 000 MOOS ODO 0006 0.00 0.00% 0.00 OM% MOO O00% 000 0.016 0.00 000% OM OM% 0.00 OM% 0.00 0.0% OM 000% OM 000% 0.00 0006 0.00 0AM% 0.00 OLE% 000 000% 000 OLE% 000 0137% 0133 0.m% OM ODM% 040 ODE% ODO 00016 000 O00% 0.00 ODE% 000 000% 0.00 ODD% 5.700 0.12 e3.71% 0 0.00 021% 5.700 0.12 63.71 % 6 o 0 0.10% 5 0.00 0.06% 19 0.00 0.31% 0730 0.12 9420% 66 0.00 0.90% 0.00 5.785 0.12 96.10% 13 0.00 0.2116 265 0.01 4.69% 0 0.00 -0.0% 64063 0.13 100.00% TOTAL F 05 P Purchase Requisition fret amadam older) 'Vendor1: —•-- Vendor Name: New St. Joseph Catholic Church - Paul Warren 321 E. Lafayette Street [FOBPoInt itY state Zip: Ship To Code: • Fayetteville — AR 72701 090 Requester 'Requesters Employee*: Ron Petrie 1461 -- Item I D — Description: Quantity Unit Unk Extended Account Number. 11P—_ - --- - otlMue _ cat - em Cost -Share for Starr Drive Street 61,200. 4470-9470-5809.00 and Dia3nage Improvements SHIPPING/HANDLING 97086-40 i g g f [Requisition No.: • gco 5' 0 IQ N!N. 41. Date: — 11-02—01 Expected DeliveryDate: ASAP I Foxed Amts • STAFF REVIEW FORM • X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of November 20, 2001 FROM: Ron Petrie Name Engineering t)Inlsinn Public Works - artment ACTION REQUIRED: Approval of a cost share with St. Joseph Catholic Church in the amount of $61,200.00 for the widening of Starr Drive and the associated drainage improvements. COST TO CITY: $ 61200.00 Cost of this Request 4470-9470-5809-00 Account Number 97086-0040 Project Number $ 61,200.00 Category/Project Budget $ 0 00 Funds Used To Date $ 61,200.00 Remaining Balance Starr Drive Cost Share Category/Project Name Program Name Sales Tax Capital Improv. Fund BUD ET REVIEW: X Budgeted Item B t anager Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: ccounung Manager iia( ate City At rney 0/0 Purchasing Officer Date GRANTING AGENCY: Internal Auditor ADA Coordinator Grants Coordinator Date atDr- tee— 1r— atlS e — STAFF STAFF RECOMMENDATION: Approval of the cost share in the amount of $61,200.00 for the above described construction. /- o/ Date Cross Reference New Item: Yes x No Prev Ord/Res #: Orig Contract Date: Orig Contract Number: s F • • Page 2 STAFF REVIEW FORM Description Starr Drive Widening & Drainage Improvements Cost Share Meeting Date November 20, 2001 Comments: Reference Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager Internal Auditor ADA Coordinator Grants Coordinator • X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM For the Fayetteville City Council meeting of November 20, 2001 • FROM: Ron Petrie Nan? ED nenng Public Works ACTION REQUIRED: Approval of a cost share with St. Joseph Catholic Church in the amount of $61,200.00 for the widening of Starr Drive and the associated drainage improvements. COST TO CITY: $ 61200.00 Cost of this Request 4470-9470-5809-00 Account Number 97086-0040 Project Number $ 61200.00 Category/Project Budget $ 000 Funds Used To Date $ 61,200.00 Remaining Balance Starr Drive Cost Share Category/Project Name Program Name Sales Tax Capital Improv. Fund BUDGET REVIEW: X Budgeted Item Budget Manager Budget Adjustment Attached Admuustrative Services Director CONTRACT/GRANT/LEASE REVIEW: Accounting Manager City Attorney Purchasing Officer bate bate bate GRANTING AGENCY: Internal Auditor ADA Coordinator Grants Coordinator atIS to ate atT�— STAFF RECOMMENDATION: Approval of the cost share in the amount of$61,200.00 for the above described construction. lli monB e�a- Department Director Administrative Services Director Mayor //-o1- o/ Date ate bate bate Cross Reference New Item: Yes x No Prev Ord/Res #: Orig Contract Date: Orig Contract Number: FAYETTEVAJLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Ron Petrie, Engineering Division From: Heather Woodruff, City Clerk Date: November 27, 2001 Please find attached a copy of Resolution No. 154-01 and approving a cost -share with St. Joseph's Catholic Church for the purpose of widening the west side of Starr Drive and making the associated drainage improvements. I am returning one original to you. The other original will be microfilmed and filed with the City Clerk. Your purchase requisition has been forwarded to the Internal Auditor cc: Nancy Smith, Internal Audit c 015 04 Document Reference RES Date 11/20/2001 cit Itel Ref 154 of Fayetteville Maintenance/Inquiry Action Taken Brief Description COST-SHARE/ST JOSEPH'S CATHOLIC CH 2/12/2002 13:19:10 Keywords • RES. 154-01 COST -SHARE ST JOSEPH'S CATHOLIC CHURCH $61,200.00 WIDENIGN WEST SIDE STARR DRIVE DRAINAGE IMPROVEMENTS File Reference # • COST-SHARE/2001 Security Class Expiration Date Date for Cont/Referred: Name Referred to • • Cmdl-Return Cmd2-Check Cmd5-Abstract Yes No Retention Type: **** Active **** Press Cmd 6 to Update Out CmdB-Retention Cmd3-End Press 'ENTER' to Continue (c) 1986-1992 Munimetrix Systems Corp.