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HomeMy WebLinkAbout149-01 RESOLUTION• • RESOLUTION NO. 149-01 A RESOLUTION APPROVING AN ADDITIONAL PURCHASE OF 628,000 PLASTIC GARBAGE BAGS FROM THE LOW BIDDER, PHOENIX RECYCLING, IN THE AMOUNT OF $82,419 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of 628,000 plastic garbage bags from the low bidder, Phoenix Recycling in the amount of $82,419.00. PASSED and APPROVED this the 6th day of November, 2001. o1 ATTEST: By: A-4-e4e eather Woodruff, City irk APPROVED: By: DAN COODY, Mayor • NAME OF FILE. CROSS REFERENCE: Resolution No. 149-01 11/06/01 Resolution No. 149-01 09/05/01 Memo to Mayor Coody & City Council from Gary Dumas regarding Phoenix Bag Purchase 06/19/01 Copy of Resolution 83-01 07/02/01 Copy of Purchase Requisition 07/10/01 Copy of Purchase Order #01-0002421-00I 11/06/01 Staff Review Order 11/16/01 Memo to Gary Dumas, Utilities Services, from Heather Woodruff, City Clerk NOTES: M • • C. FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Mayor and City Council From: Gary Dume Date: Wednesday, September 05, 2001 Subject: Phoenix Bag Purchase Background The Solid Waste Division needs to complete the annual purchase of purple trash bags. The current budget forecasted a need for approximately 1,250,000 bags for this calendar year. To date we have purchased approximately 450,000, 32 -gallon trash bags plus other smaller sizes. The fall distribution will effectively deplete this and other in -stock inventory. This purchase will be for an additional 628,000 bags. The purchase will provide for new customers, provide a supply of bags to satisfy missed delivery or missing bags, provide additional bags for existing customers, and provide a 60 day supply of bags if the current program is extended. If the program is modified to provide for retail distribution or other automated systems, any remaining inventory will be incorporated into these modified programs. Recommendation Approve resolution authorizing budgeted purchase of volume -based purple trash bags in the amount not to exceed $82,419. • • COPY RESOLUTION NO, 83-01 A .RESOLUTION APPROVING BID #01-34 TO THE LOW BIDDER PHOENIX RECYCLING IN THE AMOUNT OF FIFTY-NINE THOUSAND DOLLARS ($59,000.00) FOR THE PURCHASE OF PLASTIC GARBAGE BAGS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS* Section 1. That the City Council hereby Approves Bid #01-34 to the low bidder, Phoenix Recycling, in the amount of Fifty -Nine Thousand Dollars ($59,000.00) for the purchase of plastic garbage bags. PASSED AND APPROVED this _ /9 day of June, 2001. ATTEST: By: X6a £irte H er Woodruff, City Cl APPROVED: By: R FAYETTEVILLE VENDOR NO. City. 1 0000.00 ROLL • PURCHASE ©HOER 3749 Phoenix Recycling 35 Capers Way Pawleys Island SC 29585 Unit of Issue Description and Account Number • Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE TERMS 7/10/01 FOB Fyv NET 30 DAY PURCHASE ORDER # 01-0002421-01)1 COPY Unit Price a) Plastic Garbage Bags (33 go) per Bid #01-34 Resolution #83-01 5500.5020.5225.00 $59000.00 SHIP TO: Solid Waste/Recycling CITY OF FAYEITEVILLE 1560 HAPPY HOLLOW FAYETCEVILLE AR 72701 Foster, D 318 CONDITIONS 1. Send itemized Invoice In duplicate to: 3. No substitutions without prier approval. Accounts Payable City of Fayetteville Discounts effective to 1 Ott. d following month. 113 West Mountain Fayetteville, AR 72701 5. Orders must be shipped In lull unless otherwise notified 2. Mark all packages with P.O. number as shown above. All orders must be accompanied by a packing slip, quantity shipped and P.O. number. PURCHASING/NUMERICAL FILES Tt TALS 5.90 59000.00 Sales Tax Total: !f $309 Purchase Order Total: 6209 6. F.O.a. Fayetteville unless otherwise agreed upon. No extra for packing and delivery will be allowed. 7. NO C.O.D. ORDERS. 6. Pre -pay height and add to Invoice1 Ship to 113 W. Mountain St., Rear Entrenee, unless otherwise specified. 75 75 c 0 X Agenda Request Contract Review Grant Review • STAFF REVIEW FORM For the Fayetteville City Council meeting of November 6, 2001 • FROM: Gary Dumas Solid Waste Name Division Utilities Services Director Department ACTION REQUIRED: Approve resolution authorizing purchase of up to 682,672 purple residential trash bags from Phoenix Recycling for $82,419 or $0.1311 per bag to complete annual budgeted purchase of volume based residential trash bags. COST TO CITY: $ 82,419 $ 163,000 Cost of this Request Category/Project Budget 5500-5020-5225 00 $ 80,580.30 Account Number Funds Used to Date Project Number $ 82,419.70 Remaining Balance Fund Materials & supplies Category/Project Name Residential Pickup Program Name Solid Waste BUDGET REVIEW: Budget Manager Budgeted Item Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: IAC14 41-4441 4-c j6kI0f Accounting Manager Date ab V0( City • racy Date Purchasing Officer Date GRANTING AGENCY: ADA Coordinator Date io/a4/0 f Date STAFF RECOMMENDATION: Approval of the Resolution and Budget Adjustment II +ve Services Dir: •rtr_Adi 411410 Mayor Date 1 Cross Reference New Item: Yes No Prev Ord/Res #: Orig Contract Date: FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Gary Dumas, Utilities Services From: Heather Woodruff, City Clerk Date: November 16, 2001 Attached is a copy of Resolution No. 149-01 approving an additional purchase of 628,000 plastic garbage bags from Phoenix Recycling. The original will be microfilmed and filed with the City Clerk. Your purchase requisition has been forwarded to the Internal Auditor. cc: Nancy Smith, Internal Audit c New World Systems 10/26/01 Expense Account 5500.5020.5225.00 Recycling supplies Month Jan : Feb : Mar : Apr : May : June: July: Aug : Sept: Oct : Nov : Dec : 4.4 *LIVE* • General Ledger Inquiry 41, Account Status Budgeted Account/Org. Level: Fiscal Start Month/Year End: Budget 166000.00 . 00 . 00 . 00 . 00 . 00 . 00 . 00 . 00 . 00 . 00 . 00 Total 166000.00 F3=Exit F10=MTD Bal. Amendments Expenses . 00 .00 . 00 .00 . 00 .00 . 00 .00 . 00 .00 . 00 .00 . 00 .00 3000.00- 59463.85 . 00 .00 . 00 18971.00 . 00 .00 . 00 .00 3000.00 - Encumbrances . 00 . 00 . 00 . 00 . 00 . 00 60330.00 59516.45- 19971.00 18639.10- . 00 . 00 78434.85 2145.45 GL1500S1 ACTIVE Acct Class 2 01 2001 YTD Balance 166000.00 166000.00 166000.00 166000.00 166000.00 166000.00 105670.00 102722.60 82751.60 82419.70 82419.70 82419.70 82419.70 F11=Transactions F12=Cancel F22=More Functions