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Home My WebLink About143-01 RESOLUTION• • RESOLUTION NO. 143-01 A RESOLUTION ACCEPTING A CONTINUATION OF THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT (STEP) IN THE AMOUNT OF THIRTY-SEVEN THOUSAND DOLLARS ($37,000.00) FOR THE PURPOSE OF PAYING OVERTIME TO OFFICERS ENGAGED IN DWI/DUI ENFORCEMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby accepts a continuation of the Selective Traffic Enforcement Program Grant (STEP) in the amount of Thirty - Seven Thousand Dollars ($37,000.00) for the purpose of paying overtime to officers engaged in DWI/DUI enforcement. Q APPROVED this 16`h day of October, 2001. 1 `v! ATfff By: ATHER WOODRUFF, Ci Clerk APPROVED: By: D • COODY, Mayo, NAME OF FILE: CROSS REFERENCE: Resolution No. 143-01 1 10/16/01 Resolution No. 143-01 10/16/01 AHTD Traffic Safety Section Contract 10/01/01 Memo to Mayor Coody from Richard L. Watson, Chief of Police 10/16/01 Staff Review Form 10/29/01 Memo to Richard L. Watson, Chief of Police, from Heather Woodruff, City Clerk NOTES: • • .. COPY ARKANSAS STATE HIGHWAY ' (0_2 3-01) AND ,cam ;) oCci C t& TRANSPORTATION DEPARTMENT� Dan Flowers Director Telephone (501) 569-2000 P.O. Box 2261 Little Rock, Arkansas 72203-2261 Telefax (501) 569-2400 TRAFFIC SAFETY SECTION CONTRACT ALCOHOL/OTHER DRUG COUNTERMEASURES PROGRAM CONTRACTOR Fayetteville Police Department P.O. Box 1988 Fayetteville, Arkansas 72702 Telephone: (501) 587-3500 FAX: (501) 587-3522 TYPE OF CONTRACT Initial: Revision: Continuation: X INITIAL CONTRACT STARTING DATE October 1, 1998 COST CATEGORY Personal Services Equipment Maintenance & Operation Other Direct Costs Indirect Costs Administrative Costs Total AMOUNT $37,000 $37.000 GOVERNMENTAL UNIT City of Fayetteville P.O. Box 1988 Fayetteville, AR 72702 CONTRACT NO. AL -0201-1015 DOCUMENT NO. Fvllpd02.doc PROJECT TITLE Selective Traffic Enforcement Project OPERATIONAL AREA OF PROJECT City of Fayetteville CONTRACT PERIOD FUNDING PERIOD From: 10-1-2001 From: 10-1-2001 To: 9-30-2002 To: 9-30-2002 Page 1 of 12 SOURCE Federal FUNDING AMOUNT $37,000 State -0- Local Total -0- $37,000 1 AF Sa. Col • • ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT TRAFFIC SAFETY SECTION CONTRACT SCOPE OF WORK PROJECT GOAL: To reduce traffic -related fatalities and injuries by conducting a selective traffic enforcement project in Fayetteville. The project's primary goal is to reduce alcohol-related crashes to below five percent of all traffic crashes and the secondary goal is to increase seat belt usage by ten percentage points. SUMMARY OF PROJECT OBJECTIVES: The project's primary objectives are to achieve an average of one DWI/DUI arrest per eight hours of alcohol enforcement and three vehicle stops per hour during traffic enforcement (with an emphasis on enforcement of speed and occupant restraint laws). A public information and education program will support these objectives. METHOD OF EVALUATION BY AHTD ADMINISTRATIVE: X IMPACT EVALUATION: X By achievement of performance standards REIMBURSEMENT - ACTUAL COST ONLY AHTD will reimburse the contractor an amount equal to % of all eligible cost. X AHTD will reimburse the contractor an amount equal to all eligible costs as identified in work statement. REIMBURSEMENT LIMITS Maximum amount eligible for reim- bursement: Federal Funds: $37,000 State Funds: -0- 2. Only those orders placed and costs incurred during the following time period shall be eligible for reimburse- ment: (Date) 10-1-2001 to (Date) 9-30-2002 3. The contractor must bear all costs not eligible for Federal reimbursement. Federal and State regulations shall be the basis for determining eligibility of costs, as detailed in the General Provisions and Contract Terms. This contract may be amended only by written notice in advance in accordance with AHTD policy. (See Contract Term II.) Page 3 of 12 • • ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT TRAFFIC SAFETY SECTION CONTRACT RESTRICTION ON STATE LOBBYING: None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION: In accordance with the provisions of 49 CFR Part 29, the State agrees that it shall not knowingly enter into any agreement under its Highway Safety Plan with a person or entity that is barred, suspended, declared ineligible, or voluntarily excluded from participation in the Section 402 program, unless otherwise authorized by NHTSA. The State further agrees that it will include the following clause and accompanying instruction, without modification, in all lower tier covered transactions, as provided by 49 CFR Part 29, and in all solicitations for lower tier covered transactions. Instructions for Lower Tier Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. Page 5 of 12 ARKANSAS STATSIGHWAY AND TRANSPORTATalk DEPARTMENT TRAFFIC SAFETY SECTION CONTRACT WORK STATEMENT A. The contractor, Fayetteville Police Department, in exchange for consideration offered by the Arkansas State Highway and Transportation Department (AHTD), and in the interest of improving traffic safety, hereby agrees to pursue the achievement of the following objectives: 1. Appoint a Project Coordinator to be a liaison between the contractor and the Traffic Safety Section (TSS) and to be responsible for coordinating selective enforcement activities and financial transactions associated with this contract. Herein, give signature authorization for the Project Coordinator to request reimbursement and contract change orders when applicable. Compensation for the Project Coordinator will be from local funds. 2. Implement a seat belt policy if one does not exist. Provide a copy of the policy to the TSS no later than sixty days after the start of the contract 3. Conduct selective enforcement of the State's driving while intoxicated (DWI)/driving under the influence (DUI), seat belt, speed limit, child passenger protection and motorcycle helmet laws. Officers are to ensure compliance with the State's seat belt and child restraint laws during all vehicle stops. Enforcement should target locations where fatal/serious injury crashes are occurring. DWI/DUI enforcement will start no earlier than 9:00 p.m. on Fridays and Saturdays and end no later than 3:00 a.m. the following morning on Saturdays and Sundays. Enforcement may also be conducted on State and/or National holidays. The DWI/DUI enforcement hours may be revised if the contractor cannot achieve and/or maintain the contract performance standard. At least sixty percent of all enforcement hours will be DWI/DUI enforcement. Seat belt enforcement (enforcement during daylight hours) will emphasize enforcement of seat belt, child restraint and speed limit laws. Officers working on the project are expected to enforce all the laws cited in this contract during both DWI/DUI and seat belt enforcement. 5. Performance standards are as follows: During DWI/DUI Enforcement Average one DWI/DUI arrest per eight hours of enforcement During Seat Belt Enforcement Average three vehicle stops per hour of enforcement Persons arrested for violation of Arkansas Code Annotated 5-65-103 and 5-56-205 shall be determined to be DWI arrests. Youthful offenders arrested for violation of Arkansas Code Annotated 5-65-303 shall be determined to be DUI arrests. Page 7 of 12 ARKANSAS STATSIGHWAY AND TRANSPORTATO DEPARTMENT TRAFFIC SAFETY SECTION CONTRACT WORK STATEMENT 9. Ensure that all officers working on this project have successfully completed the National Highway Traffic Safety Administration's approved courses on occupant protection usage and enforcement (OPUE) or traffic occupant protection strategies (TOPS) training and standardized field sobriety testing (SFST) during the contract period. 10. Ensure that all officers working on this project are familiar with Act 561 of 2001 (the ".08 BAC law"). Effective August 13, 2001, the per se level for intoxication changed from .10 BAC to .08 BAC. Ensure that all officers working on this project are familiar with Act 470 of 2001 (the amended "Child Passenger Protection Act"). Effective August 13, 2001, all children under the age of fifteen (15) years must be restrained and any child under six (6) years of age and under sixty (60) pounds in weight must be restrained in a child safety seat. Violation of this Act is a primary offense, meaning that a vehicle may be stopped if there is probable cause to believe that the law is being violated. 11. Submit monthly reimbursement requests and activity reports, including PI&E activities, along with a cover letter(s) by the 15th of the subsequent month in accordance with formats provided by the TSS. A Project Director's Summary Report (PDSR) will be submitted in accordance with the format provided by the TSS Include with the PDSR a tabulation of local funds contributed to this contract. This report and the final reimbursement request are due within 15 days following the end of the contract period. Final reimbursement will not be made until a satisfactory PDSR is submitted. 12. Create a project file for maintaining the contract and financial documents. The file will contain a copy of this contract, contract terms, related AHTD policies and procedures, policies or procedures of the contractor related to this contract's activities, copies of monthly activity reports and reimbursement requests, correspondence relating to the contract, a copy of daily time sheets which reflect regular and selective enforcement hours worked and documentation of any public information activities. The file must be maintained in one location and is subject to review by State and Federal authorities responsible for oversight of this contract. Copies of all time sheets for all selective enforcement officers paid through this contract must be kept in this file. All time sheets must have officer's and supervisor's signatures with attached supporting documents. Page 9 of 12 A 0 IN • • z 0 D 3 masP c A Ct. - CD ) c0.1 CL. w 0 O. n 0 - w CD n ' C .C.. 0 • 0 o c cJ • rn 0 n. 3 w c 0 n 0 r a o CO Do w 0 00 0 00 w w 3.0 00 o w 0 00 lea 0 00 b 00 00 000'L£ L80`£ Selective Enforcement aw 00 w 00 w 0 00 W b 00 w m w 000 o w b o 0o S3DIARSIS IVNOSIi3d 0 r3 cn -3 Z O y rr1rrl tow 6 .to] d a 7 0 _ax r riz m 0 00 J J 0 0 ;[0 H Pr Q 7 3• 7 a. N a. ^ -. ar wa XI o = w aN 00 t)v CO 0 Cli `<< N N TO 0 1aa fad 1uawaao)u3 3 m r r x 3-3 T1 SUNfIA 10 3�ilf1OS 'ON IDVILLNOO SI01-10Z0'Itl FEDERAL TAX ID: 71-6018462-00 n a r a 8 6 1m-] a • • ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT TRAFFIC SAFETY SECTION CONTRACT ACCEPTANCE AND AUTHORIZATION TO PROCEED It is understood and agreed by the undersigned that a grant received for this contract is subject to the Transportation Equity Act for the 21st Century and all administrative regulations governing this grant established by the U.S. Department of Transportation approved in accordance with 49 CFR Part 18 subject to the availability of Federal funds. It is further understood that any State funds utilized within are subject to all applicable State regulations and are likewise subject to their availability. It is expressly agreed that this contract, including the Appendix (Contract Terms and Attachment), constitute an official part of the State's Highway Safety Program and that said contractor will meet the requirements as set forth herein. The contractor has appointed the following official representatives with legal authority to accept this grant and to provide such additional information as may be required. A. CONTRACT DIRECTOR FOR B. CONTRACTOR 1. Signature: 1. S 2. Name: Richard Watson 2. Name. 3. Title: Chief of Police 3. Title: Mayor AUTHORIZING OFFICIAL OF CONTRA .TOR ignature: AI � Z Honorable Dan Cood 4. Date: 4. Date: /th Approval to proceed, effective (date) 10-1-2001 to (date) 9-30-2002 with committed Federal funds of (amount) $37,000 and State funds of (amount) -0- , given by the State Official responsible to the Governor for administration of the State Highway Safety Program: Recommended: Assistant Chief Engineer for Planning Approved: Director of Highways and Transportation and Governor's Highway Safety Representative Page 12 of 12 Date FAYETTEVtLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • TO: Mayor Dan Coody FROM: Richard Watson, Chief of Police DATE. October 1, 2001 SUBJECT: Accept Selective Traffic Enforcement Program (STEP) Grant The Department of Transportation Traffic Safety Section has made available a continuation to the STEP grant in the amount of $37,000.00. This is a non-matching grant. The funds are used to pay overtime to officers who are assigned to work either traffic enforcement or DWI enforcement. These officers are in addition to the regular patrol schedule and will not answer calls. Therefore, they can focus on the goal of this grant which is to reduce traffic accidents. If you have any questions about the grant award, please give me a call. Me fro Wa • • STAFF REVIEW FORM X AGENDA REQUEST CONTRACT REVIEW X GRANT REVIEW For the Fayetteville City Council meeting of October 16, 2001 FROM: Richard L. Watson Police Name Division Police Department ACTION REQUIRED: Acceptance of $37,000 continuation of the Arkansas State Highway and Transportation Department Selective Traffic Enforcement Program Grant. COST TO CITY: 0.00 $9,150,958.00 Overtime Cost of this Request 1010-2940-5104.00 Account Number Project Number Category/Project Budget Category/Project Name $2,993,117.00 Patrol & Warrant Funds Used To Date Program Name $1,157,341 General Fund Remaining Balance Fund BUDGET REVIEW: BuOs. t Manager X Budgeted Item Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: 1 /6�l /0) � �t�'l 10'I /01 Acco(lnting Manager Date r 1/4 /tJvi •t orney DateAD r qrd nator Date ta la 101 DateGrants Coordinator Date Internal Au itor Date • Purchasing Officer STAFF RECOMMENDATION: Mayor Coody sign to accept $37,000.00 Continuation Selective Traffic Enforcement Grant sion Head Date Depa ment Dir 'ct•r Date _ / //// Admi str-tive rvices +irector r I Page 1 Cross Reference New Item: Yes No Prev Ord/Res #: Orig Contract Date: RECEIVED OCT 04 2001 STAFF REVIEW FORM CITY OFFAYETTEVILLE CITY CLERK'S OFFICE Sia Re Fo • • Description Accept STEP grant October 18, 2001 Meeting Date Comments: Reference Comments: Budget Manager Accounting Manager City Attomey Purchasing Manager Internal Auditor ADA Coordinator Grants Coordinator Page 2 FAYETTEVILE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Richard L. Watson, Chief of Police From: Heather Woodruff, City Clerk Date: October 29, 2001 Attached is a copy of Resolution No. 143-01 accepting a continuation of the Selective Traffic Enforcement Program Grant for the purpose of paying overtime to officers engaged in DWIIDUI Enforcement. The original will be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Audit Ci