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HomeMy WebLinkAbout14-01 RESOLUTIONi • RESOLUTION NO. 14-01 A RESOLUTION READOPTING THE CREATION OF THE AIRPORT BOARD; AND ESTABLISHING THE PURPOSE, GENERAL TERMS OF MEMBERSHIP, DUTIES, AUTHORITY, AND POLICIES AND PROCEDURES FOR THE AIRPORT BOARD. WHEREAS, Resolution No. 201-90, passed and approved December 18, 1990, established an airport board to assist in the operations of the Fayetteville Municipal Airport, Drake Field, hereinafter referred to as "Airport"; and, and, WHEREAS, significant changes have occurred in the traffic and usage of the Airport; WHEREAS, changes in the membership of the board and in the policies and procedures by which it operates are necessary to accommodate the changing needs of the Airport. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The creation of the Airport Board under Resolution No. 201-90, passed and approved December 18, 1990, is hereby readopted; all other provisions contained therein are repealed and the following shall be inserted in their stead: I. Purpose. The purpose of the Airport Board shall be as follows: a. to seek both general and technical citizen input and assistance in Airport functions. b. to provide and encourage visionary planning and strong leadership for the Airport. c. to assist the City Council in matters pertaining to the operation, improvement, extension and maintenance of the Airport and other related facilities, property and easements. d. the Airport Board shall not be considered or construed to be the creation of a commission under state statute regarding the creation of autonomous committees or commissions. II General Terms of Membership. a. Membership. The Airport Board shall consist of seven (7) citizens who are qualified residents of the City of Fayetteville. The Airport Board members shall be as follows: • • 1. Mayor, member ex officio 2. two members must hold FAA pilot or appropriate aeronautical ratings 3. two members with appropriate aeronautical experience or interest 4. one member from the Fayetteville business community 5. one member from the University of Arkansas 6. one member at large With the exception of a.1. above, the City Council may waive any of the requirements listed above if it is determined that there is not an applicant for the position that meets any such requirement. b. Appointment. The Airport Board members shall be appointed by the City Council using the nominating procedure for all City Board and Committee appointments. The Airport Board Chair, or an appointed representative, shall be available to advise in the appointment process. res. 14-01 c. Term. A member of the Airport Board shall serve for a term of five years No member shall be eligible to serve more than two consecutive full or partial terms. d. Compensation. The Airport Board members shall serve without compensation. However, such reasonable expenses which are incurred as a direct result of a member's serving on the Airport Board shall be paid in accordance with the City's travel and training reimbursement policy. Any such expenses must be approved by the Mayor prior to being incurred. Local travel to and from meetings is not an eligible expense for reimbursement. e. Conflict of Interest. No member of the Airport Board shall be directly or indirectly personally interested in any contract to which the Airport is a party, with the exception of hangar contracts. f Removal. Any Airport Board member appointed may be removed at any time by a majority vote of the City Council. III. Duties. The Airport Board shall have the following duties: a. Airport Matters. Initiate, hear and consider referred matters pertaining to the operation, improvement, extension and maintenance of the Airport and other related facilities, property and easements, initiated by the general public, the City Council or city staff. b. Recommendations. Make recommendations to the City Council in accord with the responsibilities of the Airport Board. res. 14-01 • • c. Advise and Assist. Advise the Mayor regarding key airport staff including recruitment, selection and termination of the Airport Manager and assist the Mayor in development of the job descnption of the Airport Manager and other key airport staff. d. Reports. The Airport Board shall cause the following reports to be prepared 1. Those reports requested by the City Council and/or the Mayor. 2. An annual report, to be presented to the City Council, on the progress of the management, operation, facilities, and improvements of the Airport and related properties. e. Work Plan. Develop a suggested annual and long term work program and operating budget to be submitted to the City Council and/or the Mayor at the date set by the Mayor each year for the subsequent year. f Standard Operating Procedures. Review all existing standard operating procedures (SOP) concerning the operation, use and control of the Airport. After such review, and thereafter from time to time, the Airport Board will submit to the Mayor for approval a draft of the SOP as necessary or desirable for the efficient operation, use and control of the Airport. IV. Authority. All decisions of such Board are subject to final consideration by the City Council or Mayor as appropriate or required by resolution, ordinance or statute. Provided, however, it is the intention of the City Council that all items within the scope of authority of the Airport Board be submitted to said Airport Board for consideration and recommendation prior to submission to the City council for those matters which require Council action except in the case of clear and present danger to the public health and safety. V. Policies and Procedures. The Airport Board shall promulgate such policies and procedures as are necessary to carry out the duties of the Airport Board. VI. Limitations of Authority. The authority of the Airport Board is expressly limited to the specific responsibilities and duties contained herein and nothing herein shall be construed or interpreted to: a. Grant the Airport Board authority over the operation of any department, division, office, officer, or employee of the City except as may be requested by the Mayor or City Council in special circumstances b. Diminish the authority of the City Council over funding, operations, fixed assets, indebtedness, budget, and other areas as applicable under Arkansas law. c. Diminish the responsibility of the Mayor in resolving conflicts which may arise over what specific items may be within the scope of authority of the Airport Board. • • VAS$ED AND APPROVED this ( day of 001. c Heather Woodruff, City C1-rk APPROVED. By: 405 14‘'r res. 14-01 Charles Daniel Coody, Mayor NAME OF FILE: Resolution No. 14-01 • CROSS REFERENCE: 02/01/01 Resolution No. 14-01 Copies of Airport Board Policies and Procedures and Amendments or Additions to the Standard Operating Procedures 01/22/01 Departmental memo to Fayetteville City Council from LaGayle D. McCarty regarding the revised resolution/policies and procedures of the Airport Board 02/06/01 Staff Review Form NOTES: • RESOLUTION NO. A RESOLUTION READOPTING THE CREATION OF THE AIRPORT BOARD; AND ESTABLISHING THE PURPOSE, GENERAL TERMS OF MEMBERSHIP, DUTIES, AUTHORITY, AND POLICIES AND PROCEDURES FOR THE AIRPORT BOARD. WHEREAS, Resolution No. 201-90, passed and approved December 18, 1990, established an airport board to assist in the operations of the Fayetteville Municipal Airport, Drake Field, hereinafter referred to as "Airport"; and, 2 WHEREAS, significant changes have occurred in the traffic and usage of the Airport; and, WHEREAS, changes in the membership of the board and in the policies and procedures by which it operates are necessary to accommodate the changing needs of the Airport. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The creation of the Airport Board under Resolution No. 201-90, passed and approved December 18, 1990, is hereby readopted; all other provisions contained therein are repealed and the following shall be inserted in their stead: I. Purpose. The purpose of the Airport Board shall be as follows: a. to seek both general and technical citizen input and assistance in Airport functions. b. to provide and encourage visionary planning and strong leadership for the Airport. c. to assist the City Council in matters pertaining to the operation, improvement, extension and maintenance of the Airport and other related facilities, property and easements. d. the Airport Board shall not be considered or construed to be the creation of a commission under state statute regarding the creation of autonomous committees or commissions. II. General Terms of Membership. a. Membership. The Airport Board shall consist of seven (7) citizens who are qualified electors of Washington County. The Airport Board members shall be as follows: 1. Mayor, member ex officio 2. two members must hold FAA pilot or appropriate aeronautical ratings • • 3. two members with appropriate aeronautical experience or interest 4. one member from the Fayetteville business community 5. one member from the University of Arkansas 6. one member at large With the exception of a.1. above, the City Council may waive any of the requirements listed above if it is determined that there is not an applicant for the position that meets any such requirement. b. Appointment. The Airport Board members shall be appointed by the City Council using the nominating procedure for all City Board and Committee appointments. The Airport Board Chair, or an appointed representative, shall be available to advise in the appointment process. c. Term. A member of the Airport Board shall serve for a term of five years. No member shall be eligible to serve more than two consecutive full or partial terms. d. Compensation. The Airport Board members shall serve without compensation. However, such reasonable expenses which are incurred as a direct result of a member's serving on the Airport Board shall be paid in accordance with the City's travel and training reimbursement policy. Any such expenses must be approved by the Mayor prior to being incurred. Local travel to and from meetings is not an eligible expense for reimbursement. e. Conflict of Interest. No member of the Airport Board shall be directly or indirectly personally interested in any contract to which the Airport is a party, with the exception of hangar contracts. f Removal. Any Airport Board member appointed may be removed at any time by a majority vote of the City Council. III. Duties. The Airport Board shall have the following duties: a. Airport Matters. Initiate, hear and consider referred matters pertaining to the operation, improvement, extension and maintenance of the Airport and other related facilities, property and easements, initiated by the general public, the City Council or city staff. b. Recommendations. Make recommendations to the City Council in accord with the responsibilities of the Airport Board. c. Advise and Assist. Advise the Mayor regarding key airport staff including recruitment, selection and termination of the Airport Manager and assist the Mayor in development of the job description of the Airport Manager and other key airport staff. • • d. Reports. The Airport Board shall cause the following reports to be prepared 1. Those reports requested by the City Council and/or the Mayor. 2. An annual report, to be presented to the City Council, on the progress of the management, operation, facilities, and improvements of the Airport and related properties. e. Work Plan. Develop a suggested annual and long term work program and operating budget to be submitted to the City Council and/or the Mayor at the date set by the Mayor each year for the subsequent year. f. Standard Operating Procedures. Review all existing standard operating procedures (SOP) concerning the operation, use and control of the Airport. After such review, and thereafter from time to time, the Airport Board will submit to the Mayor for approval a draft of the SOP as necessary or desirable for the efficient operation, use and control of the Airport. IV. Authority. All decisions of such Board are subject to final consideration by the City Council or Mayor as appropriate or required by resolution, ordinance or statute. Provided, however, it is the intention of the City Council that all items within the scope of authority of the Airport Board be submitted to said Airport Board for consideration and recommendation prior to submission to the City council for those matters which require Council action except in the case of clear and present danger to the public health and safety. V. Policies and Procedures. The Airport Board shall promulgate such policies and procedures as are necessary to carry out the duties of the Airport Board. VI. Limitations of Authority. The authority of the Airport Board is expressly limited to the specific responsibilities and duties contained herein and nothing herein shall be construed or interpreted to: a. Grant the Airport Board authority over the operation of any department, division, office, officer, or employee of the City except as may be requested by the Mayor or City Council in special circumstances b. Diminish the authority of the City Council over funding, operations, fixed assets, indebtedness, budget, and other areas as applicable under Arkansas law. c. Diminish the responsibility of the Mayor in resolving conflicts which may arise over what specific items may be within the scope of authority of the Airport Board. PASSED AND APPROVED this day of , 2001. APPROVED: By: Charles Daniel Coody, Mayor • RESOLUTION NO. Olt A I -2z -o/ A RESOLUTION READOPTING THE CREATION OF THE AIRPORT BOARD; AND ESTABLISHING THE PURPOSE, GENERAL TERMS OF MEMBERSHIP, DUTIES, AUTHORITY, AND POLICIES AND PROCEDURES FOR THE AIRPORT BOARD. WHEREAS, Resolution No. 201-90, passed and approved December 18, 1990, established an airport board to assist in the operations of the Fayetteville Municipal Airport, Drake Field, hereinafter referred to as "Airport"; and, WHEREAS, significant changes have occurred in the traffic and usage of the Airport; and, WHEREAS, changes in the membership of the board and in the policies and procedures by which it operates are necessary to accommodate the changing needs of the Airport. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS - Section 1. The creation of the Airport Board under Resolution No. 201-90, passed and approved December 18, 1990, is hereby readopted; all other provisions contained therein are repealed and the following shall be inserted in their stead: I. Purpose. The purpose of the Airport Board shall be as follows: a. to seek both general and technical citizen input and assistance in Airport functions b. to provide and encourage visionary planning and strong leadership for the Airport. c. to assist the City Council in matters pertaining to the operation, improvement, extension and maintenance of the Airport and other related facilities, property and easements. d. the Airport Board shall not be considered or construed to be the creation of a commission under state statute regarding the creation of autonomous committees or commissions. II. General Terms of Membership. a. Membership. The Airport Board shall consist of seven (7) citizens who are qualified electors of Washington County. The Airport Board members shall be as follows: 1. Mayor, member ex officio 2. two members must hold FAA pilot or appropriate aeronautical ratings • • 3. two members with appropriate aeronautical experience or interest 4. one member from the Fayetteville business community 5. one member from the University of Arkansas With the exception of a. 1. above, the City Council may waive any of the requirements listed above if it is determined that there is not an applicant for the position that meets any such requirement. b. Appointment. The Airport Board members shall be appointed by the City Council using the nominating procedure for all City Board and Committee appointments. The Airport Board Chair, or an appointed representative, shall be available to advise in the appointment process. c. Term. A member of the Airport Board shall serve for a term of five years. No member shall be eligible to serve more than two consecutive full or partial terms. d. Compensation. The Airport Board members shall serve without compensation. However, such reasonable expenses which are incurred as a direct result of a member's serving on the Airport Board shall be paid in accordance with the City's travel and training reimbursement policy. Any such expenses must be approved by the Mayor prior to being incurred. Local travel to and from meetings is not an eligible expense for reimbursement. e. Conflict of Interest. No member of the Airport Board shall be directly or indirectly personally interested in any contract to which the Airport is a party, with the exception of hangar contracts. f Removal. Any Airport Board member appointed may be removed at any time by a majority vote of the City Council. III. Duties. The Airport Board shall have the following duties: a. Airport Matters. Initiate, hear and consider referred matters pertaining to the operation, improvement, extension and maintenance of the Airport and other related facilities, property and easements, initiated by the general public, the City Council or city staff. b. Recommendations. Make recommendations to the City Council in accord with the responsibilities of the Airport Board. c. Advise and Assist. Advise the Mayor regarding key airport staff including recruitment, selection and termination of the Airport Manager and assist the Mayor in development of the job description of the Airport Manager and other key airport staff. d. Reports. The Airport Board shall cause the following reports to be prepared 1. Those reports requested by the City Council and/or the Mayor. • • 2. An annual report, to be presented to the City Council, on the progress of the management, operation, facilities, and improvements of the Airport and related properties. e. Work Plan. Develop a suggested annual and long term work program and operating budget to be submitted to the City Council and/or the Mayor at the date set by the Mayor each year for the subsequent year. f. Standard Operating Procedures. Review all existing standard operating procedures (SOP) concerning the operation, use and control of the Airport. After such review, and thereafter from time to time, the Airport Board will submit to the Mayor for approval a draft of the SOP as necessary or desirable for the efficient operation, use and control of the Airport. IV. Authority. All decisions of such Board are subject to final consideration by the City Council or Mayor as appropriate or required by resolution, ordinance or statute. Provided, however, it is the intention of the City Council that all items within the scope of authority of the Airport Board be submitted to said Airport Board for consideration and recommendation prior to submission to the City council for those matters which require Council action except in the case of clear and present danger to the public health and safety. V. Policies and Procedures. The Airport Board shall promulgate such policies and procedures as are necessary to carry out the duties of the Airport Board. VL Limitations of Authority. The authority of the Airport Board is expressly limited to the specific responsibilities and duties contained herein and nothing herein shall be construed or interpreted to: a. Grant the Airport Board authority over the operation of any department, division, office, officer, or employee of the City except as may be requested by the Mayor or City Council in special circumstances b. Diminish the authority of the City Council over funding, operations, fixed assets, indebtedness, budget, and other areas as applicable under Arkansas law. c. Diminish the responsibility of the Mayor in resolving conflicts which may arise over what specific items may be within the scope of authority of the Airport Board. PASSED AND APPROVED this _ day of , 2001. APPROVED - By: Charles Daniel Coody, Mayor ATTEST: By: Heather Woodruff, City Clerk • AIRPORT BOARD POLICIES AND PROCEDURES • Pursuant to Resolution No. , passed and approved , the following Policies and Procedures are hereby adopted to carry out the Duties of the Airport Board. 1. Officers.: a. Officers shall be elected by the members of the Airport Board b. The chairperson shall serve as the principal officer and will preside at all meetings and shall rule on all matters of procedure regarding the order of business, motion, voting, etc. He or she shall appoint the necessary committees to establish the goals and meet the objective of the Airport Board. The chairperson shall have a vote in all matters of business. c. The vice -chairperson will serve in the same capacity as the chairman in the event the chairman is absent or in the event of his or her inability or refusal to act. d. The secretary shall keep the official minutes of the Board meetings in one or more books provided for that purpose. He or she shall insure that all notices are given as required by law, and shall be the official custodian of the records of the Airport Board. The secretary shall perform the duties ordinarily performed by the secretary of a corporation and such other duties as may be delegated by the Airport Board. e. officers shall serve a two year term with a maximum of two terms 2. Meetings. a. The Airport Board shall meet one each month at the Airport. b. Meeting place can be changed by special circumstances and with proper notification of members c. Special meetings may be called by the chairperson or any four of the members with 24 hour notice. d. Any business may be conducted at regular meetings. e. Only announced business may be conducted at special meetings. f. Any citizen may appear before the board to present items directly related to • • the airport after requesting that the item be placed on the agenda of a regular meeting (emergencies excepted). Requests should be made to the chairperson, secretary or airport manager. g. The Chair shall develop the meeting agenda in consultation with the Airport Manager. h. The Board may meet with any number present but a quorum of four is required for action Y lE T T Et i L L E LEGAL DEPARTMENT CITY ATTORNEY DIVISION D PMMENTAL CORRESPONDENCE • Jerry E. Rose LaGayle D. McCarty 575-8313 *4 TO: Fayetteville CityL ,.,Couni, 1_. hr FROM: LaGayle D. McCarty, Asst. City Attorney -e DATE: January 22,--2001 RE: Revised Resolution/Policies and Procedures of the Airport;Board Attached youwill f6ind a proposed resolutionj policies and procedures and amendments or additions to the standard operating procedures/for the Airport. To arrive at these documents I took the current resolution/policiesland proced-ures, and the Airport Board Praoposed Major Points attached to "memo from Alett Little dated December 7, 2000, and separated, combined and drafted the documents. Additionally,I used the notes taken from a meeting with Jerry Rose, Alett Little, Charles=/Wallace and myself. The resolution is draftedzto allow more flexibility, and better communication and joint effort between the --Airport Board, city staff and the Mayor. You will note that both sets of procedures will require further development. `-However, they do not require council approval. I have tried to represent the intent of the Airport Board as I understand it. They will be presenting this to the Ordinance Review Committee on Wednesday, January 24, 2001. • • AMENDMENTS OR ADDITIONS TO THE STANDARD OPERATING PROCEDURES: I . The Mayor shall designate certain city staff members to provide administrative support to the Airport Board. The mayor will ensure that the personnel assigned provide adequate administrative and secretarial assistance and conduct such research or supply such information as may be needed by the Airport Board. The Airport Manager shall be the chief administrative officer of the Airport and be responsible directly to the Mayor for directing and supervising the daily operations of the airport. The Airport Manager shall attend all Airport Board meetings, emergencies excepted. Further, the Airport Manager shall keep the Chair of the Airport Board informed of significant matters concerning the operation and development of the Airport Board. 3. A copy of the Standard Operating Procedures will be kept in the office of the airport manager and be available for inspection by the general public and the employees of the airport during the normal business hours. 4. (Establish Grievance Procedure: Airport Manager - Grievance Committee -Airport Board) 5. (Designate specific or routine items that will go to the airport board. Any exceptions.) • • STAFF REVIEW FORM Agenda Request FOR THE FAYETTEVILLE CITY COUNCIL MEETING OF February 6, 2001 FROM: Alett Little Airport Division Economic Dev. Dept. ACTION REQUESTED: Approval of a Resolution readopting the creation of the Airport Board; and establishing the purpose, general terms of membership, duties, authority, and policies and procedures for the Airport Board. STAFF RECOMMENDATION: Stats recommends approval of the revised procedures. The procedures would expand the size of the Airport from five members to seven, allow membership from qualified electors of Washington County, more clearly define the authority of the Airport Board and require certain reports to the City Council. • /q• 0 / Cross Reference: Date New Item: / n —01 Date Date Date // j0/ Dat • • AIRPORT BOARD POLICIES AND PROCEDURES Pursuant to Resolution No. , passed and approved , the following Policies and Procedures are hereby adopted to carry out the Duties of the Airport Board. 1. Officers.: a. Officers shall be elected by the members of the Airport Board b. The chairperson shall serve as the principal officer and will preside at all meetings and shall rule on all matters of procedure regarding the order of business, motion, voting, etc. He or she shall appoint the necessary committees to establish the goals and meet the objective of the Airport Board. The chairperson shall have a vote in all matters of business. c. The vice -chairperson will serve in the same capacity as the chairman in the event the chairman is absent or in the event of his or her inability or refusal to act. d. The secretary shall keep the official minutes of the Board meetings in one or more books provided for that purpose. He or she shall insure that all notices are given as required by law, and shall be the official custodian of the records of the Airport Board. The secretary shall perform the duties ordinarily performed by the secretary of a corporation and such other duties as may be delegated by the Airport Board. e. officers shall serve a two year term with a maximum of two terms 2. Meetings. a. The Airport Board shall meet one each month at the Airport. b. Meeting place can be changed by special circumstances and with proper notification of members c. Special meetings may be called by the chairperson or any four of the members with 24 hour notice. d. Any business may be conducted at regular meetings. e. Only announced business may be conducted at special meetings. f Any citizen may appear before the board to present items directly related to the airport after requesting that the item be placed on the agenda of a regular meeting (emergencies excepted). Requests should be made to the chairperson, secretary or airport manager. g. The Chair shall develop the meeting agenda in consultation with the Airport Manager. h. The Board may meet with any number present but a quorum of four is required for action. • • AMENDMENTS OR ADDITIONS TO THE STANDARD OPERATING PROCEDURES: The Mayor shall designate certain city staff members to provide administrative support to the Airport Board. The mayor will ensure that the personnel assigned provide adequate administrative and secretarial assistance and conduct such research or supply such information as may be needed by the Airport Board. The Airport Manager shall be the chief administrative officer of the Airport and be responsible directly to the Mayor for directing and supervising the daily operations of the airport. The Airport Manager shall attend all Airport Board meetings, emergencies excepted. Further, the Airport Manager shall keep the Chair of the Airport Board informed of significant matters concerning the operation and development of the Airport Board. 3. A copy ofthe Standard Operating Procedures will be kept in the office ofthe airport manager and be available for inspection by the general public and the employees of the airport during the normal business hours. 4. (Establish Grievance Procedure. Airport Manager - Grievance Committee -Airport Board) (Designate specific or routine items that will go to the airport board. Any exceptions.)