HomeMy WebLinkAbout136-01 RESOLUTIONRESOLUTION NO. 136-01
•
A RESOLUTION APPROVING THE EXPENDITURE OF AN
AMOUNT NOT TO EXCEED TWENTY-FIVE THOUSAND
DOLLARS ($25,000.00) FOR ELECTRONIC PAGER SERVICE FOR
THE YEAR 2001.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council hereby approves the expenditure
of an amount not to exceed Twenty -Five Thousand Dollars ($25,000.00) for
electronic pager service for the year 2001.
D APPROVED this 16th day of October, 2001.
ATTEST:
By:
APPROVED:
By
eather Woodruff, Ci
•
NAME OF FILE:
CROSS REFERENCE:
Resolution No. 136-01
•
10/16/01
Resolution No. 136-01
09/28/01
Memo to Mayor Coody thru Gary Dumas, Environmental Services
Director, from Sharon Crosson, Utilities Manager, regarding request for
approval of expenditure for pagers
Schedule 1 - Pagers
10/06/01
Staff Review Form
10/29/01
Memo to Sharon Crosson, Utilities Manager, from Heather Woodruff,
City Clerk
NOTES:
FAYETTEVtLLE
THE CITY OF FAYETTEVILLE, ARKANSAS
•
TO: Mayor Dan Coody
THRU: Gary Dumas, Environmental Services Director
FROM: Sharon Crosson, Utilities Manager 4/
DATE. September 28, 2001
SUBJECT: Request for Approval of Expenditure for Pagers
Staff requests council approval for the 2001 annual expenditure of pagers not to exceed $25,000.
The current expenditure through September is $16,584.39 and is estimated to be $22,500 for the
entire year of 2001.
In January 1998, the City solicited bids for paging services and awarded the bid to the lowest
bidder, Allcom Communications. The award did not require council approval because we were
only expending approximately $15,000 annually. Over the past 3 years, we have grown from 99
pagers to 143 pagers, which has increased our costs to over $20,000 per year.
Our basic cost per pager is $13.01 per month. The pagers all have "alpha page" capabilities.
This feature is especially useful because it allows a person to send a detailed text message to any
pager holder by using the Internet or by using Allcom's desktop paging software that is provided
at no charge. This text paging feature eliminates the need for a telephone call by either party.
Another useful tool is group messaging where you can send the same message simultaneously to
more than one pager. There is unlimited usage on the pagers and the paging service area covers
most of the state of Arkansas and extends into Oklahoma and Missouri. The monthly fee also
covers insurance on all our pagers.
Per your request, City staff is currently reviewing all assignment of cell phones and pagers to
analyze the needs for each division and help control costs. A detailed list of all equipment and
its assignment will be submitted to each appropriate department director for necessary changes
and final approval.
/slc
113 WEST MOUNTAIN 72701 501-521-7700
FAX 501-575-8257
Mc
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tHEDULE 1 - PAGERS •
Division/Department
Number of Number of
Pagers Pagers
1999 2001
Administration 2 0
Animal Services 6 5
Building Maintenance 6 8
Fire Department 3 4
Fleet 4 3
Information Technology 4 3
Inspection 1 1
Meter & Backflow 5 5
Municipal Court 0 1
Parking Management 0 3
Parks & Recreation 5 10
Police Department 36 49
Police Drug Enforcement 7 18
Solid Waste 0 5
Street 4 4
Traffic 4 4
Utilities Management 1 1
W/S Maintenance 11 19
TOTAL 99 143
EXPENDITURES $14,462.73 $22,500.00 (est.)
Avg. cost per pager/month $12.17 $13.11
s
P,
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City
•
STAFF REVIEW FORM
Council meeting
•
of October 16,
2001
FROM:
Sharon Crosson
Name
ACTION REQUIRED:
Approval of a resolution
Utilities Management
Division
Environmental Services
Department
to allow expenditures of up to $25,000 for pagers for year 2001.
COST TO CITY:
Cosc of this Request
(various) 5310-01
Account Number
n/a
Project Number
$ 25,000
Category/Project Budget
$ 16,584
Funds Used To Date
$ 8,416
Remaining Balance
Telephone Expense
Category/Project Name
Utilities Management
Program Name
(Various)
Fund
B ET REVIEW:
Bu qe Manager
X Budgeted Item
Budget Adjustment Attached
Administrative Services Director
CONTRACT/G
LSEZF}E rIFW.
iaglD/
Dat
9z a/
City At$rney Date
`(v Leo 1o11 1 o
Date
Accounting Manag-r
Purchasing Officer
GRANTING AGENCY:
Internal
ditor
ADA Coordinator
/O/1 /Ci(
Date
Date
STAFF RECOMMENDATION:
Staff recommends approval of expenditure
sG20-11 CCAOSSa'I G%ZR-0/
Division Head Date
Dep ttmknt� Director
Admi6istr'ative Services Director at
Ma or
C:\DATA\BLANRFOR\AGENDA.BLA
not
to exceed $25,000 for 2001.
Cross Reference
New Item: Yes No
Prev Ord/Res 0:
Orig Contract Date:
Orig Contract Number:
RECEIVED
OCT 0 4 2001
CITY OF FAYETTEVILLE
CITY CLERK'S OFFICE
St.
Re
Fo
• •
Description Expenditure for Pagers
Budget Coordinator
SfAPP REVIti FC
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
Reference Coolants:
Page 2
MeetingDate October 16, 2001
1
FAYETTEVA.LE
THE CITY OF FAYETTEVIIIE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Sharon Crosson, Utilities Manager c
From: Heather Woodruff, City Clerk
Date: October 29, 2001
Attached is a copy of Resolution No. 136-01 approving the expenditure up to $25,000.00 for
electronic pager service for the year 2001. The original will be microfilmed and filed with the
City Clerk.
cc: Nancy Smith, Internal Audit
Steve Davis, Budget & Research