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HomeMy WebLinkAbout13-01 RESOLUTION• • RESOLUTION NO. 13-01 A RESOLUTION APPROVING AMENDMENT NO. 1 TO THE ENGINEERING CONTRACT WITH HAWKINS-WEIR ENGINEERING, INC., FOR GARLAND AVENUE WATER AND SEWER RELOCATION PROJECT TO INCLUDE THE ADDITION OF DOUBLE SPRINGS ROAD PROJECT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS - Section 1. That the City Council hereby approves Amendment No. 1 to the engineering contract with Hawkins -Weir Engineering, Inc., for Garland Avenue water and sewer relocation project to include the addition of Double Springs Road Project; and authorizes the Mayor and City Clerk to execute said agreement. A copy of the agreement is attached hereto marked Exhibit "A" and made a part hereof. ,..,1•05p AND APPROVED this 6th day of February , 2001. , Al !\, APPROVED: r re ATTEST": B Clef City Heather Woodruff, By: l bi.auc IJ. Coe Charles D. Coody, May • NAME OF FILE: Resolution No. 13-01 CROSS REFERENCE: Resolution No. 73-00 02/06/01 Resolution No. 13-01 02/01/01 Exhibit "A"(Copy of the agreement) 02/05/01 Letter to Sid Norbash from Ronald R. Hawkins, Hawkins -Weir 'Engineers, Inc. (Attachment "B" Revised 2-5-01) 02/01/01 Memo to Fayetteville City Council thru Dan Coody, Mayor, Don Bunn, and Jim Beavers from Sid Norbash regarding Garland Ave. Water & Sewer Relocations (A.H.T.D.'s Project of Widening Garland Ave.)(written after Agenda Session of 1-30-2001) 01/08/01 Memo to Fayetteville City Council thru Dan Coody, Mayor, Don Bunn, and Jim Beavers from Sid Norbash regarding Garland Ave. Water & Sewer Relocations 06/06/00 Resolution No. 73-00 02/06/01 Staff Review Form 03/07/01 Departmental Memo from City Clerk NOTES: • EXHIBIT A This is EXHIBIT A, consisting of 5 pages, referred to in and part of the Agreement between OWNER and ENGINEER for Professional Services dated February 1 , 2001 . Initial: OWNER ENGINEER Duties, Responsibilities, and Limitations of Authority of Resident Project Representative Resident Project Representative A. ENGINEER shall furnish a Resident Project Representative ("RPR"), assistants, and other field staff to assist ENGINEER in observing progress and quality of the Work. The RPR, assistants, and other field staff under this Exhibit A may provide full time representation or may provide representation to a lesser degree. B. Through such additional observations of Contractor's work in progress and field checks of materials and equipment by the RPR and assistants, ENGINEER shall endeavor to provide further protection for OWNER against defects and deficiencies in the Work. However, ENGINEER shall not, during such visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over the Contractor's Work nor shall ENGINEER have authority over or responsibility for the means, methods, techniques, sequences, or procedures selected by Contractor, for safety precautions and programs incident to the Contractor's work in progress, for any failure of Contractor to comply with Laws and Regulations applicable to Contractor's performing and furnishing the Work, or responsibility of construction for Contractor's failure to furnish and perform the Work in accordance with the Contract Documents. C. The duties and responsibilities of the RPR are limited to those of ENGINEER in the Agre ment with the OWNER and in the Contract Documents, and are further limited and described as follows: General: RPR is ENGINEER's agent at the Site, will act as directed by and under the supervision of ENGINEER, and will confer with ENGINEER regarding RPR's actions. RPR's dealings in matters pertaining to the Contractor's work in progress shall in general be with ENGINEER and Contractor, keeping OWNER advised as necessary. RPR's dealings with subcontractors shall only be through or with the full knowledge and approval of Contractor. RPR shall generally communicate with OWNER with the knowledge of and under the direction of ENGINEER. 2. Schedules: Review the progress schedule, schedule of Shop Drawing and Sample submittals, and schedule of values prepared by Contractor and consult with ENGINEER concerning acceptability. Page 1 of 5 Pages \00078C (Exhibit A — Resident Project Representative) m X 03 evi • • Conferences and Meetings: Attend meetings with Contractor, such as preconstruction conferences, progress meetings, job conferences and other project - related meetings, and prepare and circulate copies of minutes thereof. Liaison: a. Serve as ENGINEER's liaison with Contractor, working principally through Contractor's superintendent and assist in understanding the intent of the Contract Documents. b. Assist ENGINEER in serving as OWNER's liaison with Contractor when Contractor's operations affect OWNER's on -Site operations. c. Assist in obtaining from OWNER additional details or information, when required for proper execution of the Work. 5. Interpretation of Contract Documents: Report to ENGINEER when clarifications and interpretations of the Contract Documents are needed and transmit to Contractor clarifications and interpretations as issued by ENGINEER. Shop Drawings and Samples: a. Record date of receipt of Samples and approved Shop Drawings. b. Receive Samples which are furnished at the Site by Contractor, and notify ENGINEER of availability of Samples for examination. c. Advise ENGINEER and Contractor of the commencement of any portion of the Work requiring a Shop Drawing or Sample submittal for which RPR believes that the submittal has not been approved by ENGINEER. 7. Modifications: Consider and evaluate Contractor's suggestions for modifications in Drawings or Specifications and report with RPR's recommendations to ENGINEER. Transmit to Contractor in writing decisions as issued by ENGINEER. 8. Review of Work and Rejection of Defective Work: a. Conduct on -Site observations of Contractor's work in progress to assist ENGINEER in determining if the Work is in general proceeding in accordance with the Contract Documents. b. Report to ENGINEER whenever RPR believes that any part of Contractor's work in progress will not produce a completed Project that conforms generally to the Contract Documents or will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise ENGINEER of that part of work in progress that RPR believes should Page 2 of 5 Pages \00078C (Exhibit A — Resident Project Representative) • • be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval. Inspections, Tests, and System Startups: a. Consult with ENGINEER in advance of scheduled major inspections, tests, and systems startups of important phases of the Work. b. Verify that tests, equipment, and systems start-up and operating and maintenance training are conducted in the presence of appropriate OWNER's personnel, and that Contractor maintains adequate records thereof. c. Observe, record, and report to ENGINEER appropriate details relative to the test procedures and systems startups. d. Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the results of these inspections, and report to ENGINEER. 10. Records: a. Maintain at the Site orderly files for correspondence, reports of job conferences, reproductions of original Contract Documents including all Change Orders, Field Orders, Work Change Directives, Addenda, additional Drawings issued subsequent to the execution of the Contract, ENGINEER's clarifications and interpretations of the Contract Documents, progress reports, Shop Drawing and Sample submittals received from and delivered to Contractor, and other Project related documents. Prepare a daily report or keep a diary or log book, recording Contractor's hours on the Site, weather conditions, data relative to questions of Change Orders, Field Orders, Work Change Directives, or changed conditions, Site visitors, daily activities, decisions, observations in general, and specific observations in more detail as in the case of observing test procedures; and send copies to ENGINEER. c. Record names, addresses and telephone numbers of all Contractors, subcontractors, and major suppliers of materials and equipment. d. Maintain records for use in preparing Project documentation. e. Upon completion of the Work, furnish original set of all RPR Project documentation to ENGINEER. 11. Reports. a. Furnish to ENGINEER periodic reports as required of progress of the Work and of Contractor's compliance with the progress schedule and schedule of Shop Drawing and Sample submittals. Page 3 of Pages \00078C (Exhibit A — Resident Project Representative) • • b. Draft and recommend to ENGINEER proposed Change Orders, Work Change Directives, and Field Orders. Obtain backup material from Contractor. c. Furnish to ENGINEER and OWNER copies of all inspection, test, and system startup reports. Report immediately to ENGINEER the occurrence of any Site accidents, any Hazardous Environmental Conditions, emergencies, or acts of God endangering the Work, and property damaged by fire and other causes. 12. Payment Requests: Review Applications for Payment with Contractor for compliance with the established procedure for their submission and forward with recommendations to ENGINEER, noting particularly the relationship of the payment requested to the schedule of values. Work completed, and materials and equipment delivered at the Site but not incorporated in the Work. 13. Completion: a. Before ENGINEER issues a Certificate of Substantial Completion, submit to Contractor a list of observed items requiring completion or correction. b. Observe whether Contractor has arranged for inspections required by Laws and Regulations, including but not limited to those to be performed by public agencies having jurisdiction over the Work. c. Participate in a final inspection in the company of ENGINEER, OWNER, and Contractor and prepare a final list of items to be completed or corrected. d. Observe whether all items on final list have been completed or corrected and make recommendations to ENGINEER concerning acceptance and issuance of the Notice of Acceptability of the Work. D. Resident Project Representative shall not: 1. Authorize any deviation from the Contract Documents or substitution of materials or equipment (including "or -equal" items). 2. Exceed limitations of ENGINEER's authority as set forth in the Agreement or the Contract Documents. Undertake any of the responsibilities of Contractor, subcontractors, suppliers, or Contractor's superintendent. 4. Advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences or procedures of Contractor's work unless such advice or directions are specifically required by the Contract Documents. Page 4 of 5 Pages \00078C (Exhibit A — Resident Project Representative) • • 5. Advise on, issue directions regarding, or assume control over safety precautions and programs in connection with the activities or operations of OWNER or Contractor. Participate in specialized field or laboratory tests or inspections conducted off-site by others except as specifically authorized by ENGINEER. 7. Accept Shop Drawing or Sample submittals from anyone other than Contractor. 8. Authorize OWNER to occupy the Project in whole or in part. Page 5 of 5 Pages \00078C (Exhibit A — Resident Project Representative) • EXHIBIT B CONTRACT ADMINISTRATION TASK/TIME ESTIMATE GARLAND AVENUE/DOUBLE SPRINGS ROAD PROJECT CITY OF FAYETTEVILLE, ARKANSAS H W EI JOB NO. 00078C • PROJECT DESIGN PHASE ENGINEER IV ENGINEER II INSPECTOR TECH. III FIELD CREW CLERICAL 1 Coordinate 8 Conduct Preconstruction Conference 4 8 4 2 Provide Resident Inspection Services in Accordance w/ Exhibit A 640 3 Provide Plan Interpretation, Review Material Submittals, 8 Provide General Contract Administration 30 72 16 4 Review the Contractor's Monthly Pay Request 8 Provide a Recommendation on it to the City 16 20 5 Prepare Contract Change Orders if needed 16 8 6 Conduct 2 Status 8 Progress Meetings w/ Contractor During Course of the Construction Period 8 7 Conduct Final Inspection 8 Make Recommendation to City Regarding Approval of Work. 8 8 8 Prepare Post Construction Documents 8 Provide to City Including Summary of Quality Control Tests. Bacteriological Test Reports 8 Record Drawings as Provided by Contractor. 16 16 9 Construction Control Staking 2 4 24 SUBTOTAL HOURS ESTIMATED TOTAL SALARY COST MULTIPLIER ESTIMATED SALARY COST PLUS OVERHEAD FIXED FEE \00078C\EXHIBIT B.xls 44 148 644 16 24 44 $16,406.32 2.4 $39,375.17 $5,500.00 • • EXHIBIT C Salary Cost of Employees Assigned to Job # 00078C Name Ronald R. Hawkins Keith Kestner Steve Hendrix Mike Henson Max Burns Ron Schildhauer Bill Jones Chuck Bainbridge Matt Turner Jan Hutton \00078C\EXHIBIT C.doc Position Project Manager Project Engineer Design Technician CAD Supervisor CAD Technician CAD Technician Inspector Field Crew Field Crew Clerical Salary Cost $37.65 $21.63 $20.90 $16.00 $13.50 $15.25 $16.17 $9.50 $7.00 $11.25 • • %XHIBIT A This is EXHIBIT A, consisting of 5 pages, referred to in and part of the Agreement between OWNER and ENGINEER for Professional Services dated February 1 , 2001 . Initial: OWNER ENGINEER Duties, Responsibilities, and Limitations of Authority of Resident Project Representative Resident Project Representative A. ENGINEER shall furnish a Resident Project Representative ("RPR"), assistants, and other field staff to assist ENGINEER in observing progress and quality of the Work. The RPR, assistants, and other field staff under this Exhibit A may provide full time representation or may provide representation to a lesser degree. B. Through such additional observations of Contractor's work in progress and field checks of matenals and equipment by the RPR and assistants, ENGINEER shall endeavor to provide further protection for OWNER against defects and deficiencies in the Work. However, ENGINEER shall not, during such visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over the Contractor's Work nor shall ENGINEER have authority over or responsibility for the means, methods, techniques, sequences, or procedures selected by Contractor, for safety precautions and programs incident to the Contractor's work in progress, for any failure of Contractor to comply with Laws and Regulations applicable to Contractor's performing and fumishing the Work, or responsibility of construction for Contractor's failure to furnish and perform the Work in accordance with the Contract Documents. C. The duties and responsibilities of the RPR are limited to those of ENGINEER in the Agreement with the OWNER and in the Contract Documents, and are further limited and described as follows: 1. General: RPR is ENGINEER's agent at the Site, will act as directed by and under the supervision of ENGINEER, and will confer with ENGINEER regarding RPR's actions. RPR's dealings in matters pertaining to the Contractor's work in progress shall in general be with ENGINEER and Contractor, keeping OWNER advised as necessary. RPR's dealings with subcontractors shall only be through or with the full knowledge and approval of Contractor. RPR shall generally communicate with OWNER with the knowledge of and under the direction of ENGINEER. 2. Schedules: Review the progress schedule, schedule of Shop Drawing and Sample submittals, and schedule of values prepared by Contractor and consult with ENGINEER concerning acceptability. Page 1 of 5 Pages \00078C (Exhibit A — Resident Project Representative) • • 3. Conferences and Meetings: Attend meetings with Contractor, such as preconstruction conferences, progress meetings, job conferences and other project - related meetings, and prepare and circulate copies of minutes thereof. 4. Liaison: a. Serve as ENGINEER's liaison with Contractor, working principally through Contractor's superintendent and assist in understanding the intent of the Contract Documents. b. Assist ENGINEER in serving as OWNER's liaison with Contractor when Contractor's operations affect OWNER's on -Site operations. c. Assist in obtaining from OWNER additional details or information, when required for proper execution of the Work. 5. Interpretation of Contract Documents: Report to ENGINEER when clarifications and interpretations of the Contract Documents are needed and transmit to Contractor clarifications and interpretations as issued by ENGINEER. 6. Shop Drawings and Samples: a. Record date of receipt of Samples and approved Shop Drawings. b. Receive Samples which are furnished at the Site by Contractor, and notify ENGINEER of availability of Samples for examination. c. Advise ENGINEER and Contractor of the commencement of any portion of the Work requiring a Shop Drawing or Sample submittal for which RPR believes that the submittal has not been approved by ENGINEER. Modifications:: Consider and evaluate Contractor's suggestions for modifications in Drawings or Specifications and report with RPR's recommendations to ENGINEER. Transmit to Contractor in wnting decisions as issued by ENGINEER. 8. Review of Work and Rejection of Defective Work: a. Conduct on -Site observations of Contractor's work in progress to assist ENGINEER in determining if the Work is in general proceeding in accordance with the Contract Documents. b. Report to ENGINEER whenever RPR believes that any part of Contractor's work in progress will not produce a completed Project that conforms generally to the Contract Documents or will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made, and advise ENGINEER of that part of work in progress that RPR believes should Page 2 of 5 Pages \00078C (Exhibit A — Resident Project Representative) • • be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval. 9. Inspections, Tests, and System Startups: a. Consult with ENGINEER in advance of scheduled major inspections, tests, and systems startups of important phases of the Work. b. Verify that tests, equipment, and systems start-up and operating and maintenance training are conducted in the presence of appropriate OWNER's personnel, and that Contractor maintains adequate records thereof. c. Observe, record, and report to ENGINEER appropriate details relative to the test procedures and systems startups. d. Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the results of these inspections, and report to ENGINEER. 10. Records: a. Maintain at the Site orderly files for correspondence, reports of job conferences, reproductions of original Contract Documents including all Change Orders, Field Orders, Work Change Directives, Addenda, additional Drawings issued subsequent to the execution of the Contract, ENGINEER's clarifications and interpretations of the Contract Documents, progress reports, Shop Drawing and Sample submittals received from and delivered to Contractor, and other Project related documents. b. Prepare a daily report or keep a diary or log book, recording Contractor's hours on the Site, weather conditions, data relative to questions of Change Orders, Field Orders, Work Change Directives, or changed conditions, Site visitors, daily activities, decisions, observations in general, and specific observations in more detail as in the case of observing test procedures; and send copies to ENGINEER. c. Record names, addresses and telephone numbers of all Contractors, subcontractors, and major suppliers of matenals and equipment. d. Maintain records for use in preparing Project documentation. e. Upon completion of the Work, furnish onginal set of all RPR Project documentation to ENGINEER. 11. Reports: a. Furnish to ENGINEER periodic reports as required of progress of the Work and of Contractor's compliance with the progress schedule and schedule of Shop Drawing and Sample submittals. Page 3 of 5 Pages \00078C (Exhibit A — Resident Project Representative) • • b. Draft and recommend to ENGINEER proposed Change Orders, Work Change Directives, and Field Orders. Obtain backup material from Contractor. c. Furnish to ENGINEER and OWNER copies of all inspection, test, and system startup reports. d. Report immediately to ENGINEER the occurrence of any Site accidents, any Hazardous Environmental Conditions, emergencies, or acts of God endangering the Work, and property damaged by fire and other causes. 12. Payment Requests: Review Applications for Payment with Contractor for compliance with the established procedure for their submission and forward with recommendations to ENGINEER, noting particularly the relationship of the payment requested to the schedule of values. Work completed, and materials and equipment delivered at the Site but not incorporated in the Work. 13. Completion: a. Before ENGINEER issues a Certificate of Substantial Completion, submit to Contractor a list of observed items requiring completion or correction. b. Observe whether Contractor has arranged for inspections required by Laws and Regulations, including but not limited to those to be performed by public agencies having jurisdiction over the Work. c. Participate in a final inspection in the company of ENGINEER, OWNER, and Contractor and prepare a final list of items to be completed or corrected. d. Observe whether all items on final list have been completed or corrected and make recommendations to ENGINEER concerning acceptance and issuance of the Notice of Acceptability of the Work. D. Resident Project Representative shall not: 1. Authonze any deviation from the Contract Documents or substitution of materials or equipment (including "or -equal" items). 2. Exceed limitations of ENGINEER's authority as set forth in the Agreement or the Contract Documents. 3. Undertake any of the responsibilities of Contractor, subcontractors, suppliers, or Contractor's superintendent. 4. Advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences or procedures of Contractor's work unless such advice or directions are specifically required by the Contract Documents. Page 4 of 5 Pages \00078C (Exhibit A — Resident Project Representative) • • • Advise on, issue directions regarding, or assume control over safety precautions and programs in connection with the activities or operations of OWNER or Contractor 6. Participate in specialized field or laboratory tests or inspections conducted off-site by others except as specifically authorized by ENGINEER. 7. Accept Shop Drawing or Sample submittals from anyone other than Contractor. 8. Authorize OWNER to occupy the Project in whole or in part. Page 5 of Pages \00078C (Exhibit A — Resident Project Representative) • • EXHIBIT B CONTRACT ADMINISTRATION TASK/ IME ESTIMATE GARLAND AVENUE/DOUBLE SPRINGS ROAD PROJECT CITY OF FAYETTEVILLE, ARKANSAS HWEI 10B NO. 00078C • PROJECT DESIGN PHASE ENGINEER N ENGINEER II INSPECTOR TECH. In FIELD CREW CLERICAL 1 Coordinate E. Conduct Preconstruction Conference 4 8 4 2 Provide Resident Inspection Services in Accordance w/ Exhibit A 840 3 Provide Plan Interpretation. Review Material Submittals, 8 Provide General Contract Administration 30 72 16 4 Review the Contractor's Monthly Pay Request 8 Provide a Recommendation on It to the City 16 20 5 Prepare Contract Change Orders H needed 16 8 6 Conduct 2 Status 8 Progress Meetings w/ Contractor During Course of the Construction Period 8 7 Conduct Final Inspection & Make Recommendation to City Regarding Approval of Work. 8 8 8 Prepare Post Construction Documents 8 Provide to City Including Summary of Duality Control Tests, Bacteriological Test Reports 8 Record Drawings as Provided by Contactor. 16 16 9 Construction Control Staking 2 4 24 SUBTOTAL HOURS ESTIMATED TOTAL SALARY COST MULTIPLIER ESTIMATED SALARY COST PLUS OVERHEAD FIXED FEE \00078C1EXHIBIT B.xls 44 148 644 16 24 44 $16,406.32 2.4 $30,375.17 $5,500.00 • EXHIBIT C Salary Cost of Employees Assigned to Job # 00078C Name Ronald R. Hawkins Keith Kestner Steve Hendrix Mike Henson Max Burns Ron Schildhauer Bill Jones Chuck Bambndge Matt Turner Jan Hutton \00078C\EXHIBIT C.doc Position Project Manager Project Engineer Design Technician CAD Supervisor CAD Technician CAD Technician Inspector Field Crew Field Crew Clerical • Salary Cost $37.65 $21.63 $20.90 $16.00 $13.50 $15.25 $16.17 $9.50 $7.00 $11.25 Feb. 5 '01 11:30 cat D OOEER9 StfliE s KIS FAX 72011; 1, 4111, 1 P. 1 HAWKINS—WEIR RS e INC. February 5, 2001 (Revised) Mr. Sid Norbash City of Fayetteville 113 West Mountain Fayetteville, Arkansas 72701 Re; Garland Avenue Water and Sanitary Sewerage Relocation and Double Springs Road Sanitary Sewerage Line Relocation Construction Phase Services HWEI Job No. 00078C Dear Mr. Norbash: Attachment "B" Revised 2-5-01 This will serve as our proposal to provide Construction Phase Services on the referenced projects. As you know it is our intention to bid these projects for a single contract. This proposal is presented based on a 120 calendar day construction period, which is anticipated. If acceptable this work will be added to our existing contract dated June 6, 2000. Our services on this project will include: 1) Coordinate and conduct a preconstruction conference. 2) Provide resident inspection services by Resident Project Representative (RPR) in accordance with Exhibit A, attached herewith. 3) Report to the Owner any situations or work the Engineer believes will not produce a completed Project that conforms generally to the Contract Documents or will prejudice the integrity of the Project and provide a recommendation to the Owner for resolution of same. To further clarify this issue, it will be our responsibility to provide construction observation. The Engineer and RPR will endeavor to protect the Owner against defects and deficiencies in the work of the Contractor. However, the Engineer and RPR cannot guarantee the performance of the Contractor, nor be responsible for the actual supervision of' construction operations or for the safety measures that the Contractor takes or should take. \00078C\SN 0205RH-RE V ISED02050I .doc P,O. BOX 848 • VAN BUREN, ARKANSAS 72957.0648 • FAX: (501) 474-9591 • PHONE (501) 474-1227 • E-MAIL: hweiehawkweir.com hg- Feb. 5 '01 11:31 Kl l FAX 720 Mr. Sid Norbash February 5, 2001 HWEI Job No. 00078C Page 2 • However, if at any time during construction we observe that the Contractor's work does not comply with the construction contract documents, we will immediately notify the Contractor of such non-compliance and instruct him to correct the deficiency and/or stop work, as appropriate for the situation. We will also record the observance, the discussion, and thc actions taken. If the Contractor continues without satisfactory corrective action, we will notify the Owner (City) immediately, so that appropriate action under the Owner's contract with the Contractor could be taken. 4) Provide plan interpretation, review material submittals, and provide general contract administration. 5) Review the Contractor's monthly pay request and provide a recommendation on it to the City. 6) Prepare contract change orders if needed. 7) Conduct two (2) status and progress meetings with Contractor during course of the construction period. 8) Conduct final inspection and make recommendation to City regarding approval of work. Prepare post construction documents and provide to City including summary of quality control tests, bacteriological test reports and record drawings as provided by Contractor. 10) Provide construction control staking for Contractor. This will consist of staking the AHTD right-of-way along the west side of Garland one time. In accordance with Section XT,B of the June 6, 2000, agreement, our fee for these "Construction Phase Services" will be based on salary costs for work -time directly connected with the project, plus payroll additives and general overhead costs of 140% of direct tabor (2.4 multiplier), plus reimbursable expenses associated with thc project, plus a fixed fee which are as follows; \00078c\SN0205RH•RE V1SED020501.doc P. 2 Feb. 5 '01 11:31 Mr. Sid Norbash February 5, 2001 HWEI Job No. 00078C Page 3 KL FAX 720 .- • Construction Phase Services costs not to exceed: Fixed fee for construction phase services: Engineering Contract amount for Construction Phase services not to Exceed: • $41,000.00 $5,500.00 $46,500.00 (based on an assumed construction period not to exceed 120 calendar days.) A copy of my worksheet (Exhibit 13) and a copy of' our current salary rate C) are attached herewith. Hopefully, this will provide the information you nccd on this project. questions, please advise. RRH/jeh Enclosure: Exhibits A, B and C 100078C15N0205RH•REV ISED020501.doc Very truly yours, schedule (Exhibit If you have any HAWKINS E GiNEERS, INC. onald R. Hawkins, P.E., R.L.S. P. 3 Feb. 5 '01 11:30 KOIIFRX 720 III 1 1 IS II 1i EC2 FEB 052001 CajtHAWKINS—WEIR 1 ` ' S, INC. P. 1 SNOW= 91MWVOR9 February 5, 2001 (Revised) Mr. Sid Norbash City of Fayetteville 113 West Mountain Fayetteville, Arkansas 72701 Re; Garland Avenue Water and Sanitary Sewerage Relocation and Double Springs Road Sanitary Sewerage Line Relocation Construction Phase Services HWEI Job No. 00078C Dear Mr. Norbash: Attachment "B" Revised 2-5-01 This will serve as our proposal to provide Construction Phase Services on the referenced projects. As you know it is our intention to bid these projects for a single contract. This proposal is presented based on a 120 calendar day construction period, which is anticipated. If acceptable this work will be added to our existing contract dated June 6, 2000. Our services on this project will include: 1) Coordinate and conduct a preconstruction conference. 2) Provide resident inspection services by Resident Project Representative (RPR) in accordance with Exhibit A, attached herewith. 3) Report to the Owner any situations or work the Engineer believes will not produce a completed Project that conforms generally to the Contract Documents or will prejudice the integrity of the Project and provide a recommendation to the Owner for resolution of same. To further clarify this issue, it will be our responsibility to provide construction observation. The Fngineer and RPR will endeavor to protect the Owner against defects and deficiencies in the work of the Contractor. However, the Engineer and RPR cannot guarantee the performance of the Contractor, nor be responsible for the actual supervision of construction operations or for the safety measures that the Contractor takes or should take. 0000780,6N0205RH-RE V ISED020501.doc P.O. BOX 848 • VAN BUREN, ARKANSAS 72957-0648 • FAX: (501) 474-8531 • PHONE (501) 474.1227 • E-MAIL: hweiehawkweir.com