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Home My WebLink About127-01 RESOLUTIONr RESOLUTION NO. 127-01 A RESOLUTION APPROVING CONTRACT AMENDMENT #1 IN THE AMOUNT OF ONE HUNDRED TWENTY-FOUR THOUSAND NINE HUNDRED THREE DOLLARS ($124,903.00) WITH RJN GROUP, INC. FOR ADDITIONAL ENGINEERING SERVICES RELATING TO THE FAYETTEVILLE WASTEWATER IMPROVEMENTS PROJECT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves Contract Amendment #1 in the amount of One Hundred Twenty -Four Thousand Nine Hundred Three Dollars ($124,903.00) with RJN Group, Inc. for additional engineering services relating to the Fayetteville Wastewater Improvements Project. Section 2. That the City Council authorizes the Mayor to sign such an amendment to the contract with RJN Group, Inc. PASSED AND APPROVED this 18th day of September, 2001. By: !SOX 1� Z r Woodruff, City Cltrk APPROVED: By DAN COODY, May NAME OF FILE: CROSS REFERENCE: Resolution No. 127-01 • 09/18/01 Resolution No. 127-01 09/18/01 Amendment No. 1 with RJN Group, Inc. related to sanitary sewer improvements to direct wastewater flows to the proposed West Side Wastewater Treatment Plan. 10/03/01 Letter to Hugh Kelso, RJN Group, Inc., from Mayor Coody 07/31/01 Copy of the Budget Adjustment Form from Resolution No. 125-01 09/04/01 Agenda Request Form 09/25/01 Memo to Don Bunn, Engineering Division, from Heather Woodruff, City Clerk NOTES: • Amendment No. 1 WHEREAS, on the 1st day of February 2000 the City of Fayetteville, Arkansas and RJN Group, Inc. made and entered into a contract for Engineering Services related to sanitary sewer improvements to direct wastewater flows to the proposed West Side Wastewater Treatment Plan, and; WHEREAS, the City of Fayetteville and RJN Group, Inc. desire to amend said Contract, so as to include therein the necessary scope of work; NOW THEREFORE, KNOW ALL MEN BY THESE PRESENTS: That the City of Fayetteville, a municipal corporation situated in Washington County, Arkansas, hereinafter called "City" and RJN Group, Inc., hereinafter called "Engineer", hereby make and enter into the following agreement: The February 1, 2000 contract between the City of Fayetteville and RJN Group, Inc. is hereby amended to include additional services as directed by the City. The additional services are summarized in Exhibit A, attached hereto and made part of this Agreement. The cost of the additional services is given in Exhibit B, attached hereto and made part of this Agreement. The contract cost not -to -exceed ceiling is increased by $124,903.03 to $763,170.03. The completion date of the Agreement is extended to December 31, 2001. All other provisions, covenants, recitals, terms and conditions of the Contract, which are not expressly amended herein, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereby have executed this agreement in triplicate originals on this date, the / g day of ,ei iloit , 2001. RJN Firm Name GROUP, INC. CITY OF FAYETTEVILLE / Signat4te f4 gab 7 Signature Regional Vice President Mayor Title Title ATTEST 11 l e_n—U. &net - ATTEST Y At RJ 09 • • 4s. /may 4/ EXHIBIT A SUMMARY OF ADDITIONAL SERVICES CITY OF FAYETTEVILLE WASTEWATER IMPROVEMENT PROJECT At the direction of the CITY, the ENGINEER has provided the following additional services for the West Side Wastewater Collection System Improvement Project: • Revised design year flow projections to reduce overall project cost. (Task A-5) • Created new flow hydrographs for hydraulic computer model. (Task A-5) • Performed additional hydraulic modeling based on revised flow projections. (Task A-5) • Met with other project consultants and CITY to discuss revised flow projections and design criteria. (Task A-5) • Revised preliminary design for sewer interceptors and lift stations based on revised design flow projections and revised design criteria. (Task B-1) • Revised plan and profile sheets based on revised flow projections and design criteria. (Task B-1 & B-4) • Developed updated construction cost estimates based on revised flow projections and design criteria. (Task B-1) • Revised preliminary design report based on updated project criteria and cost. (Task B-4) • Attend additional public meetings. (Additional Task) • Performed additional project administration activities due to extended project duration. (Task A-1) • Provide assistance in preparation of updated facility plan. (Additional Task) May 22, 2001 A-1 Task/Description EXHIBIT C REVISED COMPENSATION SUMMARY CITY OF FAYETTEVILLE WASTEWATER IMPROVEMENT PROJECT Original Contract Amount ($) Additional Cost ($) Revised Contract Amount ($) A-1 Project Administration A-2 Coordination Meetings A-3 Coordination with Consultants A-4 Public Relations A-5 Design Flows & Report B-1 Conceptual Design B-2 Wetlands Determination B-3 Odor Control B-4 Design Report B-5 Additional Cost Additional Tasks" Total 1/ May 31. 2001 38,794.57 45,561.74 24,748.69 12,592.38 168,297.62 206,276.75 14,384.62 43,977.12 47,255.51 36,378.00 0.00 638,267.00 Includes assistance in preparation of facility report. C-1 7,066.43 (10,340.04) 0.00 0.00 75,957.67 72,262.05 (11,344.62) (17,903.11) 25,520.65 (23,816.00) 7 500.00 124,903.03 45,861.00 35,221.70 24,748.69 12,592.38 244,255.29 278,538.80 3,040.00 26,074.01 72,776.16 12,562.00 7,500.00 763,170.03 • • Amendment No. 1 WHEREAS, on the 1st day of February 2000 the City of Fayetteville, Arkansas and RJN Group, Inc. made and entered into a contract for Engineering Services related to sanitary sewer improvements to direct wastewater flows to the proposed West Side Wastewater Treatment Plan, and; WHEREAS, the City of Fayetteville and RJN Group, Inc. desire to amend said Contract, so asp to include therein the necessary scope of work; NOW THEREFORE, KNOW ALL MEN BY THESE PRESENTS: That the City of Fayetteville, a municipal corporation situated in Washington County, Arkansas, hereinafter called "City" and RJN Group, Inc., hereinafter called "Engineer", hereby make and enter into the following agreement: The February 1, 2000 contract between the City of Fayetteville and RJN Group, Inc. is hereby amended to include additional services as directed by the City. The additional services are summarized in Exhibit A, attached hereto and made part of this Agreement. The cost of the additional services is given in Exhibit B, attached hereto and made part of this Agreement. The contract cost not -to -exceed ceiling is increased by $124,903.03 to $763,170.03. The completion date of the Agreement is extended to December 31, 2001. All other provisions, covenants, recitals, terms and conditions of the Contract, which are not expressly amended herein, shall remain in full force and effect IN WITNESS WHEREOF, the parties hereby have executed this agreement in triplicate originals on this date, the day of , 2001. RJN Firm Name • Signa GROUP, INC. CITY OF FAYETTEVILLE M /4.46 e Signature Regional Vice President Mayor Title Title ATTEST ATTEST • • EXHIBIT A SUMMARY OF ADDITIONAL SERVICES CITY OF FAYETTEVILLE WASTEWATER IMPROVEMENT PROJECT At the direction of the CITY, the ENGINEER has provided the following additional serxices for the West Side Wastewater Collection System Improvement Project: • Revised design year flow projections to reduce overall project cost. (Task A-5) • Created new flow hydrographs for hydraulic computer model. (Task A-5) • Performed additional hydraulic modeling based on revised flow projections. (Task A-5) • Met with other project consultants and CITY to discuss revised flow projections and design criteria (Task A-5) • Revised preliminary design for sewer interceptors and lift stations based on revised design flow projections and revised design criteria. (Task B-1) • Revised plan and profile sheets based on revised flow projections and design criteria. (Task B-1 & B-4) • Developed updated construction cost estimates based on revised flow projections and design criteria. (Task B-1) • Revised preliminary design report based on updated project criteria and cost. (Task B-4) • Attend additional public meetings. (Additional Task) • Performed additional project administration activities due to extended project duration. (Task A-1) • Provide assistance in preparation of updated facility plan. (Additional Task) May _2..001 A-1 EXI HIBIT C REVISED COMPENSATION SUMMARY CITY OF FAYETTEVILLE WASTEWATER IMPROVEMENT PROJECT Task/Description A-1 Project Administration A-2 Coordination Meetings A-3 Coordination with Consultants A-4 Public Relations A-5 Design Flows & Report B-1 Conceptual Design B-2 Wetlands Determination B-3 Odor Control B-4 Design Report B-5 Additional Cost Additional Tasks" Total Original Contract Amount ($) 38,794.57 45,561.74 24,748.69 12,592.38 168,297.62 206,276.75 14,384.62 43,977.12 47,255.51 36,378.00 0.00 638,267.00 1/ Includes assistance in preparation of facility report. May 11.:001 C-1 Additional Cost ($) 7,066.43 (10,340.04) 0.00 0.00 75,957.67 72,262.90 (11,344.62) (17,903.11) 25,520.65 (23,816.00) 7.500.00 124,903.03 Revised Contract Amount (3) 45,866.00 35,221.70 24,748.69 12,592.38 244,255.29 278,538.80 3,040.00 26,074.01 72,776.16 12,562.00 7,500.00 763,1-5-63 no. B8 FAYETTEVALLE • THE CITY OF FAYETTEVILLE, ARKANSAS • October 3, 2001 Mr. Hugh Kelso RJN Group, Inc. 12160 Abrams Road, Ste. 206 Dallas, TX 75243 Re: Engineering Agreement Amendment No. 1 Agreement Dated February 1, 2000 Phase I - Preliminary Design Services REVISED NOT -TO -EXCEED AMOUNT $763,170.03 Dear Mr. Kelso: Enclosed please find an executed Engineering Contract Amendment that increases the Phase I — Preliminary Design Services by $124,903.00 to a new not -to -exceed amount of $763,170.03. This contract amendment was approved by the Fayetteville City Council on September 18, 2001. Performance of the additional work for this phase of the project is hereby authorized. In the event that further changes, modifications or amendments in scope are deemed necessary, the revisions(s) in scope, performance, price or fees shall be approved in advance by the Fayetteville City Council through a formal contract amendment. The OWNER has only authorized PHASE I - Preliminary Design Services and has not authorized, approved or instructed the ENGINEER to proceed with Design, Bidding, Construction, Geotechnical or Special Services. Any such continuing services shall be expressly authorized m writing. Should you have any questions please do not hesitate to contact myself or Greg Boettcher, Public Works Director at (501) 575-8330. Very truly yours, CITY OF FAY Lk4 ARKANSAS Dan Coody Mayor DC: ks p.c.: Don Bunn Heather Woodruff 113 WEST MOUNTAIN 72701 501 521-7700 FAX 501 575-8257 L m R. • City of Fayetteville, Arkansas Budget Adjustment Form rear, /XS- O/ Budget Year 2001 Department: Division: Program: Public Works Engineering Sewer Main Construction Date Requested July 31, 2001 Adjustment # Project or Item Requested: $236,572 is requested in the Wastewater Treatment Plant Expansion capital project. copy Project or Item Deleted: $20,000 from the Water & Sewer Rate Study capital project. $49,894 from the Highway 45 East Pump Station & Elevated Tank capital project. $166,678 From The Shenandoah Mobile Home Pk - Water Line Replacment capital project. Justification of this Increase: The additional funding is needed for additional engineering services from RJN Group, Garver Engineers, and Black & Veatch. Justification of this Decrease: Sufficient funding remains in projects to meet 2001 obligations. Increase Expeu e (Decrease Revenue) Account Name Amount Account Number Project Number Professional Services Account Name Professional Services Water Line Improvements Water Line Improvements 236,572 5400 5700 5314 00 98047 10 Decrease Expense (Increase Revenue) Amount Account Number Project Number 20,000 5400 1820 5314 00 96088 1 49,894 5400 5600 5808 00 98044 20 166,678 5400 5600 5808 00 97038 20 Approval Signatures /i "l` ues ed : y Bldget aer ?Pilo $-23-� Date ent Dire'cto�rND`�— Date cesDire r/qa/O� Date A Ma Blue c Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log opy: Budge: & Research / Yellow Copy: Regt ester E C: DATAIFORAJSIBA.ADABA 01045. WX4 ft AGENDA REQUEST FORM Council Meeting of September 4, 2001 FROM Don Bunn Public Works Admin Public Works Name Division Department ACTION REQUIRED A resolution approving Contract Amendment No. 1 with the RJN Group for additional engineering services relating to the Fayetteville Wastewater Improvements Project in the amount of $ 124190317; COST TO CITY $ 124, 903 .&33 Cost of this Request 5400 5700 5314 00 Account Number 98047-10 Project Number BUDGET/CONTRACT REVIEW ACSA Budget Manager „ $ 448,693.00 Category/Project Budget 445,002 Funds Used to Date $ 3,691 Funds Remaining XX Budgeted Item Date A" countin anager Dat" e -A53 Date City Att rney Purchasing Officer Date West Side Sewer Lines & Pump Stations Category/Project Name Program Name Water and Sewer X Fund Category Budget Adj. Attached Admin Services Director Date ADA Coordinator Date g((0 Date STAFF RECOMMENDATION It is the recommendation of the Staff that the Council approve Contract Amendment No 1 with the RJN Group in the amount of $124,903.D&. Original Contract Amount - $638,267.00 oo Asst ubli ent / Work '%/ e tor / D Director Adminrvices Director r,itta sac— Mayor 4 Sep, 2001 Date 9r`% q -o/ Date 140/0( Date Date Cross Reference New Item: Yes No Prev Resolution # 17-00 Orig. Contract # 1%- Orig. Contract Date Feb/2000 AF Re Fo • FAYETTEVI LLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Don Bunn, Engineering Division From: Heather Woodruff, City Clerk Date: September 25, 2001 Attached is a copy of Resolution No. 127-01 approving Contract Amendment #1 with RJN Group, Inc. for additional engineering services relating to the Fayetteville Wastewater Improvements Project. I am returning two contracts to you. The original will be microfilmed and filed with the City Clerk. Cc: Nancy Smith, Internal Audit Steve Davis, Budget & Research n G c