HomeMy WebLinkAbout126-01 RESOLUTIONRESOLUTION NO. 126-01
•
A RESOLUTION APPROVING CONTRACT AMENDMENT #2 IN
THE AMOUNT OF THIRTY-FOUR THOUSAND TWO
HUNDRED EIGHTY-THREE DOLLARS ($34,283.00) WITH
GARVER ENGINEERS FOR ADDITIONAL ENGINEERING
SERVICES RELATING TO THE FAYETTEVILLE WASTEWATER
IMPROVEMENTS PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council hereby approves Contract Amendment #2
in,_the—anuu,nt of Thirty -Four Thousand Two Hundred Eighty -Three Dollars
($34,289p)with Garver Engineers for additional engineering services relating to
yetteville Wastewater Improvements Project.
Section 2. That the City Council authorizes the Mayor to sign such an
amendment to the contract with Garver Engineers.
PASSED AND APPROVED this 18th day of September, 2001.
By.`ttX ,vie
Heather Woodruff, City erk
APPROVED:
By: LVL
DAN COODY, May
NAME OF FILE:
CROSS REFERENCE:
Resolution No. 126-01
09/18/01
Resolution No. 126-01
08/27/01
Proposed revised Amendment No. 2 from Brock Hoskins, P.E., Vice
President/Project Manager, with Garver Engineers to Don Bunn,
regarding Fayetteville Wastewater Improvements -Professional
Engineering Services Contract
07/31/01
Copy of the Budget Adjustment Form from Resolution No. 125-01.
09/04/01
Agenda Request Form
09/25/01
Memo to Don Bunn, Engineering Division, from Heather Woodruff, City
Clerk
NOTES:
• • Pro
Am
(Ga
Garver, Inc.
Engineers
3810 Front Street, Suite 10
Fayetteville, AR 72703
501-527-9100
FAX 501-527-9101
www.garverinc.com
August 27, 2001
Mr. Don Bunn, P.E.
Assistant Public Works Director
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
GARVERIENGINEERS
Re: Fayetteville Wastewater Improvements - Professional Engineering Services Contract
Amendment No. 2 (Revised)
Dear Mr. Bunn.
As you requested, please consider this our proposed revised Amendment No. 2 to our original
Wastewater Improvements Engineering Services Contract dated March 21, 2000 (Contract No. 753).
We understand that you want us to support the Wastewater Improvements Project for several months
(prior to beginning the Design Phase) by submitting information, attending meetings, and providing
other coordination with the City and the other consultants. These efforts will be related toward
assistance in the information needed for the submission of the project Facility Plan and Environmental
Information Document to ADEQ that is being prepared by another consultant. This amendment will
also include assisting the City with any further public information meetings and support of the City's
website, monthly consultant coordination meetings, submission of reports to ADEQ and other
agencies, and the general funding acquisition and project approval process.
Since our current fee was negotiated based on a specific scope of work, and since this increase in
scope represents additional work, we believe it is appropriate to request this amendment to our current
contract. We have submitted a breakdown of detailed information (attached spreadsheet) supporting
this requested amendment. Your approval of this proposal will increase our "Not to Exceed" fee
amount from $429,392 to $466,610, an increase of $37,218.
If this proposal is acceptable to you, please sign the three copies and return one copy to me. As
always, we appreciate the opportunity to provide professional services to the City of Fayetteville and
look forward to beginning the design phase of this project. Please call me with any questions or
comments. Thank you.
Respectfully,
GARVER 1 ENGINEER
rock Hoskins, P.E
Approved by:
Vice President / Project Manager Date:
Brentwood. TN • Fayetteville. AR • Huntsville, AL • Madison, MS • Little Rock, AR • Tulsa, OK
FAYETTEVIPLE •
THE CITY OF FAYETTEVILLE, ARKANSAS
October 3, 2001
Mr. Brock Hoskins, P E
Garver Engineering
3810 Front Street, Suite 10
Fayetteville, AR 72703
Re: Engineering Agreement Amendment No. 2
Agreement Dated March 21, 2000
Section IV -A — Preliminary Report Phase
REVISED NOT -TO -EXCEED AMOUNT $463,675.00
Dear Mr. Hoskins:
Enclosed please find an executed Engineering Contract Amendment that increases the Section IV -A —
Preliminar Report Phase by $34,283.00 to a new not -to -exceed amount of $463.675.00. This contract
amendment was approved by the Fayetteville City Council on September 18, 2001. Performance of
the additional work for this phase of the project is hereby authorized.
In the event that further changes, modifications or amendments in scope are deemed necessary, the
revisions(s) in scope, performance, price or fees shall be approved in advance by the Fayetteville City
Council through a formal contract amendment. The OWNER has only authorized Section IV — A —
Preliminary Report Phase services and has not authorized, approved or instructed the ENGINEER to
proceed with Design, Bidding, Construction, Geotechnical or Special Services. Any such continuing
services shall be expressly authorized in writing.
Should you have any questions please do not hesitate to contact myself or Greg Boettcher, Public
Works Director at (501) 575-8330.
Very truly yours,
CITY OF FAYETTEVILLE, ARKANSAS
1
Dan Coolly
Mayor
DC:ks
p.c.: Don Bunn
Heather Woodruff
113 WEST MOUNTAIN 72701 501 521-7700
FAX 501 575-8257
• •
Garver, Inc.
Engineers
3810 Front Street, Suite 10
Fayetteville, AR 72703
501-527-9100
FAX 501-527-9101
www.garverinc.com
July 20, 2001
Mr. Don Bunn, P.E.
Assistant Public Works Director
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
GARVER ENGINEERS
Re: Fayetteville Wastewater Improvements - Professional Engineering Services Contract
Amendment No. 2
Dear Mr. Bunn:
As you requested, please consider this our proposed Amendment No. 2 to our original Wastewater
Improvements Engineering Services Contract dated March 21, 2000 (Contract No. 753). We
understand that you want us to support the Wastewater Improvements Project over the next several
months by submitting information, attending meetings, and providing other coordination with the City
and the other consultants. These efforts will be related toward assistance in the information needed for
the submission of the project Facility Plan and Environmental Information Document to ADEQ that is
being prepared by another consultant. We will also be assisting the City with any further public
information meetings and support of the City's website, monthly consultant coordination meetings,
submission of reports to ADEQ and other agencies, and the general funding acquisition and project
approval process.
Since our current fee was negotiated based on a specific scope of work, and since this increase in
scope represents additional work, we believe it is appropriate to request this amendment to our current
contract. We have submitted a breakdown of detailed information (attached spreadsheet) supporting
this requested amendment. Your approval of this proposal will increase our "Not to Exceed" fee
amount from $429,392 to $463,675, an increase of $34,283.
If this proposal is acceptable to you, please sign the three copies and return one copy to me. As
always, we appreciate the opportunity to provide professional services to the City of Fayetteville and
look forward to beginning the design phase of this project. Please call me with any questions or
comments. Thank you.
Respectfully,
G 4RVER
EEIS
Brock Hoskins, P.E.
Vice President / Project Manager
Approved by:
Date: 740A/
Brentwood, TN • Fayetteville, AR • Huntsville, AL • Madison, MS • Little Rock, AR • Tulsa, OK
•
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• •
Garver, Inc.
Engineers
3810 Front Street, Suite 10
Fayetteville, AR 72703
501-527-9100
FAX 501-527-9101
www.garverinc.com
August 27, 2001
Mr. Don Bunn, P.E.
Assistant Public Works Director
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
GARVER
ENGINEERS
Re: Fayetteville Wastewater Improvements - Professional Engineering Services Contract
Amendment No. 2 (Revised)
Dear Mr. Bunn:
As you requested, please consider this our proposed revised Amendment No. 2 to our original
Wastewater Improvements Engineering Services Contract dated March 21, 2000 (Contract No. 753).
We understand that you want us to support the Wastewater Improvements Project for several months
(prior to beginning the Design Phase) by submitting information, attending meetings, and providing
other coordination with the City and the other consultants. These efforts will be related toward
assistance in the information needed for the submission of the project Facility Plan and Environmental
Information Document to ADEQ that is being prepared by another consultant. This amendment will
also include assisting the City with any further public information meetings and support of the City's
website, monthly consultant coordination meetings, submission of reports to ADEQ and other
agencies, and the general funding acquisition and project approval process.
Since our current fee was negotiated based on a specific scope of work, and since this increase in
scope represents additional work, we believe it is appropriate to request this amendment to our current
contract. We have submitted a breakdown of detailed information (attached spreadsheet) supporting
this requested amendment. Your approval of this proposal will increase our "Not to Exceed" fee
amount from $429,392 to $466,610, an increase of $37,218.
If this proposal is acceptable to you, please sign the three copies and return one copy to me. As
always, we appreciate the opportunity to provide professional services to the City of Fayetteville and
look forward to beginning the design phase of this project. Please call me with any questions or
comments. Thank you.
Respectfully,
GARVER IENGINEERS
Approved by:
Brock Hoskins, P E
Vice President/ Project Manager Date:
Brentwood, TN • Fayetteville, AR • Huntsville, AL • Madison, MS • Little Rock, AR • Tulsa, OK
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COPY
City of Fayetteville, Arkansas
Budget Adjustment Form
/XS'- D/
Budget Year
2001
Department:
Division:
Program:
Public Works
Engineering
Sewer Main Construction
Date Requested
July 31, 2001
Adjustment #
Project or Item Requested:
$236,572 is requested in the Wastewater
Treatment Plant Expansion capital project.
Project or Item Deleted:
$20,000 from the Water & Sewer Rate Study
capital project.
$49,894 from the Highway 45 East Pump
Station & Elevated Tank capital project.
$166,678 From The Shenandoah Mobile Home Pk
- Water Line Replacment capital project.
Justification of this Increase:
The additional funding is needed for
additional engineering services from RJN
Group, Garver Engineers, and Black &
Veatch.
Justification of this Decrease:
Sufficient funding remains in projects to
meet 2001 obligations.
Account Name
Professional Services
Account Name
Professional Services
Water Line Improvements
Water Line Improvements
Increase Expen e (Decrease Revenue)
Amount •Account Number
Prosect Number
236,572 5400 5700 5314 00 98047. 10
Decrease Expense (Increase Revenue)
Amount
Account Number Project Number
20,000 5400 1820 5314 00 96088 1
49,894 5400 5600 5808 00 98044 20
166,678 5400 5600 5808 00 97038 20
Approval Signatures
ues ed :y
LI
Bldget •er
i
• . ._ ent Director Date
9/�d/o
Admin. 9 ices Director A Date
Date
Ma' o Date
Blue
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
copy: Budget & Research / Yellow Copy: Requester
E
C IDATAIFORMSIBA.40M84_01043.WK4
C
A
fr
• •
AGENDA REQUEST FORM
Council Meeting of September 4, 2001
FROM Don Bunn Public Works Admin Public Works
Name
Division Department
ACTION REOUIRED A resolution approving Contract Amendment No. 2 with Garver
Engineers for additional engineering services relating to the Fayetteville
Wastewater Improvements Project in the amount of $3-719GO7-.70,
37z/42,00
COST TO CITY
37,Z/8CO
$ 9 &6 -
Cost of this Request
5400 5700 5314 00
Account Number
98047-10
Project Number
BUDGET/CONTRACT REVIEW
iq
BudgetManage
udget �
ruc&
Accounting Mager
City Attorn
y
Purchasing Officer
S 448,693
Category/Project Budget
445,002
Funds Used to Date
$ 3,691
Funds Remaining
XX Budgeted
t -z3-0
Date
SIAL
P
V/3(61
Date
Date
Item
East Side Sewer Lines
& Pump Stations
Cate:ory/Project Name
Program Name
Water and Sewer
Fund Category
X Budget Adj. Attached
Admin Services Director
ADA Coordinator'',,
Intern
Auditor
Date
Date
7'1a3(ol
Date
STAFF RECOMMENDATION It is the recommendation of the Staff that the Council
approve Contract Amendment No 2 with Garver Engineers in the amount of
$37/068.00. Original Contract Amount (Inc Amendment No. 1)- $429,392.00
/37)762
21too
-s't Aublis W
irector
rtment Director
Admi
ervices Director
Mayor
4 Sep, 2001
Date Cross Reference
i//D/p7
Date
9/1141
Date
9/07(
Date
New Item: Yes No
Prev Resolution # 38-00
Orig. Contract # 753
Orig. Contract Date Mar 2000
a
R
F
•
FAYETTEVI LLE
THE CITY OF FAYETTEVIIIE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Don Bunn, Engineering Division
From: Heather Woodruff, City Clerk
Date: September 25, 2001 c
c
Attached is a copy of Resolution No. 126-01 approving Contract Amendment #2 with Garver
Engineers for additional engineering services relating to the Fayetteville Wastewater
Improvements Project and approving a Budget Adjustment. I am returning two contracts to you.
The original will be microfilmed and filed with the City Clerk.
Cc: Nancy Smith, Internal Audit
Steve Davis, Budget & Research
010 03
Update
Document
Reference
RES
City
Date Ref
126
of Fayetteville
Index Maintenance
Action
Taken Brief Description
FAYETTEVILLE WASTEWATER IMPROVEMENT
Ite
9182001
•
1/30/2002
14:43:14
Enter Keywords
File Reference #
Security Class
Expiration Date
Date for Cont/Referred:
Name Referred to
• RES. 126-01
•
•
•
CONTRACT
$34,283 00
GARVER ENGINEERS
ADDITONAL
ENGIEERING SERVICES
FAYETTEVILLE
WASTEWATER IMPROVEMENTS
PROJECT
MICROFILM
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