HomeMy WebLinkAbout09-01 RESOLUTIONRESOLUTION NO. 9-01
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A RESOLUTION APPROVING TASK ORDER NO. 8 TO THE
McCLELLAND CONSULTING ENGINEERING CONTRACT IN
THE AMOUNT OF $138,620, PLUS A 15% CONTINGENCY
AMOUNT OF $20,793 FOR THE ENGINEERING OF THE
AIRFARE PAVEMENT REHABILITATION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby approves Task Order No. 8 to the McClelland
Consulting Engineering Contract in the amount of $138,620, plus a 15% contingency amount of
$20,793, for the engineering of the airfare pavement rehabilitation; and authorizes the Mayor and
City Clerk to execute said agreement. A copy of the agreement is attached hereto marked Exhibit
"A" and made a part hereof.
a9'
AND APPROVED this
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ATTEST:
By:
at f 4raEdge g ✓�,
Heather Woodruff, City Clerl£
6th day of February , 2001.
APPROVED:
By: CJ1CiV l-eJ I J .
Charles D. Coody, Mayor
EXHIBIT A
TASK ORDER NO. 8
AIRFIELD PAVEMENT REHABILITATION. REPLACEMENT. AND EXPANSION
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Task Order is written pursuant to the basic agreement entitled CITY OF
FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, executed on March
7, 2000. The referenced basic agreement pertains to proposed improvements to Drake
Field, Fayetteville's Municipal Airport. This Task Order entered into and executed on the
date indicated below the signature block, by and between the City of Fayetteville
(OWNER) and McClelland Consulting Engineers (ENGINEER) sets forth the project
description, project schedule, and engineering fees related to pavement rehabilitation
and improvements, Drake Field.
SECTION I - PROJECT DESCRIPTION
The project is to consist of reviewing and evaluating the current condition of existing
airfield pavements with respect to a pavement study conducted by others in the past;
and to design the needed improvements in order to maintain the pavements in
serviceable condition. In addition, three new areas of pavement are to be designed: the
first will be an aircraft parking apron for general aviation along the eastern side of the
existing eastern general aviation apron; the second will be an aircraft parking apron
area to fill in the area between the existing apron from in front of the hanger formerly
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occupied by Tyson Food's and riorth to the limits of the previous fuel farm drive; and
third will be a new aircraft parking apron north of Taxiway "D" and west of the Avionics
Shop.
Specifically, the project is likely to include:
A. Crack sealing, geotextile fabric, and overlay for Taxiway A, Taxiway C,
Taxiway D (the portion between Taxiway B and the runway), Taxiway E,
Taxiway F, and the south end of Taxiway B.
B. Strengthening, crack sealing, geotextile fabric, and overlay of that portion of
Taxiway D which is east of the runway.
C. Crack sealing, geotextile fabric, leveling course, and overlay for that portion of
Taxiway B which extends from a point 400' north of Taxiway E to a point
which is 200' south of Taxiway C.
D. Rubber removal, crack sealing, and restriping, of the runway.
E Construction of three new apron/taxiway areas: one along the eastern side of
the east side general aviation aircraft parking apron; the second on the
eastern side of the formerly Tyson Hanger to the north limits of the previous
fuel farm drive; and third the new apron north of Taxiway "D" and west of the
Avionics Shop.
Specifically excluded from the project scope: Storm Water Pollution Prevention Plan
(as currently planned, less than a 5 -acre area is to be disturbed).
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SECTION II - PROJECT SCHEDULE
From the time the OWNER issues the Notice To Proceed to the ENGINEER, the project
will be executed within the following time periods:
Surveying:
Design Development (65%):
Construction Documents (95%):
Submittal to City (100%):
35 calendar days
90 calendar days
120 calendar days
130 calendar days
SECTION III - SCOPE OF SERVICES
The ENGINEER shall provide those services listed in the basic agreement which are
applicable to this specific Task Order. Specifically included are:
A. Construction staking for new pavement.
B. Funding applications to FAA.
SECTION IV - FEES AND PAYMENTS
A. Title I Services (Engineering Planning and Design Services Preceding
Construction). The ENGINEER shall provide, as hereafter enumerated,
geotechnical investigation, surveying, design, bidding, and funding application
services for a total not -to -exceed fee of $70,410 including a total fixed payment
of $8,635.
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1. Surveying and Design Phase Services:
For, and in consideration of, the services to be rendered by the
ENGINEER, the OWNER shall pay the ENGINEER on the basis of actual
salary costs for work -time directly connected with work chargeable to the
project, plus payroll additives and general overhead costs of 178% of
direct labor costs, plus direct reimbursable expenses associated with the
project, plus a fixed payment which are payable as follows:
a) Surveying and Design phase services costs not to exceed: $ 53,391.
b) Fixed payment for Surveying and Design phase services. $ 7,909.
c) Engineering contract amount for Surveying and
Design phase services not to exceed: $ 61,300.
The basis of this upper limit and justification for the fee is contained in Appendix
A attached hereto. Adjustment of the upper limit may be made should the
ENGINEER establish and the OWNER agree that there has been or is to be a
significant change in scope, complexity or character of the services to be
performed; or if the OWNER decides to shorten the duration of work from the
time period specified in the Agreement for completion of work and such
modification warrants such adjustment.
Appendix B covers the classification of personnel and the salary rate for all
personnel anticipated to be assigned to this project by the ENGINEER.
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Final payment for the Surveying and Design phase services shall be made upon
the OWNER's approval and acceptance with the satisfactory completion of the
Surveying and Design phase services.
2. Geotechnical Investigation Phase Services:
For Geotechnical Investigation phase services rendered by the ENGINEER, the
OWNER shall pay the ENGINEER on the basis of salary costs for work -time
directly connected with the project, plus payroll additives and general overhead
costs of 178% of direct labor costs (plus direct reimbursable expenses
associated with the project), plus a fixed payment, which are as follows:
a) Geotechnical phase services costs not to exceed:
b) Fixed payment for Geotechnical phase services:
c) Engineering contract amount for Geotechnical
phase services not to exceed:
$ 4,331.
$ 119.
$ 4,450.
. The basis of this upper limit and justification for the fee is contained in Appendix
A attached hereto. Adjustment of the upper limit may be made should the
ENGINEER establish and the OWNER agree that there has been or is to be a
significant change in the services to be performed by the ENGINEER and such
modification warrants such adjustment.
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Appendices B and C cover the classifications of personnel and the salary rates
for all personnel anticipated to be assigned to this project by the ENGINEER.
Final payment for geotechnical phase services shall be made upon the
OWNER's approval and acceptance with the satisfactory completion of the
geotechnical phase of the project.
3. Bidding Phase Services:
For Bidding phase services rendered by the ENGINEER, the OWNER shall pay
the ENGINEER on the basis of salary costs for work -time directly connected with
the project, plus payroll additives and general overhead costs of 178% of direct
labor costs (plus direct reimbursable expenses associated with the project), plus
a fixed payment, which are as follows:
a) Bidding phase services costs not to exceed:
b) Fixed payment for Bidding phase services:
c) Engineering contract amount for Bidding
phase services not to exceed:
$ 3,183.
$ 477.
$ 3,660.
The basis of this upper limit and justification for the fee is contained in Appendix
A attached hereto. The fee has been based upon bidding the project one time
under a single contract section. Adjustment of the upper limit may be made
should the ENGINEER establish and the OWNER agree that there has been or
is to be a significant change in the services to be performed by the ENGINEER
and such modification warrants such adjustment.
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Appendix B covers the classification of personnel and the salary rate for all
personnel anticipated to be assigned to this project by the ENGINEER.
Final payment for Bidding phase services shall be made upon the OWNER's
approval and acceptance with the satisfactory completion of the Bidding phase
of the project.
4. Funding Application Services:
For Funding Application phase services, the OWNER shall pay the ENGINEER
on the basis of salary costs for work -time directly connected with the project, plus
payroll additives and general overhead costs of 178% of direct labor costs (plus
direct reimbursable expenses associated with the project), plus a fixed payment
which are as follows:
a. Funding application phase services costs not to exceed:
b. Fixed payment for air spacing phase services:
c Engineering Contract amount for air spacing
phase services not to exceed:
$ 870.
$ 130.
$ 1000.
The basis of this upper limit and justification for the fee is contained in Appendix
A attached hereto. Adjustment of the upper limit may be made should the
ENGINEER establish and the OWNER agree that there has been or is to be a
significant change in scope, complexity or character of the services to be
performed and such modification warrants such adjustment.
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Appendix B covers the classification of personnel and the salary rate for all
personnel anticipated to be assigned to this project by the ENGINEER.
Final payment for Funding Application phase services shall be made upon the
OWNER's approval and acceptance of the funding application phase
documents.
B. Title II Services (Construction Phase Services):
The ENGINEER shall provide, as hereafter enumerated individually, construction
phase services for a total not -to -exceed cost of $68,210, including a total fixed
payment of $8,348.
1. Construction Administration and Inspection Phase Services:
For Construction Administration and Inspection phase services rendered by
the ENGINEER, the OWNER shall pay the ENGINEER on the basis of salary
costs for work -time directly connected with the project, plus payroll additives
and general overhead costs of 178% of direct labor costs (plus direct
reimbursable expenses associated with the project), plus a fixed payment
which are as follows:
a) Construction Administration and Inspection
phase services costs not to exceed: $ 54,235.
b) Fixed payment for Construction Administration
J19%991&4 TO6R.wpd:jm
and Inspection phase services: $ 8,135.
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c) Engineenng contract amount for Construction
Administration and Inspection phase services
not to exceed:
$ 62,370.
The basis of this upper limit and justification for the fee is contained in
Appendix A attached hereto (the Construction Inspection portion of the fee
has been based upon providing an average of 8 hrs/day of on site inspection
during an assumed construction period of 120 calendar days). Adjustment of
the upper limit of the ENGINEER's fee may be made should the ENGINEER
establish and the OWNER agree that there has been or is to be a significant
change in effort, scope, complexity or character of the services to be
performed and such modification warrants such adjustment. Appendix B
covers the classification of personnel and the salary rate for all personnel
anticipated to be assigned to this project by the ENGINEER.
Final payment for Construction Administration and Inspection phase services
shall be made upon the OWNER's approval and acceptance with the
satisfactory completion of the Construction phase of the project.
2 Construction Staking Services:
For Construction Staking services, the ENGINEER shall establish building
corners, a baseline, and a benchmark for vertical control. This construction
staking is to be performed by the ENGINEER one time only, with additional
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staking to be the responsibility of the Contractor. For this work, the OWNER
shall pay the ENGINEER on the basis of actual salary cost for work -time
directly connected with construction staking, plus payroll additives and
general overhead costs of 178% of direct labor costs, plus direct
reimbursable expenses, plus a fixed payment payable as follows:
a) Construction Staking costs not to exceed:
b) Fixed payment for Construction Staking:
c) Engineering contract amount for Construction
$ 1,235.
$ 185.
Staking services not to exceed: $ 1,420.
The basis of this upper limit and justification for the fee is contained in
Appendix A attached. Adjustment of the upper limit of the ENGINEER's fee
may be made should the ENGINEER establish and the OWNER agree that
there has been or is to be a significant change in effort, scope, complexity or
character of the services to be performed and such modification warrants
such adjustment.
Appendix B covers the classification of personnel and the salary rate for all
personnel anticipated to be assigned to this project by the ENGINEER.
Final payment for Construction Staking service shall be made upon the
OWNER's approval and acceptance of the satisfactory completion of the
Construction Staking phase of the project.
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3. Construction Materials Testing Phase Services:
For construction materials testing phase services rendered by the ENGINEER, the
OWNER shall pay the ENGINEER on the basis of salary costs for work -time directly
connected with the project, plus payroll additives and general overhead costs of 178% of
direct labor costs (plus direct reimbursable expenses associated with the project), plus a
fixed payment, which are as follows:
a) Materials testing phase services costs not to exceed:
b) Fixed payment for materials testing phase services.
c) Engineering contract amount for materials testing
phase services not to exceed:
$ 4,392
$ 28.
$ 4,420.
The basis of this upper limit and justification for the fee is contained in Appendix A,
attached hereto. Adjustment of the upper limit may be made should the ENGINEER
establish and the OWNER agree that there has been or is to be a significant change in
the services to be performed by the ENGINEER and such modification warrants such
adjustment.
Appendices B and D cover the classifications of personnel and the salary rates for all
personnel anticipated to be assigned to this project by the ENGINEER.
Final payment for materials testing phase services shall be made upon the OWNER's
approval and acceptance with the satisfactory completion of the materials testing phase
of the project.
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SECTION V - BASIC AGREEMENT IN EFFECT:
Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING
SERVICES shall remain in full force as originally approved and executed.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly
executed as of the date and year first herein written.
FOR THE CITY OF FAYETTEVILLE:
By:
Mayor
Date: zl t-4 O 1
Attest: 0,d- Alone
FOR McCLELLAND CONSULTING ENGINEERS, INC.:
By: G.,.ssl.
P
Vic re dent
Date:
2 -4-OC)
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NAME OF FILE:
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CROSS REFERENCE:
Date
Contents of File Initials
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FINAL REVISIONS TO CONTR. DOC.
REVIEW MEETING WITH OWNER
REVISIONS TO CONTRACT DOC.
IN-HOUSE "OA' REVIEWS
I DETAILED COST ESTIMATE
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SPECIFICATIONS
PREPARE CONSTR. MATERIALS TESTING PLAN
TMJ SHOULDER REGRADING PLAN
j TAXIWAY/RUNWAY STRIPING PUN 1
r PAVEMENT REPAIR DETAILS
1 PAVEMENT REPLACEMENT PLAN 1
PAVING STRENGTHENING PLAN
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1 CRACK SEALING PLAN (Taxiways 6 RunTaY)
UTILITY PLAN FOR APRONS
1 DRAINAGE PLAN FOR APRONS
GRADING PLAN FOR APRONS
COVER
CONSTRUCTION DOCUMENTS
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IN-HOUSE 'OA' REVIEWS
PRELIMINARY COST ESTIMATE
CALCULATE QUANTITIES FOR BID SCHEDULE 1
OUTLINE SPECIFICATIONS
TMJ SHOULDER REGRADING PLAN
TAXIWAY/RUNWAY STRIPING PLAN
PAVEMENT REPAIR DETAILS
PAVEMENT REPLACEMENT PLAN
PAVING STRENGTHENING PLAN_ _—_ _ 1
OVERLAY PLANS __-
CRACK SEALING PLAN (Taxiways & Runway)
UTILITY PLAN FOR APRONS
DRAINAGE PLAN FOR APRONS
GRADING PLAN FOR APRONS
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DESIGN DEVELOPMENT
!DESIGN PREFERRED PAVEMENT SECTIONS 1
!DETERMINE DESIRED STRENGTH BY SEGMENT _ - I
VERIFY DESIGN AIRCRAFTMMEEL LOADINGS _--
PRELIMINARY LAYOUT OF AIRCRAFT APRONS
IDENTIFY SEGMENTS FOR LEVELING COURSE
SELECT APPROPRIATE TECHNIOUE PER SEGMENT
CONSIDER ALTERNATIVES FOR PAVEMENT REPAIR
MAP PAVEMENT DEFECTS
(FIELD INVESTIGATION OF Tmelr SECTION
(FIELD RECON. FOR ADJACENT SURFACE DRAINAGE I
FIELD RECONNAISSANCE OF PAVEMENT DEFICIENCIE
SURVEYING FOR AIRCRAFT APRONS I
PREPARE CONTRACT FORM
CONTRACT NEGOTIATIONS
SCOPING MEETINGS _
[REVIEW/EVALUATE PAVEMENT REPORT
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APPENDIX B
•
Salary Ranges
Drake Field, Fayetteville Municipal Airport
CATEGORY
Principal Engineer / Project Director
Project Manager
Project Engineer
Registered Surveyor
Computer Technician
Engineering Technician
Senior Engineering Technician
Survey Crew (2 man)
Clerical Support
CADD Draftsman 1
CADD Draftsman 2
CADD Draftsman 3
Soils Lab Supervisor
Soils Technician II
Soils Technician I
J:\99\99I64J:\99\99164\Appendix B Salary Rates TO8R.doc
HOURLY RATE
RANGE
$40 to $45
$25 to $33
$18 to $26
$14 to $18
$17 to $21
$12 to $18
$15 to $20
$18 to $23
$9 to $14
$15 to $20
$10 to $16
$8 to $12
$12 to $15
$8 to $12
$6 to $8
• •
APPENDIX "C"
TASK ORDER NO. 8
GEOTECHNICAL INVESTIGATION
AIRFIELD PAVEMENT REHABILITATION, REPLACEMENT, AND EXPANSION
DRAKE FIELD, FAYETTEVILLE MUNICIPAL. AIRPORT
December 1, 2000
Item No. Iltem
Description / ASTM Designation 1 Quantity I Units
I Unit
Price I Extended I
1 Equipment Mobilization and Demobilization ($2.10/mi each way
2 Boring Layout
Boring Setup Charges
3 Soil Drilling and Sampling, ASTM D-1586 & ASTM D-1587
Soil Drilling in Apron Area (8 Borings - 8 feet max. )
4 Soil and Rock Laboratory Testing
ASTM D-2216 Moisture Content Determination
ASTM 0-4318, t.iquid and Plastic Limit of Soils
ASTM D-422 Gradation Analysis of Soils (6 Sieves )
ASTM D-2166, Dry Unit Weight of Soil Specimens
ASTM D-698, Standard Proctor Test
ASTM 0-1883, Califomia Bearing Ratio
ESTIMATED GEOTECHNICAL INVESTIGATION AND ENGINEERING
1 LS
1 HR
8EA
64 LF
40 EA
8 EA
8EA
12 EA
3EA
3EA
$100.00 $100.00
Subtotal
$100.00
$60.00 $60.00
$35.00 $280.00
Subtotal
$340.00
$8.50 $544.00
Subtotal
$12.00
$55.00
$50.00
$12.00
$110.00
$250.00
$544.00
$480.00
$440.00
$400.00
$144.00
$330.00
$750.00
Subtotal $2,544.00
53,528.00
QUOTE Not to exceed $3,534.00
SUBMITTED BY:
R. WAYNE JONES, P.E.
Vice President
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APPENDIX "D"
TASK ORDER NO. 8
CONSTRUCTION MATERIALS TESTING
AIRFIELD PAVEMENT REHABILITATION, REPLACEMENT, AND EXPANSION
DRAKE FIELD, FAYETTEVILLE MUNICIPAL AIRPORT
ITEM
NO.
DESCRIPTION
QUANTITY
UNIT
PRICE
EXTENDED
1
SOILS TESTING
48
HR
$30.00
$1,440.00
2
BASE
TESTING
24
HR
$30.00
$720.00
3
CONCRETE
TESTING
0
HR
$30.00
$0.00
4
ASPHALT
CORING
20
HR
$60.00
$1,200.00
5
ASPHALT
TESTING
20
EA
$19.65
$393.00
6
REPORT PREPARATION
15
HR
$30.00
$450.00
TOTAL
$4,203.00
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