HomeMy WebLinkAbout06-01 RESOLUTION• •
RESOLUTION NO, 6-01
A RESOLUTION APPROVING APPLICATION FOR FEDERAL
ASSISTANCE TO CONTINUE FUNDING FOR THE 4TH
JUDICIAL DISTRICT DRUG TASK FORCE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTE VILLE,
ARKANSAS:
Section 1. That the City Council hereby approves the application for federal assistance
to continue funding for the 4th Judicial District Task Force and authorizes the Mayor and City Clerk
to execute said grant application. A copy of the application is attached hereto marked Exhibit "A"
and made a part hereof.
PASSED AND APPROVED this 16th day of January , 2001.
APPROVED:
vg
Charles D. Coody, Mayor
eather Woodruff, City Cler
W
•
NAME OF FILE: Resolution No. 6-01
CROSS REFERENCE:
01/16/01
Resolution No. 6-01
01/22/01
Exhibit "A" (Copy of Application for Federal Assistance to continue
funding for the 4th Judicial District Drug Task Force)
01/09/01
Memo to Mayor Coody & Members of the Fayetteville City Council
from Richard L. Watson regarding Drug Law Enforcement Grant
01/16/01
Staff Review Form
NOTES:
• •
RESOLUTION NO, 6-01
A RESOLUTION APPROVING APPLICATION FOR FEDERAL
ASSISTANCE TO CONTINUE FUNDING FOR THE 4TH
JUDICIAL DISTRICT DRUG TASK FORCE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby approves the application for federal assistance
to continue fundmg for the 4th Judicial District Task Force and authorizes the Mayor and City Clerk
to execute said grant application. A copy of the application is attached hereto marked Exhibit "A"
and made a part hereof.
PASSED AND APPROVED this 16th day of January , 2001.
eather Woodruff, City Cler
APPROVED:
By:
ay/) -pancA
Charles D. Coody, Mayor
•
•
APPLICATION FOR
EXHIBIT A
OMB Approval No. 0348-0043
FEDERAL ASSISTANCE
2. DATE SUBMITTED
1/22/01
Applicant Identifier
1. TYPE OF SUBMISSION:
tron
Preapplication
3. DATE RECEIVED BY STATE
State Application Identifier
Conebuetion
• Construction
4. DATE RECEIVED BY FEDERAL AGENCY
Federal Identifier
t1
Non -Construction
■
Non -Construction
5. APPLICANT INFORMATION
Legal Name:
City of Fayetteville
Organizational Unit
Fayetteville
-
Police
Department
Address (give city, county, State, and zip code):
113 W. Mountain Street
Fayetteville, AR 72701 Washington County
Name and telephone number of person to be contacted on matters involvin0
this application/gyve area code)
Judy Cohea, Fiscal Officer
(501)-587-3510
6. EMPLOYER IDENTIFICATION NUMBER (EIN):
7. TYPE OF APPUCANT: (enter appropriate letter in box)
711
—6101 1 814612
C1
A. State H. Independent School Dist.
8. TYPE OF APPUCATION:
8. County I. State Controlled Institution of Higher Learning
•
New
':1
Continuation
•
Revision
C. Municipal J. Private University
If Revision. enter appropriate letter(s) in box(es) ❑ O
A Increase Award B. Decrease Award C. Increase Duration
D. Township K. Indian Tribe
E. Interstate L. Individual
F. Intemmunidpal M. Profs Organization
G. Special District N. Other (Specify)
D. Decrease Duration Other(spedry):
9. NAME OF FEDERAL AGENCY:
U.S. Department of Justice
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER.
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
Edward Byrne State and Local
I6
I
1
—
5 7
9
Multijurisdictional Drug Task Force
Law Enforcement
TITLE: Assistance and Formula Grant
12. AREAS AFFECTED BY PROJECT (Cilias. Counties, States, etc.):
Washington and Madison Counties Arkansas
13. PROPOSED PROJECT
14. CONGRESSIONAL DISTRICTS
... •.... ,..: ..
OF:
Start Date
04/6L/01
Ending Date
03/31/07
a. Applicant
_Third
Congressional
District
b. Project
Third
Congressional
District
15. ESTIMATED FUNDING:
16. IS APPUCATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
DATE 01/22/00
a. Federal
$ 00
328,129.00
b. Applicant
S .00
c. State
S 0°
b. No. 0 PROGRAM IS NOT COVERED BY E. O. 12372
❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
d. Local
5 00
109,377.60
e. Other
S b°
1. Program Income
S .°0
17.15 THE APPLICANT DEUNQUENT 014 ANY FEDERAL DEBT?
g. TOTAL
S 00
437,506.00
■ Yes- H'Yes," attach an explanation` D No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, AU. DATA IN THIS APPUCATION/PREAPPUCATION ARE TRUE AND CORRECT, THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE 2
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a.
Type Name of Authorized Representative
Dan C dy
b. Tale
Mayor
c. Telephone
(501)-575-83
e. Date
Number W
0
Signed
d. Signa
re eprese
Usable
Authorized for Local Reprod
DLEP FY '01
Standard Form 424 (Rev. 7-97)
Presalbed by OMB Circular A-102 D
&Xh
Co P.
APPL
ARTMENT OF FINANCE AND
ARKANSASOFFICE OF NTERGOVERNMENTAL SERVICES EXHIBIT A
1. Applicant Agency:
Address:
2. Project Director.
Address:
ATTACHMENT 'A'
FORM IGS 1
GENERAL PROJECT INFORMATION
Fayetteville Police Department
P .O. Box 1988. Fayetteville. AR 72702-1988
Lieutenant Tim Helder Tele#(501)587-350fax#(501)-587-3522
P .O. Any 1988. Fayetteville AR 72707-19RR
E -Mail Address:loot400@aol. co,
3. Fiscal Officer.
Address:
Judy Cohea
Tele #(501) 587-35l&ax # (501) -587-3522
P .O. box 1988. Fayetteville. AR 72702-1988
E -Mail Address: orbilre@aol.com
4. Project Period:
From April 01.2001 To March 31, 2002
Federal Purpose Number. 2 Approved Program Abstract Title
Multilurisdictional
Task Force
6. Identify Counties and/or Cities in Which Program Will Operate: Washington and
Madison Counties, Arkansas
7. If the Project is Multi-County/City indicate the Contracting Applicant Agency
City of Fayetteville Police Department
Other Involved AgenciesCities
Sheriff; University of Arkansas/Fayetteville
Cities of Fayetteville, Springdale, Prairie Grove, Johnson,
Lincoln, West Fork, GReenland, Elm Springs, Elkins, Farmington and 4th Judicial
8. Population or Clients to be Served Prosecutor
9. This Program will be a
New Activity, Enhancement of Existing Activities
or x Continuation of Project # 00-14 Ending Date 3/31/01
10. Federal Funds Requested $ 328, 129.00 State Match $ . 00
Local Match $ 109,377.00 Total $ 437,506.00
11. Prior 12 -Month Budget for the Service or Activity 343.434 , n0
12. SourceofMatchingFunds Jndividual nartiripating agencies have appropriation vT
documents to be included. X
13. Project Summary Continue the multi -jurisdictional Task Force with a five member
m.
Control'Gtoup-.representing all law enforcement agencies in Washington Count
Target maior narcotics distributors with an emphasis on methamphetamine dea
and manufactures. Also, continue to maintain a data base of drug related
information received from all law enforcement agencies in Washington and Marion
Counties:. To prevent duplication of investigations between agencie$3S 1
and to provide .information to,;LLp Fy'01'other local law enforcement_agenci›
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• •
CER -1 Assurances
STATE OF ARKANSAS
DRUG LAW ENFORCEMENT SUBGRANTS
CERTIFIED ASSURANCES
Page 1 of 3
1. The applicant assures that federal drug law enforcement funds made available under the Anti -Drug
Abuse Act will not be used to supplant state and local funds, but will be used to increase the
amounts of such funds that would, in the absence of federal funds, be made available for drug law
enforcement activities;
2. The applicant assures that fund accounting, auditing, monitoring, and such evaluation procedures
as may be necessary to keep such records as the Bureau of Justice Assistance and the Department
of Finance and Administration shall prescribe shall be provided to assure fiscal control, proper
management, and effective disbursement of funds received under the Act;
3. The applicant assures that it shall maintain such data and information and submit the prescribed
reports in the prescribed formats at the prescribed times as the Bureau of Justice Assistance and
the Department of Finance and Administration may require;
4. The applicant assures that at the end of each federal fiscal year that the project is in force, and at
the end of the project period, it will submit a performance report to the Department of Finance and
Administration in a manner to be prescribed;
5. The applicant certifies that the program contained in this application meets all the requirements, and
that all the information is correct, and that the applicant will comply with all provisions of the Anti -
Drug Abuse Act of 1986 and all other applicable state and federal laws;
6. The applicant assures that before any budgetary or programmatic amendment is made to an
approved program, it will submit such an amendment to the Department of Finance and
Administration for review;
7. The applicant assures that it will comply, and all its subgrantees and contractors will comply, with
the non-discrimination requirements of the Justice Assistance Act; Title VI of the Civil Rights Act of
1964; Section 504 of the Rehabilitation Act of 1973 as amended; Title IX of the Education
Amendments of 1972; the Age Discrimination Act of 1975; and the Department of Justice Non -
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G;
8. The applicant assures that in the event a federal or state court or federal or state administrative
agency makes a finding of discrimination after a due process hearing on the grounds of race, color,
religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the
finding to the Office of Civil Rights Compliance (OCRC) of the Office of Justice Programs;
9. The applicant assures that if it is required to formulate an Equal Employment Opportunity Program
(EEOP) in accordance with 28 CFR 42.301, et. seq., it should submit a certification to the state that
it has a current EEOP on file which meets the requirements therein;
10. The applicant assures that it will comply with the provisions of the Department of Finance and
Administration's "Drug Law Enforcement Subgrant Procedures and Financial Management
Guidelines";
DLEP FY '01
•
• •
CER -1 Assurances
STATE OF ARKANSAS
DRUG LAW ENFORCEMENT SUBGRANTS
CERTIFIED ASSURANCES
Page 2 of 3
11. The applicant assures that it will comply with the provisions of 28 CFR applicable to grants and
cooperative agreements including PartII, Applicability of Office of Management and Budget
Circulars; Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems;
Part 22 Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal
Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of
Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies
and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act and
Part 63, Floodplain Management and Wetland Protection Procedures;
12. The applicant assures that in addition to all other audit requirements, it will allow the Division of
Legislative Audit or any other independent or internal auditors of the Department of Finance and
Administration to have access to the applicant's records and financial statements;
(A) as may be necessary for the Department of Finance and Administration to comply with the
1996 Single Audit Act Amendments and Circular A-133, and other rules and/or regulations
goveming financial accounting and auditing guidelines, principles, and procedures; and
(B) as may be requested by the Department of Finance and Administration to comply with any
State or local govemment rules and/or regulations;
13. The applicant assures that it will fully participate in the compilation of statistical information as
required by state agencies, i.e., providing complete finger print arrest information;
14. The applicant assures that both federal and matching funds used for this project will be used
exclusively to support defined drug law enforcement activities, and will not be used to support any
general purpose law enforcement or other activity maintained by the applicant;
15. The applicant assures that if the grant funds are used to support a Task Force, the Task Force
Board of Directors or 'Control Group' will hold regularly scheduled meetings at least monthly, and
will provide the State Drug Director with copies of the agenda and minutes of each meeting;
16. The applicant assures that if grant funds are used to support a Task Force, the Task Force
Administrator and the Board of Directors will develop and/or maintain a detailed policy and
procedures manual for the guidance of task force operations.
17. 11* applicant assures that all proposals for out of state travel for conference and training will be
submitted to the Arkansas Alcohol and Drug Abuse Coordinating Council for approval prior to any
expense being incurred.
DLEP FY '01
•
CER -1 Assurances
STATE OF ARKANSAS
DRUG LAW ENFORCEMENT SUBGRANTS
CERTIFIED ASSURANCES
Page 3 of 3
CERTIFICATION
I certify that the program proposed in this application meets applicable requirements of the Anti -
Drug Abuse Act, that all the information presented is correct, andthat the applicant will comply with the
provisions of the Act and all other applicable federal laws and applicable state laws and regulations.
January 23, 2001
(Signature of Contractin. 41 cial) (Date)
Dan Coody
Mayor
(Typed Name) (Title)
113 W. Mountain Street
(Address)
Fayetteville, AR 72701
(501)-575-8330 (501)-575-8257
(Area Code/Telephone Number) (Area Code/Fax Number)
DLEP FY '01
• •
CER -2 Time and Effort
CERTIFICATION OF TIME AND EFFORT
As chief executive officer of the applicant govemment or agency for the attached Drug Law Enforcement
Program subgrant, I hereby certify that
(1) All persons employed as regular employees of the applicant and paid from grant and/or grant
matching funds will provide full services to the grant funded project in concert with their status (full-
time, part-time, etc.) and the salary paid from grant and/or grant matching funds. All such
employees will routinely prepare and submit to the employing agency for retention a statement of
hours worked which are chargeable to the grant and/or grant matching funds. Such time statements
will be signed by the employee and verified by his/her supervisor.
(2) All persons working under contract with the subgrantee, who is paid from grant and/or grant
matching funds, and who is providing services to the grant funded project will be required to execute
a formal contract for services that specifies (a) the work to be performed; (b) the location(s) of such
work; (c) the rate and frequency of payments to the contractor, (d) the availability of the contractor to
the contracting agency; (e) the provision of workspace, equipment, supplies and assistance to the
contractor, (f) a method for the routine reporting of progress and accomplishments. (g) tax liabilities
and tax reporting requirements of both the contractor and the contracting agency; and (h) any other
provision necessary for a clear statement of mutual contractual obligations.
(Signature of Contracting
January 23, 2001
tial) (Date)
Dan Coolly Mayor
(Typed Name) (Title)
113 W. Mountain Street
(Address)
Fayetteville, AR 72701
(5911-575-8330 (501)-575-8257
(Area Code/Telephone Number) (Area Code/Fax Number)
DLEP FY '01
• •
CER -3 Audit Cost
CERTIFICATION OF AUDIT COST
As the Contracting Official for a Drug Law Enforcement Program subgrant to the organization listed below, I
certify that the OMB Circular A-133 audit status is an accurate projection of federal fund expenditures for the
fiscal year impacted by this grant, based on information presently available to me. Based on these
projections, the audit status of the referenced organization will be as indicated below.
AUDIT STATUS ONE: PROJECT AUDIT COST
The applicant agency will expend less than $300,000 from all federal sources during its fiscal year.
The Department of Finance and Administration will contract for audit services applicable to the Drug
Law Enforcement Program subgrant The applicant will not budget audit funds.
X AUDIT STATUS TWO: OVERALL SINGLE AUDIT COST
A single audit must be procured by the applicant agency when the applicant agency expends
$300,000 or more in federal funds from all sources during its fiscal year. Under these
circumstances, the applicant agency may take one of two courses in paying for single audit costs.
Check either (A) or (B) below to show your intent.
(A) X The applicant agency will pay for the cost of the single audit from its own resources.
(B) _ The applicant agency will develop an equitable formula for assigning single audit cost to
each federal program from which grants are received.
If you checked item (B), complete the grants listing below for your most recent fiscal year, even if you must
use estimated data. This information will serve to verify the need for a single audit of your finances during
the fiscal year this grant will be active.
FEDERAL FUNDS EXPENDITURES
Name of
Federal Agency
Most Recent
Fiscal Year
(Use supplementary listing if needed)
DLEP FY '01
Federal Dollars Expended
•
•
ESTIMATED TOTAL COST OF SINGLE AUDIT
ESTIMATED SHARE OF SINGLE AUDIT COST
TO BE PAID WITH DLEP GRANT FUNDS
CER -3, Page 2
$
Note: Audit funds will not be a part of the applicants budget, but will be reserved by DFA until the audit is
completed.
Dan Coody
Mayor
Printed Name of Contracting Official Title and Organization
DLEP FY '01
January 21. 2001
Date
•
•
CER -4 Confidential Funds
CONFIDENTIAL FUNDS CERTIFICATION
This is to certify that I have read, understand, and agree to abide by all of the conditions for confidential
funds as set forth in the "State of Arkansas Drug Law Enforcement Subgrant Procedures and Financial
Management Guidelines.'
Date: f /9 14oa I Signature.
aC/rector
PROCEDURES — Each project agency authorized to disburse confidential funds must develop and
follow intemal procedures which incorporate the elements detailed in Chapter 4 of the Guidelines
Manual referenced above. Prior approval is required to' deviate from these elements
DLEP FY 101
•
•
CER -5 Debarment
CERTIFICATION REGARDING DEBARMENT, SUSPENSION,
INELIGIBLITY AND VOLUNTARY EXCLUSION
LOWER TIER COVERED TRANSACTIONS
(Sub -Recipient)
This certification is required by the regulations implementing Executive Order 12549, Debarment
and Suspension, 28 CFR Part 67, Section 67.510, Participants' responsibilities. The regulations were
published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211).
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON PREVIOUS PAGE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Dan Cnndy Mayor
Name and Title of Contracting Official
1hn,,ary 23 9001
Signature Date
City of Fayettet411e
Name of Organization
-113 W. Mountain
Address of Organization
Fayetteville AR 77701
DLEP FY '01
•
• •
CER -6 Drug -Free Workplace
CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS
Grantees Other Than Individuals
This certification is required by the regulations implementing the Drug -Free Workplace Act of 1988, 28 CFR
Part 67, Subpart F. The regulations, published in the January 31, 1989 Federal Register, require
certification by grantees, prior to award, that they will maintain a drug-free workplace. The certification set
out below is a material representation of fact upon which reliance will be placed when the agency
determines to award the grant. False certification or violation of the certification shall be grounds for
suspension of payments, suspension or termination of grants or govemmentwide suspension or debarment
(see 28 CFR Part 67, Sections 67.615 and 67.620).
The grantee certifies that it will provide a drug-free workplace by:
(a)
Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance is prohibited in the grantee's workplace and specifying
the actions that will be taken against employees for violation of such prohibition;
(b) Establishing a drug-free awareness program to inform employees about -
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in
the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given
a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will —
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in the
workplace no later than five days after such conviction;
(e) Notifying the agency within 10 days after receiving notice under subparagraph (d)(2), from an
employee or otherwise receiving actual notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2),
with respect to any employee who is so convicted —
(1) Taking appropriate personnel action against such an employee, up to and including
termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of
paragraphs (a), (b), (c), (d), (e) and (f).
DLEP FY '01
Certification Regarding Drug -Free Workplace Requirements
Page 2
CER -6 Drug -Free Workplace
Place(s) of Performance: The grantee shall insert in the space provided below the site(s) for the
performance of work done in connection with the specific grant (street address, city, county, state, zip code):
City of Fayetteville
Organization Name
Dan Cnndy Maynr
Name and Title of Contracting Official
DLEP FY '01
Tannary 71 9nnl
Date
• •
CER -7 Lobbying
CERTIFICATION REGARDING LOBBYING
Each person shall file the most current edition of this certification and disclosure fomr, if applicable, with
each submission that initiates agency consideration of such person for an award of a Federal contract,
grant, or cooperative agreement of $100,000 or more; or Federal loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1592, Title 31, U. S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
The undersigned certifies, to the best of his or her knowledge and belief, that
(1) No Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan or
cooperative agreement
(2) If any non -Federal funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection
with this Federal contract, grant loan, or cooperative agreement, the undersigned shall
check here and complete and submit Standard form # LLL "Disclosure Form to
Report Lobbying", in accordance with its instructions.
The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers and that all subrecipients shall certify and disclose
accordingly.
(3)
Name and Address of Organization Signature, Date and Typed
Name of Contracting Official
DLEP FY'01